1470841-event.pdf
PDF 258 KB Posted
- Solicitation number
- MSU-LimtSol-2027-0887
- Issued by
- Montana
About this file
This is an event logistics and operations support document for Montana State University's Spring Career Fair, prepared by the Career Services department. Montana State University seeks qualified event management professionals or firms to provide short-term operational and logistical support for the career fair event. The document outlines the scope of services required, including event planning, coordination, and execution support necessary to ensure successful operation of the spring career fair. The contract is intended to be short-term in nature, corresponding to the duration of event preparation and execution for a single career fair event, with no indication of renewal options or extended contract terms.
The document does not specify pricing terms, budget amounts, or funding sources within the provided file. No set-asides, incumbent contractors, or specific financial requirements are identified in this file. The Career Services department at Montana State University is responsible for identifying and selecting qualified vendors to handle the operational demands of the event, with the expectation that selected contractors will manage logistics coordination, vendor management, scheduling, and on-site event operations support as needed for successful career fair delivery.
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Text version
10 November 2026
MSU Career Fair Event Logistics and Operations Support Montana State University Career Services seeks proposals from qualified event management professionals or firms to provide short-term operational and logistical support for the Spring Career Fair.
10 November 2026
Open 11/10/2026, 10:00 AM MST Type Limited Solicitation Close 12/4/2026, 5:00 PM MST Number MSU-LimtSol-2027-0887 Currency US Dollar
Sealed Until 12/4/2026, 5:00 PM MST
Payment Terms 0% 0, Net 30
10 November 2026
Contacts Mary Hardin mary.hardin1@montana.edu
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Commodity Codes Commodity Code Description 3912 Professional Services - Event Planning & Management Services
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Description Montana State University (MSU) Career Services seeks proposals from qualified event management professionals or firms to provide short-term operational and logistical support for the Spring Career Fair scheduled for February 24-26, 2027.
This engagement is intended to provide professional event coordination during the final planning stages, event execution, and immediate post-event closeout period. Career Services will retain responsibility for employer engagement, registration management, event strategy, sponsorships, communications, budgeting, and overall event leadership.
By the start of the contract period, foundational planning, registration processes, event logistics, and event objectives will already be established by Career Services. The selected contractor will transition into an existing event framework and work collaboratively with Career Services staff to ensure seamless preparation, operational readiness, successful event execution, and efficient post-event wrap-up.
The successful proposer will serve as an extension of the Career Services team, providing expertise in event logistics, coordination, and on-site management to ensure a high-quality experience for employers, students, volunteers, and campus partners.
Required to View Event
Prerequisites Required to Enter Bid
10 November 2026
1. Please review and accept the instructions for Submitting a Proposal.
2. Review and accept contract term.
3.
Please review and accept Montana State University's contract standard terms and conditions identified herein. Offerors requesting additions or exceptions to the standard terms and conditions must submit them to the procurement officer by the Q&A deadline. The University reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the highest scoring offeror during contract negotiation.
4. Review and accept the Sample Contract found in the Buyer Attachment section. The University will make any final determination of changes to the standard terms and conditions and/or contract.
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Buyer Attachments
1. MSU Career Fair Support Cover Page.doc
2. MSU Career Fair Event Logistics and Operations Support Details.docx
3. Draft Contract for Career Fair Event Support.docx
4. PD-78 MSU Standard Terms Conditions_11.24.2025msuLC.doc
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Questions Required Questions
Group 1: General Instructions:
1.1 Submit a current W-9.
1.2
Provide contact information for the contract liaison: __________ is Contractor's liaison.
(Address):
(City, State, ZIP):
Telephone:
Cell Phone:
E-mail:
1.3 Provide name, title and email address for Contract signatory.
1.4 The University routes our Contracts for signature via DocuSign. Provide names and emails for anyone you want sent a copy of the Contract once it is executed besides the Contract signatory named above.
1.5 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .