1432744-event.pdf
PDF 205 KB Posted
- Attached to
- Lubricating Oil - SAE 15w-40 / 55-Gal Drums
- Solicitation number
- 645-DOTRFQ-3018-2027
- Issued by
- Taylor County, Iowa
About this file
This is a Request for Quote issued by the Iowa Department of Transportation (DOT) for Lubricating Oil - SAE 15W-40 in 55-gallon drums to supply their distribution center. The solicitation, numbered 645-DOTRFQ-3018-2027, opened on September 4, 2026, at 1:00 PM CDT and closes on September 16, 2026, at 1:00 PM CDT. The Iowa DOT will award the contract to the responsible bidder whose submission is most advantageous, considering cost and other factors including meeting mandatory requirements, proposed staffing, time schedule compliance, past work performance, and work capacity. Prior to award, samples will be required from the apparent low bidder and must arrive within five business days of request; award is contingent on successful sample testing results. A Purchase Order will be issued to the awarded supplier. Notification of Intent to Award and bid tabulation will be posted publicly on the IMPACS Business Opportunities site following evaluation of responses.
Pricing is based on Net 60 payment terms with 0% financing. Deliveries shall be F.O.B. Destination to 931 S. 4th Street, Ames, IA 50010. Fifty-five gallon drums must be made of steel and delivered on heavy-duty pallets measuring 40" x 48" (four-way entry pallets preferred), securely banded and/or shrink wrapped, with a maximum height of 60 inches. Safety Data Sheets (SDS) must be uploaded with the bid submission, and no order will be issued prior to receiving the product's SDS. The Iowa DOT is a tax-exempt agency and will provide tax exemption certificates upon request. All questions must be directed to the Purchasing Agent, Matthew Barker (matthew.barker@iowadot.us, +1 515-239-1173), through the Q&A Board, and will not be accepted after the Q&A Submissions Close Date.
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Text version
04 September 2026
Lubricating Oil - SAE 15w-40 / 55-Gal Drums Lubricating Oil - SAE 15w-40 / 55-Gal Drums
04 September 2026
Open 9/4/2026, 1:00 PM CDT Type DOT Request for Quote Close 9/16/2026, 1:00 PM CDT Number 645-DOTRFQ-3018-2027 Currency US Dollar
Sealed Until 9/16/2026, 1:00 PM CDT
Payment Terms 0% 0, Net 60
04 September 2026
Contacts Matthew Barker matthew.barker@iowadot.us
Phone +1 515-239-1173
04 September 2026
Commodity Codes Commodity Code Description
40500 FUEL, OIL, GREASE AND LUBRICANTS
40509 Fuel Oil, Diesel (Use 405-02 for Biodiesel) 40512 Fuel Oil, Heating (Use 405-02 for Biodiesel) 40536 Oil, Automotive Transmission 40537 Oil, Crude 40538 Oil and Grease Additives 40539 Oil, Automotive Engine 40542 Oil, Aviation Engine 40550 Oil, Heat Transfer Fluid, Fire-Resistant 40551 Oil and Fluid, Hydraulic 40557 Oil, Lubricating: Differential and Gear Lubricant 40573 Oils and Lubricants for Special/Severe Service 6042 Filters, Air, Fuel, Oil, Power Steering, Transmission and Water, and PCV Valves 91229 Construction, Oil and Gas Refinery
04 September 202604 September 202604 September 2026 mailto:matthew.barker@iowadot.us
Overview
The Iowa DOT is seeking competitive quotes for Lubricating Oil - SAE 15W-40 in 55-gallon drums for our distribution center. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination. DOT Address: 931 S. 4th Street, Ames, IA 50010
Samples -
Prior to award, samples will be required from the apparent low bidder for testing. Samples shall arrive within 5 business days of request. Award will be contingent on results from the sample testing.
Samples should be sent to the address listed above in Shipping Terms.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Purchase Orders
A Purchase Order will be issued for awarded supplier.
Pallet Specifications
Materials shipped in full pallet quantities shall be stacked and securely banded and/or shrink wrapped on four-way entry pallets measuring 40" x 48" is preferred. Pallets should be made of durable material strong enough to hold weight of product.
*55 gallon drums must be made of steel and delivered on heavy duty pallets!
Pallet Height Restrictions
Palletized items shall not exceed 60 inches in height.
Safety Data Sheets (SDS)
SDS sheets must be uploaded to bid. No order will be issued prior to receiving safety data sheet for product bid.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
*The specifications document under Buyer Attachments lists several different types of oils.
This solicitation is just for 15W-40 drums specifically.
File details come from the government source that posted it. Updated .