PWS_Clark_Canyon_Vault_Pumping_0001.pdf

Bureau of Reclamation

Missouri Basin Region

Montana Area Office

Dillon Field Office

Dillon, MT

Clark Canyon and Barretts Recreation Areas Vault/Septic Pumping

Performance Work Statement (PWS)

1.0 Scope

1.1 Objective - The objective of this contract is to acquire contractor services for vault toilet and sewage holding tank(s) pumping services.

1.2 Background -

The Bureau of Reclamation has had a contract in place for many years for pumping of vault toilets and septic tanks at Clark Canyon Reservoir and Barretts Diversion Dam, located in Beaverhead County, Montana. Work includes, but is not limited to, 1) removal of all waste, including trash, from 23 vault toilet units, which consist of 31 individual vaults, and 2 septic tanks located at 13 separate sites within the Clark Canyon and Barretts

Diversion areas managed by the Bureau of Reclamation and, 2) transportation and disposal of waste materials at an approved facility in compliance with State Sanitation Regulations

Clark Canyon Recreation Area is located approximately 18 miles south of Dillon, Montana. Barretts Diversion

Dam is located approximately 7 miles south of Dillon, Montana. Each area is accessible by gravel or paved road. A map of the Clark Canyon Recreation Area is located in Appendix A. Additional information can also be found at the following web site: http://www.usbr.gov/gp/mtao/clarkcanyon/index.cfm

2.0 References - The following list of documents are required in the performance of this contract:

Publications Title

Montana Code Annotated 2009 Section 75-10-

Disposal in unauthorized area prohibited --exception

Federal Acquisition Regulation Part 23 Environment, Energy and Water Efficiency, Renewable Energy Technologies, Occupational

Safety, and Drug-Free Workplace

Montana Rule 17.50.816 Privy Waste; Pit Toilet Waste; Portable Toilet

Waste; Vessel Pumpout Facility Waste; and

Recreational Vehicle Dump Station Waste

3.0 Tasks - The contractor shall perform the following tasks:

1) Removal of all waste, including trash, from 23 vault toilet units (31 individual vaults), and 2 septic sewage tanks located at 12 separate sites within the Clark Canyon Recreation Area and 4 vault toilets within the Barretts Diversion site managed by the Bureau of Reclamation and

2) Transportation and disposal of waste materials at an approved facility in compliance with State

Sanitation Regulations. The timely and accurate performance of these services must be recognized as a mandatory requirement of this contract.

3) Sewage removal services shall be performed between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday typically on an ANNUAL BASIS.

4) Collection requirements.

a) Remove sewage and garbage from vaults and holding tanks. Vault tank pumping will be accomplished on an “as required” basis, with the number and location of the tanks to be pumped being at the discretion of the Quality Assurance Evaluator (QAE). The Contractor will receive sufficient orders to fill at least one truck load.

b) Vaults and holding tanks shall be pumped at appropriate intervals so that sewage does not reach a level that interferes with the operation of the vault toilet or holding tank and does not interfere with use by employees and visitors.

c) Response time for vault pumping will be within two (2) days notice. If long distance calls are required to contact the vendor, the vendor will be required to accept collect calls.

d) All waste and trash will be removed from each vault and the vault will be back flushed to ensure complete waste removal. After waste removal, the vault will be left with a maximum of six (6) inches of liquid at the bottom of each vault.

e) All vault toilets will be left in a sanitary condition.

f) Sewage and waste materials will be disposed of at an approved facility in compliance with State

Sanitation Regulations. It is the Contractor’s responsibility to make arrangements and pay any charges for using disposal sites.

g) Keep the premises free from debris and accumulation of waste.

h) Provide all labor, equipment, materials, and supplies necessary to meet the requirements of the contract.

i) Obtain and maintain necessary licenses and permits, and comply with and Federal, State, County, and municipal laws, codes, and regulations.

j) Immediately report all accidental spills of waste material to the Quality Assurance Evaluator

(QAE).

k) The Contractor shall erect or hang a sign on the unit being cleaned indicating the unit is not available for use.

l) The contractor will need to contact the Dillon Filed Office for keys to unlock padlocked vault lids prior to traveling to sites.

