Synopsis_-_Solicitation_package_updated_8-12-24_0002.pdf

Synopsis/Solicitation - 140R6024Q0097 – Bureau of Reclamation –

This is a combined synopsis/solicitation for commercial services and is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and no other written solicitation will be issued. The Bureau of Reclamation (Reclamation) has a requirement to obtain for Landscaping and Snow Removal services at the Reclamation Pierre Office Building located at 810 West 5th Street, Pierre South Dakota. The scope of this firm fixed price contract is for services as identified in the included Statement of Work.

Solicitation number 140R6024Q0097 is issued as a request for quotation (RFQ) solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-01.

This is a total small business set-aside under NAICS code -Landscaping Service with an associated small business size standard of $9.5M.

Offerors must be registered in SAM.gov to be considered for award.

Offerors are cautioned to carefully review the offer submission requirements. To be considered qualified for this work, offerors must fully address all evaluation factors outline under FAR clause 52.212-2 on the following page, in the solicitation package.

The Government anticipates making award without discussions. However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

Offerors may submit questions electronically, via email, to Terra Warren, Contract Officer at twarren@usbr.gov . Questions need to be submitted no later than Aug 14th, at 11:59 PM MST. Questions received after that date will not be entertained. Applicable answers will be provided via amendment to the solicitation through the SAM website at www.sam.gov

Reclamation strongly urges offerors to inspect the site where offerors shall be performing the required services, to satisfy themselves regarding all general and local conditions that may affect the cost of performance. In no event shall failure to inspect the site constitute grounds for a claim after award. The subject area is publicly accessible, and no pre-bid meeting is scheduled. Bidders are highly encouraged to visit site areas prior to bid submission.

Written, signed quotes with contact information are due no later than Sept 2nd, 2024, at 11:59 PM MDT by email to twarren@usbr.gov. A copy of Clause 52.204-24 with the fill in completed and signed, and any other documentation the vendor determines would add value to the quotation and assist the government in determining a quotation is of the best value to the government. (a PDF of the full announcement will be attached to this announcement) and any other necessary documentation to the contracting officer listed above. For information or questions regarding this Request for Quotation, please contact Terra Warren, twarren@usbr.gov.

Signed: _______________________________________________ Date:________________

52.212-2 Evaluation - Commercial Products and Commercial Services. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) General Work Plan

The contractor shall provide a written work plan along with their initial quote. At a minimum, the written work plan shall address the following:

A description of methods and procedures the contractor will use to perform the tasks identified in this Statement of Work (SOW).

A description of the equipment the contractor will use to perform the tasks identified in this SOW.

Contractor’s contact person, phone number, or other means of contact and ability to respond to the CO in a timely manner.

Draft Quality Control Plan (QCP) describing methods, performance inspections and records as outlined in section 9 of the SOW.

2) Company Experience – Provide a listing of 2 contracts (preferably government) completed within the last 3 years, having a similar scope of work, along with contact information to verify past performance. The Government reserves the right to use CPARS to evaluate past performance.

3) Price – Complete the included price schedule table to provide with quote:

(Optional spreadsheet provided in solicitation, for ease of calculations- just add unit price in highlighted fields.)

Provide a cumulative total per season for landscaping work (section 1-4 of the

SOW), equating to the total price per year for those services.

Note: Upon award contractor shall bill monthly after work has been completed.

Provide per hour price for snow removal (section 5 of SOW).

Parking lot hourly rate to include any equipment necessary and deicing, as indicated in SOW.

Sidewalks hourly rate to include any equipment necessary and deicing, as indicated in SOW.

Note: Upon award contractor shall bill monthly for number of hours preformed in the previous month.

The estimated hours for this solicitation were derived from the average of the last 5 years of service needed. If a season requires more than the hours estimated, funding will be added to the appropriate contract line-item number as needed, at the awarded hourly rate for the given year.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

List of Clauses

CLAUSE

NUMBER

CLAUSE TITLE

CLAUSE

DATE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(Jan 2017)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper.

(May 2011)

52.204-9 Personal Identity Verification of Contractor Personnel. (Jan 2011)

52.204-13 System for Award Management Maintenance. (Oct 2018)

52.204-18 Commercial and Governmental Entity Code Maintenance (Aug 2020)

52.204-19 Incorporation by Reference of Representations and Certifications

(Dec 2014)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(Nov 2021)

52.204-28 Governmentwide Acquisition Contracts (Dec 2023)

52.204-30 Federal Acquisition Supply Chain Security Act Orders – Prohibition

(Dec 2023)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Oct 2018)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

(Nov 2015)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services.

