140R6021Q0008_PWS_revised_0002.pdf

PERFORMANCE WORK STATEMENT (REVISED)

Bureau of Reclamation -- Great Plains Region Eastern Colorado Area Office -- Loveland, CO

Solicitation No. 140R6021Q0008

1. BACKGROUND

Reclamation anticipates award of a contract for landscape services at the Eastern Colorado Area Office (ECAO), Warehouse (WHSE), and Flatiron Powerplant (FI), located in Loveland, CO.

The work required under the contract is to keep the yard and areas surrounding the facilities well maintained and to have a neat outdoor appearance representing Reclamation to external customers who enter the facilities. The contractor must recognize the timely and accurate performance of these services is a vital and mandatory requirement of the contract.

The Bureau of Reclamation requires continual maintenance of the landscape area to provide a neat appearance and for the safety of employees.

2. SCOPE

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure grounds maintenance is performed at the ECAO facilities in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance throughout. Services include, but are not limited to, maintenance of grounds, regular mowing, weed eating, and removal of leaves and debris, as well as sweeping or blowing off roads and sidewalks, turf maintenance, plant and tree maintenance. All work will be done during normal Federal workdays between the hours of 8am and 4pm.

The maintenance work is to be completed at the ECAO and Flatiron Powerplant Facilities located approximately 10 miles west of Loveland, Colorado and the Warehouse Facility which is located in Loveland, Colorado.

3. PERIOD OF PERFORMANCE

The term of the purchase order (PO) will be from April 1, 2021, through October 31, 2021, plus four 1-year option periods. Reclamation will exercise such option periods at its discretion.

HOURS OF OPERATION: The contractor shall only perform work from 8:00am to 4:00pm, Monday through Friday, unless required otherwise for specific tasks. No work will be performed on Federal Holidays or the day just before holidays.

All work at all locations shall be completed at any time EXCEPT during the following times and occasions:

• Weekdays between the hours of 4:00pm and 8:00am.

• Weekend periods between 4:00pm Friday and 8:00am Monday.

• Anytime on a federally observed holiday or the day just prior.

• Anytime tasks cannot be safely accomplished as identified by the QAE.

• Anytime work is prohibited by the QAE for any reason.

4. TASKS

A. WHSE - 910 Van Buren Ave, Loveland, CO

Maintenance of Fence Line

• Bushes along outside of fence line (8th Avenue) will be kept trimmed back off the sidewalk. Dead branches will be removed to keep this area neat in appearance. All waste will be removed and properly disposed of.

• Rock surrounding bushes (between fence and sidewalk) will be kept free of weeds, leaves, branches, and/or trash. If weeds exist, they need to be pulled, not sprayed.

• The use of herbicide is prohibited.

STANDARD

The contractor shall perform the above tasks with no deviation in timeliness or quality. The contractor will use the appropriate equipment, tools, and machinery that are in good operational condition for completing the required services in a satisfactory manner.

Contractor is responsible for any damages to government property, private and government owned vehicles, buildings, irrigation system, etc. The contractor shall avoid working with machinery around occupied (people or property) areas for safety reasons.

B. ECAO/FI - 11056 W. CR 18E, Loveland, CO

Mowing, Trimming, Debris Removal, Landscape Maintenance, Fertilizing, Power Raking, Aerating, Tree and Bush Trimming, Irrigation, etc.

• Mowing, Trimming, Debris Removal o Area identified in attachment (Map A) o Approximately 9.5 acres

a. Litter, fallen branches, leaves, and other debris cleanup shall occur before any mowing or trimming takes place. Debris will be disposed of properly.

b. All areas identified shall be trimmed, mowed, and maintained at a desirable level.

These areas are identified on the attached maps and include all annotated areas including specific locations and areas within identified boundaries.

c. Grass and weeds shall be trimmed 3 feet around all established walkways (sidewalks and established paths) and roadways.

d. Native grasses/weed height of six (6) inches or more requires mowing/trimming.

Native areas will be mowed/trimmed to the height of 3-5 inches. Grass areas are marked with a “G” on map A. These areas with a height of four (4) inches or more requires mowing/trimming. Grass areas will be mowed/trimmed to the height of 2-3 inches.

e. Entire property shall be mowed/trimmed at the same time to maintain a neat and orderly appearance. Bagging grass clippings is authorized, but not a requirement of this PO; however, the contractor shall ensure that there is not a significant buildup or clumping of cut vegetation, as determined by the QAE. No remaining grass clippings on sidewalks, parking lots or roadways is permitted.

f. Rotary, flail, or reel-type mowers are acceptable, but sickle-type mowers are not acceptable.

g. The use of herbicide is prohibited.

