2018_Jumbo_Drill_Coins_-_Statement_of_Work_JM_01122018.doc

Request for Quote:

140R3018Q0186

Statement of Work

Hoover Dam Commemorative Medallions –Jumbo Drill Rig 1.0 Background

1.1 Approximately one million individuals visit Hoover Dam annually. Frequently, visitors seek to purchase commemorative items to remind them of their visit. As the result of plant modernization, high-grade industrial quality copper became excess to the operational needs of Hoover Dam’s Powerplant. This excess plant copper will be used in the manufacturing of commemorative medallions for visitors which will allow visitors to take home a piece of Hoover Dam as part of their visit.

1.2 Nine previous medallions have been produced: the Generator Medallion, Winged Figures Medallion, High Scaler Medallion, Intake Tower Medallion, Arizona Spillway Medallion, Penstock Medallion, Cableway Structure, Concrete Bucket, and the 75th Anniversary Medallion.

1.3 The nine previous medallions presented a three dimensions relief on the main (obverse) side of the coin, with the reverse portraying Hoover Dam from the transformer deck.

1.4 Three variations of medallions were produced. They are:

a) 100% copper stamped medallions

b) 100% copper Proof stamped medallions

c) Plated copper medallions

1.5 Coins were placed in contractor supplied packaging and shipped.

2.0 Authority

2.1 PUBLIC LAW 106 - 461 - HOOVER DAM MISCELLANEOUS SALES ACT

An act to authorize the Secretary of the Interior to produce and sell products and to sell publications relating to the Hoover Dam, and to deposit revenues generated from the sales into the Colorado River Dam fund.

2.2 The purposes of this Act are--

(1) to authorize the Secretary of the Interior to offer for sale to members of the public that visit the Hoover Dam Visitor Center educational materials and memorabilia; and

(2) to use revenue from those sales to repay the costs relating to construction of the Hoover Dam Visitor Center.

3.0 Purpose

3.1 Hoover Dam has a requirement to have manufactured and packaged distinct commemorative medallions utilizing excess Hoover Dam Powerplant copper.

4.0 Objectives

4.1 The objective of the work is to create three (3) separate copper medallions with a “Jumbo Drill Rig” design on the main (obverse) side and the design of Hoover Dam on the reverse.

4.2 “Jumbo Drill Rig” Designed Medallion

a) 100% Copper Medallion - 5,000 copper medallions will be stamped out of 100% industrial grade copper supplied by Hoover Dam. These medallions will be stamped from copper sheets approximately 3’ x 7’. The medallions will be stamped from the copper sheets in an “as is” condition.

b) 100% Copper Proof Medallion - 50 proof medallions will be stamped out of 100% industrial grade copper supplied by Hoover Dam. These medallions will be stamped from copper sheet approximately 3’ x 7’. All proofs require a mirrored finish.

c) Plated Copper Medallion - 25,000 plated copper medallions will be manufactured. Contractor shall supply copper production blanks or planchets (a round metal disk that is ready to be struck as a coin). Contractor shall plate planchets with scrap copper provided by Hoover Dam.

d) Coins shall be segregated by type, placed in protective packaging and shipped.

Table 1: Anticipated Schedule

Totals

55,102

5.0 Specifications

100% Copper Medallion Description - “Jumbo Drill Rig” Design:

a. Size:

39 mm in diameter

b. Material:

Stamped from copper sheets provided by the Government

c. Thickness:

3.175 mm

d. Finish:

Matte

e. Coin Edge:

Partial Reed

f. Lacquer:

No

g. Quantity:

5,000

h. Figures:

Three dimensional relief on both sides from drawing supplied by the Government.

i. Numbered: Numbered on the reeded edge centered on the bottom of the obverse side of the medallion in such a way that when laid flat and viewed from the perspective of the obverse face, the sequential number appears right-side up. The numbering shall be 0001 through 5000.

j. Process: Stamping out medallions from copper sheets without smelting or mixing any other materials and without cleaning or otherwise altering the original copper.

