WBR-1406_303-1_JOTFOC_Redacted-1_1.pdf

Solicitation Number: 140R3023Q0064 Page 1 of 3

WBR 1406.303-1 Template 1 eFile - B02

(04/2021)

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION

In accordance with FAR 6.302 or FAR 13.501(a), the proposed contractual action is pursuant to the statutory authority identified in paragraph 4. This template is required for actions over the

Simplified Acquisition Threshold (unless the procurement is acquired as a limited source IAW

FAR 8.405-6 or is an Exception to Fair Opportunity IAW FAR 16.505(b)(2)).

1. Agency and Contracting Activity (FAR 6.303-2(b)(1)). U.S. Department of the

Interior, Bureau of Reclamation (Reclamation), Lower Colorado Basin, Acquisition and

Assistance Management Office (AMMO).

2. Nature/Description of Action (FAR 6.303-2(b)(2)). Bureau of Reclamation

(Reclamation), Lower Colorado Basin, proposes to enter into a sole source contract with

Carol Marra Consulting, Inc. (CMCI), 920 McCall Alley, Lyons, CO, 80540, to provide

Hydrological Database (HDB) consulting services to include maintenance, development, training and support.

This will be a firm-fixed price contract with appropriated FY2023 funds for the base year and appropriate fiscal year funds for the option years.

3. Description of Supplies/Services (FAR 6.303-2(b)(3)).

The primary repository for all Colorado River water information is the Hydrological Database

(HDB). This requirement is for HDB maintenance, development, training and documentation support.

Period of performance will be one base year with three 1-year option periods. Base year performance is expected to be September 20, 2023 to September 19, 2024, with subsequent option years to follow with same dates.

4. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.303-

2(b)(4)). (Check one)

Authority FAR Coverage Application

☒ 41 U.S.C. 1901 FAR 13.501 Only one responsible source using Simplified

Acquisition Procedures (above SAT but at or below

$7.5M)

☐ 41 U.S.C. 1903 FAR 13.501 Special emergency procurement authority

☐ 41 U.S.C. 3304(a)(1) FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

☐ 41 U.S.C. 3304(a)(1) FAR 6.302-1(c) Application for brand-name descriptions

☐ 41 U.S.C. 3304(a)(2) FAR 6.302-2 Unusual and compelling urgency

☐ 41 U.S.C. 3304(a)(3) FAR 6.302-3 Industrial mobilization; engineering, developmental or research capability; or expert services

Solicitation Number: 140R3023Q0064 Page 2 of 3

WBR 1406.303-1 Template 1 eFile - B02

(04/2021)

☐ 41 U.S.C. 3304(a)(4) FAR 6.302-4 International Agreement

☐ 41 U.S.C. 3304(a)(5) FAR 6.302-5 Authorized or required by statute

☐ 41 U.S.C. 3304(a)(6) FAR 6.302-6 National Security

☐ 41 U.S.C. 3304(a)(7) FAR 6.302-7 Public Interest

5. Demonstration of Contractor’s Unique Qualifications (FAR 6.303-2(b)(5)).

CMCI has been the lead designer and developer on the Yuma Area Office (YAO) HDB since its inception. CMCI has created all YAO-specific database tables, views, procedures, functions, computations, and snapshots currently in use in the YAO HDB.

For applications that were built by Reclamation or other contractors, CMCI participated in the initial phases of the software cycle, working with users and developers to identify functional requirements and high-level design. CMCI is highly familiar with the interrelationship of the YAO HDB, the Lower Colorado Basin HDB and the Upper

Colorado HDB. CMCI has acquired intimate and detailed knowledge of Water

Operations in the Lower Colorado Region. CMCI has been responsible for identifying and sourcing all input for the Riverware models currently used by YAO, provided decisions on the handling of data computations within and outside of the model, to facilitate model data requirements. CMCI has developed extensive documentation and multiple training courses for YAO HDB personnel. CMCI had an in-depth understanding of the nature of the hydraulic time series data critical to Reclamation’s mission.

6. Description of efforts made to maximize competition (FAR 6.303-2(b)(6)). A Pre-

Solicitation Notice was posted to Contract Opportunities at sam.gov was posted for 10 days notifying any interested sources of the intent to sole source to CMCI. No responses were received from any sources. The solicitation with all supporting documents will also be posted to sam.gov to allow any potential sources to review and submit a response.

7. Determination of Fair and Reasonable Cost (FAR 6.303-2(b)(7)).

The anticipated cost will be considered fair and reasonable based on price analysis techniques at FAR 13.106-3(a)(2)(ii), comparison of the proposed price with prices found reasonable on previous purchases and (vi), comparison to the Independent Government estimate.

8. Description of Market Research Conducted (FAR 6.303-2(b)(8)).

Prior awards were issued as competitive small business set-asides, however only one offer (CMCI) met all the technical requirements and received the subsequent awards.

Reclamation’s subject matter experts will continue to monitor the market for any new or up and coming technologies that could be utilized.

9. Any Other Supporting Facts (FAR 6.303-2(b)(9)). N/A

10. Listing of Interested Sources (FAR 6.303-2(b)(10)). No sources expressed interest. The only source known is CMCI.