Amendment__2_Solicitation_140R6022Q0060_0002.pdf

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

COMBINED SYNOPSIS/SOLICITATION

Janitorial Services

Bighorn Basin Field Branch Maintenance Facility Office, Cody, WY 140R6022Q0060

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation number 140R6022Q0060 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 effective April 2022. This is a total small business set aside under NAICS 561720 with an associated small business size standard of $19.5 Million *This is firm-fixed price.

*NTE listed in line items below means Not to Exceed

*CLINs listed as AU means the unit of measurement is by dollars

Wage Determination No. 2015-5407, Rev. 17, Dated 03/15/2022 applies and is attached

*Final date and time for questions is 8/16/2022 at 1:00pm MDT *The closing date and time for submission of quotations remains the same This contract will have a base year with four (4) optional periods

CONTRACTORS MUST FILL IN OPTIONAL PERIODS OR WILL BE FOUND NON-RESPONSIVE

Line Item #10 Base Year – Tuesday/Thursday Janitorial Services and Supervisor (excludes janitorial service described in line items #20 & #30) – ACCORDING TO THE ATTACHED PERFORMANCE WORK STATEMENT

(PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Price Basis

Supervisor, NAICS 561720 12 PWS Section C-5, Tasks 5.4.1, 5.5.1, 5.6.1, 5.7.1 (1 hr. per month x 12 months)

Janitor, NAICS 561720, (Tues/Thurs And Weekly

Services)

192 PWS Section C-5, Tasks 5.4.1, 5.5.1, (16 hrs. per month x 12 months)

Total Price of Line Item #10

Base Year

Period of Performance – 09/01/2022– 08/31/2023

Line Item #20 Base Year – Shine and Buff all Tile Floors in Bighorn Basin Facilities Office Monthly –

ACCORDING TO THE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Price Basis

Janitor, NAICS 561720, Buff and Shine Floors (Monthly

Service)

6 PWS Section C-5, Task 5.6.1

(182 SF, 1 Employee 150

SF/Hr. Using mechanical buffer for stripping)

Total Price of Line Item #20

Base Year

Period of Performance – 09/01/2022– 08/31/2023

Line Item #30 Base Year – Shampoo carpets, strip wax, re-wax, buff and shine floors during the month of April

2023, and wash all windows inside and out during the month of May 2023 – ACCORDING TO THE ATTACHED

PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Basis

Janitor, NAICS 561720, Carpet Cleaning (Yearly

Service)

35 PWS Section C-5, Task 5.7.1

(.40 cents per SF of obstructed carpet for 2400 SF)

Janitor, NAICS 561720, Window Cleaning (Yearly

Service)

16 PWS Section C-5, Task 5.7.1

($7.00 per pane, 2 panes per window, 15 Total Windows x 2 for inside and outside)

Janitor, NAICS 561720, Strip

Wax, Re-Wax, Buff/Shine

Floors (Yearly Service)

12 PWS Section C-5, Task 5.7.1

(182 SF, 1 Employee 150 SF/Hr.

Using mechanical buffer for stripping)

Total Price of Line Item #30

Base Year

Period of Performance – 09/01/2022– 08/31/2023

Line Item #40 Option Period 1 – Tuesday/Thursday Janitorial Services and Supervisor (excludes janitorial service described in line items #50 & #60) – ACCORDING TO THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Price Basis

Supervisor, NAICS 561720 12 PWS Section C-5, Tasks 5.4.1, 5.5.1, 5.6.1, 5.7.1 (1 hr. per month x 12 months)

Janitor, NAICS 561720, (Tues/Thurs And Weekly

Services)

192 PWS Section C-5, Tasks 5.4.1, 5.5.1, (16 hrs. per month x 12 months)

Total Price of Line Item #40

Option Period 1

Period of Performance – 09/01/2023– 08/31/2024

Line Item #50 Option Period 1 – Shine and Buff all Tile Floors in Bighorn Basin Facilities Office Monthly –

ACCORDING TO THE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Price Basis

Janitor, NAICS 561720, Buff and Shine Floors (Monthly

Service)

6 PWS Section C-5, Task 5.6.1 (182

SF, 1 Employee 150 SF/Hr. Using mechanical buffer for stripping)

Total Price of Line Item #50

Option Period 1

Period of Performance – 09/01/2023– 08/31/2024

Line Item #60 Option Period 1 – Shampoo carpets, strip wax, re-wax, buff and shine floors during the month of

April 2024, and wash all windows inside and out during the month of May 2024 – ACCORDING TO THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Basis

Janitor, NAICS 561720, Carpet Cleaning (Yearly

Service)

35 PWS Section C-5, Task 5.7.1

(.40 cents per SF of obstructed carpet for 2400 SF)

Janitor, NAICS 561720, Window Cleaning (Yearly

Service)

16 PWS Section C-5, Task 5.7.1

($7.00 per pane, 2 panes per window, 15 Total Windows x 2 for inside and outside)

Janitor, NAICS 561720, Strip

Wax, Re-Wax, Buff/Shine

Floors (Yearly Service)

12 PWS Section C-5, Task 5.7.1

(182 SF, 1 Employee 150 SF/Hr.

