140R8126Q0051_-_Notice_of_Intent-_Combine_Synopsis-Solicitation_(1)_1.pdf

Solicitation Number: 140R8126Q0051 - COMBINED SYNOPSIS / SOLICITATION

Notice of Intent to Award a Sole Source Contract and Request for Quotation

Title Accruent Meridian Enterprise Software Licensing, Maintenance, Technical Support, and Optional Professional Services for the Bureau of Reclamation eDRAWS System.

1. General Information

This is a combined synopsis/solicitation prepared in accordance with FAR 12.201-1(c), FAR 12.202(b), FAR Part 12, FAR Part 13.5, and FAR 13.501. This announcement constitutes the only solicitation. The Bureau of Reclamation intends to award a single-award IDIQ contract on a sole-source basis to Kinsmen Group, LLC, an authorized Accruent Meridian Solution Partner, under FAR 13.501 (Only One Responsible Source) unless another source can demonstrate equivalent OEM authorization and deployment-specific capability, the Government intends to award the contract to Kinsmen Group, LLC.

This is the only Notice that will be published. A determination by the Government not to compete with this requirement based upon response to this notice is solely within the discretion of the Government.

Authorized Source Requirement

The Bureau of Reclamation's eDRAWS system is built upon the proprietary Accruent Meridian Enterprise software platform. All software subscriptions, maintenance, technical support, upgrades, and related professional services provided under this contract shall be furnished directly by Accruent or through an Accruent-authorized Solution Partner that is authorized by the Original Equipment Manufacturer (OEM) to resell, support, and maintain the Meridian software platform.

For this acquisition, the Government has determined, based on market research and written confirmation from Accruent, that Kinsmen Group, LLC is the only authorized Accruent Solution Partner possessing the demonstrated experience, technical expertise, This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.202 included in this notice. The Bureau of Reclamation intends to award a Firm-Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) for eDraws licenses, maintenance, and services to provide ongoing functionality of the Bureau’s drawing repository as represented in the Performance Work Statement (PWS).

The announcement constitutes the only solicitation, quotes, are being requested, and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 as of March 13, 2026 and deployment-specific knowledge necessary to support the Bureau of Reclamation's customized Meridian implementation, including the eDRAWS and MARS environments, associated integrations, configurations, synchronization processes, security architecture, and operational workflows.

Accruent has formally endorsed Kinsmen Group, LLC as the preferred provider and has recommended continuation of services through Kinsmen Group to ensure operational continuity, preserve system integrity, minimize implementation and transition risk, and avoid disruption to mission-critical operations. Consequently, no other source has been identified that can satisfy the Government's minimum requirements without substantial duplication of cost, unacceptable technical risk, or interruption of critical mission operations.

Notice to Interested Parties: Any interested party responding to this notice must provide written documentation from Accruent demonstrating that it is an authorized Accruent Solution Partner with the authority to resell, license, maintain, and support the Accruent Meridian Enterprise platform and must demonstrate equivalent experience supporting the Bureau of Reclamation's existing customized Meridian deployment. General experience with Meridian or status as an authorized reseller, standing alone, will not be sufficient to establish capability. The Government will evaluate any capability statement to determine whether the respondent can satisfy the Government's minimum needs without unacceptable risk to cost, schedule, or mission performance.

2. Description of Requirement The Bureau of Reclamation requires continued enterprise licensing, maintenance, manufacturer technical support, software updates, patches, upgrades, and optional professional services supporting the eDRAWS Investment System. The requirement includes Meridian Enterprise Software licenses, annual maintenance, help desk support, configuration support, integration support, optional labor categories, and future task orders in accordance with the Performance Work Statement.

3. Contract Type Single-award Indefinite-Delivery/Indefinite-Quantity (IDIQ) commercial contract with Firm- Fixed-Price CLINs for licensing and maintenance and fixed hourly rates for optional labor categories.

4. Ordering Period Five-year ordering period from date of award, including applicable FAR 52.217-8 and 52.217-9 option provisions if exercised.

5. NAICS

541512– Computer design services

6. PSC

7A21 – IT and Telecommunications – Business Application Software.

