140R3025R0003.pdf

Solicitation No. 140R3025R0003 Contract No. TBD Commercial Service Acquisition 100% Set-Aside for Small Business

Lake Mead Razorback Sucker Monitoring

U.S. Department of the Interior Bureau of Reclamation Lower Colorado Region 2025 Boulder City, Nevada

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Foreword Document No.

140R3025R0003 Document Title Lake Mead Razorback Sucker Monitoring

FOREWORD

This acquisition project is for monitoring Lake Mead, AZ-NV to assess the current razorback sucker population(s). In addition, efforts will be made to determine the age of captured individuals and identify any recruitment pattern apparent from the population age structure. A report will be written describing methods, a summary of results, discussion of any problems or situations that may have occurred throughout the project, and conclusions.

The Contractor will attend and present data at the Annual Colorado River Aquatic Biologists (CRAB) meeting, provide monthly data collection reports, one draft report, and one final report for review by Reclamation. The Contractor will address all of the review comments from the draft report and make revisions as necessary before submitting the final report.

For information regarding Bureau of Reclamation’s publication “Reclamation Safety and Health Standards” (June 2024), which applies to the work under this contract, see contract clause at “WBR 1452.223-81 Safety and Health.”

schedule This acquisition is being procured under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services and Part 13, Simplified Acquisition Procedures.

SET-ASIDE: This solicitation is set-aside 100% for Small Businesses.

NAICS: The services to be procured are classified in the North American Industry Classification System code 541690, Other Scientific and Technical Consulting Services, with a small business size standard of $19M.

WRITTEN QUESTIONS: BOR will only accept written questions for this solicitation. Offerors may submit written questions requesting clarification of solicitation requirements. All questions shall be received by no later than 4:30 pm, Pacific Time, November 25, 2024. Questions received after that date will not be entertained. ONLY WRITTEN QUESTIONS WILL RECEIVE A RESPONSE. Each question submitted must include the following information: document name, document date, specific page, paragraph, clause, or other definitive citation for which clarification is requested. All questions shall be submitted electronically via email to the Contract Specialist, Colleen Samuels at csamuels@usbr.gov. All relevant questions asked, and the answers provided, will be posted as an amendment to this solicitation via SAM.gov at http://www.sam.gov.

OFFER SUBMISSION: For the Date and Time of Offer Submission, See Standard Form 1449. Failure to respond on or before the specified time frame will result in your proposal not being considered for award.

Proposals shall be submitted electronically via email to the Contract Specialist, csamuels@usbr.gov. Email attachments combined cannot exceed 10MB. If a potential offeror’s submission exceeds 10MB, an email shall be sent to the Contract Specialist and Contracting Officer to request an alternate method for submitting documents. Only written request will be accepted, and the email subject shall clearly state the solicitation number, 140R3025R0003. The written request shall be received at least three (3) business days prior to the due date, any request received less than three (3) days prior may not be able to be accommodated. No paper proposals (hand delivered or mail submission) shall be accepted for this solicitation.

Foreword Document No.

Document Title Lake Mead Razorback Sucker Monitoring

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Table of Contents Document No.

Document Title i

TABLE OF CONTENTS

FOREWORD

TABLE OF CONTENTS i-ii

PART A – Solicitation, Contract, Order for Commercial Items (SF-1449) A-1

PART B – Continuation of Blocks from SF 1449 B-1 B.1 Block 14 - Acquisition Method B-1 B.2 Block 18. Submission of Invoices B-1 B.3 Blocks 19-24. Contract Price Schedule B-1 B.4 Contract Price Schedule B-2 B.5 Contract Performance Period B-4 B.6 Type of Contract B-4

PART C – Contract Clauses C-1 C.1 52.252-2 Clauses Incorporated by Reference C-1 C.2 Addendum to 52.212-4 Contract Terms and Conditions- Commercial Products and

