Questions_and_Responses.pdf

AMENDMENT OF SOLICITATION NO. 14-233-SOL-00691

AMENDMENT NO.: 01

EFFECTIVE DATE: September 9, 2014 DUE DATE: September 17, 2014 3:00 p.m. Eastern

ISSUED BY:

Acquisition Management Services Program Support Center U.S. Department of Health and Human Services 12501 Ardennes Ave.

Suite 400 Rockville, MD 20857 Point of Contact: Arielle Douglas, Contract Specialist

DESCRIPTION OF AMENDMENT

PURPOSE: To respond to questions submitted under this solicitation.

Base Year - Tasks

1. Task 2: Will the contract require that the contractor provide podcasts based on sessions from the training meeting? No, this is not one of the deliverables for this contract.

2. Will the contract require that there be a staff member on-site at HHS? No

3. Will the contract require that the contractor develop interactive online training courses? No

4. Where is the Kick-off meeting to be held? Does the full team need to attend in person? OCS offices – 901 D Street SW, Washington, DC 20447 Key personnel should attend the meeting in person, such as the project manager.

5. How many days after contract award is the implementation plan due? Fifteen business days from the contract award.

6. For the national conference, should materials be provided electronically (in an effort to go Green), or do we plan for printed materials? All materials should be provided electronically.

7. In terms of content development for the National Conference (Task 2), what is the anticipated length of content to be developed (i.e., 8 hours 16 hours, etc.)?The conference will last 2.5 days with approximately 6 hours of actual content delivery per day, for a total of approximately 15 hours of content.

8. Do conference materials get posted to an OCS web site? Posting of conference materials to a website is not a requirement of this contract.

9. Who manages the conference web site? The conference website will be managed under a separate contract.

10. If OCS is funding conference web site that is administered by the incumbent will that site/page be transitioned? The transitioning of the conference website will be handled under a different contract.

Option Year One (1) - Tasks

11. In the base year, Task 4 of the RFP indicates that “at least two of the site visits, but no more than four will be targeted at tribal grantees.” Task 4 in the option year does not list a number of tribal site-visits. Can you clarify the number of site-visits that will be targeted to tribal grantees in the option year? The same numbers (at least two, but no more than four site visits for tribal grantees) should apply to the option year for this task. This has been revised in the SOW, please see the Solicitation amendment.

12. Task 2 of the option year covers regional training conferences. Can you clarify the number of regional training meetings HHS wants the contractor to provide? We plan to hold four regional training meetings

13. What is the anticipated level of effort to be provided for additional training and technical assistance? The level of effort for this task in minimal – 40-60 hours.

Please note this is only an estimate and respondents should their make their own assessments of the effort required to perform the work.

14. How many regional training conferences would there be? There will be four regional training conferences.

15. In terms of content development for the Regional Grantee Training Conference, what is the anticipated length of content to be developed (i.e., 8 hours 16 hours, etc.)? Approximately 12 hours of content delivery.

16. Is it expected that contractor staff attend the Regional Grantee Training Conferences to provide support? No

17. Will Regional Grantee Training Conferences be held at federal facilities? It is possible that the regional conferences will be held at federal facilities, but a final decision will not be made until FY 2015.

Deliverables

Base Year Deliverables

18. Table of Tasks 1 – 12 - This section identifies deliverables associated to 12 tasks while section C.1 STATEMENT OF WORK only lists 5 separate tasks with sub-activities. Can you please clarify by mapping the deliverables to the tasks in section C.1? The deliverables table has been renumbered to clarify the task mapping, please see Solicitation amendment.

19. Task 1 - While this deliverable specifies fifteen (15) business days . . .” Task 1 on page 3 specifies ten (10) business days; which is correct? This is an error. Both should say “fifteen business days after contract award.” Has been revised, please see Solicitation amendment

Option Year 1 Deliverables

20. Table of Tasks 1 – 9 - Can you please clarify by mapping the deliverables to the tasks in section C.1? The deliverables table has been renumbered to clarify the task mapping, please see Solicitation amendment

Contract Terms and Conditions

21. On FBO.gov it states that “This is Full and Open Competition Acquisition.” However, there is an “X” next to this section ((27) 52.219-30, Notice of Set-Aside for Women- Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m). Please clarify, is this a Full and Open Competition Acquisition or is it set-aside for WOSB? The acquisition is Full and Open Competition. This has been revised please see Solicitation amendment

Past Performance

22. Should these references be from the prime contractor or both prime contractor and subcontractor? References should be from both the prime contractor and subcontractor. As stated in the solicitation “Past performance information shall be provided for predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition”

Business Quote Instructions

23. In terms of the fixed priced contract, should travel and all ODCs be included in the fixed price? Yes

24. Please clarify this requirement and direct to appropriate federal rule, regulation, or policy. (“Quoters shall include a completed copy of , Consideration and Payment, in its quote.”). This sentence has been removed from the solicitation, please see the Solicitation amendment.