7. Place of Performance Primarily contractor facilities with remote support to Bureau of Reclamation locations as required.

8. Contract Line Items See Attachment B – Pricing Schedule. Pricing shall include software licensing, maintenance, technical support, optional professional services, and labor categories.

9. Evaluation Award will be made without discussions to Kinsmen Group, LLC, provided the quotation is technically acceptable, compliant with the solicitation, and determined fair and reasonable. Any interested source responding to this notice must demonstrate equivalent capability, including authorization to provide Accruent Meridian licensing and manufacturer support.

10. Submission Requirements Interested sources shall submit a capability statement, proof of Accruent authorization, technical approach, pricing schedule, labor categories, UEI, active SAM registration, and required representations and certifications.

11. Response Date and Point of Contact Response Due Date: July 9, 2026, at 5:00 PM Eastern Time (EST)

Contract Specialist: Rhonda Ligon – rhonda_ligon@ios.doi.gov

Contract Specialist: Albert Rumph – albert_rumph@ios.doi.gov

12. Applicable Clauses The solicitation incorporates applicable FAR, DIAR, DOI-AAAP, and Bureau of Reclamation clauses identified in the solicitation package, including FAR 52.212-1, 52.212-2, 52.212-4, 52.216-18, 52.216-19, 52.216-22, 52.217-8, 52.217-9, DOI-AAAP-0028, DOI-AAAP-0050, DOI-AAAP-0055, DIAR 1452.201-70, and WBR 1452.201-80.

13. Notice This notice satisfies the public notice requirements for a commercial sole-source acquisition under FAR 12.201-1(c), FAR 12.202(b), and FAR 13.501. No separate synopsis or solicitation will be issued.

Special Notice This announcement serves as both the Government's notice of intent to award a sole-source contract and the solicitation for quotations. Any response received will be evaluated solely to determine whether another responsible source exists that can satisfy the Government's requirement without unacceptable technical or schedule risk.

Performance Work Statement eDRAWS May 27, 2026

This UNFUNDED PR will be used to establish a new contract vehicle for Meridian Software Licensing and Maintenance to support the eDRAWS Investment System. Line items are based on services/supplies provided under the contract.

1.0 INTRODUCTION

1.1 For the FY26 the Bureau of Reclamation, in conjunction with, and as directed by, the Department of the Interior, developed and implemented an enterprise solution to automate and standardize an electronic drawing repository and automated workflow system (eDRAWS).

1.2 This performance work statement includes a table showing the UNFUNDED line items as required by Reclamation’s Acquisitions and Contracting Office. See Attachment B.

2.0 SCOPE

2.1 Background: Implementation was completed in January of 2026 and the eDRAWS support team is now submitting a new contract request.

2.2 Requirement: Reclamation requires ongoing licensing and maintenance of the Accruent Meridian Enterprise Software to provide continued support of the eDRAWS Investment System.

2.3 Approvals: The establishment of a new contract has been approved and directed by the IMG Manager/eDRAWS Business Owner and the Reclamation’s Assistant Director, Information Resources.

3.0 INFORMATION TECHNOLOGY (IT) REQUIREMENTS

3.1 Specific IT Requirements will be defined at the base contract level. All software licenses and upgrades shall be fully compatible with Active Directory (AD), Lightweight Directory Access Protocol (LDAP), Security Assertion Markup Language (SAML), and support the Department policies governing Federal Identity, Credential, and Access Management (FICAM) policies.

FICAM specific guidance and polices will be provided at the base contract level.

3.2 The Contractor shall support the Bureau of Reclamation’s eDRAWS IT solution with license purchases and renewals and optional labor categories for system configuration and upgrade projects.

3.3 The Government understands that the addition of other supported sites could affect the architectural IT design and could require added software or hardware resources and components.

In this case the Contractor will work with the Government in all planning and execution phases.

4.0 LICENSING AND SERVICE SUPPORT

4.1 The contractor shall be an authorized and approved solution partner of Accruent with the ability to provide all required licensing, maintenance, technical support, and associated services for the Accruent solution.