Commercial Services C-1

a. 52.217-9 Option to Extend the Term of the Contract C-1

b. 1452.201-70 Authorities and Delegations C-2

c. 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations –

Bureau of Reclamation C-2

d. 1452.228-70 Liability Insurance – Bureau of Reclamation C-4

e. 1452.223-81 Safety and Health – Bureau of Reclamation C-4

f. 1452.237-80 Security Requirement – Bureau of Reclamation C-5

g. 1452.242-80 Postaward Conference – Bureau of Reclamation C-8

h. DOI-AAAP-0028 Invoicing and Payment Processing Platform- Department of

Interior C-9

i. DOI-AAAP-0050 Contractor Performance Assessment Reporting System Depart of Interior

C-9

C.3 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders- Commercial Products and Commercial Services C-11

C.4 Addendum to 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services

a. 52.252-6 Authorized Deviation in Clauses

b. 52.219-14 Limitations on Subcontracting (Deviation)

C-16

PART D – Contract Documents, Exhibits or Attachments

D.1 Applicability of Documents D-1 D.2 List of Attachment D-1

PART E -- Provisions E-1

E.1 52.212-1 – Instructions to Offeror-Commercial Products and Commercial Services E-3

a. 52.216-31 Time and Materials/Labor Hour Proposal Requirements

E.2 Addendum to 52.212-1 Instructions to Offeror-Commercial Products and Commercial Services

E-3

a. 52.252-1 Provision Incorporated by Reference E-6

b. 52.252-5 Authorized Deviations in Provisions E-8

c. 1452.215-71 Use and Disclosure of Proposal Information – Department of Interior E-8

d. 1452.233-2 Service of Protest Department of the Interior E-9

E.3 52.212-2 – Evaluation- Commercial Products and Commercial Services E-10 E.4 52.212-3 –Representations and Certifications- Commercial Products and Commercial E-10

Table of Contents Document No.

Document Title ii

Services E.5 Addendum to 52.212-3 Representation and Certifications - Commercial Products and

Commercial Services E-24

a. 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

E-24

b. 52.209-7 Information Regarding Responsibility Matters E-26

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R30

See Schedule

0011276805 CODE 16. ADMINISTERED BYCODE

X

X

X

541690

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR30

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

1200 PS7022938105Colleen Samuels (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R3025R0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 0044000013OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

99999 See Award

15. DELIVER TO

Boulder City NV 89005 500 Fir Street Regional Office Lower Colorado Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

Bureau of Reclamation Lower Colorado Region Regional Office 500 Fir Street Boulder City NV 89005 US Delivery: 12/31/2025

00010 Base Year -Lake Mead Razorback Sucker Monitoring Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Nicholas Clements

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of February through April.

Product/Service Code: B509

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- ENDANGERED SPECIES: PLANT/ANIMAL

Period of Performance: 01/01/2025 to 12/31/2025

00020 Option Year 1 Lake Mead Razorback Sucker

Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of February through April.

(Option Line Item)

Anticipated Exercise Date 12/01/2025

Product/Service Code: B509

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- ENDANGERED SPECIES: PLANT/ANIMAL

Period of Performance: 01/01/2026 to 12/31/2026

00030 Option Year 2 Lake Mead Razorback Sucker

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3025R0003

Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of February through April.

(Option Line Item)

Anticipated Exercise Date 12/01/2026

Product/Service Code: B509

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- ENDANGERED SPECIES: PLANT/ANIMAL

Period of Performance: 01/01/2027 to 12/31/2027

00040 Option Year 3 Lake Mead Razorback Sucker

Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of February through April.

(Option Line Item)

Anticipated Exercise Date 12/01/2027

Product/Service Code: B509

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- ENDANGERED SPECIES: PLANT/ANIMAL

Period of Performance: 01/01/2028 to 12/31/2028

00050 Option Year 4 Lake Mead Razorback Sucker

Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of February through April.

(Option Line Item)

Anticipated Exercise Date 12/01/2028

Product/Service Code: B509

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- ENDANGERED SPECIES: PLANT/ANIMAL

Period of Performance: 01/01/2029 to 12/31/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Part A – SF 1449 Document No.

Document Title

A-2

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Part B – Continuation of SF

Document No.

