140R3024Q0012_Complete_Package_1.pdf

140R3024Q0012 – Parker Dam/Davis Dam Generator Service and Repair Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) To facilitate electronic quote submissions through SAM.gov Contract Opportunities, a request for quote (RFQ No. 140R3024Q0012) is being issued subsequent to this combined solicitation/synopsis.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2023-06, dated December 4, 2023.

(iv) This requirement will have no set-aside. The North American Industry Classification System (NAICS) Code for this acquisition is: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The small business size standard for NAICS Code 811310 is $12.5 Million.

(v) Line item 0010 – Generator Service and Repair – Year 1 Line item 0020 – Generator Service and Repair – Year 2 Line item 0030 – Generator Service and Repair – Year 3 Line item 0040 – Generator Service and Repair – Year 4 Line item 0050 – Generator Service and Repair – Year 5

The Performance Work Statement (Attachment 2) provides more detailed information about this requirement. The price schedule for all 5 years is included in Attachment 1 – BPA Price Schedule.

(vi) The Bureau of Reclamation, Lower Colorado Dams Office, Parker and Davis Dams have a requirement for generator service and repair on a quarterly and annual basis. In addition to quarterly and annual inspections, repairs on the generators may be required as needed.

(vii) Reclamation anticipates awarding one firm-fixed price Blanket Purchase Agreement (BPA) as a result of this RFQ. The ordering period will be on or about January 31, 2024 and continue for 5 years. The government reserves the right to make multiple awards or no award, if necessary.

THE FOLLOWING CLAUSES AND PROVISIONS ARE APPLICABLE TO THIS

COMMERCIAL ITEM ACQUISITION:

(viii) FAR provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

(ix) Determination of award will be based on the lowest-priced quote from responsive offeror.

Please see Attachment #1 Performance Work Statement (PWS).

(x) FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services, must be completed and be active online at http://www.sam.gov.

Prospective contractor is advised to ensure that the NAICS code identified for this procurement is contained in its online representations and certifications in the System for Award Management registry.

(xi) FAR clause 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services.

(xii) FAR clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

The following additional FAR clauses cited in this clause are applicable to the acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.219-28, Post Award Small Business Program Representation (Sep 2023) 52.222-3, Convict Labor (June 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Dec 2022) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sept 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50, Combating Trafficking in Persons (Nov 2021) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.228-5, Insurance-Work on a Government Installation (Jan 1997) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.222-41, Service Contract Labor Standards (Aug 2018) - WAGE DETERMINATION NO.

2015-5467, REVISION NO. 23, DATE OF REVISION 07/20/2023 (see Attachment 3 - Wage Determination AZ) and WAGE DETERMINATION NO. 2015-5629, REVISION NO. 21, DATE OF REVISION 07/24/2023 (see Attachment 4 – Wage Determination CA).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) – Electronics Mechanic;

WG-10; MONETARY WAGE - $32.09/hr; FRINGE BENEFITS – 19%, includes paid health insurance premiums, retirement benefits, vacation pay, and sick leave pay. This Statement is for Information Only: It is not a wage.

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018)

(xiii) Additional contract requirements include the following clauses and provisions:

52.204-7 System for Award Management (Oct 2018) 52.204-13, System for Award Management Maintenance (Oct 2018)

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) 52.242-15, Stop-Work Order (Aug 1989)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

1452.223-81 SAFETY AND HEALTH - BUREAU OF RECLAMATION (OCT 2022)

(a) The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions which are unsanitary, hazardous, or dangerous to an employee’s health or safety.

(b) Contractor shall comply with the most current version of the Bureau of Reclamation’s Reclamation Safety and Health Standards (RSHS) and, if incorporated, 52.236-13 Accident Prevention.

The RSHS manual shall be obtained at:

http://www.usbr.gov/safety/rshs/index.html

(c) Comply with the standards (29 CFR) issued by the Occupational Safety and Health Administration (OSHA), U.S. Department of Labor, www.osha.gov.

(d) In the event there is a conflict between the requirements contained in paragraphs (b) and (c) referenced herein, or in the Statement of Work (SOW) or Performance Work Statement (PWS), the more stringent requirement shall prevail.

(e) If required in the SOW or PWS, the Contractor shall submit a written proposed safety program as prescribed in the RSHS and the written specifications.

(f) The Contractor shall maintain an accurate record of and shall report to the Contracting Officer (or authorized representative) in the manner prescribed by the Contracting Officer, all cases of death, occupational diseases, or traumatic injury to employees or the public involved, and property damage in accordance with the RSHS and OSHA guidelines.

(g) If the contractor deems that an updated version of the RSHS constitutes a substantive change to the contract, affecting price or time (or both), the contractor may request a contract modification in accordance with the terms of the contract.