(Nov 2023)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders of Commercial Products and Commercial Services.

(May 2024)

52.217-8 Option to Extend Services (Nov 1999)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

52.222-3 Convict Labor. (Jun 2003)

52.222-21 Prohibition of Segregated Facilities. (Apr 2015)

52.222-26 Equal Opportunity. (Sep 2016)

52.222-36 Equal Opportunity for Workers with Disabilities. (Jun 2020)

52.222-41 Service Contract Labor Standards. (Aug 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts).

(Aug 2018)

52.222-50 Combating Trafficking in Persons. (Nov 2021)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026.

(Jan 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706. (Jan 2022)

52.223-5 Pollution Prevention and Right-to-Know Information. (May 2011)

52.223-6 Drug-Free Workplace. (May 2001)

52.223-23 Sustainable Products and Services. (May 2024)

52.225-1 Buy American-Supplies (Oct 2022)

52.225-13 Restrictions on Certain Foreign Purchases. (Feb 2021)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

(May 2024)

52.227-1 Authorization and Consent. (Jun 2020)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

(Oct 2018)

52.232-39 Unenforceability of Unauthorized Obligations. (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

(Mar 2023)

52.233-1 Disputes (May 14)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation.

(Apr 1984)

52.246-4 Inspection of Services-Fixed-Price (AUG 1996)

52.249-4 Termination for Convenience of the Government (Services) (Short Form)

(Apr 1984)

DOI-AAAP-0028

Electronic Invoicing and Payment Requirement – Invoice Processing Platform (IPP)

(Feb 2021)

Provisions 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): FAR Provisions -https://acquisition.gov/far/

CLAUSE

NUMBER

CLAUSE TITLE

CLAUSE

DATE

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

(Jan 2017)

52.204-6 Unique Entity Identifier. (Oct 2016)

52.204-7 System for Award Management. (Oct 2018)

52.204-7_Alt I System for Award Management. Alt I (Oct 2018)

52.204-16 Commercial and Government Entity Code Reporting. (Aug 2020)

52.204-17 Ownership or Control of Offeror (Aug 2020)

52.204-22 Alternative Line Item Proposal. (Jan 2017)

52.204-29 Federal Acquisition Supply Chain Security Act Order – Representation and Disclosure

(Dec 2023)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation.

(Nov 2015)

52.212-1 Instructions to Offerors of Commercial Products and Commercial Services.

(Sep 2023)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

(May 2024)

52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

(Dec 2016)

52.237-1 Site Visit (Apr 1984)

DIAR 1452.215-71

Use and Disclosure of Proposal Information – Department of the Interior

(Apr 1984)

The following Provisions must be completed by and signed by the submitting entity with their quotation package:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision.

If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

Contract Line Item Number: Unit of Measure Qty Unit price Total price per year $/per CLIN

Total price per year $

Lawn Maintenance (Tasks 1 thru 4) cumulative seasonal (April and Oct) 1 -$ Snow Removal -parking lot $ per hour 5 -$ Snow Removal - sidewalks $ per hour 12 -$ Lawn Maintenance (Tasks 1 thru 4) cumulative seasonal (April and Oct) 1 -$ Snow Removal -parking lot $ per hour 5 -$ Snow Removal - sidewalks $ per hour 12 -$ Lawn Maintenance (Tasks 1 thru 4) cumulative seasonal (April and Oct) 1 -$ Snow Removal -parking lot $ per hour 5 -$ Snow Removal - sidewalks $ per hour 12 -$ Lawn Maintenance (Tasks 1 thru 4) cumulative seasonal (April and Oct) 1 -$ Snow Removal -parking lot $ per hour 5 -$ Snow Removal - sidewalks $ per hour 12 -$ Lawn Maintenance (Tasks 1 thru 4) cumulative seasonal (April and Oct) 1 -$ Snow Removal -parking lot $ per hour 5 -$ Snow Removal - sidewalks $ per hour 12 -$ Snow Removal -parking lot $ per hour 5 -$ Snow Removal - sidewalks $ per hour 12 -$

Total quoted price

Price Schedule

Forecasted PoP

11/1/24-10/31/25 Base

11/1/25/10/21/26 OY2

11/1/29-4/30/30 6 mo

11/1/26-10/31/27 OY3

11/1/27-10/21/28 OY4

11/1/28-10/21/29 OY5

SCOPE OF WORK

For Bureau of Reclamation (BOR) Pierre Office Building

Lawn and Shrub/Plant Maintenance, Snow Removal and Weed Control

1. Lawn Maintenance It is the intent of this section that the Contractor has total responsibility for performing the care and maintenance of the lawn at the BOR Pierre Office Building located at 810 West 5th Street.