140R3025R0003

Document Title

B-1

PART B—CONTINUATION OF BLOCKS FROM STANDARD FORM 1449

B.1 Block 14: ACQUISITION METHOD

This acquisition will be awarded in accordance with the procedures set forth in FAR Part 12 - Acquisition of Commercial Products and Commercial Services and FAR Part 13 – Simplified Acquisition Procedures.

B.2 Block 18: SUBMISSION OF INVOICES

Electronic Invoicing and Payment Requirements – INVOICE PROCESSING PLATFORM (IPP) FEB 2021

The Contractor shall submit invoices via the Invoice Processing Platform (IPP) See Instructions on Page C-2. All payment will be made in accordance with the Prompt Payment Act.

B.3 Blocks 19 - 24: CONTRACT PRICE SCHEDULE

(a) The Contractor shall furnish the services identified on the below Schedules, in accordance with the solicitation’s terms, conditions, Specifications and applicable Attachments contained in the solicitation.

(b) Offers will be considered for award on the following price schedules, but no offer will be considered for award on only a part of the price schedule or for only one of the price schedules.

(c) Definitions:

CLIN – Contract Line Item

Document No.

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Document Title

B-2

B.4 Continuation of Section B – Price Schedule

Schedule 1 – Base Year January 1, 2025 to December 31, 2025

CLIN

Schedule of Supplies/Services

Quantity

Unit

Unit Price

Amount

00010 Base Period – Lake Mead Razorback Sucker Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of January through April.

Period of Performance:

January 1, 2025, to December 31, 2025

1 Lump Sum $ $

TOTAL YEAR 1 $

Schedule 2 – Option Year 1 January 1, 2026 to December 31, 2026

00020 Option Year 1 – Lake Mead Razorback Sucker Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of January through April.

January 1, 2026, to December 31, 2026

TOTAL YEAR 2 $

Document No.

140R3025R0003

Document Title

B-3

Schedule 3 – Option Year 2 January 1, 2027 to December 31, 2027

00030 Option Year 2 – Lake Mead Razorback Sucker Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of January through April.

January 1, 2027, to December 31, 2027

1 Lump Sum r

TOTAL YEAR 3 $

Schedule 4 – Option Year 3 January 1, 2028 to December 31, 2028

00040 Option Year 3 – Lake Mead Razorback Sucker Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of January through April.

January 1, 2028, to December 31, 2028

TOTAL YEAR 4 $

Document No.

140R3025R0003

Document Title

B-4

Schedule 5 – Option Year 4 January 1, 2029 to December 31, 2029

00050 Option Year 4 – Lake Mead Razorback Sucker Monitoring

The Contractor shall monitor Lake Mead, AZ-NV to assess the razorback sucker as required in the attached Performance Work Statement. This includes intensive monitoring during the months of January through April.

January 1, 2029, to December 31, 2029

TOTAL YEAR 5 $

SCHEDULES 1 - 6

Total for Schedule 1 $______________

Total for Schedule 2 $______________

Total for Schedule 3 $______________

Total for Schedule 4 $______________

Total for Schedule 5 $______________

Total for All Schedules (Total Evaluated Price) $______________

B.5 CONTRACT PERFORMANCE PERIOD

The contract performance will be a Base Period with four 1-Year Option Periods. The base period of 12 months beginning on January 1, 2025, through December 31, 2025. The Option Periods will follow for 12 month periods each.

B.6 TYPE OF CONTRACT

The Government intends to award one firm-fixed price contract.

Part C – Contract Clauses

Document No.

140R3025R0003

Document Title

C-1

PART C – CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE Feb 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address(es):

Federal Acquisition Regulations (FAR) clauses – https://www.acquisition.gov/far Department of the Interior Acquisition Regulations (DIAR) clauses – http://www.doi.gov/pam/programs/acquisition/pamareg.cfm Reclamation Acquisition Regulations (RAR) clauses – https://www.usbr.gov/lc/region/g3000/index.html

The following referenced clauses are hereby incorporated into and made a part of this contract.

Clause Title Date 52.203-3 Gratuities April 1984 52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 52.212-4 Contract Terms and Conditions – Commercial Products and

Commercial Services Nov 2023

52.227-14 Rights in Data-General May 2014 52.242-15 Stop Work Order Aug 1989

C.2 ADDENDUM TO 52.212-4 CONTRACT TERMS AND

CONDITIONS-- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

a. 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT

Mar 2000

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

b. 1452.201-70 AUTHORITIES AND DELEGATIONS Sep 2011

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

Document No.