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (APRIL 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov http://www.usbr.gov/safety/rshs/index.html https://www.osha.gov/laws-regs/regulations/standardnumber http://www.osha.gov/ https://www.ipp.gov/

Under this BPA, the following documents are required to be submitted as an attachment to the IPP invoice: NONE

The Contractor shall also submit an electronic copy of the IPP invoice to Kristen Turner, Contract Specialist at khturner@usbr.gov once the invoice has been submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(xiv) Not Applicable

(xv) All questions shall be submitted via email to kturner@usbr.gov no later than December 29, 2023.

Quotes are due no later than January 12, 2024, at 12:00 pm PT. Responsible offerors are requested to submit a quote for this requirement. Quotes shall be submitted electronically via email to kturner@usbr.gov.

(xvi) The Point of Contact for this solicitation is Ms. Kristen Turner. She may be reached via e-mail at khturner@usbr.gov.

End of Combined/Synopsis Solicitation mailto:khturner@usbr.gov

140R3024Q0012

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

12/18/2023

1 2

Lower Colorado Region Regional Office 500 Fir Street

Bureau of Reclamation

Boulder City NV 89005

Multiple

702 293-8430Kristen Turner

01/12/2024 1200 PS

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Period of Performance: 01/31/2024 to 01/30/2029

00001 Parker and Davis Dam Generator Service Repair - Five Year Blanket Purchase Agreement

Submit Pricing on Attachment 2 - BPA Price Schedule Product/Service Code: J035 Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT

A comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The Government will conduct a direct comparison of one quote with another in order to determine which quote best meets the Government's need, as identified in this solicitation. The Government Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R3024Q0012 reserves the right to select a quote that provides benefit to the Government that exceeds the minimum requirements, but it is not required to do so. Quotes may exceed the requirements, but the Government is not requesting or accepting alternate quotes. Each quote must respond to the solicitation requirements.

**SUBMIT ALL QUESTIONS VIA EMAIL TO KRISTEN

TURNER, CONTRACT SPECIALIST @ KHTURNER@USBR.GOV

BY DECEMBER 29, 2023.

**SUBMIT QUOTES TO KRISTEN TURNER VIA EMAIL @

KHTURNER@USBR.GOV BY JANUARY 12, 2024 @ 12:00 PM

PDT.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Attachment 1 – Price Schedule

Document No.

Document Title Generator Service & Repair – BPA

Price Schedule 1 – Year one Item No.

Item Description Unit Price Estimated annual Quantity

Total Price

Parker Dam 1-1 Level I, Inspection $ 4 each $ 1-2 Level II, Inspection $ 1 each $ 1-3 Emergency Call Out Inspection $ 1 each $ 1-4 Non-Emergency Call Out Inspection $ 1 each $ Parker Dam Total

Davis Dam 1-5 Level I, Inspection $ 4 each $ 1-6 Level II, Inspection $ 1 each $ 1-7 Emergency Call Out Inspection $ 1 each $ 1-8 Non-Emergency Call Out Inspection $ 1 each $ Davis Dam Total $

Price Schedule 1 Estimated Total Year 1 $

Price Schedule 2 – Year Two Item No.

Item Description Unit Price Estimated annual Quantity

Total Price

Parker Dam 2-1 Level I, Inspection $ 4 each $ 2-2 Level II, Inspection $ 1 each $ 2-3 Emergency Call Out Inspection $ 1 each $ 2-4 Non-Emergency Call Out Inspection $ 1 each $ Parker Dam Total

Davis Dam 2-5 Level I, Inspection $ 4 each $ 2-6 Level II, Inspection $ 1 each $ 2-7 Emergency Call Out Inspection $ 1 each $ 2-8 Non-Emergency Call Out Inspection $ 1 each $

Price Schedule 2 Estimated Total Year 2 $

Price Schedule 3 – Year Three

No.

Item Description Unit Price Estimated annual Quantity

Total Price

Parker Dam 3-1 Level I, Inspection $ 4 each $ 3-2 Level II, Inspection $ 1 each $ 3-3 Emergency Call Out Inspection $ 1 each $ 3-4 Non-Emergency Call Out Inspection $ 1 each $ Parker Dam Total

Davis Dam 3-5 Level I, Inspection $ 4 each $ 3-6 Level II, Inspection $ 1 each $ 3-7 Emergency Call Out Inspection $ 1 each $ 3-8 Non-Emergency Call Out Inspection $ 1 each $

Price Schedule 3 Estimated Total Year 3 $

Price Schedule 4 – Year Four Item No.

Item Description Unit Price Estimated annual Quantity

Total Price

Parker Dam 4-1 Level I, Inspection $ 4 each $ 4-2 Level II, Inspection $ 1 each $ 4-3 Emergency Call Out Inspection $ 1 each $ 4-4 Non-Emergency Call Out Inspection $ 1 each $ Parker Dam Total $

Davis Dam 4-5 Level I, Inspection $ 4 each $ 4-6 Level II, Inspection $ 1 each $ 4-7 Emergency Call Out Inspection $ 1 each $ 4-8 Non-Emergency Call Out Inspection $ 1 each $

Price Schedule 4 Estimated Total Year 4 $

Grand Total for Price Schedules 1 through 5 $

Price Schedule 5 – Year Five

No.