100% Copper Proof Medallion Description - “Jumbo Drill Rig” Design:

a. Size:

39 mm in diameter

b. Material:

Stamped from copper sheets provided by the Government

c. Thickness:

3.175 mm

d. Finish:

Brilliant Proof with a mirror surface

e. Coin Edge:

Partial Reed

f. Lacquer:

No

g. Quantity:

h. Figures:

Three dimensional relief on both sides from drawing supplied by the Government.

i. Numbered: Numbered on the reeded edge centered on the bottom of the obverse side of the medallion in such a way that when laid flat and viewed from the perspective of the obverse face, the sequential number appears right-side up. The numbering shall be 01 through 50 followed by the letter “P”.

j. Process: Stamping out medallions from copper sheets without smelting or mixing any other materials and without cleaning or otherwise altering the original copper.

Plated Copper Medallion Description - “Jumbo Drill Rig” Design:

a. Size:

39 mm in diameter

b. Material:

Contractor shall provide pure copper to be used in the manufacturing of planchets that will be compatible with Government supplied copper used for the plating.

c. Thickness:

Planchets are 2.59 mm, planchet plus plating 2.79 mm total thickness.

d. Finish:

Matte

e. Coin Edge:

Smooth

f. Lacquer:

No

g. Quantity:

25,000

h. Figures:

Three dimensional relief on both sides from drawing supplied by the Government 6.0 Packaging and Printing

1. Plated Copper Medallions – Each medallion will be packaged in an individual clear air tight plastic coin capsule. Packaged in groups of 250 units and accurately marked boxes showing total quantity and name of distinctive design.

2. Proof Copper Medallions - Each medallion will be packaged in an individual clear air tight plastic coin capsule. Numbered proof will be packaged in consecutive order, clearly marked as “Proofs.”.

3. 100% Copper Medallions - Medallions will be appropriately protected to avoid damage and shipped to a Government Printing Office (GPO). GPO’s address will be identified prior to shipping by the Government. Numbered medallions must be packaged in numerical order and boxes labeled with the corresponding medallion numbers.

7.0 Miscellaneous Requirements

1. The die and plaster associated with the production of the medallions is the property of the Government and will be delivered to the Bureau of Reclamation – Hoover Dam once all contract requirements are met.

2. Contractor shall arrange shipping and or pick up of Hoover Dam Copper sheets from the Hoover Dam Warehouse. Approximately 10 sheets are required in order to produce 50 proof, 5,000 100% and 25,000 plated medallions. Copper sheet dimensions are approximately 3’ x 7’ each and weigh approximately 110 pounds per sheet.

3. The contractor will provide a sample of each medallion for government approval prior to manufacturing. The government will inspect medallions to ensure they are manufactured in accordance with requirements.

4. The potential contractor shall provide a manufacturing schedule for government approval prior to the award of the contract.

5. All waste copper must be returned to Hoover Dam Warehouse Attn: LCD: 21102.

8.0 Government Furnished Materials

1. Copper sheets for stamping 50, 100% copper medallions proofs.

2. Copper sheets for stamping 5,000, 100% copper medallions.

3. Industrial grade copper to be used in plating the planchets for the 25,000 plated medallions

4. Design or drawings of the three dimensional relief on both sides of both of the distinct medallions will be furnished by the Government.

a. Jumbo Drill Design: the drawing for one side will feature the Jumbo Drill and the other side will feature Hoover Dam.

9.0 Contractor Furnished Materials

1. Contractor shall provide pure copper to be used in the manufacturing of 25,000 planchets that is compatible with Hoover Dam supplied copper used for the plating.