140R3025R0003

Document Title

C-2

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph

(e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

c. 1452.201-80 CONTRACTING OFFICER’S REPRESENTATIVE’S

AUTHORITIES AND LIMITATIONS – BUREAU OF

RECLAMATION

May 2018

(a) Performance of the work under this contract shall be subject to the technical direction of the Reclamation Contracting Officer's Representative (COR). The term “technical direction” is defined to include, without limitation:

(1) Inspecting and accepting or rejecting work performed under the contract.

(2) Representing the Government in technical phases of the work. The COR is responsible for the technical administration of the contract and will provide instructions and interpretations to the Contractor on all technical matters relating to the contract. The COR will supervise or oversee all Government technical and administrative personnel assigned to assist the COR.

(3) Reviewing and, where required by the contract, approving submittals of technical data, shop drawings, samples, literature, plans, or other data required to be delivered by the Contractor to the Government.

(b) The Contractor will receive a copy of the written COR designation from the Contracting Officer. It will specify the extent of the COR's authority to act on behalf of the Contracting Officer.

(c) Technical direction must be within the scope of work stated in the contract. Only the Contracting Officer is authorized to determine if a change is within the scope of the contract; therefore, the COR does not have the

Document No.

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Document Title

C-3 authority to, and may not, issue any technical direction that -

(1) Constitutes a direction of additional work outside the Contract requirements;

(2) Constitutes a change as defined in the contract clause entitled “Changes;”

(3) In any manner causes an increase or decrease in the total contract cost, or the time required for contract performance;

(4) Changes any of the expressed terms, conditions or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the terms and conditions of the contract.

(d) All technical direction shall be issued in writing by the COR.

(e) The Contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the Contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the Contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and must request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer must -

(1) Advise the Contractor in writing after receipt of the Contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under the Changes clause of the contract; or

(2) Advise the Contractor that the Government will issue a written change order.

(f) A failure of the Contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled “Disputes.”

d. 1452.228-70 LIABILITY INSURANCE – DEPARTMENT OF THE

INTERIOR

Jul 1996

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY

$100,000

GENERAL LIABILITY

$500,000 per occurrence

AUTOMOBILE LIABILITY

Document No.

140R3025R0003

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C-4

$200,000 each person $500,000 each occurrence $ 20,000 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The Contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

e. 1452.223-81 SAFETY AND HEALTH – BUREAU OF

Oct 2022

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at:

http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

f. 1452.237-80 SECURITY REQUIREMENTS – BUREAU OF

Mar 2022

(a) General Security Requirements:

Document No.

140R3025R0003

Document Title

C-5

(1) This clause addresses security requirements, including general procedural requirements, information security requirements, contractor employee suitability requirements, identification card requirements, site security requirements, vessel exclusion barriers, and information technology security requirements. Within this clause, COR means Contracting Officer's Representative. If there is no COR appointed and identified to the Contractor, the term instead will mean the Program Manager or any other authorized individual responsible for technical oversight under the contract. “Work site” means the Government facility, office, construction site, and any other area within the Government office or facility that the Contractor must access to accomplish work under this contract.

(2) The work performed under this contract shall only be accomplished by individuals (in the employment of the Contractor or any subcontractors) whose conduct and behavior is consistent with the efficiency of the Federal Service and the requirements of this contract, and who are acceptable to the CO.

If Reclamation finds a Contractor employee to be unsuitable or unfit for his or her assigned duties, the CO will direct the Contractor to remove the individual from the contract and access to the Federal facility at which the contract activities are occurring.

(3) The Contractor’s employees governed by this contract may need access to sensitive information and/or sensitive areas. The Federal Government (Government) reserves the right, in its sole discretion, to determine suitability of Contractor personnel and deny access to any sensitive information or project specific area to any personnel for any cause.

(4) The Contractor is responsible for informing and ensuring compliance by its employees with any applicable security procedures of the Government facility where work may be performed under this contract.

