FY2015_SOW_SNOW_AND_ICE_REMOVAL_SOLICITATION_FINAL.doc

INSTRUCTIONS TO OFFEROR:

This Request for Quote (RFQ) is for a Firm Fixed Price Purchase Order for Non-Personal Services for Snow and Ice Removal at DLA locations within the US Army Garrison Kaiserslautern, Germany.

The performance period for this requirement will be from date of award until 30 April 2015.

Award is expected no later than 31 October 2013.

The services shall be performed on an ON-CALL, AS REQUIRED basis.

CALLS shall be issued based on Government need and as determined by the Contracting Officer Representative (COR) based on weather severity and as stated in the SOW Each CLIN as set forth below shall be quoted at the total price required to complete the listed service level, per call, including any and all material charges on a per call basis.

Please submit your best and final offer for each CLIN as listed below and detailed in the attached Statement of Work (SOW) and forward your offer via email to the Contracting Officer, Barbara.Nagel.deu@dla.mil by the closing date and time of the this request for quote as posted in FedBizOpps.

SCHEDULE B

CLIN

SUPPLIES/SERVICES

QTY

UNIT

AMOUNT EUR

Level I Service ea

Sidewalk shoveling and salting and/or roadway salting

Level II Service

Roadway plowing and salting

Level III Service

Sidewalk shoveling, plowing and salting of all roadway areas

STATEMENT OF WORK (SOW)

SNOW AND ICE REMOVAL

DLA FACILITIES, KLEBER KASERNE and RHINE ORDNANCE BARRACKS, KAISERSLAUTERN, GERMANY

1.0 INTRODUCTION: The contractor shall provide Firm-Fixed Priced, non-personal services for snow and ice removal at DLA locations within US Army Garrison Rheinland Pfalz, Germany. The contractor shall provide all personnel, supervision, equipment, tools, materials, vehicles and other items and services necessary to perform the services required under this contract. The services shall be performed on an on-call, as required, basis when snow accumulates more than 5 cm (2 inches) or the areas to be serviced are icy or may become icy and/or unsafe.

2.0 SCOPE OF WORK: The contractor shall remove snow and ice on paved areas in accordance with the specifications and as outlined in appendices 1 and 2 of this document. After snow and ice have been removed, the contractor shall apply salt to all paved areas, entry steps, entry ways and sidewalks when ambient temperature is at or below freezing or forecasted to go below freezing (0°C / 32°F).

3.0 AREAS & HOURS OF SERVICE: When required, the contractor shall complete Monday through Friday services prior to 06:00 hours Central European Time (CET). Weekend service shall be completed prior to 12:00 hours CET. Services are rendered at the following locations:

Kleber Kaserne:

a. Street intersecting at Kleber Shoppette and F Street leading to parking area for DLA activities;

b. Paved areas encircling buildings 3227, 3228, 3229, and 3230 (front and rear of buildings);

c. Handicap ramps at building 3230 (front and side entry/exit);

d. Handicap lift areas at buildings 3227 and 3228;

e. Sidewalk between buildings 3227 and 3222;

f. Sidewalk between buildings 3228 and 3222;

g. Sidewalk between building 3229 and 3222;

h. Entrance steps (front and rear) building 3227;

i. Entrance steps and paved area (front East and West sides) building 3229;

j. Entrance steps (front and South side) building 3228;

k. Paved parking between 3222 and 3209;

l. Paved parking between 3208 and 3222;

m. Entrance steps at building 3209 (West);

n. Entrance ramp at building 3209 (North);

Rhine Ordnance Barracks (ROB):

o. Paved roadway encircling ROB building 320;

p. Paved parking building 320 (South);

q. Entrance steps (front and side) building 320.

4.0 CONTACT INFORMATION: The contractor shall be available 24-hours a day, 7 days a week for required on-call services and will provide a point of contact and telephone number to be used to order services. The contractor point of contact must be able to understand, read, write and speak English with moderate fluency. Authority for service ordering resides solely with DLA Installation Support Europe and Africa Contracting Officer Representative (COR) and/or DLA Troop Support Europe and Africa Contracting Officer (CO); the contractor shall not deliver services without pre-approval either by telephone or email. The contractor will contact the DLA Installation Support Europe and Africa Contracting Officer Representative (COR) at the completion of service or, if necessary prior to, if a change in service level is warranted due to changing weather or ground conditions noted upon arrival at the work site. Contractor shall notify the DLA Installation Support Europe and Africa Contracting Officer Representative (COR) if for any reason a service level call is unable to be completed or needs to be upgraded prior to the required time of completion as stated in the SOW. Each call will be assigned a service order number to ensure proper contract execution. Government point of contact information will be provided at the time of award.