Using mechanical buffer for stripping)

Total Price of Line Item #60

Option Period 1

Period of Performance – 09/01/2023– 08/31/2024

Line Item #70 Option Period 2 – Tuesday/Thursday Janitorial Services and Supervisor (excludes janitorial service described in line items #80 & #90) – ACCORDING TO THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Price Basis

Supervisor, NAICS 561720 12 PWS Section C-5, Tasks 5.4.1, 5.5.1, 5.6.1, 5.7.1 (1 hr. per month x 12 months)

Janitor, NAICS 561720, (Tues/Thurs And Weekly

Services)

192 PWS Section C-5, Tasks 5.4.1, 5.5.1, (16 hrs. per month x 12 months)

Total Price of Line Item #70

Option Period 2

Period of Performance – 09/01/2024– 08/31/2025

Line Item #80 Option Period 2 – Shine and Buff all Tile Floors in Bighorn Basin Facilities Office Monthly –

ACCORDING TO THE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Price Basis

Janitor, NAICS 561720, Buff and Shine Floors (Monthly

Service)

6 PWS Section C-5, Task 5.6.1 (182

SF, 1 Employee 150 SF/Hr. Using mechanical buffer for stripping)

Total Price of Line Item #80

Option Period 2

Period of Performance – 09/01/2024– 08/31/2025

Line Item #90 Option Period 2 – Shampoo carpets, strip wax, re-wax, buff and shine floors during the month of

April 2025, and wash all windows inside and out during the month of May 2025 – ACCORDING TO THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Basis

Janitor, NAICS 561720, Carpet Cleaning (Yearly

Service)

35 PWS Section C-5, Task 5.7.1

(.40 cents per SF of obstructed carpet for 2400 SF)

Janitor, NAICS 561720, Window Cleaning (Yearly

Service)

16 PWS Section C-5, Task 5.7.1

($7.00 per pane, 2 panes per window, 15 Total Windows x 2 for inside and outside)

Janitor, NAICS 561720, Strip

Wax, Re-Wax, Buff/Shine

Floors (Yearly Service)

12 PWS Section C-5, Task 5.7.1

(182 SF, 1 Employee 150 SF/Hr.

Using mechanical buffer for stripping)

Total Price of Line Item #90

Option Period 2

Period of Performance – 09/01/2024– 08/31/2025

Line Item #100 Option Period 3 – Tuesday/Thursday Janitorial Services and Supervisor (excludes janitorial service described in line items #110 & #120) – ACCORDING TO THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Price Basis

Supervisor, NAICS 561720 12 PWS Section C-5, Tasks 5.4.1, 5.5.1, 5.6.1, 5.7.1 (1 hr. per month x 12 months)

Janitor, NAICS 561720, (Tues/Thurs And Weekly

Services)

192 PWS Section C-5, Tasks 5.4.1, 5.5.1, (16 hrs. per month x 12 months)

Total Price of Line Item #100

Option Period 3

Period of Performance – 09/01/2025– 08/31/2026

Line Item #110 Option Period 3 – Shine and Buff all Tile Floors in Bighorn Basin Facilities Office Monthly –

ACCORDING TO THE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Price Basis

Janitor, NAICS 561720, Buff and Shine Floors (Monthly

Service)

6 PWS Section C-5, Task 5.6.1 (182

SF, 1 Employee 150 SF/Hr. Using mechanical buffer for stripping)

Total Price of Line Item #110

Option Period 3

Period of Performance – 09/01/2025– 08/31/2026

Line Item #120 Option Period 3 – Shampoo carpets, strip wax, re-wax, buff and shine floors during the month of April 2026, and wash all windows inside and out during the month of May 2026 – ACCORDING TO THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Basis

Janitor, NAICS 561720, Carpet Cleaning (Yearly

Service)

35 PWS Section C-5, Task 5.7.1

(.40 cents per SF of obstructed carpet for 2400 SF)

Janitor, NAICS 561720, Window Cleaning (Yearly

Service)

16 PWS Section C-5, Task 5.7.1

($7.00 per pane, 2 panes per window, 15 Total Windows x 2 for inside and outside)

Janitor, NAICS 561720, Strip

Wax, Re-Wax, Buff/Shine

Floors (Yearly Service)

12 PWS Section C-5, Task 5.7.1

(182 SF, 1 Employee 150 SF/Hr.

