Amendment_000001_SF-30.pdf

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14-250-SOL-00132

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Rockville MD 20857

OAMP

5600 Fishers Lane, Room 14W Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

Rockville MD 20857

OAMP

5600 Fishers Lane, Rm 14W Management and Policy Office of Acquisition

HHS/HRSA/OO/OAMP

07/29/2014000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/29/2014

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to 1) provide responses to the questions, 2) incoporate attachment A, revised statement of work dated August 13, 2014, 3) incorporate the revised dates under section B.2 titled Compensation Cost/Price, 4) incorporate the revised Schedule of Deliverables under section F.6 and 5) to incorporate attachment D titled Rural Counties.

Question 1:

H.3 Clearance/Production of Information Products/Services

Is OMB clearance the same as Paperwork Reduction Act (PRA) clearance? PRA clearance takes 6

- 9 months, so if it is indeed the same, it will severely hinder ability to meet timeframes. Will allowances be made for this?

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

DAN E. MATUSIEWICZ

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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Answer 1:

Yes, OMB Clearance/PRA are the same. Yes, allowances will be made.

Question 2:

Task 4: Technical Assistance 4.2

Is it intended that since contractor is allowed

14 weeks to submit ranked list of hospitals (3.4, 3.5, 3.6), that the in 4.2 means that contractor actually only has about 7 months?

Answer 2:

The requirement that all on-site consultations be completed by ten (10) months from the EDOC is no longer applicable. Each of the eight on-site consultations must be completed before the end date of contract, allowing time for writing of consultant's report for inclusion in the

Quarterly Report of the quarter in which the TA was provided and in the toolkit.

Question 3:

Task 5: Toolkit 5.2

Is the COR committed to prompt review and feedback on draft toolkit to allow changes to be incorporated within a week?

Answer 3:

Yes.

Question 4:

Please identify if there is a current contractor performing this work for ORHP?

Answer 4:

Yes. The National Rural Health Resource Center.

Question 5:

Hospitals that are currently receiving federal funds from the SRHT project will not be eligible for this TA?

Answer 5:

The SRHTP does not currently exist so there are no hospitals currently receiving funds under

SRHTP.

Question 6:

Does that mean grantees which received funding in prior years but not receiving funds during

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Sponsored by GSA

FAR (48 CFR) 53.110

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FY2014-15 are eligible to apply for TA?

Answer 6:

Per the Background section of the Statement of

Work, eligibility is open to small rural hospitals with fewer than 50 staffed beds and located in persistent poverty areas. Current and former Section 330A grantees are also among those eligible to receive assistance.

Question 7:

Will the government please clarify whether the contractor will be developing a formal Request for Application (RFA) such as those for grant awards or developing less formal version of the application?

Answer 7:

The offeror is not required to develop a RFA.

Question 8:

(Task 3.6) Who is responsible for selecting the final 8 hospitals to receive TA? Will it be the

COR or the contractor?

Answer 8:

The offeror will provide to the COR a rank-order list of hospitals based on stated criteria. The

COR will make final selection based on hospital ranking.

Question 9:

If the COR is to make the selection, then is the contractor providing a short-list based on our screening and scoring process of the applications?

Answer 9:

Per section 3.6 of the SOW, the contractor will submit a ranked-order list of hospitals selected to receive technical assistance based on program eligibility, readiness, selection criteria, and preference statement to the COR for review and approval. The COR will make final selection based on hospital ranking.

Question 10:

If the answer to 7 is "yes" there is some clarification needed on the timing specified in the SOW. If the application process and form are due within 6 weeks from EDOC and finalized 3 days

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later and then the selection of the eight hospitals is due 8 weeks later, does the government anticipate that the hospitals will have sufficient time to complete the application and be evaluated for eligibility?

Answer 10:

N/A. The answer to 7, above, is no.

Question 11:

As a follow up to our question 10. above, selection of the hospitals and the TA Plan to support the 8 selected hospitals are due at the same time. Will the government re-evaluate the timeline and consider adding time for analysis and development of the TA Plan after the hospitals are chosen?

Answer 11:

Yes (see attachment). The timeline for

Deliverable 4.1 is revised to indicate submission of TA Plan to COR within three (3) weeks of the

Ranked Order List (Task 3.6).

Question 12:

The title of Task 5 is "Toolkit" however section

5.1 refers to a toolkit "report" in the first sentence then later references a "toolkit".

Please clarify whether the deliverable is an actual toolkit or a toolkit report.

Answer 12:

The deliverable is a toolkit.

Question 13:

Since the travel ODCs cannot be accurately proposed until the 8 hospitals are selected, will the government provide some parameters for all offerors to use for site visit logistics to ensure consistency across the Cost Proposals?

Answer 13:

See attachment D for the selected areas.

Question 14:

What will be the place of Performance?

Answer 14:

The contractor's location is the place of performance.

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Question 15:

Will the government choose the 8 hospitals or the vendor?

Answer 15:

See question 8.

Question 16:

Is this work being done now? If so, who is the incumbent and will the incumbent be eligible to re-compete?

Answer 16:

see question 4.

Question 17:

Will the chosen hospitals be eligible to receive any funding from this contract?

Answer 17:

Hospitals do not receive any finding through this contact. Selected hospitals will receive on-site technical assistance.

Question 18:

Please confirm that for-profit rural hospitals and not-for-profit rural hospitals are eligible for on-site assistance under this contract.

Answer 18:

Hospitals receiving TA through this contract may be for-profit or not-for-profit.

Question 19:

Is there additional guidance on the requirements or examples for the toolkit to be developed?

Answer 19:

The toolkit will incorporate feedback from the on-site TA to inform rural communities of tested strategies in the four core areas of the contract. The toolkit will be adaptable for use by other small rural hospitals.

Question 20:

On page 4, B.2 a and b specify the period of performance as September 31, 2014 - September 30, 2015 and September 31, 2015 -September 30, 2016.

Did the government mean September 30 to September

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29 in both cases?

Answer 20:

The dates under section B are hereby changed as follows:

Base Period: September 30, 2014 - September 29, Option Period I: September 30, 2015 - September

29, 2016

Question 21:

Does the government have any estimate(s) for the

Level of Effort?

Answer 21:

Estimates are provided by the offeror.

Question 22:

Can you tell us the expected funding level for this effort?

Answer 22:

See question 21.

Question 23:

Will the government consider an extension for the procurement application due deadline to account for the Q&A period?

Answer 23:

No.

Question 24:

Refers to data or information in one PART does not have to be repeated: Does this mean in each

Volume, or within a single Volume. Please clarify as this is a significant deviation from typical instructions which DO insist that material is repeated between Volumes.

Answer 24:

Data or information shall be explained in both technical and cost proposals.

Question 25:

Please clarify the requirement for submission of completed GPAT for technical review as part of this proposal. Since Section 508 and EIT apply to any development of web application, the GPAP should be a requirement for the tool kit and/or

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other product that require 508 compliance and should be part of "passing" or accepting the corresponding deliverable. While this requirement may apply to previously developed

(off-the-shelf) materials, we would like to know how we can complete GPAT before the material

(toolkit, video, etc) are developed during the execution of this contract.

Answer 25:

The GPAT applies to any EIT deliverable the contractor or potential contractor is going to develop and deliver to the Federal Government

(HRSA). The GPAT applies to more than web applications.

When filling out the GPAT, the vendor should focus on the deliverables. So for example, if

HRSA is asking for a website the vendor should explain in column 5 under 1194.22 a-p how they are going to meet that specific provision. In column 4 they should state whether they can

Fully, Partially or Not meet the provision.

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