5) Listed below are the number of units that will require pumping within each specific area. Maps are available and will be provided upon request.

Recreation Area Number of

Toilet Units

Number of

Vaults

Number of Septic

Tanks

Barretts Diversion Dam Area 4 4 0

Buffalo Bridge Fishing Access 1 1 0

Beaverhead Campground 3 6 1 (~1,000 gallon)

Fishing Access below Spillway 1 2 0

Marina RV Park 0 0 1 (2,000 gallon)

Lewis & Clark Interpretive Area 1 2 0

Camp Fortunate Overlook 2 2 0

Horse Prairie Campground 2 4 0

Cameahwait Campground 1 2 0

West Cameahwait Campground 2 2 0

Hap Hawkins Campground 2 2 0

Lone Tree Campground 2 3 0

Red Rock Access 1 1 0

4.0 Performance Requirement Summary

Task Description Performance

Standard Method of

Monitoring

Disincentive Incentive

Timeliness Responds to call for waste removal within 2 days

100% Inspection

1) Re-work at contractor’s expense.

2) Payment deductions specified in

Section 4.1.

1) Exceptional contractor performance will be documented.

Sewage Removal

Services

Waste and garbage have been completed removed from vaults and holding tanks.

Water added back to vaults (6 inches).

100% Inspection

Condition of Vaults and Holding Tanks

Sanitary and acceptable. Area around and in vault is clean of any waste from vault or holding tank.

Inspection and no more than 3 documented customer complaints annually

4.1 Government Remedies

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The CO will follow the requirements of FAR Clause 52.426-12 for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

- The contractor did not perform any or all the tasks.

- The contractor was not timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the contract price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

5.0 Data and Reports - The contractor shall provide the following data and reports as follows:

RSN Clause or Section

Title

Submittals

Required

Due Date or

Delivery Time

Number of Sets to be sent to:

CO QAE

1 Section K – Experience

Questionnaire

Complete

Experience

Questionnaire

Prior to Solicitation

Close Date

1 electronic 0

Quality Assurance

Surveillance Plan

Quality Control

Manual

Prior to Contract

Award and anytime the QA/Qc procedures are modified or revised

1 electronic 1 electronic

Liability Insurance

1452.228-70

Acceptable

Certificate of

Liability Insurance

Within 10 calendar days of Contract

Award

1 electronic 0

Licenses and Permits

Copy of License and Applicable

Permits

Within 10 calendar days of Contract

Award

1 electronic 1 electronic

6.0 Deliverables - The contractor shall submit the following reports in accordance with paragraph 5.0, “DATA AND REPORTS”:

1) Quality Control Manual

2) Certificate of Liability Insurance

3) Copy of License and Applicable Permits

4) Experience Questionnaire

7.0 Government Furnished Equipment

Reclamation will not issue any Government property to the Contractor for performance of the work in this PWS.

However, Reclamation will issue two keys to unlock toilet vaults and septic holding tanks.

8.0 Contractor Furnished Equipment

The Contractor shall furnish all necessary labor, materials, equipment, and supervision to pump and dispose of sewage and trash from vault toilet tanks and holding tanks. The objective of this contract is to provide the Clark

Canyon Division with highly professional, timely, responsive, and environmentally responsible sewage pumping, removal, and disposal services. The stated quantities are estimated and will be used for evaluation purposes only.

9.0 Period of Performance

It is anticipated that the term of the contract shall be from May 1, 2023, through April 30, 2024, plus four 1-e option periods. The exercising of such option periods will be made at Reclamation’s discretion and is subject to availability of funds.

Appendix A – Map of Clark Canyon Reservoir and Barretts Park