Using mechanical buffer for stripping)

Total Price of Line Item

#120 Option Period 3

Period of Performance – 09/01/2025– 08/31/2026

Line Item #130 Option Period 4 – Tuesday/Thursday Janitorial Services and Supervisor (excludes janitorial service described in line items #140 & #150) – ACCORDING TO THE ATTACHED PERFORMANCE WORK

STATEMENT (PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Price Basis

Supervisor, NAICS 561720 12 PWS Section C-5, Tasks 5.4.1, 5.5.1, 5.6.1, 5.7.1 (1 hr. per month x 12 months)

Janitor, NAICS 561720, (Tues/Thurs And Weekly

Services)

192 PWS Section C-5, Tasks 5.4.1, 5.5.1, (16 hrs. per month x 12 months)

Total Price of Line Item #130

Option Period 4

Period of Performance – 09/01/2026– 08/31/2027

Line Item #140 Option Period 4 – Shine and Buff all Tile Floors in Bighorn Basin Facilities Office Monthly –

ACCORDING TO THE ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE Hours Price Per

Hour

Total Price Basis

Janitor, NAICS 561720, Buff and Shine Floors (Monthly

Service)

6 PWS Section C-5, Task 5.6.1 (182

SF, 1 Employee 150 SF/Hr. Using mechanical buffer for stripping)

Total Price of Line Item #140

Option Period 4

Period of Performance – 09/01/2026– 08/31/2027

Line Item #150 Option Period 4 – Shampoo carpets, strip wax, re-wax, buff and shine floors during the month of April 2027, and wash all windows inside and out during the month of May 2027 – ACCORDING TO THE

ATTACHED PERFORMANCE WORK STATEMENT (PWS)

Labor Category *NTE

Hours

Price Per

Hour

Total Basis

Janitor, NAICS 561720, Carpet Cleaning (Yearly

Service)

35 PWS Section C-5, Task 5.7.1

(.40 cents per SF of obstructed carpet for 2400 SF)

Janitor, NAICS 561720, Window Cleaning (Yearly

Service)

16 PWS Section C-5, Task 5.7.1

($7.00 per pane, 2 panes per window, 15 Total Windows x 2 for inside and outside)

Janitor, NAICS 561720, Strip

Wax, Re-Wax, Buff/Shine

Floors (Yearly Service)

12 PWS Section C-5, Task 5.7.1

(182 SF, 1 Employee 150 SF/Hr.

Using mechanical buffer for stripping)

Total Price of Line Item

#150 Option Period 4

Period of Performance – 09/01/2026– 08/31/2027

PRICING INFORMATION

The contractor shall not include any allowance for contingencies that cover increased costs for adjustments contained in FAR Clause 52.222-43, Fair Labor Standards Act and Service Contract Act--Price Adjustment (Multiple Year and Option Contract).

The contractor shall price the four (4) option-year periods by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor, for the base period of performance would equally apply to the four option periods. The Government has incorporated the base period minimum wage rates and fringe benefits.

If Reclamation exercises any option periods, the CO will furnish updated wage determinations at the beginning of each renewal option period to the contractor. The contractor shall be responsible for paying employees under this purchase order the required minimum monetary wages and fringe benefits. Additionally, the contractor shall notify the CO of any claimed increase in the purchase order price, purchase order unit price, or fixed hourly labor rates within 30 days after received the new wage determination. Such notice shall contain a statement of the amount claimed and any relevant supporting data that reflect the contractor's actual increase or decrease in applicable wages and fringe benefits, including payroll records. Any adjustment will be limited to increases or decreases in wages and fringe benefits and the accompanying increases or decreases in social security and unemployment taxes and workers’ compensation insurance, but shall not include any amount for general and administrative costs, overhead, or profit.

PERFORMANCE WORK STATEMENT

PROJECT TITLE: JANITORIAL SERVICES,

BIGHORN BASIN FIELD BRANCH MAINTENANCE FACILITY OFFICE

CODY WYOMING

SECTION C-1- GENERAL

BACKGROUND

Reclamation anticipates award of a purchase order for janitorial services at the Big Horn Basin Maintenance (BHB) Facility Office in Cody Wyoming. The Bighorn Field Branch is located approximately three miles West of Cody, WY, at 4 Reclamation Road.

The work required under the purchase order is to keep the BHB Maintenance Facility office clean for use by Reclamation employees and to have a neat indoor and outdoor appearance representing Reclamation to external customers who enter the buildings. The contractor must recognize that the timely and accurate performance of these services is a vital and mandatory requirement of the purchase order.

SCOPE OF WORK

The contractor shall furnish all labor, materials, transportation, cleaning supplies (unless otherwise specified), equipment, and supervision to satisfactorily perform sanitation services as specified. The contractor shall perform in accordance with the standards as defined in Section C-5 of this Performance Work Statement

(PWS).

ESTIMATED SQUARE FOOTAGE The Government has estimated the number of square feet of floor space and the contractor shall make no claim against the Government for any excess or deficiency therein.

There is a total of approximately 2,400 sq. ft. of carpeted office space and two tiled bathrooms consisting of 182

sq. ft. There are a total of 15 windows.

Throughout the life of this purchase order, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

CONTRACTOR PERSONNEL

CONTRACTOR’S ADMINSTRATION PERSONNEL. The contractor’s administration personnel shall have the authority to act for the contractor on all matters relating to daily operation of the resultant purchase order. The contractor’s representative shall be able to read, write, speak, and understand the English language.