4.2 Licensing purchases and renewals will be required from the Contractor to assist the Government in maintaining operational capability of Reclamation’s configuration of Meridian software. Additional optional professional services and support activities may include, but are not limited to:

a. Supporting the Bureau of Reclamation help desk in creating user accounts

b. Supporting the Bureau of Reclamation help desk in modifying user accounts

c. Providing solutions and guidance to Government staff on system issues submitted through trouble tickets or e-mail requests for help

d. Provide and Install software patches and system upgrades.

5.0 DATA REQUIREMENTS

5.1 All data/metadata is Government owned information and the property of the U.S. Government and must be made available in an exportable format (prevailing technology). The Government will have the right to remove any and all data within sixty (60) calendar days of the Government's written notice to the Contractor. The Contractor will provide technical support and work with the Government to define an exportable format for compatibility and acceptability to a new platform. No invoices shall be paid until the exportable format is received and accepted by the Government.

5.2 The Government shall have the right to modify, adapt, or combine the eDRAWS or data/metadata with other computer software and create derivative works in the SaaS.

5.3 The Government shall have the right in working with the contractor to have other software hosted within the SaaS environment with the understanding that additional hosting costs could be applied.

5.4 The contractor must indefinitely maintain backups of all records (including backups of alterations, changes, and deletions). Additionally, these Government records must be accessible and returned to the Department upon request within forty-five (45) calendar days.

6.0 TRAINING REQUIREMENTS

6.1 Reserved.

6.2 Reserved

6.3 Reserved.

7.0 IT SECURITY REQUIREMENTS

7.1 – The following are the IT Security Requirements for the existing eDRAWS system:

7.2 Authority to Operate. The eDRAWS system has undergone multiple security assessments and has an ‘On-going’ Authority to Operate (ATO).

7.3 Certification and Accreditation (C&A). The Contractor will work with Department to complete re-accreditation every year or whenever there is a major change that affects security as determined by the Government system owner. C&A documents will be provided to the COR in both hard copy and electronic forms. The Contractor must follow current NIST Special Publications, Federal Information Processing Standards, the associated Department guides/templates, the Department Security Test & Evaluation (ST&E) Guide, and the Department Privacy Impact Assessment. NIST documents are available on the Internet at http://csrc.nist.gov/publications/nistpubs. FIPS documents are available the internet at http://csrc.nist.gov/publications/nistpubs. The Contractor may request copies of Department documents by contacting the COR.'

7.4 Federal Information Security Management Act (FISMA). At all times, the Contractor shall comply with FISMA and 0MB Circular A-130 to the extent applicable.

This compliance shall be shown through the completion and the maintaining of a C&A of eDRAWS. The maintenance of the C&A is a requirement of the business relationship between the Department and the Contractor. Continued utilization of the service provided by the Contractor shall be dependent upon the completion and maintenance of the C&A. Department will track this using existing internal processes and systems, including the XACTA system.

7.5 The Contractor shall perform security assessment and authorization reviews consistent with the Government’s obligations under FISMA requirements and NIST guidance. These obligations are outlined in more detail in NIST Special Publication 800-37. If deemed appropriate by both the Contractor and the Government, the Government’s staff or authorized representatives will, where necessary, execute a mutually agreeable Non-Disclosure Agreement to protect any of the Contractor’s trade secrets, sensitive, or proprietary information that may be either intentionally or inadvertently disclosed to the Government during the required review(s).

7.6 The Contractor shall work with the Government and the Government’s IT Security Office on all security related issues and provide proof of closure of any vulnerability found during the security assessment.

7.7 The IT Security Plan and all associated documents in support of the security assessment and authorization will be provided to the COR in both hard copy and electronic forms.

7.8 Reserved.

7.9 The Contractor, and the existing eDRAWS system, adhere to current National Institute of Technology Standards (NIST) standards, Federal Information Processing Standards (FIPS), and all applicable IT security regulations, policies and directives, in accordance with current FISMA requirements.

