1448603-event.pdf

PDF 751 KB Posted Sep 25, 2026

Attached to: Service and Maintenance for Aerial Lifts
Solicitation number: 005-RFB-3102-2027
Issued by: Iowa

About this file

Written by GovTribe AI · Sep 28, 2026

This is a Request for Bids (RFB) issued by the State of Iowa Department of Administrative Services for routine preventative maintenance, corrective repairs, and safety/annual inspections of aerial lifts statewide. The solicitation seeks qualified bidders to service multiple lift types including boom lifts, scissor lifts, articulating lifts, and trailer-mounted lifts across five designated service zones throughout Iowa. The scope includes annual ANSI/OSHA compliant inspections, preventative maintenance scheduled per original equipment manufacturer specifications, and corrective repairs on an hourly basis during regular business hours and on an emergency basis. Bidders must provide flat fees for specific inspection and maintenance tasks on six identified lift models (One Man Lift Model UL25, Skyjack Lift Model SJ86T, JLG Manlift Model 30AM DC, Skyjack Scissor Lift Model 326760, Genie Lift Model GR-20, and JLG Personal Lift Model 15DVL), as well as hourly rates for corrective repairs and pricing for parts, travel, and mobilization. The solicitation opened on September 25, 2026, with bids due by October 23, 2026, at 8:00 AM CDT. The State intends to award up to three lowest bidders for each of the five service zones. The initial contract term begins November 1, 2026, and extends through October 31, 2027, with the option for up to five annual renewals.

Payment terms are net 60 days under Iowa Code 8A.514, with a 0% discount available for payment within 30 days. Bidders must accept the State's Purchasing Card (Pcard) program. A 1.00% administrative fee will be assessed on quarterly net sales, due 30 days after each calendar quarter ends. The resulting contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) agreement available to all State of Iowa agencies and eligible political subdivisions and nonprofit entities qualifying under IRS 501(c) provisions. All bidders must submit quarterly sales reports in Microsoft Excel format and comply with Iowa Executive Order 18 regarding prohibited companies as defined in Iowa Code section 12K.1(4). Bidders must demonstrate three years of relevant experience with references from previous customers, provide resumes for key personnel, and complete background authorization forms. The contract is non-exclusive, and the State reserves the right to procure similar services through alternative methods. Contact for questions is Lara Hicok at lara.hicok@das.iowa.gov.

View the file

Other files

File	Type	Posted
Mandatory Specifications and Requirements.pdf	PDF	Sep 25, 2026
ATTACHMENT A - Coverable Equipment.pdf	PDF	Sep 25, 2026
ATTACHMENT B - State of Iowa Work Zones.pdf	PDF	Sep 25, 2026

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

25 September 2026

Service and Maintenance for Aerial Lifts The State of Iowa is seeking bidders to provide routine preventative maintenance (PM), corrective repairs and safety/annual inspections for aerial lifts to include, but is not limited to, boom lifts, 25 September 2026

Open 9/25/2026, 8:00 AM CDT Type RFB - Request for Bids Close 10/23/2026, 8:00 AM CDT Number 005-RFB-3102-2027 Currency US Dollar

Sealed Until 10/23/2026, 8:00 AM CDT

Payment Terms 0% 0, Net 60

25 September 2026

Contacts Lara Hicok lara.hicok@das.iowa.gov

25 September 2026

Commodity Codes Commodity Code Description 92947 Lifts and Hoists Maintenance and Repair 94927 Fines and Penalties

25 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 2026 mailto:lara.hicok@das.iowa.gov

Description The purpose of this Request for Bids (RFB) is to solicit responsive and competitive bids from qualified Bidders to provide the services described in this RFB for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

The State of Iowa is seeking bidders to provide routine preventative maintenance (PM), corrective repairs and safety/annual inspections for aerial lifts to include, but is not limited to, boom lifts, scissor lifts, articulating lifts, trailer-mounted lifts to ensure safe, compliant operation and maximize equipment availability. Attachment A provides listing of coverable equipment. Additional units may be added during the life of the contract.

The resulting contract(s) is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract(s) for repair and inspection services. Bidder(s) must furnish all labor, materials, equipment, supervision, testing and incidentals for task orders issued under these contracts. The State intends to award up to the three (3) lowest bidders for each of the detailed Service Locations Zones 1-5. See Attachment B for Zone Service Location details. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

Bid Submission and Amendments

· Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

· If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted. Opening the bid does not remove previously entered information or uploaded documents.

· If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term:

The initial term of the contract(s) will begin November 1, 2026 and end October 31, 2027.

The Lead Agency shall have the sole option to renew the contract(s) upon the same or more favorable terms and conditions for up to five (5) annual extensions. The resulting contract will be available to all State of Iowa Agencies and other eligible Political Subdivisions.

SEE ATTACHED MANDATORY SPECIFICATIONS AND REQUIREMENTS DOCUMENT FOR

DETAILS

Required to View Event

Prerequisites Required to Enter Bid

25 September 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

25 September 202625 September 202625 September 202625 September 202625 September 202625 September 202625 September 2026

Buyer Attachments

1. ATTACHMENT A - Coverable Equipment.pdf

2. ATTACHMENT B - State of Iowa Work Zones.pdf

3. Mandatory Specifications and Requirements.pdf

25 September 202625 September 202625 September 202625 September 202625 September 202625 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ4NjAzLTIxMDA3MDM3ODRBVFRBQ0hNRU5UIEEgLSBDb3ZlcmFibGUgRXF1aXBtZW50LnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ4NjAzLTIxMDA3MDM0ODhBVFRBQ0hNRU5UIEIgLSBTdGF0ZSBvZiBJb3dhIFdvcmsgWm9uZXMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDQ4NjAzLTIxMDA3MDQ1MDdNYW5kYXRvcnkgU3BlY2lmaWNhdGlvbnMgYW5kIFJlcXVpcmVtZW50cy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 Identify the State of Iowa

Work Zone or Zones, as detailed on Attachment B, that you intend to Bid services.

1.8 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.9

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.10 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.11

The Bidder shall provide resumes for all key personnel who will be involved in providing the goods and/or services requested by this solicitation. The following information shall be included in the resumes:

● Full Name

● Education and/or Certification

● Years of experience and employment history particularly as it relates to the requirements of the solicitation.

Upload resumes as one document.

1.12

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES request confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Supplier Attachments" tab from which the confidential information has been redacted as described in Form 22.

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.6 Bidder shall read the Federal Terms and Conditions and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.9 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

25 September 202625 September 202625 September 202625 September 202625 September 2026

2.10 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.11

Quarterly Sales Report - The Bidder shall submit a complete and accurate Quarterly Sales Report in Microsoft Excel for net sales made under the resulting Contract.

Reports shall be submitted in the format and by the method prescribed by the State and shall be received by no later than thirty (30) calendar days following the end of each calendar quarter. Net sales means the total invoiced sales less credits, returns, refunds, and canceled orders. Bidder shall enter a response.

2.12

Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee calculated using the sales reported on the corresponding Quarterly Sales Report. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.14 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

25 September 202625 September 202625 September 202625 September 202625 September 2026

Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Annual Inspection - One Man Lift Model #UL25 1 EA - Each