EMPLOYEES. The contractor shall furnish qualified, experienced, drug-free, and safety-oriented personnel to perform the services under this purchase order. Employees shall promptly correct unsafe working conditions or report them to the Contracting Officer (CO), Quality Assurance Evaluator (QAE), or other proper authority.

Employees shall report all accidents or injuries, no matter how minor they may seem to the QAE, CS and CO.

Additionally, this requirement is subject to the applicable Department of Labor wage rates under the Service Contract Act of 1965. If Reclamation exercises any option periods, the CO will furnish updated wage determinations issued by the Wage and Hour Division at the beginning of each renewal option period. The contractor shall be responsible for paying employees under this purchase order the required minimum monetary wages and fringe benefits.

SAFETY AND HEALTH REQUIREMENT

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

The contractor shall comply with the safety and health requirements of Reclamation Clause WBR 1452.223-81 incorporated in Section C-1. The contractor shall develop and submit a comprehensive and site specific safety plan to the Quality Control Evaluator (QAE) and Contract Specialist (CS) for review within 10 calendar days after the post award conference. At a minimum, the contractor’s safety plan shall address the following:

• Statement of Contractor Safety and Health Responsibilities – Acceptance that the contractor shall be responsible for the safety and health of their employees.

• Plan of Compliance with Regulations, Standards, and Codes – The contractor’s commitment and methods to comply with safety regulations, standards, and codes.

• Plan of Compliance for use of Sub-Contractors – The contractor’s commitment and methods to ensure that sub-contractors are working safely.

• Plan of Procedure for Safety Inspection of Equipment – The contractor’s method of inspecting equipment to ensure that the equipment does not pose a hazard to employees.

• Fire Prevention and Protection - The contractor’s commitment and methods shall exercise fire prevention at all times. Janitor closets shall be kept clean and free from odors and fumes. The contractor shall use and store all combustible material in a safe manner. The contractor shall report any fire hazards to the Government representative in charge of the building, and if possible, correct them. In the event of a fire, the contractor shall call 911 to report the fire and notify the Government representative in charge of the building.

CONTRACTOR QUALITY CONTROL (QCP)

QUALITY CONTROL PLAN. The contractor and not the Government is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the purchase order.

The contractor shall furnish one copy of their QCP to the Quality Assurance Evaluator (QAE) and Contract Specialist (CS) within 10 days after the award of the purchase order. The QCP shall be a specific plan for the services required under the purchase order. At a minimum, the contractor’s QCP shall address the following items:

• Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

• Performance Inspections - An inspection system to cover all the services listed in the Performance Requirements Summary Table (PRST). The inspection system must specify the contractor will inspect the task activities on a scheduled or unscheduled basis, how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

• Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the CO, as requested, during the term of the purchase order.

GOVERNMENT REVIEW OF QCP. The contractor shall develop and submit the QCP to the QAE and the CS/CO for review and acceptance. The Government’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the purchase order requirements.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

If the Government finds the contractor's plan to be adequate, the Government will accept the plan, by responding to the contractor in writing. The contractor will then use their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If the Government finds the contractor's plan to be inadequate as submitted, the Government will identify the deficiencies by responding to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised QCP to the QAE and the CS/CO for either acceptance or non-acceptability.

GOVERNMENT’S QUALITY ASSURANCE SURVEILLANCE PLAN

Reclamation has developed a Quality Assurance Surveillance Plan (QASP) for the services required under this PWS, as required by FAR Subpart 37.6. The primary intent of this plan is to provide the Government’s Quality Assurance Evaluator (QAE) a basis for evaluating the quality of performance the contractor provides during the life of the purchase order. The QASP is not a part of the purchase order, nor is it intended to duplicate the contractor’s QCP. The Government has provided an informational copy of the QASP under Appendix A of this PWS. The Government is providing this copy to support the contractor’s efforts in developing a QCP and is providing the contractor an opportunity to comment and propose innovative solutions for the Government’s QASP. The QASP is to be a living document that the Government should revise or modify, as circumstances warrant.

QUALITY ASSURANCE EVALUATOR (QAE). Prior to the commencement of onsite work, the Contracting Officer (CO) will designate the QAE in writing to act as the authorized representative, which assists in the technical administration of the purchase order. The CO will not authorize the QAE to make any contractual commitments, or to authorize any contractual changes on the Government’s behalf. If any doubt exists as to the extent of the authority of the QAE, the contractor shall contact the CO for guidance before taking action on the matter.

Reclamation QAE shall conduct unscheduled inspections of the work performed as part of this purchase order. Deficiencies with janitorial services shall be documented by Reclamation’s QAE and a written report shall be submitted to the CS.

PERIOD OF PERFORMANCE

The Government anticipates that the period of performance of the purchase order will be September 1, 2022, through August, 31, 2023, plus four (4) 1-year option periods. Reclamation will exercise option periods at the Government’s discretion.

NORMAL HOURS. Janitorial services shall be performed between the hours of 7:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m., Tuesdays and Thursdays only, holidays excluded. However, the above hours may be flexible at the discretion of the CO or their designated QAE. If severe weather or a Federal holiday prevents service on a scheduled date, cleaning and maintenance shall be performed either on the day before, day after, or as soon as the weather permits safe travel to the area.

RECOGNIZED HOLIDAYS. The contractor is not to provide service on recognized Federal holidays established by Federal law (5 U.S.C. 6103). The contractor can find a schedule of the recognized holidays at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/2016.asp

SPECIAL EVENT(S)/EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances.

CONSERVATION OF UTILITIES

http://www.opm.gov/Operating_Status_Schedules/fedhol/2016.asp

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

The Government will furnish lights, power, and water from regular outlets in the facilities. The contractor shall instruct all employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities.

DOCUMENTATION AND RECORDS

All documentation, records, and schedules as described in this PWS that are the responsibility of the contractor, are the property of the Government. The contractor shall provide such documentation to the QAE and the CS/CO upon completion or termination of the purchase order. All records are subject to the Freedom of Information and Privacy Acts. The Government will process requests for release of any records, accordingly.

SECTION C-2 DEFINITIONS

1.1.1. 100% INSPECTION. A method of surveillance the Government may use in the administration of the

Government’s Quality Assurance Surveillance Plan. Under this level of monitoring, the Government will prepare documentation on all service outputs in a surveillance period (i.e. the Government will evaluate every task every time the contractor performs the task).

1.1.2. AS DIRECTED, AS REQUIRED, AS PERMITTED, APPROVAL, ACCEPTANCE. Terms that indicate that direction, requirement, permission, approval or acceptance by the CO are intended unless stated otherwise.

1.1.3. CLEAN. The absence of bottles, cloudy film, cobwebs, coffee grounds, debris, dirt, dust, discarded materials, encrustation, fingerprints, graffiti, grease, grime, gum, ink, litter, marks, mold, odors, oil, pieces of paper, rust, scale, scum, smudges, spillage, spots, stains, watermarks, tape, tar, trash, residue, or any other extraneous matter on all surfaces or objects in purchase order to present a lustrous appearance, as applicable, and an overall appearance of cleanliness.

1.1.4. CONTRACT SPECIALIST (CS). A person who administers all aspects of the acquisition, from pre-solicitation to post-award, including close out of the purchase order, but does not have the delegated authority to change or direct a change to the purchase order.

1.1.5. CONTRACTING OFFICER (CO). A duly appointed person with the authority to enter into, administer or terminate purchase orders, and to make findings and determinations on behalf of the United States Government. This is the only individual authorized to change the purchase order or any of the requirements stated herein.

1.1.6. CONTRACTOR. The individual, partnership, company or corporation responsible for the duties and responsibilities under the purchase order. The term also covers requirements for any subcontractor.

The contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the purchase order.

1.1.7. CONTRACT DISCREPANCEY REPORT (CDR) - A report initiated by the Government, which the Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

1.1.8. CUSTOMER FEEDBACK. A method of surveillance the Government may use in the administration of the Government’s Quality Assurance Surveillance Plan. Under this level of monitoring, the Government reviews firsthand information from the actual users of the service. The Government will use feedback to supplement other forms of evaluation and assessment.

1.1.9. DEFICIENCY. A shortcoming in the quality or state of services performed.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

1.1.10. DEFECTIVE SERVICE. A unit of service which contains one or more defects, or non-conformance with specified requirements.

1.1.11. INSPECTION. The critical examination of a facility, system or procedure to discover and remedy discrepancies and inefficiencies.

1.1.12. MAJOR DEFICINCY. Any service feature which would cause the contractor to be determined unacceptable.

1.1.13. PERFORMANCE REQUIREMENTS. Tasks to be performed by the contractor.

1.1.14. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST). An outline of purchase order requirements that identifies the key service outputs that will be inspected or surveyed by the Government and related performance standards and method(s) of performance assessment and surveillance.

1.1.15. PERFORMANCE STANDARD. The desired results, expressed by the Government, expected from performance of purchase order services, to satisfy the requirement.

1.1.16. QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements established in the Performance Work Statement (PWS).

1.1.17. QUALITY ASSURANCE EVALUATOR (QAE). A Government person designated by the CO, with authority to act within the scope of the delegated authority, including but not limited to, the surveillance and inspection of the contractor’s performance.

1.1.18. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized, written, “living” document outlining the Government’s methodology for monitoring contractor performance.

1.1.19. QUALITY CONTROL. Those actions taken by a contractor to ensure that contractor performance meets the requirements of the purchase order.

1.1.20. QUALITY CONTROL PLAN. An organized, written document outlining the contractor’s methodology for ensuring contractor performance.

1.1.21. RANDOM SAMPLING. A method of surveillance the Government may use in the administration of the Government’s Quality Assurance Surveillance Plan. Under this level of monitoring, the Government prepares documentation on a regular and continual basis to assess the contractor's ongoing performance.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

SECTION C-3 GOVERNMENT-FURNISHED REQUIREMENTS

GENERAL

The Government shall provide, without cost, the facilities, equipment, materials, and items listed below. The contractor shall be liable for any loss or damage to Government property while in their possession, and shall be responsible for any damage to Government buildings or equipment occurring as a result of performance of the purchase order. The contractor shall understand that in the performance of the purchase order, the contractor is an independent contractor, and not an agent or employee of the United States.

GOVERNMENT-FURNISHED PROPERTY AND MATERIALS

The Government will furnish toilet tissue, paper towels, trash bags, hand soap, and soap for dispensers in restrooms. Also, the Government will furnish lights, power, and water from regular outlets in the BHB Maintenance Facility Office. The contractor shall be responsible for the proper care and storage of these materials.

The Government will provide storage space. The Government will not permit wasteful or unauthorized use of Government-furnished materials. The contractor will not use Government-furnished materials for use outside of the job requirements of this purchase order. The Government will not be responsible for the loss of or damage to the contractor's property while in storage on Government premises.

POST AWARD CONFERENCE

In accordance with Reclamation Clause WBR 1452.242-80 the Government will hold a post award conference within 10 calendar days after award of the purchase order and prior to the beginning of any onsite work. The purpose of the post award conference will be to review the purchase order, the work to be performed, established safety requirements and procedures specific to the BHB Maintenance Facility Office.

PERFORMANCE EVALUATION MEETINGS

The contractor’s administration personnel may be required to meet with the QAE, as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within seven business days of receipt of the minutes. Whenever the CO issues a Contract Discrepancy Report, the QAE will hold a meeting if the contractor requests such a meeting.

SECTION C-4 CONTRACTOR-FURNISHED REQUIREMENTS SECTION

GENERAL

Except for those items or services specifically stated to be Government-furnished in the Government Furnished Section, the contractor shall furnish all items (equipment, materials, cleaning supplies, incidentals, etc.) required to perform the tasks identified in this purchase order. All equipment used in the performance of the purchase order shall be of the type and durability used by professional janitorial firms and in good working condition. All equipment shall have adequate bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the contractor, or his/her employees, shall meet all applicable safety requirements. The equipment must operate at full-rated performance levels using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060 equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits.

BIOBASED CLEANING SUPPLIES

The contractor shall comply with Section 9002 of the Farm Security and Rural Investment Act of 2002, Executive Order 13423, and the Federal Acquisition Regulation to provide bio based products.

Therefore, the contractor shall utilize products and material made from bio based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. The QAE must approve all supplies and material used in the performance of the purchase order.

The contractor shall submit a complete list of bio based products that the contractor will use in carrying out the requirements of the PWS. This list shall include the name of the manufacturer, cost of each material, and the intended use of each of the materials. It is desirable that the contractor supply the greatest number of bio based products listed that meet the health and environmental specifications. The following is an example list of products that the contractor may use in this purchase order for which bio based products are available. The list is not all-inclusive.

• Bathroom and Spa Cleaners

• Carpet and Upholstery Cleaners

• Drain Cleaners

• Floor Care Cleaners and Protectors

• Floor Care Sealers

• General Purpose Cleaners

• Glass Cleaners

• Graffiti and Grease Removers

• Industrial Cleaners

• Lavatory Flushing Fluids

• Multi-Purpose Cleaners

• Wax Strippers

At the end of each period of performance, the contractor shall be required to submit a complete list of bio based products purchased to carry out the purchase order requirements. The contractor shall list the volume used and the total cost for each individual product. The Government will use this information for reporting purposes.

Contractors can find more information about the Bio Preferred Program by visiting www.biopreferred.gov.

Section C-5- SPECIFIC TASKS / SERVICES REQUIRED

5.1 GENERAL

http://www.biopreferred.gov/

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

The specified frequency requirements are the minimum intervals for each of the described tasks. The contractor shall inspect and clean areas as needed to maintain a clean and neat indoor and outdoor appearance.

The contractor shall indemnify, save, and keep harmless, the Government against any or all loss, cost, damage, claim, expense, or liability whatsoever, because of accident or injury to persons or property of others occurring in connection with operations under the purchase order. The contractor agrees to comply with the workmen's compensation law of the state of Wyoming and to secure public liability insurance with companies satisfactory to Reclamation. The contractor further agrees to exonerate, indemnify, and hold harmless the United States of America from and against, and shall assume the responsibility for payment of all federal, state, and local taxes or contributions imposed or required under employment insurance, social security, income tax laws, and workmen's compensation law, with respect to the contractor's employees engaged in the performance of this purchase order.

The contractor shall provide experienced and qualified professional personnel to provide the services to include, but not limited to the tasks identified below. Throughout the life of the purchase order, the contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance.

The contractor must recognize that the timely and accurate performance of these services is a vital and mandatory requirement of the purchase order. Therefore, on-time performance of this work is required.

The Government will allow the contractor to use a limited amount of emergency personal time for unforeseen events such as personal illness, immediate family member illness, etc. If the contractor needs to use emergency personal time, then they must contact the CO or the QAE as soon as possible, but no later than sixty minutes after the start of their shift. Failure to notify the Government may result in payment deductions as specified in the Government Remedies Section.

5.2 CONSTRAINTS

The contractor shall comply with the rules and regulations governing public buildings and grounds and the following constraints:

• All contractor personnel proposed to work on the premises shall curb the amount of airborne dust.

Therefore, the Government will not allow dry sweeping. The Government will permit vacuuming with a HEPA vacuum, wet mopping, or dry mopping with the use of dust-collecting cleaning products.

• The contractor shall use separate disposable disinfecting wipes or rags for surfaces that are unsanitary (i.e. restroom urinals, toilets, stalls, wall surfaces in restrooms and any other surfaces). Disinfectant wipes or rags used for such services shall be identified in the work plan. Rags for cleaning in office spaces, desk surfaces, table tops, microwaves, lunch rooms, etc., shall be separate and easily differentiated by site and in the work plan.

• All contractor personnel shall be safety-oriented and familiar with general safety and health guidelines.

5.3 PERFORMANCE CRITERIA

The QAE will conduct periodic inspections of the contractor’s work, and document acceptable and unacceptable purchase order performance. When the QAE considers the contractor's performance to be unsatisfactory, the QAE will report the information to the CO along with the recommendation of any applicable payment deductions.

The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance. Unacceptable performance may result in payment deductions as specified in Government Remedies Section.

5.4 TASK NO. 1 - BHB Maintenance Facility Office – Tuesday & Thursday Services

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

5.4.1 Tuesday & Thursday The contractor shall perform the following tasks twice a week basis at BHB Maintenance Facility Office:

• Empty all trash receptacles and waste baskets into refuse containers and wash trash receptacles and waste baskets inside and out as needed, or as directed by the CO or their designated QAE.

• Clean all mirrors, frames, ledges, and partitions.

• Clean, remove stains, and disinfect all surfaces of washbasins, dispensers, toilets, urinals, and drinking fountains with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and disinfect toilet bowl seats on both sides, using an evaporative cleanser or similar, leaving no residue behind.

• Clean and refill all dispensers in restrooms with Government-furnished supplies. Clean and refill dispenser at sink in Conference Room.

• Maintain an ample supply of Government-furnished towels, soap, and toilet tissues at all times in the restroom and inform the QAE at least 60 days prior to needing additional supplies.

• Clean restroom walls, enclosures, woodwork, and all floor surfaces. Maintain these areas free of soil marks, stains, and spills.

• Clean the lunch, kitchen area, including tabletops, microwaves, chairs, floors, sinks, and counter tops with acceptable germicidal disinfectants, using an evaporative cleanser or similar, leaving no residue behind.

• Vacuum all carpeted areas & entrance rugs

• Keep the trashcans and surrounding areas neat and orderly

• Keep the main entrance to the building clean

• Inspect and maintain all floors and glass

• Keep steps and sidewalks free of trash and dirt

5.4.2 STANDARD. The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no more than three (3) deficiencies resulting in the need for service re-performance.

5.5 TASK NO. 2 - BHB Maintenance Facility Office – Weekly Services

5.5.1 Task No. 2 WEEKLY SERVICES. The contractor shall perform the following tasks on a weekly basis at BHB Maintenance Facility Office:

• Clean and dust all rooms. This includes cleaning and dusting all desk tops, table tops, chairs, floors, fixtures, copiers, printers, book cases, file cabinets, print files, and Venetian blinds. Dust hard-to-reach areas not covered under daily services or as directed by the CO or their designated QAE.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

• Remove soil marks around light switches, doors, door knobs/handles, door frames, and marks from the walls and floors.

• Clean, dust mop, and buff shine all floor spaces identified in the definition of floors section 5.7.2 below for tile/concrete floors

• Wet mop all restroom floors using a disinfectant

• Clean all entrances to the building

5.5.2 STANDARD. The contractor uses the appropriate equipment, tool, and chemicals that are in good

No more than three (3) tasks per month shall result in the need for service re-performance by The Contractor at no cost to the Government.

5.6 Task No. 3 – BHB Maintenance Facility Office – Monthly Services

5.6.1 Task No. 3 Monthly Services. The contractor shall perform the following tasks on a monthly basis at BHB Maintenance Facility Office:

• Shine and buff all tiled floors

5.6.2 STANDARD. The contractor uses the appropriate equipment, tool, and chemicals that are in good

The contractor shall perform the required services with no deviation in timeliness or quality.

5.7 Task No. 4 – BHB Maintenance Facility Office – Yearly Service

5.7.1 Task No. 4- Yearly Service. The contractor shall perform the following tasks on a yearly basis at BHB Maintenance Facility Office.

• Completely strip all old wax buildup from the restroom floor surfaces, mop boards once a year.

Remove all residues, re-wax and buff shine without damage to the floor surface. The stripping chemical(s) used shall meet the specifications for the type of finish being stripped and shall be used according to the manufacturer's directions. Floor area may require the use of manual scrubbing devices to completely remove the old wax. All floor surfaces shall be rinsed before new wax is applied. After the floor surfaces have been re-waxed and the wax has dried, the finish shall be buffed and uniform and leave no streaks, swirls, etc. No stripping solution or new wax shall remain on any non-floor surface. Performed in the month of April.

• Shampoo all the carpets the month of April

• Clean all windows inside and out the month of May

5.7.1.1 STANDARD. The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

5.7.2 DEFINITION OF FLOORS

Approximate Area Square Footage Type of Flooring

• Main floor 2,400 Carpet

• Men’s Restroom 91 Ceramic Tile

• Women’s Restroom 91 Ceramic Tile

SPECIAL EVENT(S)/EMERGENCIES.

The Government may undertake or award other contracts for additional work at BHB Maintenance Facility Office. The contractor shall fully cooperate with the other contractors and with Reclamation employees to adapt scheduling and performing the work under this purchase order. Such coordination may require limited services or additional work. The contractor shall not commit or permit any activities that will interfere with the performance of work by any other contractors or Reclamation employees.

CONTRACTOR’S RESPONSIBILITIES

On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The CO will direct the contractor’s responsibilities for such services. In accordance with Clause 52.212-4, any resultant changes in the terms and conditions of this purchase order, including equitable adjustments, will be made by written agreement of both parties.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

Task Description

Performance Standard Method of Monitoring

Disincentives

BHB Maintenance Facility Office

Tuesday & Thursday Services

The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than three (3) tasks per month shall result in the need for service re-performance.

Random Sampling

Customer Feedback

100%

Inspection

(1) Rework at contractor’s expense

(2) Payment deductions as specified in the Government Remedies Section.

Weekly Services

The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

No more than three (3) tasks per month shall result in the need for service re-performance.

(1) Rework at contractor’s expense

(2) Payment deductions as specified in the

Monthly Services

The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

(1) Rework at contractor’s expense

(2) Payment deductions as specified in the

Yearly Services

The contractor uses the appropriate equipment, tool, and chemicals that are in good operational condition for completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

(1) Rework at contractor’s expense

(2) Payment deductions as specified in the

Remedies Section

GOVERNMENT REMEDIES SECTION

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060 as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4 and 52.246-4 for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

• The contractor did not perform any or all of the tasks.

• The contractor did not use the appropriate equipment, tools, and chemicals or the equipment was not in good operational condition for completing the requirement in a timely and satisfactory manner.

• The contractor is not in compliance with FSIRA, EO 13423, or the FAR regarding the mandatory use of biobased products to the maximum extent possible.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services; provided that the Government gives the contractor a written Purchase order Discrepancy Report prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

• For example - During the month, the contractor was required to complete 10 service tasks. By the last calendar day of the month and after Government surveillance was completed, the Government determined that two of the service tasks were deficient. Two tasks out of 10 results in a 20% unacceptable rate. Twenty percent subtracted from 100% is 80% acceptable. Therefore, the CO may pay for 80% of the contractor’s monthly invoice.

The mentioned deductions will in no way affect the Government’s right under the “Default” clause of the purchase order. The Government explicitly reserves the unilateral right to apply any of the above payment provisions and to deduct any appropriate amounts from contractor’s submitted invoices prior to payment of such invoices.

Janitorial Service for Cody Field Office Solicitation No. 140R6022Q0060

SECTIONS C-6SUBMITTALS SECTION

REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the purchase order to ensure quality and safe work under the purchase order. Required submittals are as follows:

RSN

Clause Or Section Title

Submittals Required Due date or delivery time

No. of sets to be sent to:

CS/CO QAE

Liability Insurance 1452.228-70

Written certification that the required insurance has been obtained

Within 10 calendar days after award

1 0

Site Security

MB-7

(1) List of all contactor and subcontractor employees performing work under this purchase order with supporting documentation

(2) List of all vehicles and equipment to be brought onsite with supporting documentation

Post award conference and continuously for new employees (at least 10 days prior to arriving onsite)

1 0

Bio Based Cleaning Products 52.223-1 & Contractor- Furnished Requirements Section

List of bio based products that the contractor will use in carrying out the contract requirements. Include the name of manufacturer, cost of each material and intended use of each material

Annually on the anniversary date of the purchase order

1 0

Safety and Health Requirement Section & WBR 1452.223-81

Contractor’s safety plan

Within 10 calendar days after the post award conference

1 0

Contractor Quality Control Plan Section

Contractor’s quality control plan

Within 10 calendar days after the post award conference

1 0

SUBMITTAL REVIEW

TIME REQUIRED FOR SUBMITTAL REVIEW. Submittal review will require 10 days for review of…