7.10 The Contractor, and the existing eDRAWS system, must also adhere to current Security Technical Implementation Guide (STIG) process.

http://csrc.nist.gov/publications/nistpubs http://csrc.nist.gov/publications/nistpubs

8.0 SUPPORT SERVICE REQUIREMENTS

8.1 The Contractor shall provide a Support Level Agreement (SLA) for each order placed.

8.2 At a minimum, the Contractor shall provide a common universal technical support web-based platform that encompasses a single SLA to include the following minimal components:

a. Online 24x7x365 support site with:

i. Case Management

ii. Case History Management

iii. Automated Email Reporting

b. Frequently Asked Questions:

i. Searching

ii. Printing

iii. Bookmarking

c. Patch and full software downloads

d. Specific components for all individual Bureau implementations will be described at the Task Order / Delivery Order level.

9.0 DELIVERABLE FORMAT

9.1 All deliverables must be Section 508 compliant and submitted electronically in PDF searchable format or MS-Word.

10.0 LABOR CATEGORIES

10.1 The following labor categories, and associated rates, are requested to be provided at the time of submitting your quote. Labor categories and rates are established for future task orders only and do not constitute authorization to perform services. Services shall only be performed when authorized under a separately funded task order. See Attachment B Labor Categories.

10.2 Labor categories in attachment B will be used for eDRAWS system projects including, but not limited to, software updates, patches, or eDRAWS system upgrades;

configuration enhancements including updates, patches, or upgrades to previously integrated applications or operating systems; and future integration and support of additional external software applications. Additional support could include on-site training and/or documentation of the post-project eDRAWS system configuration.

** Orders shall be issued by the Contracting Officer or authorized Ordering Official via task order or delivery order under the resulting IDIQ contract.

11.0 SOFTWARE LICENSING & MAINTENANCE

11.1 The following software, maintenance, and support categories, and associated rates, requested to be provided under this contract. Please see Attachment B.

12.0 PRIVACY

12.1 Use of Personally Identifiable Information (PII). The Contractor shall comply and agree to at all times to protect the Government's information and data in accordance with the terms of this contract. The Contractor shall not use any Personally Identifiable Information, E-mail Groups, Lists, or contract information for any purpose other than those activities necessary to the performance of this contract and any resulting orders/calls.

12.2 Transfer of Personally Identifiable Information (PII). Personal information collected or otherwise processed by the Contractor in the performance of this contract may be transferred to, stored and processed in the United States. The primary locations shall be the primary and back-up data centers located in the United States. In addition, other locations include the location of the Contractor support teams who provide support to the Government support teams in resolving issues involving the eDRAWS system or locations where back up or archiving facilities may be agreed to with the Government or where the antivirus and other security scans are performed.

13.0 QUALITY ASSURANCE AND ACCEPTANCE.

13.1 A detailed quality assurance surveillance plan will be developed at the base contract level.

13.2 Deliverable Acceptance and Review. Unless otherwise specified, the Government will have a maximum of ten (10) business days from the day the draft deliverable is received to review the document, provide comments back to the Contractor approve or disapprove the deliverable(s). The Contractor will also have a maximum of (10) business days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified in the Deliverables Schedule are intended to be business days unless otherwise specified.

a. General Acceptance Criteria. General quality measures, as set forth below, will be applied to each work product received from the Contractor under this performance work statement.

i. Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

ii. Clarity - Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

iii. Consistency to Requirements - All work products must satisfy the requirements of this performance work statement.

iv. File Editing - All text and diagrammatic files shall be editable by the Government.

v. Format - Work Products shall be submitted in Microsoft Word and PDF (where applicable).

vi. Timeliness - Work Products shall be submitted on or before the due date specified in this performance work statement or submitted in accordance with a later scheduled date determined by the Government.

13.3 Deliverable Quality Assurance. The COR will review, for completeness, preliminary or draft documentation that the Contractor submits, and may return it to the Contractor for correction. Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this work statement. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by COR. The Contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this PWS. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.

14.0 PLACE(S) OF PERFORMANCE.

14.1 Place of performance will be identified at the base contract level.

15.0 Reserved.

16.0 CONTRACTOR INTERFACES.

16.1 The Contractor and/or its subcontractors may be required a part of the performance of this effort to work with other Contractors working for the Government.

