14541 - PWS.pdf

Helmet Mounted Integrated Targeting System Test Equipment Maintenance i

PERFORMANCE-BASED WORK STATEMENT (PWS)

HELMET MOUNTED INTEGRATED TARGETING SYSTEM TEST

EQUIPMENT MAINTENANCE

U.S AIR FORCE

523 EMXS

10/9/2025 ii

TABLE OF CONTENTS

1 Description of Services

2 Scope

3 Basic Services

4 Service Summary

5 CDRL Summary

6 General Information

7 Environmental Controls

8 Government Observations

9 Foreign Object damage (FOD) and Tool Control

Appendix A

Appendix C – SAFETY

1 DESCRIPTION OF SERVICES

This requirement is to provide the 523 EMXS with maintenance and repair for two (2) Helmet

Mounted Integrated Targeting System (HMIT) Test Stands and components for 523 EMXS. The contractor shall provide all management, tools, parts, supplies, equipment, and labor necessary to maintain serviceable two (2) HMIT Test Stands.

2 SCOPE

2.1 The contractor shall provide telephone technical assistance for the HMIT Test Stands.

2.2 The contractor shall coordinate with the 523 EMXS/MXDPBC on all replacement parts needed.

2.3 The contractor shall provide on-site support when requested for repair of the test stands.

The on-site support will provide all labor, parts, tools and supplies necessary to repair the

HMIT Test Stands.

3 BASIC SERVICES

Contractor shall provide all personnel, equipment, tools, parts, labor, and materials necessary to maintain the two (2) HMIT Test Stands. Maintenance shall be in accordance with (IAW)

Original Equipment Manufacturer (OEM) specifications.

3.1 Telephone Technical Support

After the Government requests technical support, the contractor shall respond by phone call or email to the 523 EMXS/MXDPBC supervisor or work lead within the next business day.

3.2 Parts Support

Coverage: Failure of any component - system to be returned to vendor, at contractor expense, for repair or replacement parts as required to maintain system in working order. Repair of any latent problem found in software.

The contractor in coordination with the 523 EMXS/MXDPBC supervisor, work lead, or flight chief shall determine if parts needing repair shall be shipped to the contractor facility. Parts needing repair shall be shipped to the OEM facility for further repair and returned to the 523 EMXS/MXDPBC by the contractor, at the contractor’s expense.

3.3 On-Site Repair / Technical Support

The contractor shall follow all procedures outlined by the Original Equipment

Manufacturers (OEM) for the repair of the test stand.

After maintenance or repairs are completed, the contractor shall perform a complete check of all test stand functions, support equipment, or test stand adapters, and verify that the machine is fully functional.

The Contractor shall provide detailed records of all diagnoses, repairs, and solutions for the failures found on the HMIT Test stands to the 523

EMXS/MXDPBC within 10 business days of work completion. (CDRL A001)

The Contractor shall repair the test stand to a fully functional state within 30 days or provide a no-charge loaner until the test stand is in a fully functional state.

3.4 Software Support

The contractor shall be required to update, change, and modify the software to meet mission requirements within 30 days of actual release.

4 SERVICE SUMMARY

PWS

Paragraph Performance Objective

Performance Threshold

3.1.1

After the Government requests technical support, the contractor shall respond by phone call or email to the

523 EMXS/MXDPBC supervisor within the next business day.

No more than one instance exceeding one business day allowed per year. 100% requests responded to within 3 business days

3.3.3

The Contractor shall provide detailed records of all diagnoses, repairs, and solutions for the failures found on the HMIT Test Stands within

10 business days of work completion.

No more than one instance exceeding ten business days allowed per year

3.4.1

The Contractor shall provide updated software for the HMIT Test Stands within 30 days of actual release.

No more than one instance exceeding 30 business days per year

3.3.4

The Contractor shall repair the test stand to a fully functional state within

30 days or provide a no-charge loaner until the test stand is in a fully functional state.

Within 30 days or provide a no-charge loaner until the test stand is in a fully functional state throughout the duration of the contract.

5 CDRL SUMMARY

Exhibit Title PWS Paragraph

Delivery

A001 Record of Work

Performed

3.3.3 As Required

6 GENERAL INFORMATION

6.1 Government Furnished Property (GFP)

Government furnished property will be issued to the contractor for repair when repairs are needed. The contractor shall safeguard all GFP placed into the contractor’s care. If applicable, GFP shall be shipped to the OEM facility and returned to the 523 EMXS/MXDPBC by the contractor, at the contractor’s expense.

Government Furnished Property (GFP) will be issued via hand receipt to the contractor when repairs are needed. The contractor shall safeguard all GFP placed into the contractor’s care.

6.2 Security Requirements

When required, the Contractor shall gain access to Hill Air Force Base through the contract by being sponsored by the 523 EMXS/MXDPBC. Once at Building

5, where the HMIT Test Stands are held, the contractor shall be escorted at all times.

6.3 Hours of Operation

Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Thursday 0500-

1530 – EXCEPT FEDERAL HOLIDAYS and other base closures.

Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s

Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus

Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on

Saturday, it is observed on Friday and working hours are Monday through

Thursday or that week. If the holiday falls on a Sunday, it is observed on

Monday. Any other circumstances that may prompt base closure, such as Days of

National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

7 ENVIRONMENTAL CONTROLS

7.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing

(ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

7.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the 523 EMXS/MXDPBC. The liability for the spill or release of such substances rests solely with the contractor and its agent.

7.3 Safety Program

The contractor shall implement a safety program that ensures protection of

Government personnel and property. (See Appendix C)

In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the

523 EMXS/MXDPBC Shop Supervisor, who will forward it to OO-ALC safety.

8 GOVERNMENT OBSERVATIONS

8.1 During the period that the contractor is working on the Test Stands, Government personnel, other than the Contracting Officer, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

9 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

9.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI

21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

9.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

9.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

APPENDIX A

ACRONYMS AND ABBREVIATIONS

ABW Air Base Wing AFB Air Force Base AFI Air Force Instruction AFMC Air Force Material Command CO Contracting Officer COR Contracting Officer Representative EMXS Electronics Maintenance Squadron FMC Fully Mission Capable FY Fiscal Year GFP Government Furnished Property HAFB Hill Air Force Base

HMIT Helmet Mounted Integrated Targeting System MICAP Mission Impaired Capability Awaiting Parts OEM Original Equipment Manufacture PWS Performance Work Statement TO Technical Orders

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

16 Sept 2025

Reviewed by:

Brenden Neil

OO-ALC/SE

801-777-4030

Control Number:

BN250902

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of

Government personnel and property. The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE Workflow (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR

(Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time, and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with all government mishap investigations. Additionally, if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

mailto:OO-ALC.SE.Workflow@us.af.mil

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force

Occupational Safety and Health Standards (AFOSH STD), to include DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety

Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal

Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Provide contact information for on-site personnel.

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures.

• Identify employee safety and health training requirements and the documentation process.

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic-controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07;

Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29

Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on

Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA

Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix C, Section I

DAFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Storage and Materials Handling DoDI 4140.62