142 HHB SOW - Childcare 08 FEB 2026.docx
DOCX document 38 KB Posted
- Attached to
- 142nd Child Care ARNG
- Solicitation number
- 12380624
About this file
This document is a Statement of Work (SOW) for childcare services for the Arkansas National Guard's Yellow Ribbon Reintegration Program. The one-day event is scheduled for February 8th, 2026, in Fort Smith, Arkansas, targeting service members of the 142nd HHB and their families. The contractor is required to provide childcare for approximately 50 children aged 0-5, including staffing, equipment, supplies, and age-appropriate activities.
Key requirements include maintaining proper child-to-provider ratios per Arkansas DHHS standards, conducting criminal background checks on staff, providing portable cribs, gates, toys, and snacks, and ensuring a safe, clean environment. The solicitation is a Total Small Business Set-Aside with NAICS code 624410 and a small business size standard of $10,000,000. Vendors must be registered in SAM.gov, licensed to provide childcare in Arkansas, and submit quotes on company letterhead by 1:00 PM Central Time on 1/17/2026. The event will be held at Fort Chaffee or within a 15-mile radius, with the exact location to be determined.
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Other files
| File | Type | Posted |
|---|---|---|
| QUESTION AND ANSWERS FOR 142ND YELLOW RIBBON AND 142ND CHILD CARE.docx | DOCX document | |
| 15-5141 wage rate.txt | TXT text file |
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Text version
Statement of Work for Childcare
FROM: Yellow Ribbon Reintegration Program, ATTN: 1LT Carson Stephenson at 501- 212-5518 (office), or carson.j.stephenson.mil@army.mil.
Organization: Arkansas National Guard Joint Services Support "Yellow Ribbon Reintegration Program"
Event: This is a one-day Post Deployment event for the Service Members and Families of 142nd HHB.
1. Purpose of Event: YRRP will conduct a one-day pre-deployment event away from home station for Service Members of 142nd HHB and their loved ones to provide information and guidance through the pre-deployment process. This service provides answers to frequently asked questions concerning the deployment cycle process.
1.1 Date of Event: February 8th, 2026
1.2 Proposed Location of Event: Fort Smith, AR.
1.3 Estimated Number of children: Ages 0-5: 50
2. Requirements: The contractor shall provide childcare service and support, equipment and supplies necessary to facilitate Arkansas National Guard Yellow Ribbon Reintegration Program events as defined by this statement of work. The contractor shall provide onsite support for children ages of 0 to 5 throughout the duration of the event.
2.1 The contractor shall provide adequate childcare staff (child to provider ratios) in accordance with Arkansas DHHS. The contractor must ensure its employees have proper criminal history background checks as outlined in accordance with 42 United States Code 13041. Actual checks are performed by the government. Contractor employees who have previously received a background check must provide proof of the check or obtain a new one. The contractor shall provide all necessary equipment and supplies to carry out the scope of the contract, such as portable cribs, gates, toys and age appropriate activities for children. The contractor shall provide age appropriate snacks. The contractor shall provide a form to list emergency contact information, allergies and any special needs a child may have. The contractor shall be licensed to provide childcare in Arkansas and hold proper insurance to do so and must provide the government with a copy of their license. Personal appearance: Contractor and their personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, free from lint, debris, dirt, mud, stains, or other substances; and void of rips, tears, and holes. Personnel shall be free of any contagious illness. The contractor must be registered with WWW.SAM.GOV in order to receive a contract.
2.2 Childcare required for (1) one day (Be ready to receive children no later than 0730)
2.3 Child sign-in starts at 0800 unless agenda allows for a later start. Site visit of the venue prior to the event is highly encouraged.
2.4 Children will be picked up by their guardian at or around 1700.
2.5 Sign in and out rosters will be strictly adhered to and maintained by the childcare provider and volunteer support. Children will not leave the childcare area unattended at any time.
2.6 Childcare room: Provided by the Conference Center and location to be determined (TBD).
2.7 Children’s Snacks: (these will be responsibility of childcare, must be aware of child allergies).
2.8 Games, toys and other activities: (these will be a joint effort provided by the government and the childcare provider).
2.9 Childcare room: Provided by the Conference Center and location to be determined (TBD).
Two tables and seating for childcare personnel will be available to use during sign in/out, five chairs per room will be provided by the conference center.
3. Meals for Attendees: A total of one meal will be provided by the conference center for children of family members attending each event.
3.1 Type of meals to be provided: Full menu (Buffet style) at noon. (Buffet menu to be provided by contractor).
3.2 Children will be picked up by their guardians during meal times.
3.3 Children will be received by childcare personnel after lunch.
* Number of children based on estimated attendance. Indicate on proposal the last day to make changes in numbers without penalty.
File details come from the government source that posted it. Updated .