Combined_Synopsis_Solicitation_Microhardness_Tester_26_Jan_2026.pdf

Solicitation Number: 140R8126Q0032

Combined Synopsis/Solicitation Template eFile – C05

(04/2023)

COMBINED SYNOPSIS/SOLICITATION TEMPLATE (FAR 12.603)

This is a combined synopsis/solicitation for commercial products or services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number is 140R8126Q0032 issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 27 Aug 2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. They may be accessed in full text at the following websites: https:/www.acquisition.gov/far/ and https://www.acquisition.gov/diar. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with an associated small business size standard of 1000. This requirement is a 100% Small Business Set- Aside and only qualified contractors may submit a quote.

CLIN Description Qty Unit of

Measure Unit Price

Total Price

00010 LECO Microhardness testing AMH55 (Brand Name or Equal)

1 Each (EA)

00020 Shipping 1 Activity Unit (AU)

00030 Training (set-up and training) 1 Activity Unit (AU)

Total price shall be inclusive of all applicable fees and taxes. The required delivery date is not later than 30 March 2026 (preferred). Inspection and acceptance will be performed by the Government at destination. F.O.B. Destination at:

Bureau of Reclamation-DO Building 56, Dock S6, Room 1950 6th Avenue & Kipling Street Denver Federal Center Denver CO 80225-0007

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. Addendum to 52.212-1 substitutes the term “quote” where the term “offer” appears in the provision.

Offeror must provide quote on company letterhead with contact information which documents all salient characteristics of the products being offered. Quote must include new LECO Microhardness Testing AMH55, Shipping and on-site training.

http://www.acquisition.gov/far/ https://www.acquisition.gov/diar

--Addendum to 52.212-1-- Substitutes the term “quote” where the term “offer” appears in the provision.

Offeror must provide quote on company letterhead with contact information which documents all salient characteristics of the product being offered. Quotes submitted shall include the warranty in full text. Quotes without the inclusion of the full text warranty will not be accepted. Quotes that do not meet the specifications listed in the line-item description will not be accepted.

52.252-1 Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https:/www.acquisition.gov/far/

52.204-7 System for Award Management 52.204-16 Commercial and Government Entity Code Reporting 52.252-5 Authorized Deviations in Provisions DIAR 1452.215-71 Use and Disclosure of Proposal Information--Department of the Interior

(APR 1984)

--End of Addendum to 52.212-1--

The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision is as follows: In accordance with FAR 13.106-2, the government will conduct comparative evaluations of quotes, considering Price and other factors such as Delivery, Warranty, Extended Service to select the quote most advantageous to the government.

(End of Provision) 52.212-3 Offeror Representations and Certifications Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025), must be completed and be active online at http://www.sam.gov. Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

http://www.acquisition.gov/far/ http://www.sam.gov/

--Addendum to 52.212-3—

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021), the offeror must indicate their 889 representation on SAM.gov.

(End of provision) ---End of Addendum to 52.212-3--- The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition along with an addenda that includes the following clauses applicable to this procurement:

--Addendum to 52.212-4-- 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https:/www.acquisition.gov/far/ 52.204-13 System for Award Management Maintenance 52.204-18 Commercial and Government Entity Code Maintenance 52.252-6 Authorized Deviations in Clauses DOI-AAAP-0028 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (FEB 2021) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall attach a hard copy of their IPP invoice to their IPP submission.

Failure to attach a hard copy invoice to IPP may result in rejection of your payment request.

http://www.acquisition.gov/far/ https://www.ipp.gov/

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of local clause) --End of Addendum to 52.212-4— The following select clauses at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) (DEVIATION FEB 2025) apply to this acquisition:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

mailto:IPPCustomerSupport@fiscal.treasury.gov

b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

X (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (i) 52.219-28, Post award Small Business Program Re-representation (Jan 2025) (15 U.S.C.

632(a)(2)).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

X (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)( E.O.

13126).

X (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) ( 29 U.S.C.

793).

X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (46) 52.223-23, Sustainable Products and Services (May 2024) (DEVIATION FEB 2025) ( 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

X (48)(i) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) ( E.O. 13513).

X (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) ( 31 U.S.C. 3332).

X (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub.

L. 118-31, 41 U.S.C. 3901 note prec.).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1), in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509).

(ii) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712).

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(v) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(vi) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

(vii)

(A) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(Dec 2023) ( Pub. L. 115–390, title II).

(B) Alternate I (Dec 2023) of 52.204–30.

(viii) 52.219-8, Utilization of Small Business Concerns (Jan 2025) ( 15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ix) [Reserved]

(x) [Reserved]

(xi) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(xii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.

793).

(xiii) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter 67).