A. Spring Cleanup

The work is to be completed prior to May 1. The work is to proceed after the frost is out of the ground and the turf is able to support contractor's equipment.

The contractor is responsible to repair any ruts or damage currently existing or caused by their equipment.

Remove debris from all walks.

Remove and dispose of all litter, refuse and debris, which has accumulated during the winter from lawns, shrub beds, walks and all other areas, except parking lots.

Rake up and dispose of all fallen leaves, branches, twigs and thatched material.

Sweep, rake or broom all sand and debris from the edges of walks, curbs, roads and shoulders on to paved areas.

Remove and dispose of all debris pushed onto paved areas

B. Irrigation

The irrigation system is to be activated at all sites between May 1-May 15th. The water valve needs to be turned on and all heads and zones should be tested for proper operation. Water should not spray against the building or onto (unintended) paved areas. Water times should be at night, should be adequate to maintain the turf areas, and should follow city ordinances.

The contractor and the BOR will agree to a watering schedule. The contractor shall adjust the time clock at the location as necessary to appropriately maintain the lawn areas and comply with local municipality watering/irrigation regulations.

If an area is too wet or too dry the irrigation times are to be adjusted. These types of adjustments are to be included in the base contract price and are not an extra cost.

The work includes spring startup, repair and blow-out of the system. The contractor is responsible to notify the BOR any time the system needs further adjustment or appropriate maintenance.

NOTE - it is the BOR intent to minimize the lawn irrigation to keep the lawn areas in presentable condition without overwatering (or over fertilizing). The contractor may receive requests to adjust the watering cycle times of the irrigation system.

The contractor is responsible to exercise care to prevent damage to lawn irrigation equipment and systems. In the event the contractor damages the irrigation system, the contractor is to immediately contact the BOR, repair the damage and/or to turn off the system so it does not leak the next cycle time.

The contactor is responsible for the cost to repair any damage they do to the irrigation system

Irrigation blow-outs. Irrigation systems must be blown out before temps drop below 32 degrees. Generally, the irrigation systems are blown out between October 1 to October 23. Variations from this schedule must be made in writing to the BOR. All parts of the irrigation system must be blown out. The system must be blown out by an air compressor that is large enough to accomplish the task in a reasonable amount of time.

C. Mowing

There is a total of approximately 3050 square feet. The number of square feet is estimated; no claim shall be made against the Government for any excess or deficiency therein.

Mow the grass a minimum of once every (7) days, unless dry or hot conditions do not warrant mowing. The contractor must request in writing (via e-mail) and must have prior BOR confirmation, if mowing is not warranted within the (7) day period. Additionally, BOR can request an additional mowing if deemed necessary.

Mowing to start prior to the turf getting more than 5” high, or prior to May 1.

The first mowing can also assist with the spring clean-up.

The preferred height of the turf is to be 3” high.

Paper, debris and twigs will be picked up prior to each mowing. Please report excessive amounts of debris to BOR to determine the cause and remedy the situation.

The mowing blade(s) should be kept sharp and level to the mowing surface.

The contractor is to maintain the mowing equipment so that the mowing height is even and consistent.

The mower guard MUST be kept in place (down) at all times. Standard mower guards produced by the manufacturer of the mower to be used. Modified or custom guards are not to be used.

The contractor is responsible for preventing an accumulation of lawn clippings.

Sweep, vacuum, pickup or blow grass clippings from sidewalks, parking lots hard surface areas, buildings, and air conditioning units.

Edge trimming--all areas around trees, shrubs, buildings, flower beds, buildings, sidewalks, and curbs will be edged with lawn trimmers after each mowing. The turf edges at the sidewalks and curbs to be trimmed/tapered down to the paving.

