140R6021Q0005_SOURCES SOUGHT_1.pdf

140R6020Q0005

SOURCES SOUGHT

This sources sought notice is for market research and acquisition planning purposes only. No formal solicitation for this work exists at this time. All interested and qualified concerns are encouraged to submit capability statements for consideration. Capability statements received will be reviewed to determine the technical, administrative and management capability of such offerors to perform this type of work. The capability statements will be used to assist in determining appropriate procurement strategy, in particular whether a set-aside is warranted or an alternate procurement strategy is warranted.

The Bureau of Reclamation (Reclamation), Missouri Basin Regional Office in Billings, Montana has a requirement for Heating Ventilation and Air Conditioning (HVAC) Maintenance services for the Leadville Water Treatment Plant, which is located at 749 Highway 91, near Leadville, Colorado in Lake County.

Reclamation is responsible for the operation and maintenance of the water treatment plant. The Leadville Plant HVAC system must be maintained in order to sustain the building’s overall indoor air quality, equipment reliability, operation efficiency and employee comfort.

The Contractor shall furnish all labor, materials, transportation, supplies (unless otherwise specified), equipment and supervision to satisfactorily perform HVAC preventive maintenance (PM) services.

SCOPE OF WORK:

The work required by the anticipated purchase order is to fulfill requirements for Leadville Plant HVAC Preventative Maintenance services. HVAC Maintenance services shall be performed between the hours of 6:30 a.m. and 5:00 p.m. on weekdays, holidays excepted. However, the above hours may be flexible at the discretion of the Contracting Officer (CO) or their designated Quality Assurance Evaluator (QAE). Only authorized contractor employees shall be permitted in the facilities.

This requirement will be subject to the applicable Department of Labor wage rates, attached, under the Service Contract Act of 1965. It is anticipated that the term of the contract shall be from May 1, 2021 through April 30, 2022 plus four 1-year option periods commencing May 1, 2022. The exercising of such option periods will be made at Reclamation’s discretion.

Throughout the life of this purchase order, the Contractor is encouraged to continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improve mission performance. The contractor is responsible for ensuring that each employee observes all health and safety regulations and compliance with instructions issued to them by the CO or their designated QAE.

2. DESCRIPTION OF SERVICES: The Contractor shall provide experienced and qualified professional personnel to provide services to include, but not be limited to, the following Monthly and Quarterly Services: Preventative Maintenance services may include scheduled activities such as changing belts and filters, cleaning indoor and outdoor coils, lubricating motors and bearings, cleaning and maintaining cooler towers, testing control functions and calibrations. The timely and accurate performance of these services must be recognized as a vital and mandatory requirement of this purchase order.

TASKS

1. Monthly Services

The Contractor shall perform Inspection and Maintenance of HVAC systems according to Manufacturer’s guidelines once per month:

• Perform monthly inspection and maintenance for Heating / Cooling units for office /lab/ control room system according to manufacturer’s guidelines (Uprgaded 2015, drawings and user manuals available on site).

• Perform monthly inspection and maintenance for Solarwall / Gas-fired heater according to manufacturer’s guidelines (documentation available on site for 2006 Trane MCCB021 unit with Johnson Controls digital Controller):

In addition to Manufacturer’s recommendations, Contractor should also perform the following checks on each Monthly visit:

Pre-operational checks:

• Check mounting hardware to make sure unit is secure, no loose hangers or brackets

• Check wiring throughout unit for loose connections or overheating

• Inspect heat exchanger for rust, cracks, and clean burners and burner compartment as needed

• Check gas lines and connectors for leaks and signs of wear

• Check and replace filters as needed

• Check fan and drive belts for proper tension and wear, replace as needed

• Inspect air damper assemblies for proper function

• Oil/grease motors and bearings as needed

• Keep unit clean and free of oil and grease buildup

• Check fresh air intakes and make sure grills and duct are free of dirt and blockage

• Check outside A/C condenser and clean as needed

• Check condensing unit and piping for any signs of leaking

Unit operating:

• Start and listen for unusual noises

• Check burner and flame for proper operation

• Checking operating voltage and amps on all motors and compressors

• Check for proper air flow out of registers

• Check operation of Condensing/ A/C system, temperature difference across evaporating coil

2. Quarterly Services

In addition to monthly services, the Contractor shall perform the following tasks once per quarter:

• Replace Filters on office/ lab/ control room HVAC system

• Clean drain pan on Solarwall/ Gas fired plant heat system

• Check and Lubricate greasable bearings and motor bearings as needed

• Check motor operated vanes for freedom of operation and ensure good condition

• Check for dust/ grease/ dirt accumulation on wheels or in housings and clean as needed

• Keep motors and windings free of dirt and dust

• Inspect shafts and wheels for dirt build-up, corrosion, or signs of excess stress or fatigue

• Check for Carbon Monoxide leaks on with a calibrated CO detector.

Record results of CO levels on service report

The North American Industry Classification System (NAICS) Code for this acquisition is 238220 “Plumbing, Heating, and Air-Conditioning Contractors”; and the small business size standard is $16.5; and the Product Service Code (PSC) is Z1NB.

Capability statements should include the following information:

Firm’s name, address, telephone number, business size and type (8(a), HUB Zone, Service Disabled

Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number.

DUNS number Demonstration of the firm’s experiences related to HVAC maintenance services.

Provide the project title, location, detailed descriptions of the effort, dollar value, contract award, completion dates, and the customer’s name and telephone number.

Proof of HAZWOPER certificate must be provided before being considered for award.

Capability statements are to be submitted no later than December 24, 2020 at 5:00 p.m. MST. Submittals will be reviewed and considered by Reclamation during the solicitation planning process. Please send your capability statements via email to Michael Hirsch, Contract Specialist at mhirsch@usbr.gov.

mailto:mhirsch@usbr.gov