1432444-event.pdf
PDF 436 KB Posted
- Solicitation number
- 645-DOTRFB-3016-2027
- Issued by
- Clinton County, Iowa
About this file
This is a Request for Bid issued by the Iowa Department of Transportation for transport fuel service at two maintenance garages located in Denison and Rockwell City. The Iowa DOT seeks qualified fuel vendors to provide diesel fuel #1 and #2, biodiesel additive, and winter and summer additives to support operations at both locations. Estimated quantities include 2,000 gallons of ULS Diesel Fuel #1 and 5,000 gallons of ULS Diesel Fuel #2 at the Denison facility, with slightly lower volumes of 600 and 4,800 gallons respectively at Rockwell City, plus approximately 500-600 gallons of biodiesel additive at each location. The bid opened on September 17, 2026, at 1:00 PM CDT, with responses due by October 8, 2026, at 1:00 PM CDT. A public bid opening will be held on October 8, 2026, accessible via Microsoft Teams meeting link. The initial contract term extends from execution through June 30, 2027, with optional renewal periods available for up to five additional 12-month terms, not to exceed six years total. No pre-bid meeting or mandatory site visit is specified in the solicitation.
Pricing for this contract will be structured as a fuel margin added to the Iowa DOT's daily posted rack pricing for diesel and biodiesel products, with separate pricing for winter and summer additives calculated per treated gallon. Bidders may submit negative or positive margins and must clearly designate the sign value in the additional items fields; the Iowa IMPACS system does not allow negative unit prices to be entered directly. Award will be made to the responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost and other factors including mandatory requirement compliance, proposed staffing, schedule adherence, past work performance, and work capacity. Delivery terms are F.O.B. Destination, and the successful contractor must maintain required insurance coverage as specified in the Standard Terms and Conditions. The Iowa DOT is a tax-exempt agency and will provide tax exemption certificates upon request. All bidder questions must be directed to Kyle Williams at Kyle.Williams@iowadot.us or +1 515-233-7960, and responses will be posted publicly on the Q&A Board. Award may be made for any one group or combination of groups, with all items within a group required to be bid for group award consideration.
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Other files
| File | Type | Posted |
|---|---|---|
| NREL Biodiesel Handling & Use Guide.pdf | ||
| IDOT Fuel Specification (Rev 6-16-2026).pdf |
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Text version
17 September 2026
Transport Fuel Service at Denison & Rockwell City DOT Locations Transport Fuel Service at Denison & Rockwell City DOT Locations
17 September 2026
Open 9/17/2026, 1:00 PM CDT Type DOT Request for Bid Close 10/8/2026, 1:00 PM CDT Number 645-DOTRFB-3016-2027 Currency US Dollar
Sealed Until 10/8/2026, 1:00 PM CDT
Payment Terms 0% 0, Net 60
17 September 2026
Contacts Kyle Williams Kyle.Williams@iowadot.us
Phone +1 515-233-7960
17 September 2026
Commodity Codes Commodity Code Description
40500 FUEL, OIL, GREASE AND LUBRICANTS
40507 Fuel Additives, Extenders, Octane Enhancers, etc.
17 September 202617 September 202617 September 202617 September 202617 September 202617 September 202617 September 202617 September 202617 September 2026 mailto:Kyle.Williams@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for qualified fuel vendor to provide fuel transport service to the Denison & Rockwell City Maintenance Garages.
Bid price for diesel fuel #1 & #2, & bio-diesel additive are to be a fuel margin that will be added to the DOT rack pricing that is posted daily on our website. Winter & Summer Additive prices are per treated gallon.
• Iowa IMPACS system does not allow a negative value line unit price so in order to submit a negative line unit price, enter the value unit price and then identify positive price by selecting Positive in the Additional Items Fields and If you wish to bid a negative value please enter the value unit price but identify by selecting Negative in the Additional Items Fields. This will be a required question for all lines.
• Quantities noted on the Items tab are estimate only and may not accurately reflect ordering at this location.
The initial contract term will upon execution/agency signature through 6/30/2027. Optional renewals will be available for up to five (5) additional 12 months periods, not to exceed six years total, to align with current fuel contracts.
The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Contract Award
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Award will be made for any one group or combination of groups. Groups are not tied. All items within a group must be bid to be considered for a group award.
The initial contract term will upon execution/agency signature through 6/30/2027. Optional renewals will be available for up to five (5) additional 12 months periods, not to exceed six years total, to align with current fuel contracts.
Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Bid Opening
Date: 10/8/2026
Time: 1:00PM Central
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/255730004476211?p=GyEVW4m1Bx4KxOzB1J
Meeting ID: 255 730 004 476 211
Passcode: wq6Wp6XM
Need help? | System reference
For organizers: Meeting options
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/255730004476211?p=GyEVW4m1Bx4KxOzB1J https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGVjMmNhNzctMTJhZS00NzcxLWJkZTYtZTY3ODU4ZTExZDEz%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%22409f0956-5952-437c-a1e5-e5e8a1953bef%22%7d https://teams.microsoft.com/meetingOptions/?organizerId=409f0956-5952-437c-a1e5-e5e8a1953bef&tenantId=a1e65fcc-32fa-4fdd-8692-0cc2eb06676e&threadId=19_meeting_OGVjMmNhNzctMTJhZS00NzcxLWJkZTYtZTY3ODU4ZTExZDEz@thread.v2&messageId=0&language=en-US
Required to View Event
Prerequisites Required to Enter Bid
17 September 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
4. Bidder shall certify that they have read, understand, and accept.
5. Bidder shall certify that they have read, understand, and accept.
6. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. IDOT Fuel Specification (Rev 6-16-2026).pdf
2. NREL Biodiesel Handling & Use Guide.pdf
17 September 202617 September 202617 September 202617 September 202617 September 202617 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMyNDQ0LTIwODEwNjc4NzhJRE9UIEZ1ZWwgU3BlY2lmaWNhdGlvbiAoUmV2IDYtMTYtMjAyNikucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDMyNDQ0LTE5MTIwMzI5NTNOUkVMIEJpb2RpZXNlbCBIYW5kbGluZyAmIFVzZSBHdWlkZS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Attributes Instructions:
1.1 Contract available to others:
Bidders agree to sell goods/services or both at the same prices, terms and conditions to any other Iowa state agency, Regent or Political Subdivision upon request.
1.2 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.3
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
Group 2: Specifications Attachment Instructions:
2.1 Please attach the specifications for the winter additive you are submitting to this bid.
2.2 Please attach the specifications for the summer additive you are submitting to this bid.
2.3 Please attach your BQ-9000 Producer Certification
Group 3: Fuel Margin Pricing Instructions:
3.1 Please confirm you've read and understand the fuel margin pricing instructions.
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Product Line Items Product Line Items
1. Denison Maintenance Garage - Transport Fuel Service # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ULS Diesel Fuel #1 - Fuel Margin/Gallon - Est. Qty: 2,000 Gallon (See Full Description) 700 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the DOT rack pricing that is posted daily on our website. If you are submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional Items Fields as Negative. Respond with Positive for a Positive value.
Negative or Positive Value of Submitted Item Unit Price -
P2 ULS Diesel Fuel #2 - Fuel Margin/Gallon - Est. Qty: 5,000 Gallon (See Full Description) 5,600 GAL - Gallon submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional
P3 Bio-Diesel Additive B99/B100 Fuel Margin/Gallon - Est.
Qty: 500 Gallon (See Full Description) 700 GAL - Gallon rack pricing that is posted daily on our website. Vegetable Oil based. If you are submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional Items Fields as Negative. Respond with Positive for a Positive value.
P4 Winter Additive - Cold Flow Improver; Cost per Treated Gallon 1 GAL - Gallon
P5 Summer Additive; Cost per Treated Gallon 1 GAL - Gallon
2. Rockwell City Maintenance Garage # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ULS Diesel Fuel #1 - Fuel Margin/Gallon - Est. Qty: 2,000 Gallon (See Full Description) 600 GAL - Gallon submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional
P2 ULS Diesel Fuel #2 - Fuel Margin/Gallon - Est. Qty: 5,000 Gallon (See Full Description) 4,800 GAL - Gallon submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional
P3 Bio-Diesel Additive B99/B100 Fuel Margin/Gallon - Est.
Qty: 500 Gallon (See Full Description) 600 GAL - Gallon submitting a negative fuel margin, submit the value for line item unit price but also identify this as a negative value in the additional
P4 Winter Additive - Cold Flow Improver; Cost per Treated Gallon 1 GAL - Gallon
P5 Summer Additive; Cost per Treated Gallon 1 GAL - Gallon
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Service Line Items Service Line Items
There are no Items added to this event.
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