(5) Any Contractor employee that will have access to a Federally-controlled facility or information system will be required to have a Government-issued identification card, consisting of a Personal Identity Verification (PIV) Card, a temporary identification card, or a visitor badge. (Note: within the Department of the Interior this card is known as a DOI Access Card.) During performance of the contract, the Contractor shall keep the COR apprised of any changes in personnel, or changes in personnel access or duration, to ensure that performance is not delayed by compliance with credentialing processes.

(6) A Contractor employee will not be provided access to a Government facility or information system until a Government PIV Card, temporary identification card, or visitor identification badge has been issued to the Contractor employee. For those individuals that will be receiving a PIV Card, the Government may, at its discretion, issue a temporary identification card or visitor identification badge after the electronic background investigation forms have been received and the investigation is initiated.

(7) All Contractor employees shall access the facility via the facility’s entry screening system and visibly display the Government-issued PIV Card, temporary identification card, or visitor identification badge at all times. Contractor employees must visibly wear the Government-issued identification card at all times they are on Government facilities. Contractor employees are responsible for the safekeeping of all Government-issued identification cards, whether on-site or off-site. Cards that have been lost, damaged, or stolen must be reported to the COR and DOI Access Sponsor within 24 hours. The Contractor shall return all identification cards and card keys and any other Government property and information upon completion of performance or when personnel depart permanently or for a period of 7 days or more. The Contractor may be required to turn in access control cards or identification cards on a daily basis.

(8) Misuse or loss of access control or identification cards, or failure to comply with required surrender of such cards may, at Government discretion, result in Contractor personnel being denied access to the work site, at no cost to Government. The Contractor may be charged up to $500 for each

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C-6 occurrence for any required replacement of Government-issued access control or identification cards due to loss or misuse. At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor shall ensure that all access control and identification cards are returned to the COR.

(9) All Contractor personnel, including subcontractor personnel, with access to the work site shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to, the U.S. For all non-U.S.

citizens working under this contract, irrespective of length of time working on the contract, the Contractor shall provide to the COR, legible and valid copies of the individual’s passport and visa (unless individual is on the Visa Waiver Program) a minimum of 14 calendar days prior to beginning work or arriving at the facility. A driver’s license is not acceptable identification. In addition, a completed form I-94 shall be submitted to the COR upon the individual’s arrival at the work facility and prior to beginning work.

(10) The Contractor shall report all contacts with entities, individuals, and counsel/representatives

(including foreign entities and foreign nationals) who seek in any way to obtain unauthorized access to sensitive information or areas. The Contractor shall report any violations of contract provisions, laws, executive orders, regulations, and guidance to the Contracting Officer (CO). The Contractor shall report any information raising a doubt as to whether an individual’s eligibility for continued employment or access to sensitive information is consistent with the interests of National Security and the Public Trust.

(11) Unsanctioned, negligent, or willful inappropriate action on the part of the Contractor (or its employees) may result in termination of the contract or removal of some Contractor employees from Reclamation facilities at no cost to the Government. These actions include, but are not limited to, exploration of a sensitive system and/or information, introduction of unauthorized and/or malicious software, inappropriate release of sensitive information, or failure to follow prescribed access control policies and/or security procedures. Failure to comply with Reclamation policies, procedures, or other published security requirements may result in termination of the contract or removal of some contracted employees from Reclamation buildings and/or facilities at no cost to the Government.

(12) All provisions of this clause shall equally apply to all subcontractors. The Contractor shall incorporate the substance of this clause in all subcontracts.

(13) These security requirements apply to all sections of this Contract including Contract Drawings and other Contract Specifications as applicable. Related documents include other general provisions of Construction or Operations and Maintenance type Contracts, including FAR clauses by reference or as amended by related documents.

(b) Information Security Requirements.

