14495_PWS.pdf

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

i

PERFORMANCE-BASED WORK STATEMENT (PWS)

SIMAF POWER

U.S AIR FORCE

Solicitation # TBD

5/30/2025 Version 1 ii

PWS Modification History

Date Change Paragraph # iii

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 SCOPE

2.1 2.2

3 BASIC SERVICES

3.1 Annual preventative maintenance service deliverables: Perform service and maintenance labor on battery back-up systems within the SIMAF *When applicable for the system configuration

3.2 On-Site remedial service deliverables: Procure materials and equipment required to maintain the battery back-up systems within the SIMAF

4 PLACE/PERIOD OF PERFORMANCE

4.1 Place of Performance

4.2 Period of Performance (PoP) ......................................... Error! Bookmark not defined.

5 PROGRAM MANAGEMENT

5.1 Data Rights Management ............................................... Error! Bookmark not defined.

5.2 Government-Provided Support

6 SECURITY

6.1 General Security Requirements

6.2 Base Access

6.3 Display of Identification

6.9 Security Incidents

6.10 Communications Security (COMSEC)

6.11 Operations Security (OPSEC)

6.12 Contractor Training

7 CONFLICTS OF INTEREST

8 GENERAL INFORMATION

8.1 Inherently Governmental Functions

8.2 Hours of Operation

8.3 Conservation of Utilities

8.4 Safety Program

9 GOVERNMENT OBSERVATIONS

10 ENVIRONMENTAL

Appendix A – Name of Appendix iv

1 DESCRIPTION OF SERVICES

Simulation and Analysis Facility (SIMAF) requires the performance of the Advantage Ultra Service Plan for four (4) Symmetra PX UPS 10kVA 40 and/or PDU and eight (8) Symmetra PX UPS 80kVA 80 or 100 frame UPS and/or PDU. This service must be performed by a Schneider Electric authorized partner due to the proprietary nature of the equipment being serviced.

2 SCOPE

2.1 SWEG/SWX requires the 3-year Ultra Service Agreement (1 base year and 2 option years) which provides remedial repairs as well as one scheduled preventative maintenance service visit per year. Included in this Service agreement is the Annual Preventative Maintenance (PM) Visit. This PM includes a comprehensive visual, environmental and electronic inspection for the UPS and/or PDU system to help ensure that components are performing to define technical and environmental specifications. This service includes all labor and travel expenses associated with PM visits. For Wright-Patterson Air Force Base Only - To obtain Common Access Cards (CACs), contractor must complete required training mentioned in below (10.1.2)

2.2 The Ultra Service Agreement also includes Remedial Services which will dispatch certified personnel to provide repairs in the event of a problem. Pars, labor, travel and priority access to spare parts are included.

3 BASIC SERVICES

3.1 Task One - Annual preventative maintenance service deliverables: Perform service and maintenance labor on battery back-up systems within the SIMAF.

3.1.1 Perform visual inspection: The contractor shall be a CSSP partner of Schneider Electric service and shall inspect the UPS and/or PDU solution to ensure that all system components are clean** and functioning within designed specifications

3.1.2 Perform environmental inspection: The contractor shall be a CSSP partner of Schneider Electric service and shall verify and document that the system’s environment is within specified operating conditions including but not limited to room temperature, airflow, dust contamination, etc.

3.1.3 Perform mechanical/electrical inspection: The contractor shall be a CSSP partner of Schneider Electric service and shall inspect all power and control wire termination points as well as all UPS and/or PDU system components.

3.1.4 Perform Functional Verification: The contractor shall be a CSSP partner of Schneider Electric service and shall check UPS and/or PDU event and alarm logs. Schneider Electric will verify that input, output and bypass voltage and current values are within designed specifications. *Schneider Electric service will verify transfer to on battery operation and transfer to and from static bypass. * Schneider Electric service will check parallel operation performance. *

3.1.5 Implement Updates: The contractor shall be a CSSP partner of Schneider Electric service and shall verify and implement all required Field Advisories and Field Modifications. Schneider Electric service will check all circuit board revisions and update as required.

3.1.6 Delivery Documentation: The contractor shall be a CSSP partner of Schneider Electric service and shall deliver a graphical site report documenting UPS and/or PDU status and on-site activities. Schneider Electric service will recommend any additional service activities as required resulting from the preventative maintenance activities listed above.

*When applicable for the system configuration

**system cleaning will be non-interventional only and will be specific to exterior dust and debris. Schneider Electric will not open or remove any covers, expose live electrical parts or take the system offline for cleaning.

3.2 On-Site remedial service deliverables: Procure materials and equipment required to maintain the battery back-up systems within the SIMAF.

3.2.1 Check UPS and/or PDU Status: The contractor shall document the status of the UPS and/or PDU upon arrival to the site (i.e. On-Line, On-Battery, Bypass or other etc.)

3.2.2 Check UPS Alarms: The contractor shall view event logs and display for alarms / information on the UPS.

3.2.3 Diagnose: The contractor shall troubleshoot reported issue as required.

3.2.4 Repair: The contractor shall replace any defective parts and repair the system as required.

3.2.5 Test: The contractor shall complete functional tests conducted after corrective action is taken.

3.2.6 Prepare and Deliver Report: The contractor shall describe the defect/failure and explain the corrective action taken. A detailed report will be provided.

