140R8124Q0037_Q_A_0001.pdf

140R8124Q0037 – Ques ons and Answers

1. Are there any assets aside from bridges that USBR would like to have in the so ware (today or possibly in the future)?

a. The solicita on is only for bridges.

2. Are there any iden fied shortcomings in the current so ware that the DOT would like to remedy via this procurement (aside from the transi on to new NBIS and SNBI requirements)?

a. The PWS describes various enhancements that Reclama on would like to make through this procurement including the switch to mobile inspec ons.

3. How is bridge inspec on data currently collected and stored (pen/paper, mobile device/tablet, PC data entry, etc.)?

a. Currently, bridge inspec ons are primarily performed using pen and paper in the field.

Then the informa on is transcribed into a bridge inspec on report template back at the office.

4. How many users total are envisioned to use the BMS at USBR?

a. Reclama on has about 40 bridge inspectors that will be doing data entry in the BMS. It is an cipated that another 100 or so people will have read‐only access.

5. The scope men ons program managers, inspectors, and area office coordinators. Later there is men on of Team Leader, Reviewer, and Approver for inspec on report review, as well as view only and Admin access. Can you confirm the various user roles and quan es per each?

a. About 40 bridge inspectors will currently need edit access.

6. In Sec on 5.A items (2) and (3) seem to conflict, please confirm. (2) states if not FedRAMP cer fied by 6/30/2024 an on premise install will be used that does not require FedRAMP cer fica on. (3) states no payment will be made un l FedRAMP cer fica on is achieved. If going route of (2), is the intent for the on premise only to be temporary un l FedRAMP is achieved?

a. The intent is to use a FedRAMP version BMS. If the BMS cannot meet this ini ally, then an on premise install may be allowed in the interim.

7. In Sec on 5.A items (2): how would this affect the payment mechanism and schedule?

a. The contract would need to be modified.

8. General ques on: is there a defined payment schedule for the RFQ items?

a. No. Monthly invoicing.

9. Can you describe the 5 USBR bridge types (is this simply a design/material type differen a on)?

a. A simplified version is as follows:

i. Type 1: Reclama on owned, open to public vehicles (NBI bridges)

ii. Type 2: Reclama on owned, not open to public vehicles

iii. Type 3: Non‐Reclama on owned crossing a Reclama on facility

iv. Crossing: Reclama on owned, but less than 20 .

v. Removed: Structure no longer associated with Reclama on do to physical removal or ownership transfer.

10. What data is envisioned for "bulk data uploads" as men oned in sec on 5.C.(5).?

a. Various bridge data from the SNBI and custom Reclama on fields.

11. Are the 5 iden fied report types in sec on 5.F.(1)‐(5) the only reports desired by USBR at this stage of deployment?

a. Yes

12. Can you provide an example or two of the desired "custom data query reports" you envision?

Are there exis ng queries ran in your in‐house program you wish to replicate?

a. The data query reports could include things like a lis ng of all NSTM bridges, underwater inspec on bridges, poor condi on bridges, bridge age charts, upcoming inspec ons, etc.

13. Sec on 5.S: "provide up to 100 hours of Tier 3 support for the Base Year and each Op on Year":

shall we include this in our pricing even if the full 100 hours may not be used?

a. Yes

14. Is there any desire to u lize the new BMS as a document repository and replace the USBR process of having separate URLs and bridge file folders (described in 5.L.)?

a. No

15. Sec on 5.P.(1).: is the current bridge data in a MS Access, Excel, or similar format?

a. Current bridge data can be exported to excel.

16. Sec on 5.P.(2): is the inspec on report data available in database or similar format, or are they

PDF files?

a. PDF files.

17. Sec on 5.P.(3): what format is the NBI tabular data for the iden fied 5,000 reports, database format or PDF?

a. PDF

18. Sec on 7 states travel will be reimbursed on actual expenses, so shall we exclude any es mated travel costs from the RFQ line items at this me?

a. Es mated travel should be broken out separately.

19. Sec on 8.C‐D: "reports shall be digi zed;" are the reports in paper/PDF and need to be scanned and a ached to the bridge assets? Or data must be extracted from PDF to populate data fields?

Please clarify. If possible to provide an actual report example for digi za on that could be helpful.

a. Data from old reports needs to be extracted from a pdf and loaded into data fields for historic reference.

20. Sec on 8.E: please confirm there are only the 2 required data integra ons; ESRI and PowerBI.

a. Yes

21. Please confirm the desire is to acquire a web‐based commercial‐off‐the‐shelf bridge management so ware that is vendor hosted in the cloud.

a. Please see PWS.

22. RFQ items 00210, 00310, and 00410 list Data Transi on: is there future data transi on an cipated a er the ini al conversion to new FHWA format? A er June 2026 all data shall be handled in new format, so data transi on may not apply for most of Op on Year 2, and all of

Op on Years 3 and 4.

a. Data transi on only an cipated through June 2026.

23. pg 23, Sec on 52.212‐2: Please confirm the method of selec on for the RFQ is price based.

a. Updated. 1. Technical 2. Price

24. pg 23, Sec on 52.212‐2: Please confirm no corporate a achments (e.g. company profile, so ware descrip on, support details, etc.) are desired for this RFQ.

a. Any submission requires all a achments to be in IAW with the stated PWS

25. Sec ons 52.212‐3: first itera on pgs 23‐40 is Nov 2023 version, second itera on pgs 40‐55 is Sep

2023 version: shall vendors complete both or just the more recent Nov 2023 sec on?

a. All sec ons require comple on.

26. Item 8.A. men on NTP will not be issued un l FedRAMP cer fica on is approved. If advancing with item 5.A.(2) for on premise solu on without FedRAMP cert, would an NTP be issued?

a. The contract would need to be modified.

27. Item 8.A. men on NTP will not be issued un l FedRAMP cer fica on is approved. If advancing with item 5.A.(2) for on premise solu on without FedRAMP cert, would 5.A.(3) be modified under a revised contract or NTP to allow for contractor payments?

a. The contract would need to be modified.

28. If the solu on/vendor are FedRAMP ready, will USBR be the sponsoring agency for final stages of cer fica on?

a. If the vendor is FedRAMP ready and cannot find another federal agency to be the sponsor, Reclama on is open to being the sponsoring agency, but would need to obtain approval.

29. What type of mobile tablets/devices are envisioned to be used by USBR field personnel (e.g. iOS, android)?

a. Most of Reclama on’s exis ng tablets are iOS.

30. Considering the extent of clarifica on ques ons and an cipated receipt of USBR responses, can the submission date be extended 1‐2weeks?

a. No