142 HHB SOW - Childcare 08 FEB 2026.docx
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- Attached to
- RFI Childcare AR Army Guard
- Solicitation number
- w912
About this file
This Statement of Work (SOW) details childcare services for the Yellow Ribbon Reintegration Program's one-day event for the 142nd HHB of the Arkansas National Guard on February 8th, 2026, in Fort Smith, AR. The contractor is required to provide comprehensive childcare for approximately 50 children ages 0-5, including staffing with proper background checks, age-appropriate activities, snacks, and emergency contact documentation. Key requirements include maintaining Arkansas DHHS child-to-provider ratios, ensuring staff have criminal background checks, providing necessary equipment like portable cribs and toys, and being licensed to provide childcare in Arkansas with current SAM.gov registration. The event will run from 0730-1700, with child sign-in starting at 0800, and the childcare location to be determined at the conference center, with the contractor responsible for managing sign-in/out rosters and ensuring children's safety throughout the event.
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Statement of Work for Childcare
FROM: Yellow Ribbon Reintegration Program, ATTN: 1LT Carson Stephenson at 501- 212-5518 (office), or carson.j.stephenson.mil@army.mil.
Organization: Arkansas National Guard Joint Services Support "Yellow Ribbon Reintegration Program"
Event: This is a one-day Post Deployment event for the Service Members and Families of 142nd HHB.
1. Purpose of Event: YRRP will conduct a one-day pre-deployment event away from home station for Service Members of 142nd HHB and their loved ones to provide information and guidance through the pre-deployment process. This service provides answers to frequently asked questions concerning the deployment cycle process.
1.1 Date of Event: February 8th, 2026
1.2 Proposed Location of Event: Fort Smith, AR.
1.3 Estimated Number of children: Ages 0-5: 50
2. Requirements: The contractor shall provide childcare service and support, equipment and supplies necessary to facilitate Arkansas National Guard Yellow Ribbon Reintegration Program events as defined by this statement of work. The contractor shall provide onsite support for children ages of 0 to 5 throughout the duration of the event.
2.1 The contractor shall provide adequate childcare staff (child to provider ratios) in accordance with Arkansas DHHS. The contractor must ensure its employees have proper criminal history background checks as outlined in accordance with 42 United States Code 13041. Actual checks are performed by the government. Contractor employees who have previously received a background check must provide proof of the check or obtain a new one. The contractor shall provide all necessary equipment and supplies to carry out the scope of the contract, such as portable cribs, gates, toys and age appropriate activities for children. The contractor shall provide age appropriate snacks. The contractor shall provide a form to list emergency contact information, allergies and any special needs a child may have. The contractor shall be licensed to provide childcare in Arkansas and hold proper insurance to do so and must provide the government with a copy of their license. Personal appearance: Contractor and their personnel working under this contract shall practice high standards of personal hygiene and maintain a clean, free from lint, debris, dirt, mud, stains, or other substances; and void of rips, tears, and holes. Personnel shall be free of any contagious illness. The contractor must be registered with WWW.SAM.GOV in order to receive a contract.
2.2 Childcare required for (1) one day (Be ready to receive children no later than 0730)
2.3 Child sign-in starts at 0800 unless agenda allows for a later start. Site visit of the venue prior to the event is highly encouraged.
2.4 Children will be picked up by their guardian at or around 1700.
2.5 Sign in and out rosters will be strictly adhered to and maintained by the childcare provider and volunteer support. Children will not leave the childcare area unattended at any time.
2.6 Childcare room: Provided by the Conference Center and location to be determined (TBD).
2.7 Children’s Snacks: (these will be responsibility of childcare, must be aware of child allergies).
2.8 Games, toys and other activities: (these will be a joint effort provided by the government and the childcare provider).
2.9 Childcare room: Provided by the Conference Center and location to be determined (TBD).
Two tables and seating for childcare personnel will be available to use during sign in/out, five chairs per room will be provided by the conference center.
3. Meals for Attendees: A total of one meal will be provided by the conference center for children of family members attending each event.
3.1 Type of meals to be provided: Full menu (Buffet style) at noon. (Buffet menu to be provided by contractor).
3.2 Children will be picked up by their guardians during meal times.
3.3 Children will be received by childcare personnel after lunch.
* Number of children based on estimated attendance. Indicate on proposal the last day to make changes in numbers without penalty.
File details come from the government source that posted it. Updated .