C06__Combined_Synopsis_Solicitation_-_Amendment_0001_0001.pdf

Combined Synopsis/Solicitation

BUREAU OF RECLAMATION, INTERIOR REGION 10

SACRAMENTO, CALIFORNIA

140R2023Q0112

COMBINED SYNOPSIS/SOLICITATION

LBAO Truckee Canal Losses Study

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR part 13 and additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 140R2023Q0112 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

GENERAL INFORMATION

RFQ Number: 140R2023Q0112

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code (NAICS): 541330 Size Standard: $25.5 Million

This acquisition is set-aside 100 percent Small Business concerns only. (Large businesses may not submit a quote.)

Offer Due Date:

Offer Submission:

August 14, 2023 10:00 AM Pacific Standard Time

By email to srodrigues@usbr.gov

Contact Information: Sarah Rodrigues Email: srodrigues@usbr.gov

OFFEROR INFORMATION

Offeror’s Business Information:

Business Name: _______________________________

Business Size (select one): Small Large

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________ mailto:srodrigues@usbr.gov mailto:srodrigues@usbr.gov

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

The contractor shall provide all necessary tools, materials, equipment, labor, travel, transportation, facilities, and per diem to perform hydrology and hydraulic analyses services in accordance with the attached Performance Work Statement.

00010 Task 1 – Project Management and Administrative

Period of Performance (Date of award – 6/30/2027)

45 MO $ $

00020 Task 2 – Meetings

Period of Performance (Date of award – 6/30/2027)

45 MO $ $

00030 Task 3 – Review Background Materials

Period of Performance (Date of award – 6/30/2027)

45 MO $ $

00040 Task 4 – Updated Method to Estimate Truckee Canal Losses

Period of Performance (Date of award – 6/30/2027)

45 MO $ $

00050 Task 5 – Site Visit

Period of Performance (Date of award – 6/30/2027)

1 AU $ $

GRAND TOTAL INCLUDING ALL TASKS $

If FAR 52.217-8 is exercised, the prices for the Option to Extend Service’s term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised.

Quotes/offers shall be valid for 60 days from the offer due date.

Authorized Agent’s Signature/Date: __________________________________

QUOTE/PRICING SCHEDULE

QUOTE VALID DATE

Please see further instructions for quote submission under Addendum to Provision 52.212-1 starting on page 45 of this document.

Documents necessary for quote submission are as follows:

1. Completed Technical and Past Performance Documentation/Information to include the following:

(i) Technical Approach: Describe in as much detail as possible, your technical approach/understanding of the proposed work to provide the services described in the Performance Work Statement (PWS).

(ii) Key Personnel: Identify by name the key management and technical personnel including their proposed position on the project team and contribution toward accomplishing the work identified in the PWS. Include resumes of qualified personnel and provide all relevant experience relating to hydrologic and hydraulic analyses related to quantifying streamflow and/or canal losses, irrigation water management, RiverWare modeling, and ArcGIS mapping and analysis.

(iii) Experience: Describe in as much detail as possible, your company’s experience in performing work similar in size, scope, complexity, and nature to what is proposed for this requirement. Provide up to three (3) project examples that are relevant and similar to the work proposed under this requirement.

2. Completed and signed Pages 4 and 5 of this document.

3. Completed FAR Clause 52.212-3, Offeror’s Representations and Certifications NOTE: The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via System for Award Management

(SAM).

PERFORMANCE WORK STATEMENT (PWS)

Operating Criteria and Procedures for the Newlands Reclamation Project, Nevada Revision —

Truckee Canal Losses Update Contract August 2023

1.0 Scope

1.1 Objective

The objective of this Performance Work Statement (PWS) is to define the tasks and deliverables for a Contractor to develop an updated method to estimate Truckee Canal Losses (TCL) that can be incorporated into revisions to the Operating Criteria and Procedures (OCAP) for the Bureau of Reclamation’s (Reclamation’s) Newlands Project, Nevada (Project).

1.2 Background

Reclamation’s Newlands Project provides water from the Truckee and Carson Rivers for about 57,000 acres of cropland and wetlands in the Lahontan Valley in western Nevada. As part of the Project, Derby Dam on the Truckee River diverts water through the Truckee Canal to the Carson River. The purpose of this contract is to develop an updated method of estimating the losses in the Truckee Canal that addresses the issues described below.

1.2.1 Operating Criteria and Procedures Revision

The Newlands Project is operated pursuant to the OCAP dated December 18, 1997 (1997 Adjusted OCAP, 43 Code of Federal Regulations (CFR) 418). The 1997 Adjusted OCAP is a federal regulation promulgated by the Secretary of the Interior that establishes procedures to estimate the annual water demand of the Newlands Project and regulate the diversion of water from the Truckee River to meet that demand. Truckee-Carson Irrigation District (TCID) must meet Project water demands consistent with the Alpine and Orr Ditch Decrees and Reclamation must meet the Secretary of the Interior’s trust responsibilities to the tribes.

The decrease in Truckee River flows below Derby Dam, mostly from diversions to the Newlands Project, has lowered Pyramid Lake levels, leading to the deterioration of fisheries in Pyramid Lake. The impacts of Project diversions on Pyramid Lake fisheries triggered protracted and repeated litigation by the Pyramid Lake Paiute Tribe and the federal government against the TCID and other users of Truckee River Project water in both Nevada and California. The major objectives of the 1997 OCAP are to maximize use of Carson River waters to meet the requirements of the Project, minimize the use of water from the Truckee River as a supplemental supply, increase the efficiency of water use in the Project, establish a regulatory scheme to manage deliveries to Project water users, and conserve Truckee River flows for Pyramid Lake.

The initial OCAP was adopted in 1967 by the Secretary of the Interior. This regulation has been updated numerous times with the most recent update in 1997. To better manage diversions from the Truckee River to the Project, the 1997 OCAP provided flexibility to adjust the water supply in response to Project demand as well as to use snowpack and runoff forecasts. Since the 1997 OCAP was implemented, numerous legal and operational changes have taken place in the Truckee-Carson Basin that require Reclamation to evaluate and potentially update OCAP. These changes include the establishment of the Truckee River Operating Agreement (TROA) as well as the reauthorization of the Newlands Project (under Public Law 101-618) to allow the delivery of water for municipal and wildlife beneficial uses. The passage of time has also revealed ambiguities and problems in the 1997 OCAP language that need to be clarified or resolved.

Reclamation started a scoping effort to update the Newlands Project OCAP, referred to as the OCAP Revision.

The OCAP Revision may culminate in a revised OCAP, but one that continues to favor the reliance of the Project on water from the Carson River while minimizing the use of water from the Truckee River as a supplemental supply.

Stakeholders at the scoping workshops identified several possible areas of study to investigate for the OCAP Revision. This included the need to review the parameters used to determine the amount of Truckee River water diverted to the Project each month. TCL is a key parameter in this calculation. The following subsubsections provide further context to approach the PWS objective to update the method to estimate TCL in support of the OCAP Revision.

1.2.2 Previous Efforts to Estimate Truckee Canal Losses

There have been various attempts to estimate TCL. Prior to the RiverWare model used today, the Truckee River Operation Model (TROM) used polynomial equations to estimate Truckee Division Demand (TDD) and TCL, and other methods preceded TROM. The main method that has been applied in the current RiverWare models has been a statistical method using monthly regression equations. The detail of the regression equations has expanded over time. The regression equations were developed using the USGS gage datasets and additional Reclamation and TCID datasets (pumpage, direct takeouts, and gaged laterals). These statistical methods are implemented in the TROA Operations and Accounting RiverWare model to estimate TCL. Unfortunately, the accuracy and flexibility associated with this statistical method are lacking.

Section 2.0 Reference & Materials of this PWS contains a list of previous efforts to quantify TCL and associated studies. These references vary in their completeness and format. Some of the efforts contain reports and supporting analysis, others only contain spreadsheet analysis. Presumably, these reports will help identify an appropriate updated method to estimate TCL.

Operationalization with Ongoing Efforts

The updated method to estimate TCL must be function within the existing system’s operations and planning modes, as well as be flexible enough to function under future conditions.

The Truckee Canal is undergoing enhancements that the Contractor must consider as part of the development, calibration, and validation of the updated method to estimate TCL. Critically, when developing the method to estimate TCL, the Contractor must consider the Truckee Canal Engineering, and Economic Feasibility Design Study (see References & Materials). On-going enhancements include lining sections of the canal, adding check structures, and adding a new gage below the fish ladder at Derby Dam. The Contractor must develop a method that can accurately estimate TCL after the implementation of current and future improvement projects.