(1) Sensitive Information. The term “sensitive information” means any information which warrants a degree of protection and administrative control as defined by Reclamation or that meets the criteria for exemption from public disclosure set forth under Sections 552 and 552a of Title 5, United States Code:

the Freedom of Information Act and the Privacy Act. Sensitive information is generally categorized as FOR OFFICIAL USE ONLY (FOUO) information or CONTROLLED UNCLASSIFIED INFORMATION (CUI), but in some cases may include other unclassified information. (The protection of National Security information is beyond the scope of this clause. If any work on National Security information is required under this contract, it is addressed under other contract clauses.) The Contractor shall protect this type of information from unauthorized release into public domain, or to unauthorized persons, organizations, or subcontractors. Information which, either alone or in aggregate, is deemed sensitive by Reclamation shall be handled and protected in accordance with Reclamation directives and standards for identifying and safeguarding sensitive information (SLE 02-01), which is available from the COR or at http://www.usbr.gov/recman/DandS.html#sle.

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(i) Any Government-furnished information or material does not become the property of the Contractor and may be withdrawn at any time. Upon expiration or termination of the contract, all documents released to the Contractor and any material created using data from such documents shall be returned to the COR for final disposition. Government-furnished information residing on any electronic systems (laptops, servers, desktops, media) shall be deleted from those systems using a COR-approved data erasure solution. Only with prior authorization from the CO may the Contractor retain the material.

The Contractor or subcontractor shall not disclose or release the materials provided to the Contractor to any individuals of the Contractor's organization not directly engaged in providing services under the contract or that do not have a valid need-to-know. All technical data provided to the Contractor by the Government shall be protected from public or private disclosure in accordance with the markings printed on them. All other information relating to the items to be delivered or the services to be performed under this contract shall not be disclosed by any means without prior approval of the CO. Prohibited dissemination or disclosure includes, but is not limited to: permitting access to such information by foreign nationals or by immigrant aliens who may be employed by the Contractor, publication of technical or scientific papers, advertising, disclosure to Contractor staff not investigated and deemed acceptable at the appropriate information sensitivity level, and any other public release. The Contractor shall maintain, and furnish upon request of the CO, records of the names of individuals who have access to sensitive material in its custody. All questions regarding information security, access, and control shall be referred to the COR.

(ii) The Contractor shall not release to anyone outside the Contractor’s organization any sensitive, or otherwise protected information, regardless of medium in which it is contained (for example, film, tape, document, electronic), pertaining to any part of this contract or any Reclamation program or activity, unless the CO has given prior written approval. This includes, but is not limited to, news releases, marketing promotions, articles, interviews, reports, social media posts, and any other media releases.

Requests for approval shall identify the specific information to be released, the medium to be used, the purpose for the release, and a description of the need-to-know. The Contractor shall submit its request to the CO ten business days before the proposed date for release. Subcontractors shall submit requests for authorization to release through the prime Contractor to the CO.

(iii) The Contractor shall notify the COR immediately when known or suspected loss/compromise of sensitive information or other documents, notes, drawings, sketches, reports, photographs, exposed film or similar information which may affect the security interests of Government has occurred. This requirement extends to employees and other personnel working on behalf of the Contractor, and expands responsibility to include prompt reporting of security issues, including observed or subsequently discovered efforts by unauthorized persons to gain unauthorized access to sensitive information.

(2) Classified Information.

(i) The disclosure of U.S. Government documents by third parties can result in damage to our national security. While this contract may not deal directly with classified information, each contractor is obligated to protect classified information pursuant to all applicable laws and to use Government information technology systems in accordance with agency procedures so that the integrity of such systems is not compromised.

(ii) Unauthorized disclosures of classified documents (whether in print, on a blog, or on websites, or other electronic or non-electronic media) do not alter the documents' classified status or automatically result in declassification of the documents. To the contrary, classified information, whether or not already posted on public websites or disclosed to the media, remains classified, and must be treated as such by Federal employees and contractors, until it is declassified by an appropriate U.S.

Government authority. Executive Order 13526, Classified National Security Information (December 29, 2009), Section 1.1.(c) states, "Classified Information shall not be declassified automatically as a result of any unauthorized disclosure of identical or similar information." Although the Department has taken steps

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C-8 to prevent access to publicly disclosed classified materials from Departmental computers, it is important to understand our continuing duties and responsibilities in this regard.

