Sole_Source_Document.pdf

DEPARTMENT OF HEALTH & HUMAN SERVICES Indian Health Service

California Area Office

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPEITION

I. ORGANIZATION:

Program Office:

Project Officer:

Department of Health and Human Services Public Health Service Indian Health Service 650 Capitol Mall, Suite 7-100 Sacramento, California 95814-4708

Dawn Phillips, RN, MP A California Area Indian Health Service 650 Capitol Mall, Suite 7-100 Sacramento, California 95814-4708

II. NATUREJDESCRIPTION OFTHEACTION:

Due to the circumstances described below a request to acquire using other than full and open competition in support of the Indian Health Service requirements for the provision of access to public health case management, including behavioral health care services be available to American Indians and Alaska Natives (Al/AN) residing in the Hawaiian Islands. According to the 2010 census data there are 4,100 AI/AN residing in the major islands (Oahu, Maui, Kaui, and Hawaii.) A requirement to determine eligibility based on federal tribal affiliation has been established. The current active count is approximately 300.

III. DESCRIPTION OF SUPPLIES ISER VICES:

The contractor shall provide access to behavioral and ambulatory health care services, including specialty and in-patient hospital care. The access to health care will be coordinated by a public health nurse to ensure community based care and follow-up of prescribed treatment. A pre-screening of eligibility verification and alternate health care resources before admission to the Hawaiian Health Care Network or other specialty care will be completed. Payment for health care will not include transportation costs and the contractor will be the payee of last resort.

The estimated funds available for this contract will be $189.645 and be non-recurring for twelve months of performance.

IV. STATUTORY AUTHORITY:

41USC253 (C) (1) as implemented by FAR 6.302-1 This procurement action is set aside for Indian firms under the Buy Indian Act. It has been determined that there are no other Indian contractors interested in providing these services for the location listed. Ke Ola Mamo is the only

Contractor on Oahu operating a comprehensive health care network for Native Hawaiians, who have very similar social and health issues to the AI/ AN population. They have a history of contract reliability, including the management of Federal grants.

V. APPLICABILITY OF AUTHORITY:

FAR 6.302-1 states that when supplies or services required by the agency are available from only one responsible source and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for when Ke Ola Mamo is the only enterprise with the required expertise, equipment, supplies and manpower available to provide the needed services, and the only enterprise able to provide the necessary continuity of care.

VI. EFFORTS TO OBTAIN ADDITIONAL SOURCES:

The California Area Indian Health Service has made a number of attempts to obtain access to comprehensive health care services within the location listed. During the past 29 years and there have been no successful Indian bidders or contractors able to sustain a viable organization to provide health care services.

VII. FAIR AND REASONABLE COSTS:

This is a cost reimbursable contract. The contractor will voucher in the areas. The price of this acquisition will be fair and reasonable to the Government. The contracting officer will ensure that certified cost and pricing information is obtained prior to contract award. All costs are audited by the contracting officer and an outside auditor.

VIII. MARKET SURVEY:

An advertisement will be placed inthe F edBizOps to solicit additional responses to contract. They are responsible for case management and healthcare services to Native Hawaiians on the Island of Oahu. We will collaborate to obtain access for health care services for All AN residing in the Hawaiian Islands. They are the primary Administration for Native Americans contractor on the Island.

IX. OTHER FACTS SUPPORTING THE USE OF TI-FE EXCEPTION:

Public Law 94-437 requires the California Area establish behavioral health services for beneficiaries residing in the Hawaiian Islands.

X. LIST OF INTERESTED SOURCES:

Ke Ola Mamo 1505 Dillingham Blvd. Rm. 205 Honolulu, HI 96817 Telephone: (808) 845-3388 Administration: (808) 848-8000 Fax: (808) 848-8001

XI. STEPS TO FOSTER COMPETITION:

No further steps are being made to foster competition since no other Indian firms have been id e n ti fi e d .

XII. CONTRACTING OFFICERS CERTIFICATION:

The contracting officer's signature on the Justification Review Document provides evidence that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. TECHNICAL REQUIREMENT PERSONNEL CERTIFICATION:

The Technical Requirement Personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete to the best of their knowledge and belief, as evidenced by their signature on the Justification Review Document.

XIV. I certify that the justification is accurate and complete to the best of my knowledge and belief.

RECOMMENDED: Date: J [ { S /?cJ /1

CONCUR:

APPROVED:

Date:

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Karen Nichols, Contract Officer

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