Item Description Unit Price Estimated annual Quantity

Total Price

Parker Dam 5-1 Level I, Inspection $ 4 each $ 5-2 Level II, Inspection $ 1 each $ 5-3 Emergency Call Out Inspection $ 1 each $ 5-4 Non-Emergency Call Out Inspection $ 1 each $ Parker Dam Total $

Davis Dam 5-5 Level I, Inspection $ 4 each $ 5-6 Level II, Inspection $ 1 each $ 5-7 Emergency Call Out Inspection $ 1 each $ 5-8 Non-Emergency Call Out Inspection $ 1 each $

Price Schedule 5 Estimated Total Year 5 $

Attachment 2 – Performance Work Statement

Parker and Davis Dam Generator Repair and Service

Performance Work Statement

1.0 General Requirements

The Bureau of Reclamation (BOR), Davis Dam Field Division and Parker Dam have a need for emergency generator inspections, services, and repairs. Generator inspections, services, and repairs shall be performed Monday through Thursday, excluding Federal holidays. Tasks shall be performed during the day between 7:00 a.m. and 4:30 p.m. Parker and Davis Dam Field Division hours of operation are Monday thru Thursday, 6:30 a.m. to 5:00 p.m. If generator inspections, services, or repairs are required to be accomplished after normal duty hours or on the weekend.

Reclamation’s Contracting Officer’s Representative (COR) will notify the Contractor whenever the need arises.

This Performance Work Statement (PWS) sets forth requirements for generator inspections, services, and repairs at the BOR’s Parker and Davis Dam Field Division Bullhead City Arizona.

1.1 Scope of Work

The Contractor shall provide all management, supervision, labor, subcontractors, materials, supplies and equipment, and shall plan, schedule, coordinate, and assure effective completion of all services described herein. The Contractor shall provide customer service, inspections, services, quality control and all other services as listed herein. The Contractor shall determine how work is to be performed, how much labor is needed to perform the tasks, what methods will be used to complete the job and which supplies, materials and equipment are needed. These performance-based specifications express the Government’s requirements in the form of General

Work Quality Standards (GWQS) (see Section 7.0). GWQS are provided as the Government’s best gauge of the minimum quality standards to be met. The results of the work performed under this BPA will conform to the GWQS, and the Government expects that during generator inspection and service processes these minimum standards will be met or exceeded.

1.2 Work Sites

Work under this BPA will be located at either Davis Dam or Parker Dam. No other locations are expected to be serviced under this agreement, but additional locations may be added if the

Contractor and the CO agree, in writing, to include another location. Any additional locations must have been unforeseen and may not be added after the selection process if they were known beforehand.

Davis Dam is located at 1 Davis Dam Rd, Bullhead City, AZ, 86429. The emergency diesel generator and load bank at Davis is found on the 6th Floor Transformer Deck, elevation 580.00.

Statement

The unit is accessible by vehicle from the Nevada side of the river. Refer to the Generators and

Related Equipment Table below for description of the equipment at Davis.

Parker Dam is located on Arizona Highway 95, Parker, CA, 92267. The emergency diesel generator and load bank at Parker is found on the California eastbound roadside, near the upper parking lot. Refer to the Generators and Related Equipment Table below for description of the equipment at Parker.

Generators and Related Equipment Table

Davis

Emergency

Generator

Manufacturer

Emergency

Generator Model

Emergency

Generator Ser.

No.

Emergency

Generator

Spec.

Transfer

Switch

Manufacturer

Transfer

Switch Model

Transfer

Switch Ser.

No.

Cummins DFEK - 1338553 K130587637 L Cummins

BTPC1000

AMP ATS

J130586023

Davis Load Bank

Manufacturer Load Bank Model

Load Bank

Ser. No.

LOADTEC

EDL2-0250.1-

480V33-0600-(4) 14004

Parker

Emergency

Generator

Manufacturer

Emergency

Generator Model

Emergency

Generator Ser.

No.

Emergency

Generator

Spec.

Transfer

Switch

Manufacturer

Transfer

Switch Model

Transfer

Switch Ser.

No.

Caterpillar C15 (60hz) C5E03723 Caterpillar CBTS TSC02457

Parker Load Bank

Manufacturer Load Bank Model

Load Bank

Ser. No.

Avtron K675A 2142

1.3 Access

1.3.1 Physical Security of Work Areas

The Contractor shall be escorted by an assigned Bureau of Reclamation employee at all times while working on site. At Davis Dam, the Contractor’s personnel shall check in at the administration building, found on the Arizona side of the river. At Parker Dam, the Contractor’s personnel shall check in at the main powerhouse, found on the California side of the river.

1.4 Quality Assurance

The Government will conduct quality assurance in accordance with Section 9.0, Work

Performance Analysis.

Statement

1.5 Quality Control

Quality of work shall be to a high standard of generator inspection, service, and repair, as defined within this performance work statement to provide a fully repaired and operationally ready diesel generator.

1.5.1 Quality Control Plan

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the BPA are provided as specified. In accordance with Section 8.0 and TE 1, Contractor Submittals, one copy of the Contractor’s QCP shall be provided to the COR for approval not later than the Post award Conference. A revised copy of the QCP shall also be provided to the COR for approval as changes occur. No payments shall be made under the BPA until the initial QCP is approved by the Government.

The plan shall include, as a minimum:

A self-inspection system covering all the services listed in Section 7.0. It must specify the areas to be inspected and repairs on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspections. The

Contractor shall establish methods for identifying and preventing defects in the quality of service/maintenance performed before the level of performance becomes unacceptable.

1.6 Maintenance Plan/Schedule

The Contractor shall submit to the COR for approval a generator/unit specific maintenance plan, and schedule of which shall outline their process for conducting generator inspections, services, and repairs, before the Contractor shall be allowed to commence work on site.

The Contractor shall also submit to the COR for approval any subsequent changes proposed to the initial response plan prior to the implementation of such changes. The plan shall be prepared and submitted in accordance with TE 1 and TE 2 (at the end of this document). Updates or changes to the maintenance plan shall be submitted to the COR during performance of the BPA as necessary. The maintenance plan must be approved by the COR before the Contractor begins work.

1.7 Revisions to Maintenance Plan/Schedule

If the Contractor has a need to perform work during times other than those approved in the plan, a written notification must be provided to the COR at least 7 calendar days in advance of the scheduled visit. This notification shall list in detail the tasks to be rescheduled and reasons for rescheduling.

2.0 Definitions and Acronyms

2.1 Definitions

Statement

Acceptable Quality Level (AQL): The maximum percentage defective or the maximum number of defects that can be considered satisfactory on the average. It is the allowable leeway from a standard before the Government will reject the specific service. An AQL does not imply that the

Contractor may knowingly perform in an unsatisfactory way.

Maintenance Noncompliance: Those actions lacking and/or not taken by the Contractor to ensure that the standards and requirements of the BPA are met (i.e., not in conformity with BPA requirements).

Contract Discrepancy Report (CDR): A report initiated by the Government, which the

Contractor is required to complete, whenever performance is unsatisfactory. The CDR requires the Contractor to explain in writing why performance was unsatisfactory, how performance will be returned to satisfactory levels, and the corrective action that will be taken to prevent recurrence.

Customer Complaint Inspection: Unscheduled surveillance of Contractor’s work prompted by the agency (BOR) receiving the service. The COR may receive customer complaints about the

Contractor’s performance or quality of service. The COR may review the alleged unsatisfactory performance, verify the BPA requirement and provide the Contractor notification of deficiencies, if applicable.

Defect: Each instance of non-compliance with a BPA requirement. A defect may be caused by either non-performance or poor performance. Each defect is subject to deductions from the

Contractor’s payment if the defect is not corrected in a timely manner.

Green Initiative: The green initiative covers many facets such as: generating inspection checklists electronically instead of paper, using environmentally safe cleaners, promoting energy-efficiency, etc.

Inspection: Surveillance of the entire Contractor’s work on scheduled and random bases.

Safety Data Sheet (SDS): A document that chemical manufacturers supply with their products to describe the chemical’s general properties, its hazards, and how to safely use, handle and store the product.

Paragraph: For the purpose of this BPA, all occurrences within the BPA text of the term

“paragraph” shall be understood to include the stated or referenced paragraph and all levels of subparagraphs below the stated or referenced paragraph.

Quality Assurance (QA): Those actions taken by the Government to determine that the services received meet the BPA requirements. QA evaluators are Government employees responsible for checking Contractor performance.

Quality Control (QC): Those actions taken by the Contractor to ensure that the standards and requirements of the BPA are met.

Statement

Spot: A temporarily discolored, marked, soiled area or stain caused by a foreign substance presently or previously on the surface.

2.2 Acronyms

Acronym Meaning

ANSI = American National Standards Institute

AQL = Acceptable Quality Level

CDR = Contract Discrepancy Report

CO = Contracting Officer

COR = Contracting Officer’s Representative

CR = Contractor’s Representative

GWQS = General Work Quality Standards

NEC = National Electric Code

NFPA = National Fire Protection Agency

PRS = Performance Requirement Summary

PWS = Performance Work Statement

RSHS = Reclamation Safety & Health Standards

QA = Quality Assurance

QAE = Quality Assurance Evaluators

QASP = Quality Assurance Surveillance Plan

QC = Quality Control

SDS = Safety Data Sheet

TE = Technical Exhibit

3.0 Safety

The Contractor shall not require any Contractor employee in the performance of this BPA to work under conditions which are unsanitary, hazardous, or dangerous to the Contractor employee’s health or safety, as determined under safety and health standards promulgated by the

Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40

U.S.C. 327 et seq.), as amended, and Reclamation Safety and Health Standards (RSHS) (2002

Statement

Edition), including the ERRATA dated 2005, published by the Bureau of Reclamation. The

Contractor may obtain the RSHS manual from the Bureau of Reclamation’s website at:

http://www.usbr.gov/ssle/safety/RSHS/rshs.html

The Contractor shall comply with all applicable safety and occupational health requirements set forth in 29 CFR 1910, Occupational Safety and Health Association (OSHA) General Industry

Standards and with the (RSHS) (2014 Edition), including the ERRATA dated 2014, published by the Bureau of Reclamation. In the case of a conflict between 29 CFR 1910, OSHA’s General

Industry Standards, 29 CFR 1926, OSHA Construction Industry Regulations, and the (RSHS) in effect at the time of BPA award, including the ERRATA dated 2014, the more stringent requirements apply. If the Contractor fails or refuses to promptly comply with safety requirements, the CO may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

The Bureau of Reclamation Regional Safety Office will review the Contractor’s “Safety

Program” for compliance with the RSHS. Job Hazard Analysis (JHA) submitted for approval must be site-specific and follow guidelines set forth in the RSHS. Both Safety Plan and JHAs must be submitted for approval at least two (2) weeks prior to the start of work.

The Contractor shall ensure that employees observe safe work practices in accordance with the

RSHS and as appropriate for the character of the services performed. The COR will evaluate the public demeanor and ability of the Contractor’s employees to safely perform the work. If the

COR determines a contractor employee is unacceptable by reason of inadequate public demeanor or by reason of physical or mental impairment, the COR will request the Contractor or CR remove the employee and provide an adequate substitute. The CR shall provide the substitute within 4 hours of such request.

3.1 General

Contractor employees shall operate equipment in compliance with all Federal, State, and local safety codes, and in accordance with the manufacturer’s guidelines and manuals. To protect the life and health of employees and other persons; to prevent damage to property, materials, supplies and equipment; and to avoid work interruptions, the Contractor shall comply with the

2009 edition of Reclamation’s publication “Reclamation Safety and Health Standards” (RSHS).

See clause WBR 1452.223-81, Safety and Health – Bureau of Reclamation, for information on ordering the RSHS and submitting a safety program.

3.2 Safety Measures

Workers shall be instructed in appropriate safety measures and shall conduct all maintenance actions in accordance with manufacturer's manuals, current RSHS, OSHA, NFPA 110, NFPA

111, and applicable state/federal guidance.

Statement

3.3 Safety Hazards

The Contractor shall report all perceived safety hazards to the COR immediately upon discovery, including, but not limited to, fuel leaks, broken glass, oily surfaces, stray electrical voltages, burning smells etc.

3.4 Equipment

The Contractor’s equipment shall meet Occupational Safety and Health Administration (OSHA) standards at all times while at the facilities. The Contractor’s employees shall operate equipment in compliance with all ANSI, OSHA, NFPA, NEC, manufacture, Federal, State, local safety codes, and in accordance with the manufacturer’s guidelines and manuals.

3.5 Safety Program

The Contractor shall submit a detailed safety program at the Post award Conference, which provides specific information or procedures as required by the RSHS. The Contractor’s safety program must include lockout/tagout procedures and the Contractor must become familiarized with facility-specific Hazardous Energy Control Procedures if it is determined that the equipment must be locked out, or a clearance must be put in place for the work to be performed. This orientation may be performed on site, as needed.

3.6 Reporting Emergencies & Emergency Response

In case of emergency such as fire, criminal activity, medical emergencies, bomb threats, chemical spills, or suspicious packages, the Contractor must inform the appropriate Operations staff for the location. The Operator will call the appropriate emergency response into action, including contacting emergency services. Any Contractor staff on site at the time of an emergency response will be considered a member of the public for the purposes of emergency response action, and they will receive instruction from the Operator, or other Occupant

Emergency Coordinator, as identified at the time. The Contractor must notify the COR of the emergency as soon as possible, once the danger has passed. Applicable policies and contact information may be updated during the performance period of this BPA. The Government will inform the Contractor of relevant changes resulting from updated policies and ensure that the

Contractor understands how to contact the appropriate personnel during emergencies.

3.7 Reporting Injuries and Illnesses

The Contractor shall investigate and report accidents, injuries, or illnesses in accordance with

RSHS Section 3.7.

4.0 Contractor Personnel

4.1 General

The Contractor shall furnish an adequate number of people skilled in all trades necessary to fulfill the BPA requirements. The Contractor’s Representative must be able to speak, read and

Statement write the English language, or be provided with reasonable accommodations by the Contractor to facilitate effective communication between USBR personnel and the Contractor, at the

Contractor’s expense.