(iii) Contractors (which include all employees of the contractor, as well as subcontractors and its employees performing work for the contractor) are reminded of the following obligations with respect to the treatment of classified information and the use of unclassified government information technology systems:

(iv) The contractor shall not, while using unclassified Government computers or other devices (such as phones or tablets) access documents that are marked classified (including classified documents made publicly available by a third party), as doing so risks that material still classified will be placed onto unclassified systems. This requirement does not restrict contractor access to unclassified, publicly available news reports (and other unclassified material) that may in turn discuss classified material, as distinguished from access to underlying documents that themselves are marked classified (including if the underlying classified documents are available on public web sites or otherwise in the public domain).

(v) For contracts that require access to classified information, the contractor is responsible for obtaining the required national security clearance through the Department of the Defense National Industrial Security Program Operating Manual (NISPOM). Any classified contracts will be coordinated through the Reclamation Chief Security Officer, or for IT requirements, the Bureau Chief Information Security Officer. No contractor shall access classified information unless proper clearances have been obtained and transmitted to Reclamation. For further information, refer to 443 DM 1 or DOD NISPOM 5220.22-M dated February 28, 2006 (incorporating change 2 dated May 18, 2016).

(vi) Classified information shall not be removed from official premises.

(vii) Classified information shall not be disclosed without proper authorization.

(c) Reserved

(d) Reserved

(e) Reserved

(f) Reserved

g. 1452.242-80 POSTWARD CONFERENCE BUREAU OF

Mar 2022

(a) Prior to the contractor starting work, a postaward conference (as described in FAR Subpart 42.5), will be convened by the contracting activity or contract administration office. The contractor's project manager shall attend the conference. If the contract involves subcontractors, a representative of each major subcontractor is also required to attend.

(b) The conference will be held via Microsoft TEAMS

(c) The contracting officer and the contractor will agree to the date and time of the conference after award of the contract. In event of a conflict in schedules, the contracting officer shall establish the date for the conference.

(d) The contractor shall not be entitled to the reimbursement any costs associated with attendance at the conference beyond the agreed-to contract price.

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h. DOI –AAAP-

INVOICING AND PAYMENT REQUIREMENTS-INVOICE

PROCESSING PLATFORM (IPP)

Feb 2021

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

However, the contractor must submit an electronic copy of the IPP invoice along with the following: copies of certified payroll, subcontractor/supplier payment summary; and any additional documentation to substantiate each progress payment request and as required by the Contracting Officer’s Representative or Contracting Office. Documents must be emailed to the to the Contract Specialist at csamuels@usbr.gov for approval before the invoice is submitted into IPP.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

None.

Prior to submitting an invoice to IPP, the contractor is strongly encouraged to coordinate with the designated Contracting Officer's Representative (COR), for review and verification of any measured quantities for payment and for compliance with the applicable progress payment requirements of this contract. Prior coordination with the COR will allow for streamlined processing of the invoice.

Concurrent to submitting an invoice in IPP, the contractor shall submit supporting documentation to the contract specialist at csamuels@usbr.gov. Contractors are cautioned that supporting documentation e-mailed to the contracting specialist must not conflict with the IPP submission. Conflicts between the IPP submission and supporting documentation may result in a delay in approval and/or rejection of submitted invoices.

When e-mailing supporting documentation to the contracting officer, the subject line of the email shall be formatted as follows: Contract Number, Invoice Number, Contracting Officer's last name (e.g., 140R2018R00000_Invoice No. 1_Smith). The invoice shall be attached to the email and named using the following format: Contract Number, Contractor Name, Invoice Number, Invoice Amount (e.g., 140R2022R00000_World Test, Inc. - Inv. No. 1 - $5,678).

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Authorized Deviation in Clauses

i. DOI –AAAP-

CONTRACTOR PERFORMANCE ASSESSMENT

REPORTING SYSTEM

Dec 2015

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

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(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) DOI will utilize the Primary and Alternate Points of Contact shown in Central Contractor Registration (CCR) as the past performance contacts for your company that will be notified to complete the performance evaluation on behalf of your firm. If you have not yet designated Past Performance Points of Contact in CCR, we recommend that you do so, and request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions.