1416863-event.pdf

01 September 2026

Water Treatment Chemicals at Cherokee Water Treatment Chemicals at Cherokee Mental Health Institute

01 September 2026

Open 7/23/2026, 10:00 AM CDT Type RFB - Request for Bids Close 8/21/2026, 2:00 PM CDT Number 005-RFB-2934-2027 Currency US Dollar

Sealed Until 8/21/2026, 2:00 PM CDT

Payment Terms 0% 0, Net 60

01 September 2026

Contacts Michael Bradbury michael.bradbury@das.iowa.gov

Phone +1 515-823-9327

01 September 2026

Commodity Codes Commodity Code Description 89015 Complete Water Treatment Systems, Chemical

88500 WATER AND WASTEWATER TREATING CHEMICALS

88579 Reagents, Buffer, Water Treatment 88594 Water Treating Chemicals (Not Otherwise Classified) 89087 Water Treatment Equipment (Not Otherwise Classified) 96896 Water and Wastewater Treatment Services

01 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 202601 September 2026 mailto:michael.bradbury@das.iowa.gov

The purpose of this Request for Bids (RFB) is to solicit competitive bids from qualified Bidders to provide the goods, services, or both described in this RFB for the Lead Agency and any Participating Agencies.

The Lead Agency intends to award one or more contracts for the term identified in the solicitation. At its sole discretion, the Lead Agency may extend the contract(s) for up to the number of annual renewal periods specified in the solicitation. Any contract awarded as a result of this RFB shall be non-exclusive, and the Lead Agency and Participating Agencies reserve the right to procure similar goods or services through other contracts or procurement methods as permitted by law.

This RFB is intended to provide Bidders with the information necessary to prepare responsive and competitive bids. The solicitation process is conducted for the benefit of the Lead Agency and Participating Agencies to obtain the information needed to evaluate bids and select the Bidder(s) whose bid best meets the requirements of this RFB. This RFB is not intended to contain every detail or consideration that may be relevant to preparing a bid. Each Bidder is solely responsible for reviewing the solicitation and obtaining any additional information necessary to prepare a complete and responsive bid.

Bid Submission and Amendments

· Bidders are encouraged to Save Progress frequently, particularly after uploading documents.

· If a Bidder opens a bid after it has been certified and submitted, the bid must be certified and resubmitted. Opening the bid does not remove previously entered information or uploaded documents.

· If the Issuing Officer issues an amendment after a bid has been submitted, the Bidder must review and acknowledge the amendment, then certify and resubmit the bid. All previously submitted information and attachments will remain intact.

Instructions for Responding to an Amendment

1. Review the amendment in the solicitation.

2. Complete any newly added or revised questions in the Questions section, if applicable.

3. Acknowledge the amendment.

4. Certify and resubmit the bid before the solicitation closing date and time.

Contract Term

The initial term of the Contract shall begin on 09/01/2026 and end on 08/31/2027.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions. The resulting contract will be available to all State Agencies.

The resulting Contract will be available for use by all State of Iowa Agencies and other eligible Political Subdivision.

Description

Mandatory Site Visit

A mandatory site visit is required for this project. Meeting locations and directions are listed below.

You must be present to submit bids on this RFB. A signup sheet will be at location.

Attendance at the site visit is a mandatory requirement. Only Bidders who attend and sign the attendance sheet will be eligible to submit a bid in response to this RFB. Failure to attend the mandatory site visit or to sign the attendance sheet will result in the Bidder being deemed non-responsive and ineligible for award.

Cherokee site visit is Tuesday, August 11th, 2026, at 1:00 PM.

Meet in the administration building Oakdale Conference Room which is just inside the front doors.

Cherokee, 1251 W. Cedar Loop, Cherokee, IA. 51012.

Directions: From Hwy 59 (N. 2nd St.) Turn east on West Cedar Loop. Follow write when the street comes to a ‘Y’. Follow to the main building. Parking lot will be to the right. Meet in the center administration building.

Background Information

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

The Iowa Department of Administrative Services (DAS) is soliciting bids to provide water treatment and boiler chemicals to Cherokee Mental Health Institute (CMHI).

CMHI is located at 1251 West Cedar Loop, Cherokee, IA. 51012. The facility provides active inpatient treatment to adults, who require acute psychiatric services along with specialized treatment and security for adults ordered by the court into the custody of the state for the purposes of competency restoration, adults who have been acquitted of a crime by reason of insanity and similarly situated adults.