(xvi)

(A) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xix) 52.222-54, Employment Eligibility Verification (Jan 2025) ( E.O. 12989).

(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

(xxi) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(xxii)

(A) 52.224-3, Privacy Training (Jan 2017) ( 5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xxiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(xxvi) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub.

L. 118-31, 41 U.S.C. 3901 note prec.).

(xxvii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

NOTICE:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Written, signed quote on company letterhead with contact information are due no later than Wednesday, 05 February at 1100am Eastern Time by email to ksingleton@usbr.gov . For information regarding this RFQ, please contact Keith Singleton at ksingleton@usbr.gov.

Attachment: 1) Salient Characteristics mailto:ksingleton@usbr.gov mailto:ksingleton@usbr.gov

Salient Characteristics

Title: Microhardness Tester Specifications and Statement of Work

1.0 Background

Reclamation’s Materials and Corrosion Laboratory (MCL) is purchasing a microhardness tester for the purpose of evaluating the hardness of materials used in various applications, including coatings, elastomers, and polymer materials. Currently, the MCL lacks a dedicated microhardness testing device, which limits our ability to assess material properties accurately and efficiently.

2.0 Scope

The scope is to acquire a commercially available laboratory-grade, off-the-shelf microhardness tester, including delivery, installation support, and all necessary accessories and documentation.

3.0 Objectives

The objective is to acquire a microhardness tester that enables precise and repeatable hardness testing across a wide range of materials and sample types. The system must support both micro and macro indentation testing and include automation features to improve throughput and reduce operator variability.

4.0 Technical Requirements

4.1 Testing Capabilities

• Must support both Vickers and Knoop hardness testing methods

• Load range: 5 gram force (gf) to 2000 gf (micro) and up to 50 kilogram force (Kgf) (macro)

• Capable of testing hardness in the range of 0–1000 Vickers Hardness (HV) or equivalent

• Must accommodate small samples down to 1 mm in size

4.2 Automation and Imaging

• Automated or semi-automated indentation and measurement

• Auto-focus and auto-indent pattern placement

• Automated z-axis movement

• High-resolution digital imaging system with automatic shading correction

• Pixel calibration and edge detection for accurate measurement

• Objective lenses with at least 10X and 50X magnification (additional options preferred)

4.3 Software Features

• Integrated software for test setup, execution, and reporting

• Case depth analysis and hardness contour mapping

• Customizable data export (e.g., Excel-compatible)

• Visual tracing and pattern definition tools

• Touchscreen or PC-based interface with intuitive controls

• Manual override and measurement capability

4.4 Standards Compliance

• Must conform to ASTM E384 2022 and relevant ISO standards for micro/macro hardness testing

4.4 Service Package

5.0 Space Requirements

The microhardness tester will be placed on a laboratory bench. Ensure there is sufficient space for operator access and additional equipment if needed.

5.1 Electrical Requirements

• The microhardness tester should operate on standard laboratory voltage (110V) with appropriate safety features.

• It must include a built-in calibration system to ensure accurate measurements.

5.2 Furnishing requirements

• The Government will provide a standard-issue Windows-based desktop computer for use with the microhardness tester’s software. The system must be compatible with:

o Windows 10 or 11 (64-bit) o USB 3.0 or higher for hardware interface o Sufficient storage and memory for data logging and analysis o No internet/cloud connectivity required

The contractor must ensure that all necessary drivers and software are compatible with this environment and provide installation support if needed.

5.0 Tasks

The tasks will involve using the microhardness tester to evaluate the hardness of various materials, including metal coupons and coatings. The tester should provide reliable and repeatable results to aid in material selection and quality control processes.

6.0 Delivery (at what point is the contract considered closed and delivered)

6.1 Training (or training materials) The supplier is responsible for delivering the microhardness tester, as detailed in the Tasks Section, to the loading dock at entrance S-6 of Building 56 on the Denver Federal Center in Denver, Colorado. The supplier must ensure the device is undamaged during shipping and comes equipped with all required parts, including a user manual and calibration standards.

7.0 Qualifications

The Contractor must have at least 5 years of experience in manufacturing microhardness testing equipment.

8.0 Government-Furnished Property

The Government is furnishing a government-issued computer as part of this acquisition for data analysis and reporting.

Security

The Supplier is responsible for ensuring the shipment passes all security requirements. The supplier will need to provide all necessary documentation to pass all security checks.

9.0 Place of Performance

The equipment is to be delivered to:

Matthew Jermyn 303-445-2317 Building 56, Door S-6 Bureau of Reclamation Denver Federal Center Denver, CO 80225

Period of Performance

The system shall be ready to be delivered within 90 days of contract award (preferably by 30 March 2026).