The method should also take advantage of data provided by a new gage that will be located downstream of the Derby Dam Fish Screen. This data will allow for extending the geographic extent over which losses are estimated from the new gage downstream of the Derby Dam Fish Screen to Lahontan Reservoir; the current method estimates losses from Truckee Canal at Wadsworth to Truckee Canal at Hazen USGS gages.

The upcoming enhancements to the Truckee Canal also complicate the calibration and validation effort. This will likely require developing, calibrating, and validating the developed method in a series of stages. For example,

• Stage 1: Develop a draft method to best estimate TCL.

• Stage 2: Validate and calibrate the method using data collected prior to the enhancement and lining of the Truckee Canal.

• Stage 3: Validate and calibrate the method using data collected after the period of enhancements and lining of the Truckee Canal. This stage will need to come after a minimum of three irrigation seasons take place.

The developed method to estimate TCL must also be capable of functioning in the TROA RiverWare models.

Truckee Basin stakeholders regularly use two related, but different, RiverWare models to help manage water in the basin – one designed for short-term operations and the other for long-term planning, both operating on a daily timestep. These models will soon be combined and replaced with the TROA Planning Enabled Operations Model. With this in mind, the developed method must be capable of functioning in the TROA RiverWare models in a forward-looking daily time-step operation and backwards looking accounting mode.

The equations that govern the OCAP influence high-stakes decisions, necessitating a thorough evaluation and verification of the developed method to estimate TCL. The method will need to undergo rigorous review and thus should represent the state of the science, while also be operational. The developed method should also be easily communicated and understandable to a wide audience of stakeholders within the Lahontan Basin. Clear graphics and reasonable explanations of the method will aid in the communication effort and ultimate adoption within the TROA RiverWare models.

Lastly, many of the OCAP stakeholder expressed concern about the ability of OCAP to satisfy water rights demands in the future under changing climate and hydrologic regimes. Reclamation is currently undertaking a study to assess OCAP performance under climate change. While the Contractor is not expected to undertake a full analysis of the method to estimate TCL under climate change, the method should be flexible enough to remain accurate under climatic changes, ex. hotter summers with increased evaporation.

2.0 References & Materials

The following reports/documents shall be provided to the Contractor after contract award, however, they can be provided before award upon request:

(1) Select Techniques for Detecting and Quantifying Seepage from Unlined Canals (Reclamation, 2020)

(2) Truckee Canal Losses: Calculations for RiverWare Models (Reclamation, 2010)

(3) Estimating Truckee Canal Losses and Lateral Diversions Methodology for the Operating Criteria and Procedures (OCAP) (Reclamation, 2012)

(4) Truckee Canal Seepage Analysis in the Fernley/Wadsworth Area (Desert Research Institute, 2002)

(5) Regional Groundwater Model Development for the Fernley/Wadsworth Hydrographic Basins, Nevada (Desert Research Institute, 2007)

(6) Spatial Variability in Seepage from Unlined, Open Channels (Shanafield, 2010)

(7) Summary of Truckee Canal and Lahontan Reservoir Losses in RiverWare Models (Reclamation, 2015)

(8) Rapid Canal Embankment and Levee Health Assessment and Seepage Detection (Reclamation, 2018)

(9) Evaluation of Groundwater Supplies in the Fernley Area, Nevada (Desert Research Institute, 2004)

(10) Truckee Canal Seepage Loss Investigation (Stanka Consulting, 2012)

(11) Seepage Detection and Characterization in a Truckee Canal Site using L-band Synthetic-Aperture Radar (SAR) Technology (Reclamation, 2021)

(12) Evaluation of Groundwater and Solute transport in the Fernley – Wadsworth Area (ND)

(13) Truckee Canal Loss Regression (2010)

(14) A method for estimating spatially variable seepage and hydraulic conductivity in channels with very mild slopes (Shanafield, 2014)

(15) Estimated Truckee Canal Losses (2011)

(16) Truckee Canal Losses Revised Regressions (Reclamation, 2014)

(17) Truckee Canal Engineering and Economic Feasibility Design Study (Reclamation, 2019)

(18) Final Environmental Impact Statement: Truckee Canal Extraordinary Maintenance (Reclamation, 2020)

