GEOTECHNICAL ARCHITECTURE AND ENGINEER SERVICES IN SUPPORT OF OSM’S

ABANDONED MINE LAND (AML) PROGRAM

140SS127R0001 ANNOUNCEMENT

SYNOPSIS:

Description: The Office of Surface Mining Reclamation and Enforcement’s (OSM) Western Region (WR) Federal Reclamation Program (FRP) anticipates awarding an Indefinite Delivery Indefinite Quantity (IDIQ) contract to one or more responsible offerors. This announcement is being solicited as unrestricted and open to all businesses regardless of size. The North American Industry Classification System (NAICS) code is 541330. The small business size standard is $25.5 Million. Small businesses are encouraged to participate or to team with other businesses. The point of contact for this announcement is Cathy Boulware. Submit questions to cboulware@ios.doi.gov.

CONTRACT INFORMATION:

The Office of Surface Mining Reclamation and Enforcement is soliciting for Non-Personal Architect- Engineer (A-E) Services in accordance with Public Law 92-582 (Brooks Act) and Federal Acquisition Regulation (FAR) Part 36. The work requires multi-discipline professional A-E services for various projects throughout the States of Washington, California, Oregon, Arizona, South Dakota, Idaho, and on Reservation Lands affected by historic coal mining.

The A-E firm(s) must be capable of responding to and working on multiple task orders concurrently.

The contract will be solicited unrestricted for a five-year ordering period. The term of the contract is anticipated to be a fixed five (5) year period beginning February 2027. A one-time minimum guaranteed amount for the contract is $15,000 and will be obligated on the first Task Order (TO) at time of award of the IDIQ. The cumulative amount of task orders resulting from the Solicitation will be limited to a Ceiling Amount of $10,000,000.

Work will be issued by negotiated firm-fixed-priced task orders. Individual task orders will not exceed $5,000,000. FAR 52.216-22, Indefinite Quantity applies to this Contract.

Order Limitations:

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $3,500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $5,000,000;

(2) Any order for a combination of items in excess of $10,000,000; or

(3) A series of orders from the same ordering office within Five (5) days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within Five (5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

mailto:cboulware@ios.doi.gov

The selection of the firms is not based upon competitive bidding procedures, but rather upon the professional qualifications necessary for the performance of the required services. All A-E firms are cautioned to review the restrictions of FAR 9.5, Organizational and Consultant Conflicts of Interest and 36.209, Construction Contracts with Architect-Engineer Firms. Any A-E firm that prepares a Design- Build Request for Proposal for a particular project will be restricted from participating in any contract or task order for the Design-Build of that particular project.

All interested Architect-Engineers are reminded that in accordance with the provision of PL 95-507, they will be expected to place subcontracts to the maximum practicable extent consistent with the efficient performance of the contract with small and small disadvantaged firms. Large business firms that intend to pursue an IDIQ contract must convey the extent of planned participation of small businesses in the proposed contract team, measured as a percentage of the total estimated subcontracted effort. If selected, the large business offeror will be required to submit a Small Business Subcontracting Plan in accordance with FAR 52.219-9 Proposal Package. The subcontracting plan is NOT required with initial SF 330 submittal.

The wages and benefits of service employees (FAR 22.10) performing under this contract must be equal to those determined by the Department of Labor under the Service Contract Act.

BACKGROUND:

The Office of Surface Mining Reclamation and Enforcement’s (OSM) Western Region (WR) Federal Reclamation Program (FRP) requires the services of a geotechnical engineering firm located within 45 miles of Seattle, Washington to provide Architecture and Engineering (AE) design services for the reclamation of hazardous abandoned coal mine sites. The features at the abandoned coal mine sites primarily consist of open shafts, portals, and mine-related subsidence. Other hazards may include venting mine gasses, mine fires, mine facilities, and unstable high walls. These abandoned mine land (AML) features can be classified as either an Emergency (sudden danger that has a high probability of causing substantial physical harm to the health, safety, or general welfare of people before it can be abated under normal program operation procedures) or High Priority, as defined in Section 403 of the Surface Mining Control and Reclamation Act (SMCRA) of 1977.

SCOPE:

The OSM is responsible for the reclamation of AML features related to historic coal mining in Washington, California, Oregon, South Dakota, Idaho, and on Reservation Lands affected by historic coal mining. These abandoned coal mine sites are primarily located in the State of Washington. The bulk of services will be in the state of Washington; however, the other states noted above may also require services.