5.0 Government-Furnished Property/Supplies

5.1 General

The following Government facilities, equipment, materials, and services will be available to the

Contractor for use in the performance of work under this work statement:

5.1.1 Water, Sanitary Facilities, and Electrical Power

The Government will furnish, at no cost to the Contractor, all utilities required to perform the required work, except for telephone service. Personal telephone calls or calls outside the local calling area required by the Contractor’s employees shall be made by means provided by the

Contractor. Facilities are provided on an as-is, where-found basis.

The Contractor shall instruct its employees in appropriate utility conservation practices. The

Contractor shall operate in a manner that reasonably minimizes waste of utilities.

Water faucets and valves shall be turned off after the required usage has been accomplished.

Mechanical controls must not be adjusted by Contractor employees.

No other supplies or services will be furnished by the Government.

6.0 Contractor-Furnished Property/Supplies

6.1 General

The Contractor must furnish all labor and equipment necessary to perform the work required under this BPA, including but not limited to: all inspection checklists, troubleshooting manuals, test equipment, replacement parts, engine fluids, safety equipment such as lockout/tagout devices, etc., and the tools necessary for effective diesel generator inspection, service, troubleshooting, and repair. All electrical equipment used by the Contractor or the Contractor’s employees shall meet all applicable safety requirements, as outlined by OSHA, RSHS, NEC, ANSI, and manufacturer guidelines. The Contractor shall provide personal protective equipment as listed in the RSHS.

6.2 Chemicals and SDS Requirements

The Contractor must exercise all efforts to use non-toxic, environmentally friendly solutions and products during the life of this BPA, to the extent reasonable and practicable. The Contractor must submit for approval Safety Data Sheets (SDS) for all chemicals and potentially hazardous materials anticipated to be used during performance of the BPA. A list of chemicals and materials, their intended use, SDS sheet, applicable specifications, trade name, and manufacturer shall be submitted to the COR no later than 10 days prior to delivery and onsite use, with certifications that the materials meet or exceed BPA requirements. This submittal must meet the

Statement requirements set forth in section 8.0. The COR will provide written approval of the listed materials, or request an alternative for any rejected materials.

The Contractor is responsible for all hazardous substances used and waste produced during the course of the work, and no material may be stored on site without the concurrence of the COR.

The Contractor must immediately remove all waste containers from BOR property after generator services and repairs have been completed and properly dispose of waste in accordance with local requirements.

7.0 General Work Quality Standards (GWQS)

7.1 General

The COR and alternate COR will be designated in writing at the time of BPA award. The COR will inspect work quality and bring any deficiencies to the Contractor’s attention in accordance with Section 9.3.

The Contractor shall accomplish the specific inspection, service, generator troubleshooting, and repair tasks for all the equipment listed in this PWS in accordance with the specific tasks as described in Section 7.3, below. The Contractor shall designate a person to coordinate with the

COR regarding all aspects of these tasks. The Contractor shall provide all management, planning, supervision, administration, equipment, supplies and personnel necessary to ensure the tasks outlined herein are performed in a manner that will maintain the full functionality of all

BOR electrical power generators.

All generator inspection, service, and repair tasks shall be accomplished to meet the requirements of this PWS and TE 2, Performance Requirements Summary (PRS). The

Contractor shall maintain each piece of equipment serviced to the standards established in this

BPA.

7.2 Reporting to BOR

This information will be provided at the time of BPA award.

7.3 Specific Task

The Contractor shall follow the manufacturer's recommendation for inspecting, servicing, troubleshooting, and repairing generators, except where the COR and Contractor’s

Representative agree, in writing, to utilize a method proven in the Contractor’s experience to be more beneficial to the Government.

The Contractor shall provide a detailed report describing all actions taken to repair the generator, to include parts, a cost breakout, and hours worked by Contractor staff related to the subject visit.

The report must also contain the technician’s name and signature, date, generator location, generator manufacturer and model number. A copy of the report must be provided to the COR within 24 hours of a service call’s completion. The Contractor shall certify that all repairs have been made, and that the generator has been returned to service. Each completed form shall be

Statement endorsed by the Contractor or CR with the following statement: “I certify all services were performed in accordance with, and meet the quality and performance standards of, the work statement and all other terms and conditions of this BPA.” The post-service report forms shall be used to substantiate the Contractor’s invoice for services rendered.

7.3.1 The Contractor shall implement a comprehensive inspection, testing preventive maintenance, and repair program incorporating the manufacturer’s instructions, and complying with the current version of NEC (requirements for generators and standby power systems), OSHA, NFPA 70B/70E, ASME, ANSI, as well as all Federal, State, and county codes and regulations.

At a minimum, the inspection, testing, preventive maintenance, and repair program shall include the following:

a. Periodic inspections, testing and preventive maintenance frequency and schedule

b. Written comprehensive maintenance procedures and schedule incorporating the manufacturer’s instructions to define the tasks and skills required.

c. Qualifications of personnel performing the task.

d. Tools and instruments to perform the work

e. Inspection and testing checklist including equipment history and record of dates of service, conditions found, maintenance performed, and changes made.

f. Equipment condition assessment before and after maintenance and testing.

g. Supply of spare parts to perform required maintenance.

h. Housekeeping essential for prevention of fires or explosions.