(19) 2019 Truckee Canal Updated Risk Analysis

(20) Incorporating temperature into seepage loss regressions in a large irrigation canal (Naranjo, Smith, and Lindenbach, 2023)

The following guidance documents shall be provided to the Contractor after award:

(1) Reclamation’s Visual Identity Guidelines for Publications, Reports and Template

(2) Comment tracking spreadsheet

The following models shall be provided to the Contractor after award:

(1) Truckee Canal HEC-RAS model

(2) Truckee River Operating Agreement Operations and Accounting RiverWare Model

(3) Truckee River Operating Agreement TROA Planning Enabled Operations Model RiverWare Model

The following datasets shall be provided to the Contractor after award:

(1) Truckee Canal Stage Data

(2) Truckee Canal Lateral Flow Data

The Contractor will be able to access USGS Gage Data for the Truckee Canal for the following gages:

(1) Truckee Canal near Wadsworth (gage number 10351300)

(2) Truckee Canal near Hazen (gage number 10351400)

3.0 Tasks

The Contractor shall perform the following tasks for the Reclamation Lahontan Basin Area Office (LBAO) to achieve the PWS objective of updating the method to estimate TCL.

3.1 Task 1 – Project Management and Administrative

3.1.1 Oversee of activities, staff, and resources

(1) The Contractor shall conduct all managerial and administrative duties to manage this contract. This includes project management and oversight of contractor activities, staff, and resources.

3.1.2 Develop a Project Management Plan

(1) The Contractor shall develop a Project Management Plan (PMP) which includes the tasks and deliverables schedule for discussion, no later than one (1) month after contract award, ensuring all appropriate tasks and predecessors are identified. The schedule should identify milestones for each product. This schedule will be revisited at least monthly and updated as needed.

3.1.3 Develop Quality Control Plan, Document and Data Control Plan, and Risk Management Matrix

(1) The Contractor shall develop a Quality Control Plan, Document and Data Control Plan, and Risk Management Matrix no later than one (1) month after contract award, as described in Sections 7.7, 7.8, 7.9, respectively.

3.1.4 Monthly status reports and invoices

(1) The Contractor shall prepare and submit monthly status reports and invoices, that include date, contract number, invoice number, date, Contracting Officer (CO), Contracting Officer’s Representative (COR), task number, contract amount, % complete, current invoice amount, and cumulative complete.

3.2 Task 2 – Meetings

The Contractor shall participate in meetings as necessary. The meeting frequency and participants are defined below.

3.2.1 Kickoff Meeting

Within one month of the contract award, the Contracting Officer (CO), Contracting Officer’s Representative (COR), and LBAO’s Project Manager will schedule a Kickoff Meeting with the Contractor via webinar to discuss the project direction and schedule. Discussion topics at the meeting shall include but are not limited to, requirements and deliverables of the contract, roles of personnel assigned to this contract, and the project schedule.

3.2.2 LBAO Meetings

The Contractor shall participate in twice-a-month meetings with LBAO’s Project Manager and the LBAO’s Technical Team (i.e., Special Studies Division Manager and Special Studies Division Staff) to assess the status of the TCL study and determine if additional direction or information is needed. The Contractor shall prepare an agenda, give progress updates, record meeting notes, and solicit feedback from LBAO’s Project Manager and the LBAO’s Technical Team for each meeting. The Contractor shall participate in up to forty-eight (48) 1-hour teleconferences. Up to two (2) hours of pre-meeting preparation are anticipated per call.

3.3 Task 3 – Complete a Thorough Review of Background Materials

3.3.1 Review Previous Truckee Canal Losses Studies, Analysis, and Methods

The Contractor shall complete a thorough review of all the documents, models, and datasets in Section

2.0 Reference & Materials of this PWS. Other pertinent studies and methods applied outside the Truckee-Carson system may be included at the Contractor’s discretion. Presumably, these reports will help identify an appropriate updated method to estimate TCL.

3.3.2 Summarize Findings from Review of Previous Truckee Canal Losses Studies, Analysis, and Methods in a Technical Memorandum

The Contractor shall document the findings of Task 3 in a technical memorandum (TM). The TM must provide a thorough explanation of each previous method or study used to estimate TCL including:

a. Author/agency conducting the work,

b. Date produced,

c. Data used,

d. Geographic extents,

e. Assumptions applied,

f. Advantages and shortfalls,

g. Key takeaways,

h. And any other pertinent information.