The OSM WR requires a contractor to respond to required site services within 48 hours of receiving the Notice to Proceed from the contracting officer. For those sites outside of the Washington state area, the contractor will need to submit a travel cost breakdown prior to making travel arrangements.

The contractor shall complete engineering work that may include:

1. Geotechnical Site Investigations (including: on-site collection of evidence with photographs, measurements of AML features, GPS feature locations, and sketches; sampling and analysis of mine gases and abandoned mine drainage; development of site maps showing feature locations in relation to mine workings; historic mine map and literature research; and exploratory drilling or excavation. All investigation findings will be compiled into an Investigation Report.

2. Development of reclamation plans and specifications to abate the AML features, including the development of reclamation design alternatives (if warranted); design development for the selected alternative; identification of environmental effects of the proposed construction; technical support for obtaining environmental permits; preparation of construction plans and specifications; and architecture and engineering and construction cost estimating.

3. Participation in pre-bid meetings, interim, and pre-construction meetings.

4. Monitoring of reclamation and restoration construction activities for conformance with the design plans and specifications.

5. Preparation of a Final Report describing all project construction activities.

6. AML Inventory (including: on-site collection of evidence with photographs, measurements of AML features, GPS feature locations, and AML feature sketches; sampling and analysis of mine gases and abandoned mine drainage; development of site maps showing feature locations in relation to mine workings; historic mine map and literature research; and exploratory drilling or excavation. All inventory findings will be compiled into an Investigation Report.

7. AML Feature Monitoring Geotechnical Investigations (including: on-site collection of evidence with photographs, measurements of AML features, GPS feature locations, AML Feature forms and feature sketches; sampling and analysis of mine gases and abandoned mine drainage; recording and documenting thermal observations at underground mine fire (steam vents), documenting field observations to changes in the AML features as previously recorded and/or reclaimed, document and record any maintenance needs to previously reclaimed AML features, development of site maps showing feature locations in relation to mine workings; historic mine map and literature research; and exploratory drilling or excavation. All AML monitoring findings will be compiled into an Investigative Monitoring Report.

Task 1: Geotechnical Site Investigation The contractor is required to conduct site investigations in response to OSM AML sites. These investigations shall be conducted in accordance with the subtasks listed below.

1.1 Subtask: At reported site location - take measurements of abandoned mine land (AML) feature(s), take photographs, produce sketches of feature(s) and surrounding environment, collect and record Global Positioning System (GPS) waypoint information (North American Datum of 1983), collect mine gas readings, and fill out investigation field form with required information.

1.2 Subtask: The contractor will advise the Contracting Officer’s Representative (COR) if other resources (e.g. potential historic structures, potential wetland areas) may be impacted by construction.

1.3 Subtask: Research mine maps and other historic literature to determine if the feature(s) is related to historic coal mining. These documents and reports must be researched to obtain information as needed to determine the relationship of the hazard to the abandoned mine workings in the vicinity.

Research may include review of historic OSM AML Project Reports, and the OSM Abandoned Mine Inventory (AMI) database to determine which mines are near the feature and what projects OSM has completed in the area.

1.4 Subtask: Plot feature location(s) onto digitized and georeferenced mine map to correlate and identify the existing hazardous mine features and for inclusion in the Site Investigation Report.

Maps will be size 11-inch by 17-inch or 8.5-inch by 11-inch if details can still be seen. The contractor will include the historic mine map reference information (north arrow, scale, mine name, date, map number).

1.5 Subtask: Draft site investigation summarizing findings into a report ( MS Word format), including map mentioned in 1.4, photographs of the features using the OSM photo file naming protocol, and investigation field forms in Adobe pdf format.

1.6 Subtask: Based upon initial findings, the contractor may be required to follow up with additional site investigation work, such as exploratory excavation or exploratory drilling to better determine the extent of the underground mine workings to develop a more cost effective and robust abatement.

Task 2: Development of Plans and Specifications

2.1 Subtask: Submit (in Microsoft Word) Draft Plans and Specifications to OSM for construction work to accomplish reclaiming the hazardous AML feature(s), including a detailed architecture and engineering cost estimate, construction cost estimate, construction schedule, and bid schedule. The contractor will approve final specifications and bear the seal and signature of a professional engineer registered in the project state.

2.2 Subtask: The contractor will provide the following design considerations. For each design, consider the effects of site drainage, mine ventilation, near surface mine workings, safety of construction, and any other factors that may affect the reclamation method performance or the construction effort.

2.3 Subtask The contractor will include three (3) maps in the Plans and Specifications document to identify:

2.3.1 Regional Map, list of Plans, symbols, and notes with feature location, scale, and north arrow

2.3.2 Vicinity Map and the Project Area Map, including at a minimum:

• The scale, north arrow, and key;

• Section, Township and Range;

• The location of each hazard;

• Topography as needed for earthwork, surface drainage plans, or other construction requirements;

• Existing and proposed access trails or roads;

• Surface waterbodies in or adjacent to the project area that may be affected by access to or runoff from the project;

• Perimeter line of the project area(s) to be disturbed during construction; and

• Property boundaries (if features are near boundaries).

2.4 Subtask: Vicinity and Site Access Map with feature location, scale, and north arrow, Access map will clearly show the location of the pre-bid meeting location so that bidders unfamiliar with the area can easily find the pre-bid meeting location. A written description with directions to he pre-bid meeting shall be added to the map if the area is difficult to find.

2.5 Subtask: Contractor will identify environmental effects of the proposed construction.

2.6 Subtask: Contractor will provide technical support for obtaining environmental permits by construction contractor.

2.7 Subtask: Make any OSM required changes to the draft Plans and Specifications, verify OSM approval, then Finalize Plans and Specifications (pdf).

2.8 Subtask: The contractor will provide the Final Plans and Specifications. This submittal shall include:

• An electronic copy of the Specifications(pdf)

• An electronic copy of the engineer-stamped set of the Plans (pdf)

• Electronic copies of the bid schedule: one blank form and one completed form (pdf)

• An electronic copy of the Engineer's Estimate (excel or pdf)

Task 3: Pre-Bid, Interim, Pre-Construction Meetings and Permits

3.1 Subtask: The contractor will attend scheduled Pre-Bid meeting, attend scheduled coordination calls and meetings, attend Pre-Construction Meeting to answer any design and engineering related technical questions, secure all required project permits to complete the site investigation.

Task 4: Monitoring of Construction Activities

4.1 Subtask: During construction period, contractor must be on site daily to document the daily work accomplishments, verify run tickets, photograph project progress, and relay project information in a timely manner to the OSM project manager and answer construction contractor’s questions related to the design plans and specifications.

4.2 Subtask: Contractor will complete daily field forms and submit to OSM at the end of the project. If the project is longer than 14 calendar days, the contractor will submit the daily field forms to OSM each Friday.

4.3 Subtask: Contractor will conduct a final walk-through inspection with the landowner and any relevant stakeholders. A punch-list will be developed if there are any outstanding issues that the construction contractor must address before the project is deemed complete.

Task 5: Comprehensive Final Report

5.1 Subtask: Submit (in Microsoft Word) a DRAFT final report to OSM detailing the project, including photographs using the OSM file naming protocols, project milestones from investigation through construction, and lessons learned.

5.2 Subtask: Make any OSM required changes to the draft final report then finalize the report in Adobe pdf format. Provide all project tables in Microsoft Excel, photo files in jpeg format using the OSM photo file naming protocol, and shapefiles (verify shapefile format with the OSM project manager).

5.3 Subtask: OSM will inform the contractor of the number of bound copies required, depending on the number of stakeholders involved with the project. The contractor will send the bound copies to OSM for distribution.

Task 6: Comprehensive AML Inventory Report

6.1 Subtask: Conduct AML inventories per geographic area, to be determined by OSM, to gather information regarding possible features related to historic coal mining. Contractor will utilize historic coal mine information, historic OSM project information, and community outreach to determine if an area should be inventoried for existing AML hazards that have not yet been inventoried and addressed. This information should include mine gas and water quality observations and analysis and observed impacts from historic coal mining, and development of site maps showing feature locations in relation to mine workings, as this information may be used to develop future AML projects.

6.2 Subtask: Submit (in Microsoft Word) a DRAFT final report to OSM detailing the inventory activities and findings, including AML feature summary descriptions, measurements, GPS locations and photographs using the OSM file naming protocols, project milestones from investigation through completion of AML Feature Inventory forms, and lessons learned during the field recordation.

6.3 Subtask: Make any OSM required changes to the DRAFT final report then finalize the report in Adobe pdf format. Provide all project AML Monitoring forms in Adobe pdf format, report tables in Microsoft Excel, photo files in jpeg format using the OSM photo file naming protocol, and shapefiles (verify shapefile format with the OSM project manager).

6.4 Subtask: OSM will inform the contractor of the number of bound copies required, depending on the number of stakeholders involved with the project. The contractor will send the bound copies to OSM for distribution.

Task 7: Comprehensive AML Monitoring Report

7.1 Subtask: When directed by OSM, Contractor will conduct monitoring of past OSM AML projects to determine if the completed reclamation requires any maintenance work. If the feature needs repair/maintenance work, the Contractor will compile information about the feature into a Monitoring Report following the guidelines outlined in Subtasks 1.3, 1.4, and 1.5. If funding is available, OSM will develop a project to perform the maintenance.

7.2 Subtask: Submit (in Microsoft Word) a DRAFT final report to OSM detailing the AML Monitoring processes, including AML feature summary descriptions and photographs using the OSM file naming protocols, project milestones from investigation through completion of AML Feature Inventory forms, and lessons learned.

7.3 Subtask: Make any OSM required changes to the DRAFT final report then finalize the report in Adobe pdf format. Provide all project AML Monitoring forms in Adobe pdf format, report tables in Microsoft Excel, photo files in jpeg format using the OSM photo file naming protocol, and shapefiles (verify shapefile format with the OSM project manager).

7.4 Subtask: OSM will inform the contractor of the number of bound copies required, depending on the number of stakeholders involved with the project. The contractor will send the bound copies to OSM for distribution.

Deliverable Table:

Task Deliverables for Emergency Projects

Due Date Distribution

1 Site Investigation Report Provide Draft document in MS Word.

Provide Figures, Graphics and Maps in Adobe. Draft document is due within 7-10 business days after completion of the site Investigation. Final Investigation Report is due within 7 business days of receiving OSM’s comments/edits.

Email to COR Hardbound copies may be requested.

Mail to OSM PM- TBD: Number of reports is based on The number of stakeholders requests.

2 Draft Plans and

Specifications Final Plans and Specifications

Within 3 weeks of CO’s NTP to AE Firm to develop Plans and Specifications.

Within 5 business days of receipt of comments from OSM. If comments are complex, additional time will be allowed

Email to COR

2 Project Coordination Meetings and Calls, Permits, Bre-Bid and Pre- Construction Site Meetings

As needed to meet the project schedule and events timelines throughout the course of the site investigation and/ or reclamation project

Email to COR

4 Construction Monitoring Daily Field Forms

Submit within 2 business days of completion of project, unless construction period is over 14 calendar days, then submit each Friday during the project’s duration

Email to COR

5 Final Construction Report Draft document in MS Word and use Adobe PDF to provide the maps, figures and diagrams for OSM review within 14 business days of final project walk-through.

Final Construction Report is due within 10 business days of receiving OSM Comments/ edits.

Email to COR Hardbound copies may be requested.

Mail to OSM PM- TBD: Number of reports is based on The number of stakeholders requests.

Task Deliverables for Priority Projects and Inventories

Due Date Distribution

1 Site Investigation Report

Draft the document in MS Word and use Adobe PDF format for diagrams, figures and maps. submit to OSM within 21 calendar days after completion of the site investigation.

Submit the Final Site Investigation Report to OSM within 21 days of receiving the OSM comments/ edits.

Email to COR Hardbound copies may be requested. Mail to OSM PM- TBD: Number of reports is based upon the number of stakeholders requests

2 Draft Plans and Specifications

Submit Draft document using MS Word and Adobe PDF for diagrams, figures and maps, within 6 weeks of CO’s NTP to AE Firm to develop Plans and Specifications

Email to COR

2 Final Plans and Specifications

Within 14 calendar days of receipt of OSM’s comments/ edits. If comments are complex, additional time will be allowed

Email to COR

4 Construction Monitoring Daily Field Forms

Submit within 2 business days of completion of project, unless construction period is over 14 calendar days then submit each Friday during the project’s duration

Email to COR

5 Final Construction Report

Draft the document in MS Word and use Adobe PDF for diagrams, figures and maps. Draft is due for OSM review within 14 calendar days of final project walk-through.

Email to COR Hardbound copies may be requested. Mail to OSM PM.

TBD: Number of reports is based on the number of stakeholders requests

6 AML Inventory Report

When NTP is given by CO for an inventory investigation effort related to potential High Priority project development, the AE Firm will have 30 calendar days from the inventory date of the last AML feature, to complete the Draft Inventory Report with their findings for OSM review using MS Word for text and Adobe PDF for maps, figures and diagrams.

The Final Inventory Report is due to the OSM PM within 21 calendar days of receiving OSM’s comments / edits.

Email to COR Mail 2 hard copies to the OSM

PM

7 AML Monitoring Report

Draft the document in MS Word and use Adobe PDF format for diagrams, figures and maps. submit to OSM within 21 calendar days after completion of the site investigation.

Submit the Final Site Investigation Report to OSM within 21 days of receiving the OSM comments/ edits.

Email to COR Hardbound copies may be requested. Mail to OSM PM- TBD: Number of reports is based on the number of stakeholders’ requests

OSM Abandoned Mine Inventory (AMI) Database:

The OSM Western Region maintains a database that tracks all AML project information. The contractor will have access to the AMI through ArcGIS Online. OSM will provide a username and password. The contractor will use the database to aid its investigation. The consultant will confer with OSM when a new feature is discovered and jointly assign the new feature a number as determined by OSM. The feature numbering system uses an abbreviation of the mine name (e.g. Black Nugget = BN), and a 3-digit sequence number. Example: BN-001. The PA number and the feature number create a unique number for every OSM AML feature.

OSM Project Numbers:

OSM project numbers are state-year-sequence number. Example: WA-020-001 would be the first project conducted in the state of Washington in 2020. A project includes one or more features for the purposes of investigation, design, and reclamation. Along with the project number, OSM will create a unique name for the project for ease of reference between OSM and the contractor. For example, the address where the feature is located could be used, i.e. 123 West Main Street Renton, WA. Therefore, the project name would be WA-20-001, 123 West Main Street Renton.

SELECTION CRITERIA: The selection criteria are listed below.

(1) Professional qualifications necessary for satisfactory performance of required services;

(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

(3) Capacity to accomplish the work in the required time;

(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; and

(5) Location in the general geographical area of the project and knowledge of the locality of the project;

provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

SUBMISSION REQUIREMENTS: Interested Architect-Engineer firms having the capabilities to perform this work are invited to submit their SF 330 (Architect-Engineer Qualifications) which can be found at https://www.gsa.gov/system/files/2026-10/SF330-21b.pdf to Cathy Boulware at cboulware@ios.doi.gov. SF 330, 09/30/2029 edition, must be used. Include Unique Entity Identifier (UEI) number in Block 5 of the SF 330 PART I, Section B. Firms located within the United States must be registered in SAM.gov with an active UEI.

PART I OF THE SF 330 SHALL NOT EXCEED 75 PAGES. A maximum of ten (10) projects including the prime and consultants will be reviewed in PART I, Section F. Resumes in Section E and example projects in Section F shall not exceed one page each. Indicate in Section C.11 if the prime has worked with the team members in the past five years. When listing projects in PART I, Section F an Indefinite Delivery Contract (IDC) or IDIQ contract with multiple Task Orders as an example, is not considered a project. A task order executed under an IDC/IDIQ contract is a project. In Block G-26, along with the name, include the firm with which the person is associated. A Part II is required for each branch office of the Prime Firm and any Subcontractors that will have a key role in the proposed contract.

This is not a request for proposal. NOTE: To avoid a conflict of interest, any contractor proposing as a prime may not have a subcontractor who is also proposing as a prime.

Solicitation packages shall not be provided. Submittals must be received no later than 2:00 P.M.

Mountain Time on 11/21/2026. Regulation requires that the Selection Board not consider any submittals received after this time and date. Late proposal rules in FAR 15.208 will be followed for submittals received after 2:00 P.M. Mountain Time on the closing date specified in this announcement.

As required by acquisition regulations, interviews for the purpose of discussing prospective contractors' qualifications for the contracts will be conducted only for those firms considered most highly qualified after submittal review by the selection board.

All questions shall be in writing to the POC listed above. Phone calls and personal visits for the purpose of discussing this solicitation with contracting/project management and/or engineering personnel are not allowed.

To verify your proposal has been delivered, you may e-mail cboulware@ios.doi.gov. To be eligible for contract award, a firm must be registered with the System for Award Management (SAM) database. For instructions on registering with SAM, please see the SAM website at https://www.sam.gov/portal/public/SAM.

SUBMIT QUESTIONS ONLY TO: cboulware@ios.doi.gov by no later than 11/12/2026. No phone questions will be honored. Questions will be answered in writing and posted to a Questions and Answer document and available on www.sam.gov. Contractors are encouraged to view the Q&A document BEFORE sending in question as it may already be answered.

https://www.sam.gov/portal/public/SAM