• Landscaping Maintenance o Area identified in attachment (Map B)

a. Rocked areas will be kept free of debris to include, grass clippings, leaves, branches, pine needles, weeds, etc.

b. All bushes will be kept neatly trimmed as determined by the COR.

c. Plants/bushes will be readied for winter during the month of October.

d. If weeds exist, they need to be pulled, not sprayed. The use of herbicide is prohibited in these areas.

• Fertilizing, Power Raking, and Aerating o Area identified in attachment (Map C) o Approximately 1 acre

a. Perform as necessary according to industry standards.

b. The use of herbicide is prohibited in these areas.

• Bushes and Tree Trimming o Area identified in attachment (Map A)

a. Dying/dead tree limbs less than 4 inches in diameter and reachable on foot using a telescoping pole need to be removed from tree. Must follow industry standards in order to ensure the health of the tree remains. Debris must be disposed of properly.

b. Bushes are trimmed to appear neat and orderly in appearance.

e. Bushes along driveway outside of gate are to be kept trimmed back off roadway

(between gate and sign, west side of drive).

• Irrigation o Irrigation will be the responsibility of Reclamation. Contractor will need to coordinate with Reclamation for scheduling.

STANDARD

The contractor shall perform the above tasks with no deviation in timeliness or quality. The contractor will use the appropriate equipment, tools, and machinery that are in good operational condition for completing the required services in a satisfactory manner.

Contractor is responsible for any damages to government property, private and government owned vehicles, buildings, irrigation system, etc. The contractor shall avoid working with machinery around occupied (people or property) areas for safety reasons.

5. ENVIRONMENTAL PROTECTION

The contractor shall comply with all federal, state, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the CO or QAE.

6. CONTRACTOR PERSONNEL

Contractor employees performing repair or regular maintenance may be required to show a driver’s license before granted access to a building. In the absence of a driver's license, the employee shall provide an alternate source of official identification that includes: First, Middle, Last Name; date and place of birth; and place of residence. All contractor employees must be U.S. citizens or have a valid Immigrant Visa Number, Permanent Resident Card, or Resident Alien Card authorizing them to work in the U.S. The contractor shall abide by all Federal, State, and Local laws pertaining to hiring and assigning tasks to personnel.

In accordance with GP-7 Site Security, the contractor shall provide a listing of all personnel performing work under the PO prior to performance. Copies of state issued licenses that pertain to work related tasks may be required. The contractor shall notify the CO or the QAE in writing of any personnel change to this list prior to the implementation of such change(s).

The contractor/or contractor’s personnel shall report any damaged structures, facilities, or property. All conditions, which prevent the proper performance of the contractor’s duties, shall be reported to the QAE. Notification will be in writing, by telephone, or in person stating the location no later than the following workday.

The contractor shall immediately report to the CO, by telephone, any accidents involving injury, death, damage to Government or personal property, or accidental loss of Government property resulting from the activities of the contractor, their subcontractors, their agents, or their employees. A report shall be forwarded to the CO within 2 working days after the date of the accident. All accident records required by the Occupational Safety and Health Act shall be maintained in accordance with OSHA guidelines. In addition, the contractor shall cooperate and provide data to follow-up investigation of an accident by Reclamation.

7. CONTRACTOR FURNISHED SUPPLIES

The Contractor shall furnish all supplies in accordance with standard industry practices required to perform under the PO to include at least the following:

a. Ground Maintenance Equipment- The contractor will provide ground maintenance equipment including mowers, trimmers, and any other equipment that the contractor finds pertinent. Rotary, flail, or reel-type mowers are acceptable. Sickle-type mowers are not acceptable.

b. The contractor is responsible for providing all labor, equipment, materials, supplies, and state issued commercial applicator’s license (if applicable) necessary to meet the requirements of the PO. Trucks, vehicles, and personnel will be licensed, insured, and certified as required by the appropriate governing agencies. Trucks shall be operational in accordance with Colorado Department of Transportation requirements.