7.4 Level I, Inspection

The Contractor shall perform routine inspections, testing and maintenance of electrical power generating units. The inspection and testing shall be performed by a qualified inspector. The tasks include, but are not limited to:

a. Frequency Quarterly Visually Inspect

i. Belts

ii. Cooling System

iii. Engine Crankcase

iv. Air Filters

v. Fuel System

vi. Governor

Statement

vii. Control Panel/Indicators & Gauges

viii. Battery Charging System/Circuits

ix. Generator Protective Devices

x. Batteries

xi. Engine Run ups - Check

xii. Oil Pressure

xiii. Fuel Pressure/Level

xiv. Frequency/Hertz

xv. Voltage

xvi. Unit of leaks

xvii. Check Oil Level

Automatic Transfer Switch

Inspect, perform preventive maintenance, test, for proper operation in accordance with manufacture manual.

7.5 Level II, Inspection

a. Frequency, annually at a minimum perform the following:

i. Air Filter Elements, Check/Change if required

ii. Cooling System, Check for correct ratio/analyze sample

iii. Change coolant, subject to schedule and runtime

iv. Change fuel filters, subject to schedule and runtime

v. Change oil and filters, subject to schedule and runtime

The Contractor shall submit an inspection/testing report including all findings upon completion of any inspections and/or testing.

The Contractor shall identify and document, on a separate form (the Equipment Deficiency

Checklist form), any deficiencies related to maintenance or equipment condition to include, but not limited to: parts, assemblies, items or adjustments which are approaching the end of their useful service life, evidence of improper or lack of maintenance, abnormal wear due to maladjustments, and general condition of the equipment.

Statement

7.6 Emergency Call Outs

In the event of an emergency requiring immediate generator service, the Contractor must report to the site within 24 hours after receiving a notice of emergency service request from the COR.

Such a request may be verbal, to be followed with a written request within 24 hours. If the emergency occurs while the Contractor’s forces are on site, the Contractor must respond to the emergency situation immediately.

If more than one emergency generator repair event occurs at one time, the CO or COR will provide the order of priority for generator repairs to the Contractor. Upon completion of emergency work, the Contractor’s employee shall notify the COR of work completion.

7.6.1 Non-Emergency Call Outs

For unscheduled, non-emergency service needs, the COR will send a written service request to the Contractor that includes a description of the issue to be corrected and the required timeframe for the repair. All service requests must be addressed on site within 7 calendar days.

8.0 Submittal Requirements

Submittals related to this BPA are listed in detail in TE 1, Contractor Submittals. The Contractor shall submit required reports and data to the CO and/or COR at the times indicated.

Each item in TE 1 has been assigned a Required Submittal Number (RSN). Each submittal by the Contractor shall include all materials required for one RSN under cover of a transmittal letter.

Or, at the Contractor’s option, all materials required for more than one RSN may be submitted under cover of the same transmittal letter provided they are required by the same responsible code. The Contractor’s transmittal letter shall also include:

1. Bureau of Reclamation BPA number.

2. Complete list of RSNs for which material is being submitted.

3. Identification of responsible code for each RSN as listed in TE 1, Contractor

Submittals.

4. List of materials being submitted under each RSN.

5. Identification of the submittal as an original submittal for the RSN(s) or a re-submittal.

a. For resubmittals, indicate the number of the resubmittal, where the initial submittal is considered 0, the first resubmittals is considered 1, and so on.

8.1 Review of Submittals Furnished for Approval

Except as otherwise provided in the PWS for specific submittals, the Government will have 14 calendar days from submittal to review. The review period will begin once the Government receives complete sets of all the submittal materials required for a given RSN and will extend

Statement through the date of return to the Contractor. The review timeframe is restarted for every resubmittal. The COR will provide a written submittal response accepting the submittal or providing corrective feedback. Submittal responses will state whether a resubmittal is necessary.

8.4 Accident Statistical Report

The Contractor shall submit an accident report anytime a Contractor’s employee is injured while fulfilling the requirements of this BPA. The Contractor must notify the COR as soon as possible once an injury has occurred and the employee’s injuries have been seen to. This notice must include the following, at minimum: a full description of the incident, including hazard mitigation efforts; names of those involved; and corrective action taken. Injuries must be reported to the on-site Operator immediately, as well as any additional hazards caused by or during the incident that may affect USBR personnel, including but not limited to potential bloodborne pathogen exposure.

9.0 Contractor Quality Control Plan

The Contractor must furnish, as part of their response to this BPA call, a Quality Control Plan

(QCP). The methods described in that QCP must outline how the Contractor intends to ensure that all elements or required services are properly performed and that the serviced equipment is being maintained at a level that meets the quality and performance standards of this work statement.