Such other Contractors shall not direct this Contractor and/or their subcontractors in any manner. Also, the Contractor and/or its subcontractors shall not direct the work of other Contractors in any manner.

17.0 PAYMENT FOR UNAUTHORIZED WORK.

17.1 No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified in this document. This includes any services performed by the Contractor of its own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

18.0 CONTRACTOR PERSONNEL - ROLES AND RESPONSIBILITIES.

18.1The Contractor shall be responsible for managing and overseeing the activities of all

Contractor personnel, as well as any subcontractors used in performance of this effort. The Contractor's management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained in the PWS.

19.0 SECURITY REQUIREMENTS

19.1 FERC/NERC. The system shall have the capabilities to provide Federal Energy Regulatory Commission (FERC) / North American Electric Reliability Corporation (NERC) Critical Infrastructure Protection and provide solution architecture design to assure that the critical information is protected according to FERC/NERC requirements.

19.2 Security Incident Reporting. Upon becoming aware of any unlawful access to any Government Data stored on Contractor equipment or in Contractor facilities, or unauthorized access to such facilities or equipment resulting in loss, disclosure or alteration of any Government Data (each, a "Security Incident"), the Contractor as applicable will:

(i) promptly notify the CO and COR's via email with details of the Security Incident (Security Incident Report); (ii) investigate the Security Incident and provide the Government with detailed information about the Security Incident; and (iii) take reasonable steps to mitigate the effects and to minimize any damage resulting from the Security Incident.

19.3 Security Controls. In the development or maintenance of any custom applications, the Contractor shall, with the knowledge and concurrence of the Government system owner, be responsible for Information Technology (IT) security for all non-Government-owned systems used in the development of and systems intended for eventual delivery to the Department in fulfillment of contract requirements. This includes hardware, software, databases, networks, and telecommunications systems. Notwithstanding the provisions of this paragraph, these parties do not anticipate any software development under this agreement and agree that any software development will be subject to a separate agreement.

19.3.1 Clearances for Contractor Personnel. All Contractor employees working on this contract must pass a National Crime Information Center (NCIC) background investigation before working onsite.

19.3.2 Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment and materials must be secured.

19.3.3 Identification of Contractor Employees. Contractor personnel shall be easily recognized as Contractor employees by wearing a security identification badge at all times while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

19.3.4 Section 508 Requirements. Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

19.3.4.1 GFP will be identified at the time of the order.

19.3.5 Government Furnished Equipment Inventory. An inventory of Government-furnished equipment (GFE) must be completed no later than five (10) business days after start of this effort and not later than five (10) business days before completion of each request. The Contractor and the COR or other Government representative must jointly determine the working order and condition of all equipment and document their findings on the inventory.

19.3.6 Government Furnished Equipment Replacement. The Contractor must submit requests for replacement of Government-furnished equipment to the COR for processing. Such requests must specify the reason for the replacement request.

20.0 PERMITS AND LICENSES

20.1 In performance of work under this award, the Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any federal, state, and municipal laws, codes, and regulations applicable to the performance of the work.

20.2 The Contractor will also provide all manufacturer End User License Agreements (EULAs) to the COR within 3 days of the award.

21.0 PERSONNEL QUALIFICATIONS

21.1 eDRAWS uses a commercial off-the-shelf software, developed by Accruent ECM Solutions, that has been specifically configured to meet Reclamation and Department drawings management needs. The proprietary Meridian software requires brand name licenses, provided by Accruent or Accruent authorized partners, and continued support by the COTS Contractor to provide continuous support for the eDRAWS system.

22.0 REGULATIONS/POLICIES

22.1 In accordance with existing DOI regulations and policies, the Contractor shall only perform tasks under this contract after the issuance of a request.

23.0 TRAVEL

23.1 No travel is expected for this contract.

24.0 GOVERNMENT VEHICLES

24.1 No transportation in government vehicles will be required.

http://www.section508.gov/

25.0 CONSULTANT SECURITY REQUIREMENTS

25.1 Consultant produced and Government furnished information related to this contract is designated “Controlled Unclassified Information (CUI).” This information shall not be shared with anyone outside of Reclamation.

