140R6024Q0047_Sources_Sought_1.pdf

U.S. Department of the Interior Bureau of Reclamation Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana March 2024

Request for Quote Combined Synopsis/Solicitation No. 140R6024Q0047

CA-WCF-OT-Janitorial Contract

Montana Area Office For Oklahoma City Field Office, Oklahoma

FOR OFFICIAL USE ONLY

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana March 2024

General Information Contract Opportunity Type: Sources Sought (Original) All Dates/Times are: (UTC-06:00) MOUNTAIN DAYLIGHT TIME Responses Due: 3:30PM MDT 03/25/2024 Agency Reference: 140R6024Q0047

Classification Product Service Code: S201 HOUSEKEEPING- CUSTODIAL JANITORIAL NAICS Code: 561720 JANITORIAL SERVICES

Description This is a Sources Sought Announcement for the Bureau of Reclamation Oklahoma City Field Office. This announcement is being used for market research and advanced planning purposes. Proposals are not requested and will not be accepted from this Sources Sought Notice. THIS IS NOT A SOLICITATION FOR

PROPOSALS AND A CONTRACT WILL NOT BE AWARDED AS A RESULT OF THIS NOTICE.

The Bureau of Reclamation, Missouri Basin Region, Oklahoma City Field Office, has a requirement for janitorial services at the Oklahoma City Field Office located at 5924 NW 2nd Street, Suite 200, Oklahoma City, Oklahoma. The work required under the purchase order is to keep the Oklahoma City Field Office clean for use by Reclamation employees and to have a neat appearance representing Reclamation to customers and visitors who enter the building. The contractor must recognize that the timely and accurate performance of these services is a vital and mandatory requirement of the purchase order. In addition to weekly, monthly, semi-annual, and annual janitorial requirements, there is a DAILY janitorial services requirement for the Oklahoma City Field Office, so contractors must have the capability to provide timely daily cleaning services.

The Government is seeking interested, capable small businesses, small disadvantaged businesses, woman-owned small businesses, HUBZone small businesses, Indian Small Business Economic Enterprises and/or service-disabled veteran owned small business concerns who have the capabilities necessary to successfully provide these janitorial services. This procurement shall be awarded using FAR Part 12 Acquisition of Commercial Items, and FAR Part 13 Simplified Acquisition Procedures. The NAICS code for this requirement is 561720 Janitorial Services, with a business size standard of $22 million; PSC is S201 Housekeeping – Custodial Janitorial.

It is anticipated the proposed award will result in a Firm Fixed-Price contract, to one contractor.

All responsible small business sources that believe they have the capability to meet this need may submit a capability statement along with a business profile to Howard Heflin at hheflin@usbr.gov by 3:30 PM MDT, March 25, 2024, which shall be considered by the agency. Any information received will be treated as market research information for future same or similar requirements.

The Government will not reimburse any costs associated with responding to this Sources Sought Notice.

This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The Government will not be bound to this information if a solicitation is issued. A determination by the Government not to compete this proposed contract action, based on the responses to this notice, is at the discretion of the Government.

Missouri Basin and Arkansas-Rio Grande-Texas Gulf Regions Billings, Montana March 2024

SYSTEM FOR AWARD MANAGEMENT (SAM) – Effective October 2018, all contractors interested in doing business with the Federal Government must be registered in the System for Award Management (SAM) database at the time they submit their offer and shall maintain registration in SAM during contract performance and through final payment of any contract. SAM registration and annual confirmation requirements must be accomplished through the SAM website at https://www.sam.gov.

For assistance with registering in SAM, contact the Federal Services Desk at 1-866-606-8220.

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements-Invoice Processing Platform (IPP).

(FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoicing payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions-Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor will be required to submit their proposed invoice documents to the Contracting Officer Representative (COR). Once this has been reviewed and approved by the designated COR, the CO/CS will send an approved invoice to the contractor for submission/uploading to

IPP.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973- 3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

mailto:IPPCustomerSupport@fiscal.treasury.gov