9.1 Submission of Generator Inspection, Service, and Repair Forms/Reports

The Government will monitor the Contractor’s QCP in accordance with the standards referenced and listed in TE 2, Performance Requirements Summary, or other remedies as allowed by the

Inspection/Acceptance or Termination for Cause clause paragraphs of the BPA. The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. The

Government will evaluate the Contractor’s performance under this BPA using the methods of oversight specified in TE 2. All oversight observations will be recorded by the Government.

When an observation indicates defective performance, the COR will request the Contractor’s

Representative to initial the observation and provide a plan for correction by the Contractor.

9.2 Quality Assurance Surveillance Plan (QASP)

This section outlines the Government’s responsibilities, procedures, techniques, criteria, and guidelines for the routine quality assurance, assessing the Contractor’s performance under the

BPA.

9.2.1 Government Quality Assurance Surveillance

Each phase of the work rendered under the BPA is subject to Government inspection during any or all times of the Contractor’s work and after completion of the tasks. The Government’s QA program is not a substitute for the Contractor’s quality control. Each surveillance will be performed in accordance with guidance in the QASP. If for any reason the plan must be changed

Statement it is the responsibility of the COR to head this effort. The COR may appoint Quality Assurance

Evaluators (QAE) to perform Contractor surveillance. QAEs will have no authority to direct work or otherwise represent the CO, but may perform the QA duties described in this section on behalf of the COR.

9.2.2 Government Inspection

The COR will inspect the subject equipment following any service call under this BPA, following receipt of the associated report. If the required tasks have not been performed or were performed at an unacceptable level, a Contract Discrepancy Report (CDR) may be issued. A

CDR will be sent to the Contractor within 14 calendar days of receipt of the service call report, barring unusual circumstances.

9.2.3 Performance Evaluation Meetings

Meetings will be held as often as deemed necessary by the COR and anytime a CDR is issued.

The written minutes of these meetings shall be signed by the CR and the inspector. Should the

Contractor not concur with the minutes, the Contractor shall state any areas of non-concurrence in writing to the COR within 3 calendar days of receipt of the signed minutes.

9.3 Generator Inspection, Service, and/or Repair Noncompliance

Noncompliance in generator inspections, services, and/or repairs may be cause for the withholding of payment until the deficiency is corrected and the corrections are accepted by the

COR. The withholding of payment and deficiency correction process shall in no way affect the

Government’s rights under the clause “Termination for cause” of this BPA. The COR shall be notified of the re-performance of any nonconforming tasks so that another inspection may be performed.

Statement

TE 1 – Required Submittals

RSN Submittals

Required

Reference

Paragraph or clause

Number or set to mail to*

Due date or delivery date

CO COR

001 Insurance FAR 52.228-5 1 0 Within 15 calendar days after award

002 Quality Control Plan 1.5.1, and 9.0 1 1 Post award conference

003 Safety Program 3.0 0 1 Post award conference

004 Contractor’s

Representative

Information

4.0 1 1 Post award conference

005 Safety Data Sheets

(SDS)

6.2 0 1 Prior to award and updated during performance of the BPA as necessary.

Submit updates 10 days prior to delivery and onsite use of each hazardous material.

006 Generator Repair

Report/ Form

9.1 1 1 Post award conference (initial) and updated during performance of the BPA as necessary.

007 Generator Repair

Report/Form

9.1 0 1 Due to the COR/CO five business days after repairs are complete

Statement

TE 2, Performance Requirements Summary (PRS)

Required

Services

Task

Performance

Standards

Acceptable

Quality Level

(AQL)

Surveillance

Method

Positive or

Negative Past

Performance

Incentive

Task 7.4 Level 1, Inspection

Generator inspection and/or service tasks accomplished in accordance with section 7.4, of the

PWS and the manufacturer's generator repair manual.

100% of tasks performed in accordance with section 7.4 of the

PWS and the manufacturer's generator manual.

Any error found and not corrected within 8 hours (hrs.) of COR

Periodic surveillance, and/or validated customer complaints

Positive or

Negative Past

Performance

Reported notification and/or within the same business day is considered a discrepancy.

Maximum number of discrepancies = 3 per month.

Task 7.5 Level 2, Inspection

Generator inspection and/or service tasks accomplished in accordance with section 7.5, of the

PWS and the manufacturer's generator repair manual.

100% of tasks performed in accordance with section 7.4 of the

PWS and the manufacturer's generator manual.

Any error found and not corrected within 8 hours (hrs.) of

COR

Periodic surveillance, and/or validated customer complaints

Positive or

Negative Past

Performance

Reported notification and/or within the same business day is considered a discrepancy.

Maximum number of discrepancies = 3 per month.

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5467

Daniel W. Simms Division of | Revision No.: 23 Director Wage Determinations| Date Of Last Revision: 07/21/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $16.20 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent…