Sol_140R4021R0003_Amd_0001.pdf

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

UPPER COLORADO REGION

SALT LAKE CITY, UTAH

PIT Tag Antennas Maintenance and Support

San Acacia and Isleta Reaches – Middle Rio Grande

SOLICITATION NO.: 140R4021R0003

AMENDMENT: 0001

UNITED STATES DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

UPPER COLORADO REGION

SALT LAKE CITY, UTAH

Proposals MUST be emailed to tspencer@usbr.gov and mmaestas@usbr.gov prior to solicitation closing date and time. Include the solicitation number in the subject line. It is strongly recommended you verify with the Contract Specialist the receipt of your proposal package.

Inquiries regarding this solicitation should be made to the following:

Tyler Spencer, Contract Specialist Mary Maestas, Contracting Officer Email: tspencer@usbr.gov Email: mmaestas@usbr.gov Phone: (801) 524-3653 Phone: (505) 462-3581

All inquiries regarding this solicitation should be submitted no later than 1 week prior to the solicitation closing date.

IMPORTANT: Attachment A: Updated Performance Work Statement

Please provide a signed copy of Amendment 001 with your proposal.

mailto:tspencer@usbr.gov mailto:mmaestas@usbr.gov

(x)

140R4021R0003 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Salt Lake City UT 84138

R40

125 South State Street, Room 8100 Regional Office Upper Colorado Region Bureau of Reclamation

04/02/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/02/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to update the Attachment A: Performance Work Statement.

1) Section 9.0 Current Antenna Locations has been added to the PWS and is highlighted in yellow.

Legacy Doc #: BOR

Period of Performance: 05/17/2021 to 05/16/2026

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Mary B. Maestas

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation: 140R4020P0024

ATTACHMENT A – PERFORMANCE WORK STATEMENT

MRG – PIT Tag Antennas Maintenance and Support

PERFORMANCE WORK STATEMENT (PWS)

1.0 SCOPE

1.1 OBJECTIVE - The objective of this contract is to acquire contractor services to assist in the logistics and maintenance of PIT tag antennas for the Rio Grande Silvery Minnow (RGSM) Movement study in the San Acacia and Isleta reaches of the Middle Rio Grande.

1.2 BACKGROUND -

Reclamation has committed to river connectivity under the 2016 Biological Opinion for water Management and Maintenance Activities on the Middle Rio Grande. Irrigation infrastructure on the Rio Grande of New Mexico fragments the river into distinct reaches, preventing fish species such as the RGSM from being able to move freely throughout the available habitat. There is currently no fish passage available at the irrigation dams.

Reclamation is investigating the development of a suitable fish passage system for the San Acacia Diversion Dam (SADD), Isleta Diversion Dam (IDD), and Angostura Diversion Dam (ADD).

Reclamation will be exploring options to facilitate fish passage at these Diversion Dams.

Part of the process will be studying specific characteristics of the RGSM to properly inform decision makers on the selection of a viable option for facilitating fish passage.

In 2019 Reclamation partnered with Utah State University (USU) to conduct a study to assess movement of the RGSM in the Middle Rio Grande. This study involves tagging RGSM with PIT tags and using PIT Tag Antennas spread throughout the study reach to assess the species movement.

2.0 REFERENCES - The following list of documents are required in the performance of this contract:

Number Title and Edition Date Source

1 BioMark Tag Manager Will need to maintain most recent version of the software https://www.biomark.com/pr oduct_catalog/software/ https://www.biomark.com/product_catalog/software/ https://www.biomark.com/product_catalog/software/

3.0 TASKS - The contractor shall perform the following tasks:

Task 1: PIT Tag Maintenance

1. The Contractor will be required to maintain PIT tag antennas throughout the Isleta and San Acacia Reaches o Approximately 20 antennas will be utilized in selected locations throughout the San Acacia and/or southern Isleta reaches o Antennas will need batteries switched out at a minimum of every three weeks to ensure continuous data collection.

o Data from each antenna will need to be downloaded onto Contractors computer and then transmitted via email to both Reclamation and USU researchers at each battery change and/or during routine checks of antennas.

