1423024-event.pdf
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- Solicitation number
- 645-DOTRFB-2969-2027
- Issued by
- Taylor County, Iowa
About this file
This is a Request for Bid (RFB) document issued by the Iowa Department of Transportation for a heating system installation project at the Carlisle Maintenance Garage located at 5020 SE 64th Avenue, Carlisle, IA 50047. The scope of work encompasses three primary components: removal of the existing in-floor heating system including pumps, boilers, piping, and concrete floor slab (with in-floor piping to remain abandoned); patching of the demolished floor slab and abandoned roof penetrations; and installation of a new ceiling-hung infrared heating system. The RFB was posted on August 5, 2026, at 1:00 PM CDT with a submission deadline of August 26, 2026, at 1:00 PM CDT. A site visit is highly recommended, and interested parties should contact Teri Schulz at teri.schulz@iowadot.us with at least 24 hours' notice to schedule. The bid opening will occur on August 26, 2026, at 1:00 PM CT via Microsoft Teams or phone conference. The estimated project timeline runs from September 1, 2026, through November 1, 2026. The RFB number is 645-DOTRFB-2969-2027, and award will be made to the responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost, mandatory requirements, proposed staffing, and ability to meet the required time schedule.
Monthly payments will be made via state warrant for 97 percent of the value of work performed, including acceptable materials stored at the building site, on Net 60 terms. The Iowa Department of Transportation is tax-exempt and will provide tax exemption certificates upon request. Davis-Bacon wages do not apply to this contract. All work shall be performed under the direct supervision of the Iowa DOT with periodic site inspections to ensure project coordination. The contractor must provide the Iowa DOT with no less than 24 hours' notice in advance of installation, and the DOT will furnish a list of items requiring inspection prior to or during installation. Deliveries shall be F.O.B. Destination. The primary contact for all questions prior to award is Teri Schulz at teri.schulz@iowadot.us or +1 515-239-1431, and all inquiries must be submitted through the Q&A Board on the solicitation portal.
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| File | Type | Posted |
|---|---|---|
| Plans and Project Manual.html | HTML file |
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Text version
31 August 2026
Heating System Install at the Carlisle Maintenance Garage Remove existing boilers and install Heating System at the Carlisle Maintenance Garage.
31 August 2026
Open 8/5/2026, 1:00 PM CDT Type DOT Request for Bid Close 8/26/2026, 1:00 PM CDT Number 645-DOTRFB-2969-2027 Currency US Dollar
Sealed Until 8/26/2026, 1:00 PM CDT
Payment Terms 0% 0, Net 60
31 August 2026
Contacts Teri Schulz teri.schulz@iowadot.us
Phone +1 515-239-1431
31 August 2026
Commodity Codes Commodity Code Description 91468 Plumbing 22014 *Energy Computerized Control Systems: HVAC, Lighting, Utilities, etc. Combination 3155 Hand Tools, HVAC Maintenance, Testing, Recording, Detection, etc.
91060 Plumbing Maintenance and Repair Services: Pressure Tapping Services, Pipe Freezes, Toilets, etc.
91450 Heating, Ventilating and Air Conditioning (HVAC)
93400 EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR LAUNDRY, LAWN,
PAINTING, PLUMBING, AND SPRAYING EQUIPMENT
93464 Plumbing Equipment and Fixtures Maintenance and Repair 94155 HVAC Systems, Power Plant, Maintenance and Repair 96702 Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services 96760 Plumbing Equipment, Pipe, Fittings and Fixtures Manufacturing Services
31 August 202631 August 202631 August 2026 mailto:teri.schulz@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for the following, as per the Plans and Project Manual on the Buyer Attachments section of this RFB.
A. Removal of the existing in-floor heating system pumps, boilers and piping, and concrete floor slab.
In floor piping is to remain as abandoned.
B. Patching of demolished floor slab and abandoned roof penetrations.
C. Installation of a new ceiling hung infra red heating system.
Site Location: Carlisle Maintenance Garage, 5020 SE 64th Avenue, Carlisle, IA 50047
The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity..
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Contract Term
DOT estimated start date: September 1, 2026
DOT estimated completion date: November 1, 2026
DOT Responsibility-Inspection and Supervision
• All work shall be according to the approved design and shall be under the direct supervision of the Iowa DOT.
• Periodic site inspections will be carried on by the Iowa DOT with the Contractor to ensure coordination of the project.
• The Iowa DOT will provide a list of items requiring inspection prior to or during installation. The Contractor is to give the Iowa DOT notice no less than 24 hours in advance of installation.
• The Iowa DOT point of contact after the contract award shall be determined.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Payment and Completion of Contract
Payments on contract will be made monthly by means of state warrants to the extent of Ninety-Seven Percent (97%) of the value of work performed, including acceptable material stored at the building site, as determined by the Contractor as governed by the Iowa DOT.
Site Visits
A site visit is Highly Recommended. To schedule a site visit please email Teri Schulz at teri.schulz@iowadot.us with the requested date and time for the visit. Please give a 24-hour notice in advance of the requested date. Any questions that arise during the site visit must be emailed to the Purchasing Agent listed above or submitted through the Q & A Board on the solicitation.
Tax Exemption
The Iowa Department of Transportation is a tax-exempt agency. Tax exemption certificates will be provided upon request.
Davis-Bacon wages do not apply.
Bid Opening
Date: August 26, 2026
Time: 1:00 pm CT
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
TEAMS MEETING
Meeting ID: 264 071 950 281 784
Passcode: XP3Ji2E8
Dial in by phone
+1 515-817-6093,,806052137# United States, Ames
Find a local number
Phone conference ID: 806 052 137#
Those who join the public bid opening after 1:00 pm CT may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/meet/264071950281784?p=YBTmVqaoMgVaPwHwsD https://dialin.teams.cloud.microsoft/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=806052137
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