4 PLACE/PERIOD OF PERFORMANCE

4.1 Place of Performance

The place of performance shall be at Wright Patterson Air Force Base, Ohio 2303 8th St., BLDG 20802 Wright-Patterson, OH 45433-5309

5 PROGRAM MANAGEMENT

5.1 Government-Provided Support

The Government will provide necessary working space, including heat, light, ventilation, and electrical outlets for the use of contractors’ personnel. The Government will provide access to the necessary facilities where the equipment resides. Government telephones shall be used for official business only. The contractor shall be responsible for safeguarding all Government property provided for contractor use.

6 SECURITY

6.1 General Security Requirements

6.1.1 The contractor shall comply with all Security, Force Protection, and Antiterrorism requirements. The contractor shall comply with local unit in- and out-processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished. Specific in- and out-processing checklists may be included at the task order level.

6.1.2 The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

6.2 Base Access

The contractor shall schedule all visits and coordinate Base entry by contacting their Government Sponsor. The contractor will be escorted at all times.

OETTINGER, CHELSEY L CIV USAF AFMC 309 SWEG/AFSC/SWP

GREEN= WR

BLUE= HILL

YELLOW= TINKER

NO COLOR= ALL

6.2.1. The contractor shall provide names of employees and driver’s license information 48 hours in advance.

6.3 Display of Identification

6.3.1 When contractor employees are inside a secure work area within Wright- Patterson AFB, they shall wear visible contractor-provided identification either as a part of, or attached to, their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

6.4 Security Incidents

Should a security incident occur, the contractor shall:

6.4.1 Immediately report to the site location Group SM and COR all available facts related to each instance.

6.4.2 Take such precautions as the SM may reasonably require for security purposes.

6.4.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

6.4.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

6.4.5 Participate in the investigation until it is complete.

6.5 Communications Security (COMSEC)

6.5.1 All communications with DoD organizations are subject to COMSEC review.

6.5.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

6.5.3 The contractor shall adhere to COMSEC procedures any time they place a call to, or receive a call from, a DoD organization.

6.5.4 The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with official DoD information.

6.6 Operations Security (OPSEC)

6.6.1 Contractors who have access to Tinker Air Force Base, 76 SWEG facilities, or CI shall be trained on OPSEC, human relations, and security education and motivation within 90 days after initial assignment IAW AFI 10-701 para. 4.1-4.2.

Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one-half hour. The contractor shall immediately comply with Installation and Group OPSEC programs.

6.6.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for U.S.

adversaries.

6.6.3 No photography or videotaping is allowed on the installation without approval from the owning organization’s Group Director/Commander on an approved photography letter from 76 SWEG Security Manager.

6.6.4 Critical items/information shall not be discussed outside normal contract conditions. A critical items/information list (CIL) can be provided and should not be considered all inclusive.

6.6.5 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information must be reviewed and approved for release before it’s provided to the public IAW DoDD 5230.09, Reference J.

6.6.5.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

6.6.5.2 The contractor shall comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

6.7 Contractor Training

6.7.1 The contractor shall ensure employees complete and maintain all required Air Force training before performing any services. The contractor shall also ensure that annual training is completed before the expiration date and that new mandatory training is completed within timeframes designated by the Air Force.

6.7.2 The contractor shall ensure contractor personnel receive adequate training. The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

6.7.3 The contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings and provide the COR a roster of trained personnel upon request.

6.7.4 Mandatory Training. The contractor shall ensure contractor personnel attend, at contractor expense, all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

7 CONFLICTS OF INTEREST

The Contractor shall not assign to the contract or task order performance, any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to the contract or task order performance, any person who is an employee of the Department of the Air Force, either military, reservist, or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

8 GENERAL INFORMATION

8.1 Inherently Governmental Functions

8.1.1 The Government will neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes or has reason to believe any actions constitute or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PM, COR, and PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

8.2 Hours of Operation

8.2.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0700- 1530 – EXCEPT FEDERAL HOLIDAYS and other base closures.

8.2.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

8.2.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

8.2.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

8.3 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

8.4 Safety Program

As applicable to tasks associated with the Core Support Function, the Contractor shall provide:

8.4.1 As part of the Safety Program, the contractor shall establish a Safety Plan IAW Appendix C of this PWS that ensures the protection of Government personnel and property. The contractor shall submit the Safety Plan within 15 days after contract award.

8.4.2 Contractor Compliance. The Contractor shall comply with Occupational Safety and Health Act (OSHA) (Public Law 91-596) and OSHA Standard 29 CFR 1910, 1926, for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the Contractor is responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 and 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and all applicable local guidance. The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan.

8.4.3 Mishap Notification. The Contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DOD property entrusted by this contract, or DOD property damages or employee injuries as a result of the contract operation. For reporting such mishaps or incidents to the DOD, the Contractor shall follow the XZ Mishap Notification Procedures. Follow all other reporting requirements as identified on the DD1423, CDRL for Accident/Incident Report (Mishap Notification & Reporting).

8.4.4 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

8.4.5 Environmental, Safety, and Occupational Health (ESOH). The Contractor is responsible for compliance with the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standard 29 CFR 1910 and 29 CFR 1926, as applicable and the protection of their employees.

It is the Contractor’s responsibility to make certain that all safety requirements are met. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees.

8.4.6 As part of the Contractor Safety Program, the Contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation. The Contractor will keep the contract safety manager information current

9 GOVERNMENT OBSERVATIONS

During the PoP, Government personnel other than CO may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

10 ENVIRONMENTAL

Weather Hazards. The contractor may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – NAME OF APPENDIX