Sources_Sought_Announcement_1.pdf

Sources Sought Announcement WY GL Backhoe

Wyoming Area Office, Mills, Wyoming

General Information Contract Opportunity Type: Sources Sought (Original) All Dates/Times are Mountain Standard Time (MST)

Classification Responses Due: March 4, 2026, 3:00 PM MST Product Service Code (PSC): 3805- Earth Moving and Excavating Equipment North American Industry Classification System (NAICS) Code: 333120- Construction Machinery Manufacturing Small Business Size Standard: 1,250 Employees

Description This is a Sources Sought announcement for WY GL Backhoe purchase located in Mills, Wyoming.

This announcement is being used for market research and advanced planning purposes.

Proposals/quotes are not requested and will not be accepted from this Sources Sought notice. THIS

IS NOT A SOLICITATION FOR PROPOSALS/QUOTES AND A CONTRACT WILL NOT BE AWARDED AS

A RESULT OF THIS NOTICE.

The Bureau of Reclamation, Missouri Basin Regional Office, Billings, Montana, Wyoming Area Office (WYAO) has a requirement for a supply of a backhoe.

The WYAO employed in the past a general operator who maintained approximately 15 miles of access roads to prevent erosion and rockfall. It has been deemed reasonable to purchase a backhoe for the Governments own use and maintenance.

Salient Characteristics minimums include:

1. Required Technical Specifications A. Standard Base Equipment is based on but not limited to the following manufacture models.

i. Caterpillar 420

ii. John Deere 310 P-Tier

iii. Case 580 Super N

iv. New Holland B95D

B. Minimum Standard Option should include:

i. Engine:

a. Starting system, glow plugs

b. Automatic Engine Speed Control

c. Automatic belt-tension device

d. Electronic engine control

e. Enclosed fan guard (conforms to SAE J1308)

f. Engine coolant to –37 deg. C (–34 deg. F)

g. Filters, spin-on: fuel, engine oil, transmission oil, water separator

h. Electronic intercooled turbo

i. Fully hinged front grill for cooling package cleaning access

ii. Hydraulic System

a. Hydraulics, load sensing with variable displacement piston pump

b. Filters, bowl and cartridge: hydraulic fluid

c. Hydraulic oil cooler

d. Hydraulic oil level sight gauge

e. Hydraulic valves

f. Auxiliary hydraulics

iii. Undercarriage

a. Transmission, 4 speed, powershift

b. Torque converter

c. 4WD W/Differential lock, loader joystick

d. 4WD shaft guard

e. Parking Brake

f. Brakes, hydraulically boosted, oil disc, dual pedals, interlocking

g. Stabilizer pads, reversible

h. Swing transport lock

i. Stabilizers, EH Control, Auto-UP

iv. Upper Structure

a. Vandalism locks

b. Toolbox, external, lockable

c. Stop and taillights

d. Fenders, front with integral steps

v. Front Attachment

a. MP Bucket (0.96 m3/1.25 yd3) - With Fold-Over Forks

vi. Rear Attachment

a. MP Bucket 24”(0.12 yd3)

vii. Operator Station

a. Canopy, ROPS/FOPS

b. Steering knob

c. Power steering, hydrostatic

d. Loader, self-leveling, return-to-dig and transmission disconnect switch

e. Joystick controls: pilot operated, excavator-style with pattern changer

f. Warning/Indicator lights

g. Adjustable auxiliary controls, backhoe loader

h. Alarm, back-up

i. Audible system fault alarm

j. Bucket level indicator

k. LCD operator display with soft key controls for engine seed, hour meter, gear/direction, battery voltage, hydraulic oil temperature, torque converter temperature, trip and fuel totals, lifetime totals, operator settings, brightness, auxiliary flow, diagnostics, maintenance intervals, ECM/system information

l. Rotating beacon, magnetic mount

viii. Electrical

a. 90-150 amp alternator

b. Blade-type multi-fused circuits

c. Positive-terminal battery covers

C. Options to be included based per manufacturers availability:

i. Operating Weight: 18,000 to 25,000 lbs. with options

ii. Engine Net power rating at 2,200 rpm per ISO 9249: minimum 91HP

iii. Maximum Dig Depth: 14’ 0” sized per manufacturer specifications.

iv. Deluxe Cab: per manufacturer specifications

v. COLD WEATHER PACKAGE: including additional battery, engine block heater, radiator antifreeze, cold weather fuel (–30° C/–22° F) and mounting for an ether bottle

vi. HYDRAULIC SYSTEM: Quick Coupler Ready

vii. Extendable Stick: per manufacturer specifications

2. Required Performance Specifications A. Delivery upon manufacturing completion of a complete and operational backhoe and attachments to the Wyoming Area Office in Mills, Wyoming (WYAO).

B. Deliver all certifications of acceptance from backhoe manufacturer that states

Inspection Certifications & Testing are completed and passed per Manufacturer’s specifications.

3. Place of Performance A. Manufacturing of the backhoe will be completed at an authorized manufacturing facility.

B. Performance Standards will be Quality Control checked by manufacturer during the manufacturing process per their specifications.

Delivery After award, the GFP will be delivered to WYAO at 205 Chamberlain Road, Mills WY 82644 between Monday-Thursday 8am-4pm MST as so to ensure WYAO personnel will be present for delivery. The anticipated delivery date for this action is 30 days from manufactured completion once awarded but no later than August 3, 2026.

Sources Sought The Government is seeking responses and capability statements from interested small business, small-disadvantaged businesses (including 8(a)), woman-owned small business, HUBZone small businesses, service-disabled veteran-owned small businesses, and Indian small business economic enterprises who have the resources necessary to successfully supply and deliver this requirement. This procurement shall be awarded using Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services. The NAICS code for this action is 333120-Construction Machinery Manufacturing, with a small business size standard of 1,250 employees.

It is anticipated the award will result in a Firm-Fixed-Price contract, to one (1) contractor.

All responsible sources that believe they have the capability to meet this requirement shall submit a capability statement along with their business profile to the Contract Specialist and Contracting Officer at soakes@usbr.gov and mhirsch@usbr.gov by 3:00 PM MST, March 4, 2026, which shall be considered by the agency. Any information received will be treated as market research information for future same or similar requirements.

For record keeping purposes, telephonic inquiries will not be accepted.

The Government will not reimburse any costs associated with responding to this Sources Sought Notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will not be bound to this information if a solicitation is mailto:soakes@usbr.gov mailto:mhirsch@usbr.gov issued. A determination by the Government not to compete this proposed contract action, based on the results of this notice, is at the discretion of the Government.

SYSTEM FOR AWARD MANAGEMENT (SAM)

Effective October 2018, all contractors interested in doing business with the Federal Government must be registered in the System for Award Management (SAM) database at the time they submit their offer. SAM registration and annual confirmation requirements must be accomplished through the SAM website at https://sam.gov/. For assistance with registering in SAM, contact the Federal Services Desk at 1-866-606-8220.

Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

https://sam.gov/