▪ Contractor will be required to obtain Biomark software for interactions with PIT antennas.

Task 1A: Option to Add Additional Antennas

Five additional antennas may be added by the Reclamation Project Manager to extend the study in the San Acacia and/or southern Isleta reaches.

o Antennas will need batteries switched out at a minimum of every three weeks to ensure continuous data collection.

o Data from each antenna will need to be downloaded onto Contractors computer and then transmitted via email to both Reclamation and USU researchers at each battery change and/or during routine checks of antennas.

Contractor will be required to obtain Biomark software for interactions with PIT antennas.

Task 2: Data Maintenance

2. Contractor will need to maintain records of locations and backup data as necessary.

o Contractor has discretion on antennas locations to minimize loss or theft of the equipment.

Task 3: Additional Duties

3. Perform additional duties in order to execute the RGSM movement study o Obtain a USFWS Recovery “10(a)(1)9A)” permit for handling endangered species in particular Rio Grande Silvery Minnow o Duties may include:

▪ Data compilation

▪ PIT tag antenna maintenance

▪ Relocation of antenna based on needs of the study

▪ Battery maintenance and storage

4.0 PERFORMANCE REQUIREMENTS SUMMARY

Task No. Task Description Performance Indicator

Performance Standard

Minimum Acceptable Quality

Level 1 Maintain PIT tag

Antennas and associated gear for the Isleta and San Acacia Reaches

Maintain and monitor approximately 20 PIT tag antennas throughout the identified reaches along the MRG.

(utilize electrical connector grease for antennas/battery connections at each battery swap.

Example: Nyogel 760G)

PIT tag antennas must remain active and powered throughout the performance period. i.e.

continuously collecting data from PIT tagged fish.

PIT tag antennas may become lost or damaged beyond repair. Contractor must regularly check and maintain devices throughout the study and be proactive in identifying issues and addressing said issues as soon as they are identified. Loss of data due to Contractor not maintaining antennas could result in poor performance evaluation.

2 Maintain records of antennas locations and backup data from antennas

Maintain electric logs of data downloaded from PIT tag antennas.

Maintain logs of antennas locations (GPS coordinates, short description of location, mark locations with easily identifiable marking, directions to each location.). Provide data to Reclamation on a bi-monthly basis.

Data collected is compiled and easily transferred to Reclamation data program.

Maps and documentation of antennas locations provided throughout performance period.

Data collection should be compiled and provided to Reclamation on a bi-monthly basis. Any loss of data due to contractor performance could result in poor performance evaluation. Lack of clear locations to antennas or Reclamations inability to location 25% of antennas could result in poor performance evaluation.

3 Assist Reclamation and Utah State University staff with implementation and monitoring of RGSM movement study

With notice, Contractor shall provide staff to assist with the relocation of antennas during the period of performance.

Provide staff necessary for maintenance and relocation of antennas as necessary

Example: unable to provide adequate staffing with appropriate notice of work 25% of the time could result in poor performance evaluation.

5.0 DATA AND REPORTS - The contractor shall provide the following data and reports as follows:

Item No. Description Content Format Medium Delivery

PIT tag antennas locations.

Description of the data or report.

Example:

“Monthly Progress Report”.

Monthly Location Report

Address the content elsewhere in the PWS or here. Insert in this block, “See PWS, paragraph The contractor shall provide UTMS with the current and past locations of PIT tag antennas locations.

In addition, a written narrative of the exact location of the antennas will be provided.

State format required or contractor’s choice.

MS Word Table or Excel Spreadsheet.

Table or Spreadsheet will include at a minimum:

Antenna Number or Submersible number; UTMS of past and current locations;

Description of the location associated with the UTMS;

Date of last battery download; Date of last battery change; and any additional comments or notes. These would be the minimum fields needed. The contractor could modify according to project needs, changes and or

State medium you want the contractor to submit the data or report in.

Example:

“MS Word, CD.”

Electronicall y via email bi-monthly.

CD upon completion.