Specifications

1.1. Bidder Requirements

1.1.1. Bidder must ensure all required chemical water treatment service projects and Bidder’s service technicians providing services for those projects must be managed and supervised by a Certified Water Technologist (CWT), as certified by the Association of Water Technologists (AWT).

1.1.2. Bidder must provide the experience and qualifications for all service project managers and service technicians for the CMHI.

• Bidder must provide a copy of the CWT certification for all CWT project managers.

1.1.3. The HVAC water treatment chemistry program must be designed by CWT with accreditation from the AWT.

1.1.4. Bidder must provide analytical services for CMHI to determine the cause of any potential issues. Bidder is responsible for diagnosing issues, providing recommendations on solutions, and administering the solution.

• Full water analysis capabilities

• Corrosion analysis

• Deposit analysis

• Fuel oil analysis

• Metallurgical analysis

• Microbiological analysis

1.1.5. Current Chemical Needs:

• Oxygen Scavenger

• Boiler Internal Treatment

• Boiler Steam Line Treatment

• Boiler Alkalinity Builder / Caustic Soda

• Water Softener Resin Cleaner

1.1.6. Bidder to provide test kits and reagents

• Hardness test kit and reagents

• Sulfite test kit and reagents

• Polymer test kit and reagents

• Sulfate suppressant

• Alkalinity test kit and reagents

• pH 4, 7, 10 buffer solutions

• Conductivity Standard, 2000 mmhos

• Conductivity Neutralizer

• Chloride test kit and reagents

1.1.7. Bidder must provide monthly and quarterly water treatment consulting services 1.1.7..1. Monthly

• Boiler water testing

• Condensate testing

• Boiler water softeners

• Feedwater testing

• Water scaling indexes

• Water usage trends

• Online E-Service reports

1.1.8. Quarterly

• DA tank dissolved oxygen testing

• Babcock-Wilcox filter patch study (0.45 um) on feed water and condensate

• Multi-point condensate return testing

• Boiler water softener resin cleaning consulting

• Boiler water brine salinity index

• Boiler water softener salt usage optimization

• Replenish and replace broken and tarnished testing sample vials

• Chemical federate and usage projection reports

• Equipment inspections upon request

• Blowdown rate analysis and trending

• Return on Investment energy calculation report

1.2. Work Rules

1.2.1. Facility Rules

The CMHI has specific security and safety policies and procedures established which must be always adhered to. Bidder’s personnel shall provide to the facilities designated contact(s) the following information in advance of being admitted to site: name, date of birth, social security number, driver’s license number (background checks may be required), location and description of work to be performed.

1.2.2. Site Conditions

The Bidder shall perform all work in a safe manner and in accordance with all applicable federal, state, and local safety regulations.

The Bidder shall immediately correct, at its sole expense, any unsafe or hazardous conditions caused by the Bidder’s operations, employees, subcontractors, or equipment.

The Bidder shall be solely responsible for damage to existing structures, grounds, systems, equipment, or property resulting from the performance of the work by the Bidder, its employees, agents, or subcontractors. The Bidder shall repair or replace damaged property to its original condition at no additional cost to the State.

The Bidder shall coordinate all required service interruptions or utility shutdowns with the Agency in advance of any shutdown.

The Bidder shall always maintain the work site in a clean and orderly condition. The Bidder shall remove all waste materials, debris, surplus materials, and equipment from the work site upon completion of tasks.

The Bidder shall maintain all walkways, driveways, and parking areas in a clean and unobstructed condition during performance of the work.

The Bidder shall coordinate employee parking arrangements with the Agency. All parking fees or related costs shall be the responsibility of the Bidder.

1.2.3. Proper Conduct

The Bidder and its employees, agents, and subcontractors shall always conduct themselves in a professional manner while on State property.

The following activities are prohibited on State premises:

a. Possession of weapons, illegal drugs, or alcohol;

b. Smoking, except in designated smoking areas authorized by the Agency; and

c. Propping open, disabling, or leaving secured doors unsecured.

1.2.4. Temporary Utilities

The Bidder shall have temporary use of electrical power from existing outlets as directed by the Facility. The Bidder shall furnish all connections and extensions from these outlets at its own expense.