D. Fall Clean-up

Remove and dispose off site of all leaves, litter and debris from lawns, planter beds, curbs and sidewalks. This work may occur more than (1) time per season, and depends on the landscape material and the weather. Usually, Fall clean-up is done between October 21- October 31.

E. Precautions

Care is to be taken to not damage the base of trees, shrubs or bushes when mowing or edging. Close mowing/trimming of these areas is prohibited.

Contractor will be responsible for the cost of replacing trees, shrubs or bushes damaged by inappropriate mowing or edging.

The contractor, at their expense, will promptly repair damages to turf or vegetation. The contractor will attempt to vary the mowing pattern to relieve turf stress and wear patterns.

The contractor will advise the Contract Services Manager (via e-mail) of the need for re-seeding or re-sodding of any areas and any potential erosion conditions.

F. Weed Control

Shrub and Perennial bed Areas: Monitor, and mechanically remove weeds throughout the season. Weeds may also be controlled via spray on herbicide by a certified herbicide applicator. MSDS (SDS) sheets need to be provided prior to use.

Parking lots and sidewalks: Monitor, and mechanically remove weeds throughout the season. The weeds that grow through the sidewalk, paving, curbs, pavers etc. will need to be mechanically pulled, or weed whipped in the base pricing of the contract.

The general turf areas are under contract (by others, not included in this contract) for weed control and fertilization; however supplemental weed control will be required in the base price of this contract for those areas within 2’ of curb edges and paved surfaces.

Weeds should not spill over the curb edge. Also, weeds should not be allowed to grow in the curb/asphalt edge.

2. Shrub (Bush) Maintenance It is the intent of this section that the contractor has total responsibility for performing the care and maintenance of the shrubs in all awarded zones.

A. Pruning and Trimming

Pruning and trimming is to be completed one time each month to remove dead branches, dead blooms, and to maintain intended shapes (May through September).

Target dates for this work are: May 1, June 1, July1, August 1, and September 1.

All flowering shrubs will be trimmed after budding/blooming period.

Flowers and ornamental grasses to be cut back in the fall at the end of the growing season.

Remove debris.

Dumping or leaving debris on site may be subject to contract termination.

B. Disease and Insect Control Inspection- the contractor is to complete a monthly inspection of all bushes and shrubs to determine if insect or disease control is needed. Recommendations and a cost per application are to be provided, as a part of the monthly written inspection report, or more often if necessary.

No additional work is to proceed until written authorization (via e-mail) is provided by the BOR. MSDS (SDS) sheets need to be provided prior to use.

The contractor is responsible to follow all manufacturers, local, state and federal regulations in regard to providing notice in the area of all treated bushes and shrubs that fertilizer and/or weed control products have been used. This includes removal of the notices in a timely manner after they have expired.

All spraying for disease and insect control will be done only after notifying

Contract Services Manager (via e-mail).

C. Dead Bush and Shrub Removal All dead bushes and shrubs are to be removed and disposed of by the contractor.

Replacement is not included as a part of this contract, unless the result of inappropriate maintenance by this contractor. Notify the BOR (via e-mail) of any shrubs requiring removal and wait for approval before removing any dead items.

D. Weeding and Weed Control

Weed every (2) weeks to keep a weed-free appearance. Weed whipping is not acceptable weed removal. Pull weeds and roots. Chemical treatment with herbicide may be acceptable. If you plan to us e chemical treatments for weed control, then submit your plans in writing forR approval.

Remove and dispose of existing weeds from planting beds surrounding bushes and shrubs.

E. Mulching

Maintain, adjust, move, and tamp mulch in all shrub and perennial beds.

Recommend if additional mulch is needed. New mulch is an extra cost.

Mulch shall be the same as existing mulch at each facility.

F. Overall Responsibility The contractor is responsible to replace shrubs that are significantly damaged or die due to inappropriate maintenance and care under this contract. It includes damage from pruning, trimming, weed control, disease and pest control, etc.

G. Precautions Contractor is responsible to exercise care to prevent damage to flower beds and shrubbery. In the event the contractor damages these materials, the contractor is to immediately contact the BOR, and will be responsible for the cost of replacement of the damaged plants and shrubs.

3. Perennial and Flower Bed Maintenance

The contractor has total responsibility for the maintenance for perennial and flower beds at awarded site.

A. Maintenance of Perennial and Flower Beds There is a total of approximately 528 square feet. The number of square feet of is estimated; no claim shall be made against the Government for any excess or deficiency therein.

Inspect the beds weekly.

Weed every (2) weeks to keep a weed-free appearance.

Chemical treatment of weeds is acceptable if a containment vessel is used with the attachment. Hand weeding may be required if the weeds are too close to the landscape plant. MSDS (SDS) sheets submittals are required.

Remove and dispose of all dead perennials and weeds every two weeks.

B. Disease and Insect Control.

The contractor is responsible for following all manufacturers, local, state and federal regulations in regard to providing notice in the area of all treated flowers and perennials that fertilizer and/or weed control products have been used. This includes removal of the notices in a timely manner after they have expired.

C. Fall Closeout

De-head any dead flowering plantings and dispose.

D. Overall Responsibility

The contractor is responsible to replace perennials & flowers that are significantly damaged, or die due to inappropriate maintenance and care under this contract. It includes damage from pruning, trimming, weed control, fertilizer, disease, pest control, and not receiving adequate water etc.

E. Precautions The contractor is responsible to exercise care to prevent damage to flower beds and shrubs. In the event the contractor damages these materials, the contractor is to immediately contact the Contract Services Manager, and will be responsible for the cost of replacement of the damaged plants and shrubs.

F. Ornamental Grasses Leave ornamental grasses blooms (seed heads) in place over the winter. Trim back, remove debris in the spring.

4. Tree Maintenance

Trees will be pruned to remove dead or broken branches up to a height of ten (10) feet.

Dead or broken branches must be trimmed with each mowing. These occasional broken branches will be removed from the site and no additional cost to the BOR.

Deciduous trees will also be trimmed from the bottom up to ten (10) feet to provide clearance for cars (at parking lots and driveways) and mowers.

5. Snow Removal

Snow removal will be done when (2”) inch or more of snow has fallen at the site.

Snow will be removed from the areas indicated on the site maps.

All lots, sidewalks, pedestrian right of ways and public safety vehicle stalls will be cleared within six (6) hours of receiving (2) inch of snowfall.

If snow is expected to continue beyond (2) inches, the contractor must start immediately. All drives will be opened up so vehicles have access in and out of the site, and emergency vehicles can maneuver the site as needed. Additional snow clearing passes may be needed if there is accumulating snow. Our goal is to not have accumulations in excess of (2) inches.

If clean up is necessary because of a large snowfall (over 6”), then the cleanup will be done within twelve (12) hours of the snowfall. Note that every effort should be made to make clearing passes for large snow events.

The contractor will have cleared the snow by 7:00 A.M. Daily, (5) five days week.

The work includes the parking lots, sidewalks, mailboxes and trash enclosures.

Mailboxes and sidewalks at these sites to be cleared within (6) hours of snow.

Mailboxes will be cleared of snow.

The work includes the private and public sidewalks at the sites indicated.

The main walkway to the front of buildings will be cleared at the time of first plowing.

If the City plows the public walk, you may benefit from this service, but all walks must be plowed within the (6) hours of receiving (2”) of snowfall. All sidewalks that are outer perimeter walks (boulevard walks) will be plowed at each snow fall. These boulevard walks will be the responsibility of the contractor NOT the City.

The BOR may also require snow removal for snow events of less than (2) inches.

The BOR will call for the extra service and the contractor will need to have staff on site within two hours of receiving the call to do the clean up. This will be considered an extra charge at the hourly rate.

Cannot use snowplow trucks on any of BOR sidewalks. Snow blowers, small tractors, small equipment or shovels must be used.

Snowplows must not get any closer than three (3) feet to any parked cars.

The contractor must work around vehicles in the parking lot including back dragging or extra maneuvers so as to clear the snow within three (3) feet of a car.

The contractor will be responsible for notifying BOR of cars not being moved.

Prior to snow removal season, Contractor MUST spike/flag to show areas to be plowed.

Deicing will be required once every 24 hours for snow/ice/slush events. Salt/ice melter must be IDOT and EPA approved and must be environmentally friendly to minimize damage to concrete, landscape and wildlife. Sand/ice melt mix applied at each plowing to maintain a clear surface that is not slippery.

Plowing coordination/clean-up. Clean up of plowing from other services to be included in the base contract such as removing snow from the site driveway (curb cut) after the city plows come through.

The contractor must provide a plan indicating where snow is expected to be stacked or piled up and have this plan pre-approved by the BOR.

Services should be billed per hour based upon the equipment, tools, and staff required for each event.

Estimated Square Footage: The Government has estimated the number of square feet of parking lot and gravel access areas and the contractor shall make no claim against the Government for any excess or deficiency therein. There is a total of approximately 27,000 square feet of parking lot and gravel access areas and 1,600 sq ft of sidewalk.

Precautions: The contractor is responsible to exercise care to prevent damage to the site amenities which may include--sod, curb, site utilities, signage, irrigation, and card readers. In the event the contractor damages these materials, the contractor is to immediately contact the BOR, and will be responsible for the cost of replacement of the damaged items or areas.

6. Inspection & Calls for Service

The contractor will complete a monthly inspection and produce a written report. Items needing further attention are to be noted on the inspection report. A correction notice can be sent out to the contractor which will require the correction to be made within (7) calendar days. The contractor is to confirm back via e-mail to the BOR when the correction is complete.

The BOR may initiate a service call to the contractor.

7. Identification All service subcontractors shall have visible identification while on the BOR site.

The identification shall be a minimum of 3” x 4” size with photo and have subcontractor’s name. The text should be a minimum of ¼” high and can be read from 6 feet away. The company name should also be read from 6 feet away. The identification shall be mounted on a lanyard or some other visible method.

Names on uniforms or jackets are acceptable forms of identification. The employee name and company name must be legible from 6 feet away.

Subcontractors that do not have proper identification may be asked to leave the site until they have their identification displayed on them. The contractor will not be paid for their work or to re-schedule their work due to not having proper identification. A service contract may be terminated for not complying with this requirement.

8. Monthly reports

A monthly report that summarizes the services must be provided prior to payment.

Services noted shall include but not limited to spring clean-up, weeding, irrigation start up, irrigation repair, shrub trimming, snow clearing, salt/sanding.

QUALITY CONTROL PLAN. The contractor and not the Government is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the purchase order.

The contractor shall furnish one copy of the contractor’s QCP to the CO within 10 days after the purchase order is awarded. The QCP shall be a specific plan for the services required under the purchase order. At a minimum, the contractor’s QCP shall address the following items:

Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

Performance Inspections - An inspection system to cover all the services listed in the Performance Requirements Summary Table (PRST). The inspection system must specify if the contractor will inspect the task activities on a scheduled or unscheduled basis, how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the CO, as requested, during the term of the purchase order.

10. Customer Service

It is expected/required that all contractor’s and/or contractor’s employees use proper attire and decorum. This would include refraining from the use of foul language and smoking while on BOR property.

11. Performance Requirements Summary

Task No.

Task Description

Performance

Indicator

Performance

Standard

Minimum Acceptable Quality

Level

1 Lawn Maintenance Lawn mowed, weeds controlled, lawn irrigated, lawn cleaned up.

Mowed once every seven days.

Other tasks per outlined schedule.

No more than 2 instances were lawn and other tasks are not completed during laid out timeframe.

2 Shrub Maintenance Shrubs pruned and trimmed. Weeds controlled.

Once a month pruning and trimming. Weed control every 2 weeks.

No more than 2 instances where tasks are not completed during laid out timeframe.

3 Perennial and Flower Bed Maintenance

Maintenance for perennial and flower beds.

Weed every 2 weeks.

No more than 2 instances where tasks are not completed during laid out timeframe.

4 Tree Maintenance Maintenance for Trees

As Needed --

5 Snow removal Snow removed from the lots, sidewalks, pedestrian right of ways, public safety vehicle stalls.

Removed before 7 AM central time unless the storm continues

No more than 2 instances were snow is not cleared before 7 AM and only 1 instance where snow is not removed before noon.

12. REFERENCES - The following list of documents are required in the performance of this contract:

Number

Title and Edition

Date

Source

1 Layout of Pierre Reclamation office

2012 Pierre Office

2 Holidays 2024 OPM

The contractor is NOT required to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103). The contractor can find a schedule of the recognized holidays at the following: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5373 Daniel W. Simms Division of | Revision No.: 25 Director Wage Determinations| Date Of Last Revision: 07/22/2024

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $17.20 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2024. | |If the contract was awarded on or |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, |at least $12.90 per hour (or the applicable | |2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2024. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: South Dakota

Area: South Dakota Counties of Brule, Buffalo, Campbell, Charles Mix, Douglas, Hand, Hughes, Hyde, Potter, Sully, Walworth

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 16.71*** 01012 - Accounting Clerk II 18.75 01013 - Accounting Clerk III 20.97 01020 - Administrative Assistant 21.64 01035 - Court Reporter 19.46 01041 - Customer Service Representative I 14.98*** 01042 - Customer Service Representative II 16.34*** 01043 - Customer Service Representative III 18.34 01051 - Data Entry Operator I 14.19*** 01052 - Data Entry Operator II 15.49*** 01060 - Dispatcher, Motor Vehicle 16.66*** 01070 - Document Preparation Clerk 15.49*** 01090 - Duplicating Machine Operator 15.49*** 01111 - General Clerk I 15.23*** 01112 - General Clerk II 16.62***

01113 - General Clerk III 18.65 01120 - Housing Referral Assistant 21.68 01141 - Messenger Courier 12.63*** 01191 - Order Clerk I 14.37*** 01192 - Order Clerk II 15.68*** 01261 - Personnel Assistant (Employment) I 17.53 01262 - Personnel Assistant (Employment) II 19.80 01263 - Personnel Assistant (Employment) III 21.88 01270 - Production Control Clerk 21.68 01290 - Rental Clerk 15.48*** 01300 - Scheduler, Maintenance 17.40 01311 - Secretary I 17.40 01312 - Secretary II 19.46 01313 - Secretary III 21.68 01320 - Service Order Dispatcher 14.89*** 01410 - Supply Technician 21.64 01420 - Survey Worker 16.90*** 01460 - Switchboard Operator/Receptionist 16.06*** 01531 - Travel Clerk I 14.41*** 01532 - Travel Clerk II 15.00*** 01533 - Travel Clerk III 17.50 01611 - Word Processor I 15.49*** 01612 - Word Processor II 17.40 01613 - Word Processor III 19.46 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer, Fiberglass 25.22 05010 - Automotive Electrician 19.76 05040 - Automotive Glass Installer 18.83 05070 - Automotive Worker 18.83 05110 - Mobile Equipment Servicer 16.80*** 05130 - Motor Equipment Metal Mechanic 20.71 05160 - Motor Equipment Metal Worker 18.83 05190 - Motor Vehicle Mechanic 20.71 05220 - Motor Vehicle Mechanic Helper 15.56*** 05250 - Motor Vehicle Upholstery Worker 17.86 05280 - Motor Vehicle Wrecker 18.83 05310 - Painter, Automotive 19.76 05340 - Radiator Repair Specialist 18.83 05370 - Tire Repairer 16.02*** 05400 - Transmission Repair Specialist 20.71 07000 - Food Preparation And Service Occupations 07010 - Baker 15.07*** 07041 - Cook I 15.86*** 07042 - Cook II 18.22 07070 - Dishwasher 12.48*** 07130 - Food Service Worker 13.45*** 07210 - Meat Cutter 16.54*** 07260 - Waiter/Waitress 13.25*** 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 24.70 09040 - Furniture Handler 16.54*** 09080 - Furniture Refinisher 25.42 09090 - Furniture Refinisher Helper 19.37 09110 - Furniture Repairer, Minor 22.30 09130 - Upholsterer 25.42 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 14.84*** 11060 - Elevator Operator 15.57*** 11090 - Gardener 18.73 11122 - Housekeeping Aide 15.57*** 11150 - Janitor 15.57*** 11210 - Laborer, Grounds Maintenance 14.55*** 11240 - Maid or Houseman 13.63*** 11260 - Pruner 13.10*** 11270 - Tractor Operator 17.35

11330 - Trail Maintenance Worker 14.55*** 11360 - Window Cleaner 17.30 12000 - Health Occupations 12010 - Ambulance Driver 17.45 12011 - Breath Alcohol Technician 21.36 12012 - Certified Occupational Therapist Assistant 29.31 12015 - Certified Physical Therapist Assistant 25.09 12020 - Dental Assistant 21.88 12025 - Dental Hygienist 38.50 12030 - EKG Technician 32.37 12035 - Electroneurodiagnostic Technologist 32.37 12040 - Emergency Medical Technician 17.45 12071 - Licensed Practical Nurse I 19.10 12072 - Licensed Practical Nurse II 21.36 12073 - Licensed Practical Nurse III 23.82 12100 - Medical Assistant 17.96 12130 - Medical Laboratory Technician 27.18 12160 - Medical Record Clerk 22.07 12190 - Medical Record Technician 24.69 12195 - Medical Transcriptionist 19.10 12210 - Nuclear Medicine Technologist 46.94 12221 - Nursing Assistant I 12.95*** 12222 - Nursing Assistant II 14.58*** 12223 - Nursing Assistant III 15.91*** 12224 - Nursing Assistant IV 17.85 12235 - Optical Dispenser 17.50 12236 - Optical Technician 19.10 12250 - Pharmacy Technician 19.37 12280 - Phlebotomist 19.10 12305 - Radiologic Technologist 32.09 12311 - Registered Nurse I 26.48 12312 - Registered Nurse II 32.38 12313 - Registered Nurse II, Specialist 32.38 12314 - Registered Nurse III 39.17 12315 - Registered Nurse III, Anesthetist 39.17 12316 - Registered Nurse IV 46.96 12317 - Scheduler (Drug and Alcohol Testing) 26.47 12320 - Substance Abuse Treatment Counselor 23.77 13000 - Information And Arts Occupations 13011 - Exhibits Specialist I 15.82*** 13012 - Exhibits Specialist II 19.60 13013 - Exhibits Specialist III 23.98 13041 - Illustrator I 15.82*** 13042 - Illustrator II 19.60 13043 - Illustrator III 23.98 13047 - Librarian 21.71 13050 - Library Aide/Clerk 12.60*** 13054 - Library Information Technology Systems 19.60 Administrator 13058 - Library Technician 14.45*** 13061 - Media Specialist I 14.15*** 13062 - Media Specialist II 15.82*** 13063 - Media Specialist III 17.64 13071 - Photographer I 14.15*** 13072 - Photographer II 15.82*** 13073 - Photographer III 19.60 13074 - Photographer IV 23.98 13075 - Photographer V 29.01 13090 - Technical Order Library Clerk 15.82*** 13110 - Video Teleconference Technician 13.79*** 14000 - Information Technology Occupations 14041 - Computer Operator I 18.77 14042 - Computer Operator II 21.06 14043 - Computer Operator III 23.42 14044 - Computer Operator IV 25.94

14045 - Computer Operator V 28.90 14071 - Computer Programmer I (see 1) 21.34 14072 - Computer Programmer II (see 1) 26.44 14073 - Computer Programmer III (see 1) 14074 - Computer Programmer IV (see 1) 14101 - Computer Systems Analyst I (see 1) 14102 - Computer Systems Analyst II (see 1) 14103 - Computer Systems Analyst III (see 1) 14150 - Peripheral Equipment Operator 18.77 14160 - Personal Computer Support Technician 26.10 14170 - System Support Specialist 28.90 15000 - Instructional Occupations 15010 - Aircrew Training Devices Instructor (Non-Rated) 32.83 15020 - Aircrew Training Devices Instructor (Rated) 39.72 15030 - Air Crew Training Devices Instructor (Pilot) 47.61 15050 - Computer Based Training Specialist / Instructor 32.83 15060 - Educational Technologist 31.16 15070 - Flight Instructor (Pilot) 47.61 15080 - Graphic Artist 19.72 15085 - Maintenance Test Pilot, Fixed, Jet/Prop 47.61 15086 - Maintenance Test Pilot, Rotary Wing 47.61 15088 - Non-Maintenance Test/Co-Pilot 47.61 15090 - Technical Instructor 21.45 15095 - Technical Instructor/Course Developer 26.24 15110 - Test Proctor 17.31 15120 - Tutor 17.31 16000 - Laundry, Dry-Cleaning, Pressing And Related Occupations 16010 - Assembler 12.37*** 16030 - Counter Attendant 12.37*** 16040 - Dry Cleaner 14.13*** 16070 - Finisher, Flatwork, Machine 12.37*** 16090 - Presser, Hand 12.37*** 16110 - Presser, Machine, Drycleaning 12.37*** 16130 - Presser, Machine, Shirts 12.37*** 16160 - Presser, Machine, Wearing Apparel, Laundry 12.37*** 16190 - Sewing Machine Operator 14.72*** 16220 - Tailor 15.30*** 16250 - Washer, Machine 12.96*** 19000 - Machine Tool Operation And Repair Occupations 19010 - Machine-Tool Operator (Tool Room) 26.26 19040 - Tool And Die Maker 32.59 21000 -…