25.2 The Consultant will not be entering secure areas under this contract.

25.3 The Consultant shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract

25.4 Reclamation reserves the right to perform security checks on the Consultant and other persons identified in accordance with established procedures.

26.0 QUALITY

26.1 Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style. Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative. All work products must satisfy the requirements of this performance work statement.

27.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES.

27.1Contractor employees shall always wear visible identification badges while performing duties under this contract. The badges must display the employee's legal name and company affiliation for clear identification. Access to government facilities may be restricted without proper identification.

27.2All contract personnel are required to identify themselves as Contractors. Whether attending meetings, answering Government telephones, or working in other situations where their Contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

28.0 RECLAMATION CONTACTS:

Bureau of Reclamation 6th Avenue and Kipling Street, Denver Federal Center, Building 67 P.O. Box 25007 Denver, CO 80025

Contracting Officer’s Representative Blair E Preston Phoenix Area Office Phone: 480-953-1453 E-Mail: blair_preston@ios.doi.gov

Project Manager - Technical Contact Manuel Salas Denver Federal Center Phone: 720-391-6264 E-mail: manuel_salas@ios.doi.gov mailto:blair_preston@ios.doi.gov mailto:manuel_salas@ios.doi.gov

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-

INVOICE PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall also submit an electronic copy of the IPP invoice to the Contracting Specialist Rhonda Ligon at rhonda_ligon@ios.doi.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DOI-AAAP-0050 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING

SYSTEM (DEC 2015)

FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

1. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in CPARS for Government use in evaluating past performance as part of a source selection action.

2. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

3. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

4. Within 60 days after the end of a performance period, the AO will complete an interim or final past https://www.ipp.gov/ mailto:mailt:rhonda_ligon@ios.doi.gov mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.acquisition.gov/far/part-42 https://www.acquisition.gov/far/subpart-42.15 https://www.cpars.gov/ performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in CPARS marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

5. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

6. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

7. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

DOI-AAAP-0055 INTERNET PROTOCOL VERSION 6 (JUN 2012).

1. Any system hardware, software, firmware and/or networked component (voice, video or data) developed, procured, or acquired in support and/or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication 500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products.

2. Specifically, any new IP product or system developed, acquired, or produced must:

a. Interoperate with both IPv6 and IPv4 systems and products, and

b. Have available contractor/vendor IPv6 technical support for development and implementation and fielded product management.

3. As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered or utilized at no additional cost to the Government. The Contractor shall retrofit all non-IPv6 capable equipment, as defined above, that is fielded under this contract with IPv6 capable equipment, at no additional cost to the Government.

https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

4. The contractor shall provide technical support for both IPv4 and IPv6.

5. Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

6. Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified or replaced to bring it into compliance at no additional cost to the Government.

REFERENCED BY FULL TEXT

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

WBR 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S

AUTHORITIES AND LIMITATIONS -- BUREAU OF RECLAMATION (MAY

2018)

a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term "technical direction" is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled "Changes;"

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract;

or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the

Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must –

(f) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(1) Advise the Contractor that the Government will issue a written change order.

(g) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes."

(End of clause)

52.216-18 ORDERING (AUG 2020).

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 05/01/2026 through 4/30/2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract.

In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number;

or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995).

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $10,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $6,700,000.00;

(2) Any order for a combination of items in excess of $3,500,000.00; or

(3) A series of orders from the same ordering office within 15 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within ten (10) days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (OCT 1995).

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 04/30/2031.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999).

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984).

Funds are not presently available for performance under this contract beyond September 30, 2026. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2026, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation: https://www.acquisition.gov/far Department of the Interior Acquisition Regulation: https://www.acquisition.gov/diar

(End of clause)

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

(FEB 2021).

(b) Listed end products. The following end product(s) being acquired under this solicitation is (are) included in the List of Products Requiring Contractor Certification as to Forced or Indentured Child Labor, identified by their country of origin. There is a reasonable basis to believe that listed end products from the listed countries of origin may have been mined, produced, or manufactured by forced or indentured child labor.

https://www.acqui…