MS Word or Excel file format is preferred.

State who gets the data or reports, how many, and when.

Example: “2 copies to the

COR NLT

COB 5 days after the end of the calendar month.”

Bi-monthly reporting.

Reports will be submitted to USBR staff and Utah State University Personnel.

CD upon completion will be reported to USBR staff and Utah State Personnel.

additional requirements.

PIT tag data logs

Monthly PIT Tag Reception Report

The contractor shall provide Bi-Monthly reports on Pit tag detections for each submersible. The report will include;

Scan Date; Scan Time; Download Date; Download Time; Reader ID (Antenna ID); HEX Tag ID; IS Duplicate.

Excel spreadsheet is the preferred format. The Spreadsheet will include;

Scan Date;

Scan Time;

Download Date;

Download Time; Reader ID (Antenna ID); HEX Tag ID; IS Tag Duplicate.

Electronicall y via email bi-monthly.

CD upon completion.

Excel file format is preferred.

Bi-monthly reporting.

Reports will be submitted to USBR staff and Utah State University Personnel.

CD upon completion will be reported to USBR staff and Utah State Personnel.

PIT tag maintenance plan

PIT Tag Antenna and Battery Maintenance Plan

The contractor shall provide a one-time PIT Tag Antenna and Battery Maintenance Plan that follows the manufactures instructions for maintaining the antenna and batteries. The report will include how the contractor will ensure that the antennas are occasionally corrected for drift (e.g. difference in recorded time from actual time) and how battery performance will be optimized. In addition, any other maintenance suggested by the manufacture will be outlined.

MS Word is the preferred format.

MS Word format Electronicall y and CD

Report will be submitted to USBR staff within one month of contract award.

6.0 DELIVERABLES - The contractor shall submit the following reports in accordance with paragraph 5.0, “DATA AND REPORTS”:

1. Monthly report detailing PIT Tag Antenna Locations. The report will detail where the PIT tag antenna was located by date ranges. Report should include details regarding movement of PIT antenna to facilitate the study of movement by Rio Grande Silvery Minnow. Bi-Monthly Report will include all data and PIT tag receptions collected by antennas.

2. Final report showing all PIT tag receptions by antenna over the period of performance.

Final Report will include antenna location history and any other details that would facilitate proper interpretation of the PIT tag reception data to facilitate the study of movement by Rio Grande Silvery Minnow.

3. Pit Tag antenna maintenance plan. The maintenance plan will include all manufactures instructions for maintenance of antenna and how correction for time drift will be mitigated.

7.0 PERIOD OF PERFORMANCE – This contract is anticipated to have the following period of performance:

Base Year: May 2021 – May 2022.

Option year 1: May 2022 – May 2023

Option year 2: May 2023 – May 2024

Option year 3: May 2024 – May 2025

Option year 4: May 2025 – May 2026

8.0 GOVERNMENT FURNISHED EQUIPMENT: The Government will furnish the below property for the use by the Contractor.

Data Collection form template PIT tag antennas and associated accessories (PIT antennas, batteries and chargers)

9.0 CURRENT ANTENNA LOCATIONS: Current GPS coordinates and approximate locations of the currently utilized 10 PIT Tag Antennas. All locations are subject to change throughout the course of the contract, depending on the site conditions. The Contractor may be required to maintain additional Antennas in accordance with the PWS.

Antennae ID Type Location Lat Long 18 Big 34.21503 -106.88645 13 Big 34.25629 -106.89220 14 Big 34.25639 -106.89124 9 Small 34.25493 -106.88820

15 Big 34.27483 -106.85738 2 Small 34.27574 -106.85477

11 Big 34.28187 -106.84113 16 Big 34.23727 -106.89731 12 Big 34.25666 -106.88186 3 Small 34.25699 -106.88587

NOTE: at this time handling of RGSM is not anticipated, however the contractor may need the ability to obtain an ESA Permit (USFWS Recovery “10(a)(1)9A)” permit for handling endangered species in particular Rio Grande Silvery Minnow) for additional tasks assigned.