5.0 COR/COTR/CO: DLA Installation Support Europe & Africa shall perform quality control (QC) of the work performed and the contractor will immediately correct any identified discrepancies. Contractual authority for the services resides solely with the DLA Troop Support Europe and Africa Contracting Officer (CO). The CO is the final authority for the contract with responsibility for clarification and resolution of all contract concerns.

6.0 PERFORMANCE PERIOD: The period of performance is date of award through 30 April 2015. Calls will be placed on an as needed basis depending on weather severity. Multiple calls of differing service levels may be placed during one day or snow event. Service levels are further defined below.

7.0 CALL DEFINITIONS: Service Level I calls are defined as service received for sidewalk shoveling and salting and/or roadway salting; Service Level II calls are defined as roadway plowing and salting; Service Level III calls include sidewalk shoveling, plowing and salting of all roadway areas.

8.0 INVOICING: Each call shall be invoiced individually and submitted by the contractor electronically through Wide Area Workflow (WAWF) for payment.

9.0 MATERIALS / EQUIPMENT: Materials to provide service should include all necessary salt and required equipment. Costs for required materials are to be included in the total cost of each individual service level. Contractor provided salt and hand tools stored on site will be placed in locked containers, 1 cubic meter in size or less, placed adjacent to the South entrance steps of B3228 (Kleber), South entrance of B320 (ROB), or other agreed upon locations. The following requirements in terms of minimum equipment shall be supplied and operated by the contractor. Minimum equipment required for clearing steps and sidewalks include hand shovels with a steel ice cutter edge; minimum equipment for salting sidewalks include hand push salt spreaders, either drop-type or spinner. Roadway and parking area snow clearing minimum equipment include a motorized vehicle equipped with a hopper spreader capable of continuous salting during plowing operations, and a snow blade with a minimum blade sweep of 200 cm (80 inches). The vehicle to be used for roadway and parking area snow clearing must at a minimum be equipped with an enclosed cab with interior controls for the operator to reposition the blade and start/stop salting operations as well as amber colored rotating safety warning lights.

10.0 SNOW DRIFTS: Drifts amassed during multiple snow accumulations that have not melted and which present an obstruction to parking, shall be pushed off of paved areas or removed as directed by the COR or CO.

11.0 PLOW DAMAGE: Grassed areas that have been subject to snow plow damage during the winter season shall be repaired and seeded in the spring at no additional cost to the Government.

12.0 SAFETY: The contractor shall be responsible for the safety of contractor personnel as well as U.S. Government personnel impacted by the performance of services. The contractor shall also be responsible for the safe operation and application of both contractor-owned and government furnished property and material. It is expected that the contractor obey all posted speed signs and traffic regulations so they do not cause safety concerns. Specific guidance is contained in the attached DLA Kaiserslautern Instruction SOP 6055.08 dated 01 August 2012.

13.0 BASE ACCESS: Government badges are required to access USAG-K Army Bases. The contractor point of contact shall complete all applicable paperwork for access passes to USAG-K Army Bases where DLA facilities are located and work is performed. Required documents include form AE604-1B JUN 05 for contractor entry into the Local National Screening Program (LNSP), Local Police checks and copies of employee identification cards or passports as appropriate to verify work permit requirements. Contractor shall have documentation prepared or initiated prior to award. Local Police Checks can take upwards of two weeks or more and should be requested upon offer submission, if contractor does not have a current check already in their possession for each employee who may require base access. DLA Installation Support for Europe & Africa will sponsor a Base Pass using form AE190-16A. Interior building entry is not required. All base passes will be retained by the contractor employees until surrendered to the DLA Installation Support for Europe & Africa Facility Manager upon contract completion or termination of the employee and/or contract.

14.0 MAPS & ATTACHMENTS: The general area for snow removal is annotated below in figures 1 and 2; specific square meters are tabulated in appendices 1 and 2.

Figure 1 KLEBER (North )

Figure 2 ROB B320 (North ) Appendix 1

Sidewalk and Pavement Quantities for DLA Kleber Kaserne Sidewalks:

Total

Pavement:

Total

5,506

Appendix 2

Sidewalk and Pavement Quantities for DLA ROB Kaserne Sidewalks:

Total

Pavement:

Total

1,305