2. Contractor shall supply air tight individual coin capsules.

3. Materials and supplies to create the obverse and reverse die which will become the property of the Government.

4. All shipping supplies.

10.0 Point of Contact –

Technical POC – All technical issues (e.g. design, delivery) shall be coordinated through the Contracting Officer’s Representative (COR) or Government Point of Contact (POC):

To be determined at time of award

11.0 Submittal Requirement

11.1 General:

The Contractor shall furnish all submittals to the Government point of contact to determined at time of award, in accordance with this paragraph, Table 2 (List of Submittals), and the requirements in the provisions, clauses, and paragraphs of this solicitation.

The word "submittals" shall be interpreted to include delivery schedule, artwork, coin sample, die and plaster, excess copper, all minted coins, and other items furnished by the contractor for approval, information or other purposes as identified in Table 2.

11.2 Submittals:

The Contractor's cover on each submittal letter shall include reference to the job name and the Bureau of Reclamation contract number.

A. Submittals‑‑Each item in Table 2 (List of Submittals) has been assigned an RSN (Required Submittal Number). Each submittal by the contractor shall include all materials required for one RSN under cover of a transmittal letter. The contractor may transmit more than one RSN under cover of the same transmittal letter provided they are required by the same responsible code and are clearly identified with the Transmittal Submittal Number (TSN.)

B. Unlisted Submittals‑‑Table 2 (List of Submittals) states the submittals required by this contract. Any submittal required to be submitted by the contractor but which is not listed in the table shall be submitted in accordance with the applicable requirements of this contract. In case of a conflict between the requirements of this paragraph and the requirements included elsewhere in this contract, the requirements elsewhere shall take precedence over the requirements contained in this paragraph.

C. All Submittals shall be sent as noted in Table 2.

1. The Government will acknowledge receipt of each submittal.

2. The Government may reject any submittal when the submittal does not comply with the contract. The Contractor shall correct mistakes or and resubmit.

i. Include the following information in transmittal letters:

· Contract number and title.

· RSN for each attached submittal.

· Responsible code.

· Number of sets for each RSN.

· Identify submittal as initial or resubmittal.

· If a resubmittal, then identify the resubmittal No (R1, R2, R3 etc.)

ii. Resubmittal of submittals not approved:

· Follow the same format and include the information as above.

D. Review of submittals furnished for approval.

i. Time Required:

1. Submittal review will require one to two business days for review of each submittal or resubmittal, unless otherwise specified.

2. Time required for review of each submittal or resubmittal begins when complete sets of materials required for a particular RSN are received.

3. The CO may extend the contract completion date to allow additional time for completing work affected by excess review time.

a. The time extension will be to the extent that excess review time caused delay to the contract completion date.

b. The time extension will not exceed the time used in excess of the specified number of days for review of submittals or resubmittals.

c. Concurrent days of excess review time resulting from review of two or more separate submittals or resubmittals will be counted only once in extending the contract completion date.

d. No time extension will be allowed if the Contractor fails to make complete action submittals in sequence and within time periods specified.

e. Adjustment for delay will be made only to the extent that:

i. Approval was required under the contract, and

ii. Requests for approval were properly and timely submitted and were approved.

ii. Return of Submittals:

1. Required submittals will be returned either approved or accepted, approved or accepted subject to comments, or not approved or not accepted.

* COR indicates Contracting Officer’s Representative. For delivery address, see Section 13.0, Delivery.

12.0 Inspection

On-site inspection of the factory and observation during any portion of the manufacturing process may be made by the POC/COR, at the Government’s discretion. The Government will notify the Contractor at least seven days prior to any site visit. Final acceptance of each item will be made upon delivery, pending visual and dimensional inspection for conformance to the specifications herein.

13.0 Delivery

Bureau of Reclamation

Hoover Dam Warehouse Attn: LCD: 21102 U.S. 93 NV State Route 172 Boulder City, NV 89006

14.0 Payment

The Contractor shall invoice by line item delivery and acceptance of the items listed in the delivery schedule.

TABLE 2: List of Submittals – Jumbo Drill Design