8. SAFETY AND HEALTH

a. Occupational Safety and Health Administration (OSHA) rules and regulations shall be adhered to.

b. The contractor shall follow Reclamation Safety and Health Standards (Revised 2009);

copy available upon request. The contractor is required to practice safety at all times when carrying out PO requirements.

c. A high degree of safety and health standards shall be exercised when carrying out the PO especially during mowing activities.

d. Special care shall be taken when people or animals are in the area. The work will take place where rattlesnakes and other hazards have been spotted in the past.

e. The contractor shall contact the QAE if these potential conflicts affect, or are anticipated to affect, PO requirements.

f. The contractor shall use extra caution when operating powered equipment and vehicles to ensure the safety of the contractor and Reclamation.

g. The contractor shall operate vehicles at or below the posted speed limits.

h. Approved first aid kits shall be carried in all contractors’ vehicles.

i. The contractor shall be responsible for supplying personal protective equipment for all of the contractor’s employees.

j. The contractor shall keep the premises free from debris and accumulated waste.

k. The contractor shall notify the QAE as soon as possible of any wasp nest, rattlesnakes, animal burrows under structures, or other potential hazards in the area.

l. Any vandalism, security, safety, or health issues shall be reported as soon as possible to the QAE. Any crimes against property or people, or need for emergency services, shall first be reported to the appropriate County Sheriff’s Office or emergency service provider. If possible, also provide the QAE any information pertaining to the condition, time, date, place, and description of damages, witnesses, suspects, or other information.

m. During dry conditions, the contractor shall use extreme caution when mowing to prevent fire related hazards.

9. GOVERNMENT FURNISHED EQUIPMENT / INFORMATION

The contractor is responsible for providing all labor, equipment, materials, supervision, and supplies necessary to meet the requirements of the PO. All personnel employed by the contractor for performance of the PO, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

10. CONTRACTOR QUALITY CONTROL PLAN The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the PO. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with this PO.

Each phase of the service rendered under the PO is subject to Government inspection by the QAE during any or all times of the contractor’s work. The Government’s Quality Assurance program is not a substitute for the QCP. The Government will monitor the contractor’s performance. Non-compliance with the PO will result in a required service being re-performed to the performance standards as stated in the PWS without additional expense to the Government. The Government reserves the right to utilize any method of inspection as necessary to assure contractor performance with all the requirements of the PO.

No materials, supplies, or processes shall be used that will damage government or personal property. Materials and supplies that do not fully comply with environmental regulations shall not be used or permitted on Reclamation property. The Government will assume no responsibility for contractor materials or supplies which are lost, stolen, or damaged. The contractor shall only provide material and supplies that meet or exceed standard industry practices.

11. PERFORMANCE CRITERIA

The designated QAE will document acceptable and unacceptable PO performance. If the QAE considers the contractor's performance to be unsatisfactory, the information will be reported to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

12. PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives for not meeting performance standards.

Task Description

Performance Standard

Method of Monitoring

Disincentive

All Tasks

No more than 3 tasks per season shall result in the need for service re-performance.

Random 1.) Re-work at contractor’s expense

2.) Payment deductions as specified in Section 13

13. GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The CO will follow the requirements of FAR Clause 52.212-4(a) for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

- The contractor did not perform any or all of the tasks.

- The contractor was not timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the PO price to reflect the reduced value of defective services, if the Government notifies the contractor in writing prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

14. INVOICES

In accordance with Reclamation Acquisition Circular (RAC) 13-08, all invoices must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP) located at www.ipp.gov. The contractor shall be registered in the IPP system before any payment is made to the contractor. The IPP system is FREE to register and use.

15. REQUIRED SUBMITTALS

Submittals from the contractor are required during the term of the PO to ensure quality and safe work under the PO. Required submittals are as follows:

16. RECLAMATION POINTS OF CONTACT

Contracting Officer (CO): Bureau of Reclamation - GP-5000; Attn: Senthia Bruns, PO Box 36900; Billings, MT 59101

RSN

Clause or Section Title Submittals Required Due date or delivery time

No. of sets to be sent to:

CO QAE

Liability Insurance 1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days after award

1 0

2 Site Security

GP-7

(1) List of all contactor and subcontractor employees performing work under this PO with supporting documentation

10 days before employee are on-site and continuously for new employees

1 1

(2) List of all vehicles and equipment to be brought onsite with supporting documentation

10 days before employee are on-site and continuously for new vehicles and equipment

1 1

Hazardous Material Identification and Material Safety Data 52.223-03 A1

List of chemicals to be used for this PO and their associated MSDS

Before the first day of the period of performance

(List Only)

4 Section 5 Contractor’s quality control plan

Within 10 calendar days after award

1 1 http://www.ipp.gov/

Contract Specialist (CS): Bureau of Reclamation – EC-1100; Attn: Michael Hirsch, 11056 W County Road 18E, Loveland, CO 80537; email: mhirsch@usbr.gov

Quality Assurance Evaluator (QAE): Bureau of Reclamation, Attn: Larissa Randall & Ralph Beall, 11056 W. CR18E, Loveland, CO 80537 mailto:mhirsch@usbr.gov