1.2.5. Storage

The Bidder shall store all materials, tools and equipment only in areas designated by the Agency. The Bidder shall keep those areas clean and clear of combustible materials/waste. The Bidder shall provide adequate facilities for the storage of waste materials and rubbish prior to removal from the site. Debris, surplus materials, equipment, etc., may need to be removed periodically, depending on the Facility needs. No ladders, tools or equipment shall be left unattended. The Bidder shall be solely responsible for damage, loss or liability due to theft or vandalism of his materials, tools and equipment.

1.2.6. Hazardous Materials

Where the Bidder encounters suspected areas of hazardous materials such as asbestos, Bidder will immediately cease operations and notify the Facility. No work shall proceed until the Agency has the areas tested and has initiated an approved method of neutralizing or removing the hazard, as per E.P.A. requirements. The Bidder agrees to accept responsibility for notifying his or her employees of any hazard which exists and to protect all personnel from harm, holding the Agency, his or her employees, and the Designer from any claims against them by the Bidder, his or her employees or third parties. The Agency shall advise the Bidder of any verified hazards. The Agency will also advise the areas suspected as possible hazards. If the Bidder is required to work in the suspected hazardous area (but not in direct contact with the hazard), they will be required to accept responsibility and cost for notifying and protecting his or her personnel as though the area is contaminated. The Bidder will not be reimbursed for a reasonable delay in work caused by a hazard during the job.

Required to View Event

Prerequisites Required to Enter Bid

01 September 2026

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

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Buyer Attachments

1. 005-RFB-2934-2027 - Addendum 1.pdf

2. 005-RFB-2856-2026 - Water Treatment Chemicals at Cherokee.pdf

01 September 202601 September 202601 September 202601 September 202601 September 202601 September 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE2ODYzLTIwODE3NDAwNTQwMDUtUkZCLTI5MzQtMjAyNyAtIEFkZGVuZHVtIDEucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDE2ODYzLTIwNjQxNzU0MjgwMDUtUkZCLTI4NTYtMjAyNiAtIFdhdGVyIFRyZWF0bWVudCBDaGVtaWNhbHMgYXQgQ2hlcm9rZWUucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6 Describe the level of technical experience in providing the types of goods and/or services sought by the solicitation. Enter the information in the the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.7 List all goods and/or services similar to those sought by this solicitation that the Bidder has provided to business or government entities. Fill out the text box or upload a document to the Vendor Attachments Section and enter "see attached" in the text box.

1.8

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.9 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.10

Form 22 – Confidential Treatment of Information – All Bidders are required to submit a Form 22 indicating whether or not they are requesting confidential treatment of specific information within their response (see form attached). If Bidder DOES NOT request confidential treatment, Bidder must complete Part 1 of Form 22 and upload in response to this question. If Bidder DOES requests confidential treatment of specific information, Bidder must: (1) fully complete and sign Part 2 of Form 22 and upload in response to this question; (2) prepare and upload a “Public Copy” of the Bid to the "Vendor Attachments" tab from which the confidential information has been redacted as described in Form 22.

1.11 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Insurance Requirements and enter a response.

2.8 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

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2.9

Pursuant to Iowa Executive Order 18 (February 10, 2026), the State of Iowa may not purchase equipment, supplies, or services from a Prohibited Company. For purposes of this solicitation, "Prohibited Company" has the meaning set forth in Iowa Code section 12K.1(4) – please see a copy of Iowa Code section 12K.1 attached for your reference.

Bidder shall either hereby certify that “no” it is not a Prohibited Company as defined in Iowa Code section 12K.1(4), or “yes” it is a Prohibited Company as defined in Iowa Code section 12K.1(4). If the Bidder answers "yes," the Department of Administrative Services reserves the right to reject and not evaluate the Bidder's proposal.

2.10 Please indicate which list(s) identified in Iowa Code section 12K.1(4) that Bidder is included on and provide additional clarification or information about Bidder’s inclusion on this list.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

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Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Percentage Discount Water Treatment Chemicals 1 EA - Each

Percentage Discount on Contractor cost of additional or seasonal chemical requirements.

P2 Percentage Discount on Equipment 1 EA - Each

Percentage Discount on Contractor Cost of Equipment.

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Service Line Items Service Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Water Treatment Chemicals and Services 1 EA - Each

Monthly Comprehensive Water Treatment & Services Program for Boiler, Steam, Condensate Return, Chilled Water, and Cooling Tower Systems as listed in Section 3 - Specifications in the Buyer Attachment

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