142040-26-0013_Statement_of_Work.docx
DOCX document 2 MB Posted
- Attached to
- LOX HVAC REPAIR 26
- Solicitation number
- 1305M326Q0187
About this file
This is a Statement of Work for HVAC repair services at the National Weather Service Weather Forecast Office in Oxnard, California. The contractor must repair two failed HVAC units: Air Handling Unit (AHU) #2 and Condensing Unit #3. For AHU #2, the contractor shall troubleshoot the unit, remove and replace the failed Variable Frequency Drive (VFD) compatible with the Delta Building Automation System, replace the fan motor, repair vibration-related damage to structural components such as motor mounts and brackets, verify and adjust refrigerant charge to manufacturer specifications, and return the unit to operational status. For Condensing Unit #3, the contractor shall troubleshoot the unit, recover remaining refrigerant, replace all failed components, repair refrigerant line leaks, perform nitrogen pressurization testing to verify no leaks remain, evacuate lines of non-condensable materials, install a new refrigerant filter dryer, charge the system with recovered and supplemental refrigerant per manufacturer specifications, and return the unit to operational status.
Work must commence within ten business days of contract award, with on-site completion required within ninety calendar days of receiving all necessary parts and equipment. The contractor shall provide all labor, materials, equipment, supervision, and transportation necessary for repair in compliance with EPA guidelines and accepted industry standards. Key submittal requirements include a work schedule within three days of award, designation of an on-site supervisor, manufacturer warranty documentation upon work acceptance, Safety Data Sheets for hazardous materials within three days of award, and a biobased products report upon acceptance. Work shall occur during regular business hours (0700-1600 Monday-Friday) at 520 N Elevar Street, Oxnard, CA 93030-8990, with contractor personnel requiring escort by NWS employees at all times. All work must comply with federal safety regulations, OSHA standards, and station regulations. The contractor is responsible for all cleanup and proper disposal of materials and debris. The Technical Point of Contact is Mike Kent, Senior Facilities Engineering Technician, at (805) 889-0645 or mike.kent@noaa.gov. Final invoicing shall be submitted via the Invoice Processing Platform upon completion and acceptance of work.
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| File | Type | Posted |
|---|---|---|
| Sol_1305M326Q0187.pdf | ||
| 1305M326Q0187_SAM_wd_2015-5625_Rev_27.pdf |
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Text version
STATEMENT OF WORK
FOR
HVAC Repair at Oxnard, CA Weather Forecasting Office (WFO)
1. BACKGROUND:
The believed reasons for the two Heating, Ventilation and Cooling (HVAC) failures are listed below.
1. Air Handling Unit (AHU) #2: The structural integrity of the unit has been compromised due to vibrations and improper materials used from manufacturing. This system provides redundant cooling for the operations area of the WFO. Also, the Variable Frequency Drive (VFD) system is no longer operating.
2. Condensing unit #3: Bad condensing coils with oily residue present and the evaporator coils freeze when in operation. In addition, the sole compressor for the condensing unit has also failed.
This unit provides conditioned air to the building entrance and front offices. At this time there is no conditioned air being provided to these areas.
Existing equipment information:
AHU#2:
Model #XTO-051X060-FAJAO46A / Serial # ABYM-XTO160 Motor MFG. company Baldor, Category # EM3311T / Specification # 37F614S520G1
Condensing unit #3:
Model#YC090CA4AAA2A / Serial # N1D1901474 Toshiba VFD Model FLOWQSU4080 / Serial # 97808949
2. GENERAL INTENTION:
To repair the failed HVAC units to working condition.
3. GENERAL REQUIREMENTS:
The Contractor shall provide all labor, material, equipment, supervision and transportation necessary for the HVAC repair in accordance with these instructions, Environmental Protection Agency (EPA) guidelines, specifications and accepted trade and industry standards.
The Contractor Shall:
3.1 AHU #2
3.1.1 Troubleshoot AHU Unit #2.
3.1.2 Remove and replace failed VFD (compatible with Delta Building Automation System (BAS))
| 3.1.2 | Remove and replace fan motor |
| 3.1.3 | Replace any material that has weakened/broken due to excessive vibration within the air handler i.e. motor mounts, mounting brackets etc. |
| 3.1.4 | Verify refrigerant charge. Adjust system refrigerant levels to manufacturer’s specifications and to applicable environmental codes. No materials will be provided by the National Weather Service (NWS). |
| 3.1.5 | Start, test to ensure the system is fully operational. Return unit to on-line status. |
3.2 Condenser #3
3.2.1 Troubleshoot Condenser #3.
3.2.2 Recover remaining refrigerant if necessary.
| 3.2.3 | Replace any failed components within the system with new compatible components. |
| 3.2.4 | Repair any and all leaks in refrigerant lines. |
| 3.2.5 | Verify no remaining leak(s) exist by nitrogen pressurization test on all circuits. |
| 3.2.6 | Evacuate all lines removing all non-condensable. |
| 3.2.7 | Install a new refrigerant filter dryer. |
| 3.2.8 | Completely charge system with recovered refrigerant and supplement with contractor supplied refrigerant if required to charge system according to manufacturer’s specifications, per applicable environmental codes. Refrigerants will not be provided by the National Weather Service (NWS). |
| 3.2.9 | Start, test and return unit to on-line status. |
Biobased Products
The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.
Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.
In addition to the biobased products designated in the BioPreferred Program, the Contractor is encouraged to use other commercially available biobased products when feasible.
4. SUBMITTAL REQUIREMENTS:
The contractor shall provide electronic copy of each required submittal in accordance with the below schedule:
| Deliverable |
| Objective |
| Due |
| Deliver To |
| Work Schedule, with start and completion dates |
| Coordinate scheduling with National Weather Service (NWS) Technical Point Of Contact (POC) |
| Within 3 days of awarded contract |
| Technical Point of Contact (TPOC) |
| Designation of on-site, job-site supervisor and contact information |
| Provide a Primary POC to NWS |
| Contract Award |
| TPOC |
| Manufacturer Warranty Documentation |
| Warranty parts and labor |
| Upon acceptance of work |
| Contracting Officer (CO) |
Safety Data Sheet (SDS)
| List any hazardous material that will be used in performance of this contract. Ref. FAR 52.223-3 and FED-STD-313E |
| Within 3 days of awarded contract |
| TPOC |
| Biobased Report (copy) |
| Report purchases of Biobased products in System for Award Management (SAM). Ref. FAR 52.223-2 |
| Upon acceptance of work |
TPOC
5. LOCATION:
Project is to be completed on premises of the National Weather Service (NWS), Weather Forecast Office, (WFO) Oxnard, 520 N Elevar St. Oxnard, CA 93030-8990.
6. PERIOD OF PERFORMANCE:
Work must begin within ten (10) business days of award of the purchase order; “Work” includes ordering parts and equipment not already in stock and necessary to perform the work. On site work shall be completed within ninety (90) calendar days of receipt of all necessary parts and equipment.
7. DEFINITIONS:
Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference to the drawings accompanying this specification is made unless stated otherwise.
Where “as directed”, “as required”, “as permitted”, “approved”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirements, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.
As used herein, “provided” shall be understood to mean “provided complete in place”, that is “furnished and installed”.
8. REGULAR WORKING HOURS:
Regular working hours are from 0700 to 1600 Monday through Friday except Federal holidays and other days specifically designated by the designated representative. “Regular Working Hours” means hours a contractor can expect to be allowed to perform work on site, or be able to contact the office. Anything outside regular working hours must be done by permission of the TPOC only.
Observance of Legal Holidays and Site Closure Information The Contractor shall observe any federal holidays set forth in the Department of Labor Wage Determinations, if the holiday falls within the period of performance of this contract.
When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.
In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the COR. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the TPOC.
9. CONDUCT OF WORK
The contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on government premises are subject to all applicable federal rules and regulations with regard to entering and leaving the premises and building(s). Any contractor employee who is considered incompetent, careless, insubordinate, unsuitable, or otherwise objectionable or whose continued employment is contrary to the public interest by the government’s designated representative will be promptly removed from the contract work upon notification to the contractor by the Contracting Officer that such conditions(s) described above exist. Only legal US citizens and immigrants are allowed to work on federal government construction projects.
10. SAFETY REQUIREMENTS:
All work shall be conducted in a safe manner and shall comply with station regulations and Department of Labor Standards. The government will not provide safety equipment to the contractor. The Contractor’s work site may be inspected during performance of the contract for EPA, OSHA and station safety violations. It will be the contractor’s responsibility to rectify any violations immediately.
The contractor shall report any accidents that occur during the performance of the contract to the TPOC or a designated representative, within 24-hours of an occurrence.
Provide and maintain fire extinguishers in construction areas. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.
11. SECURITY REQUIREMENTS:
All personnel performing work under this contract shall be legal citizens or legal immigrants of the United States. Contractor personnel shall be escorted by an NWS employee at all times while on government property.
12. IDENTIFICATION OF CONTRACTOR VEHICLES:
Each Contractor provided vehicle shall show the Contractor’s name that is clearly visible and let the Administrative Assistant at the front desk know what vehicle belongs to you as the contractor. Display a valid State license plate and safety inspection sticker, if applicable. Contractor vehicles operated on Government property shall be maintained in good repair.
13. STATION REGULATIONS:
The contractor and his employees shall become acquainted with and obey all government regulations as posted, or as requested by the TPOC.
14. GOVERNMENT-FURNISHED EQUIPMENT, UTILITIES, AND FACILITIES:
The designated representative will, upon request, designate specific areas adjacent to the building and within the existing parking lot, specific areas for the delivery and lay-down of materials and equipment to be used by the contractor specific to this work. Utilities, such as electric and water specific to this work will be supplied by the government.
15. CLEANUP:
All material must be disposed of according to all Federal and State laws and regulations. The premises shall be kept free at all times from accumulation of waste and/or rubbish resulting from the work. Upon completion of the work, all debris, tools and surplus materials shall be removed and the entire area shall be left in a neat and clean condition. All debris, trash, waste and surplus material shall be properly disposed of off-site.
16. POINT OF CONTACT:
Mike Kent, Senior Facilities Engineering Technician, SFET, TPOC Phone: (805) 889-0645 Email: mike.kent@noaa.gov
18. INVOICING:
Upon completion and acceptance of the work, the invoice shall be submitted via the Invoice Processing Platform (IPP). The NWS designated representative to certify for payment is Mike Kent.
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