Other relevant studies and methods applied outside the Truckee-Carson system may be included at the Contractor’s discretion.

The TM should also include a critical comparison between the previous methods, including a discussion of common advantages and shortfalls, along with any implications for developing an updated method.

The Contractor will submit a draft, draft-final, and final report, providing Reclamation the opportunity to review each draft iteration and provide feedback. The Contractor will address each reviewer’s comments in a standard comment sheet. This report will serve as a baseline to develop a method to estimate TCL.

The Contractor shall perform an internal quality control review of the literature review of the previous efforts and the associated TM. The Contractor shall have a Senior Hydrologist or Hydrologic Engineer review and provide comments on the TM.

3.4 Task 4 – Develop an Updated Method to Estimate Truckee Canal Losses

3.4.1 Develop a draft updated method to estimate TCL

Taking into consideration the advantages and shortfalls of the previous methods to estimate TCL and methods used elsewhere (Task 3), the Contractor shall develop an updated method to estimate TCL from Derby Dam to Lahontan Reservoir. The developed method needs to:

a. More accurately estimate TCL than current statistical methods;

b. Be scientifically defensible;

c. Utilize only existing, easily accessible datasets, and easily estimated variables;

d. Expand the current geographic extents over which losses are estimated in the canal from the new gage downstream of the Derby Dam Fish Screen to Lahontan Reservoir (The current method estimates losses from Truckee Canal at Wadsworth to Truckee Canal at Hazen USGS gages);

e. Function in the TROA RiverWare models in a forward-looking operation and backward-looking accounting mode;

f. Be flexible enough to account for ongoing and future enhancements to the Truckee Canal; and

g. Be flexible enough to account for climatic changes, ex. warmer summers with increased evaporation.

The Contractor shall calibrate and validate the method using the datasets provided by Reclamation listed in the Reference & Materials section of the PWS. This will primarily include historic data collected before the enhancement and lining of the Truckee Canal. The Contractor shall evaluate the method’s performance using Nash-Sutcliffe efficiency.

3.4.2 Develop a final updated method to estimate TCL

The Contractor shall calibrate and validate the draft updated method using USGS, Reclamation, and TCID data collected after the period of enhancements and lining of the Truckee Canal. This stage will need to come after a minimum of three irrigation seasons take place and when the Canal is operational at least nine months of the year (i.e., 2024, 2025, and 2026).

The analysis must demonstrate that the developed method is flexible enough to accommodate future changes in the Truckee Canal’s physical structure and can perform in the TROA Planning Enabled Operations Model under extreme conditions (under development).

3.4.3 Document and report the development of the updated method to estimate TCL in a Technical Memorandum

The Contractor shall document the final method to estimate TCL in a TM. The final report must document the method development, calibration, and validation process and results, including an assessment of the method’s ability to accurately estimate TCL under historic, current, and future conditions with the Truckee Canal enhancements in place. The TM should provide evidence that the method works in the TROA models.

The Contractor shall provide the TM as a draft for review by the LBAO’s Project Manager and LBAO’s Technical Team, as well as other basin stakeholders. The report will require the submission of a draft, draft-final, and final report, providing Reclamation and other stakeholders the opportunity to review each draft iteration and provide feedback. The Contractor will address each of Reclamation’s comments in a standard comment sheet.

The Contractor shall submit with each report version the accompanying models, files, datasets, and reviews listed in Section 4.0 Deliverables.

The Contractor shall perform an internal quality control review of the development of the TCL model and the TM. The Contractor shall have a Senior Hydrologist or Hydrologic Engineer review and provide comments on the compiled datasets, developed model, and calibration and validation process.

The Contractor shall prepare and present the results of this project in a 1-2 hour presentation to Reclamation, including the updated method to assess TCL and other pertinent information in the Technical Memorandum. The Contractor should also be prepared for the potential to present this information to other stakeholders in the basin, including those associated with the OCAP and TROA.

3.5 Task 5 – Site visit

(1) The Contractor shall conduct up to one site visit to the Truckee Canal (Reno, NV) within 365 days after award to get a better understanding of the operations and conditions of the canal and Newlands Project, to track the status of enhancement project, and to meet with Reclamation staff.

4.0 Deliverables

Item No. Description Content Format Medium Delivery

1. Project

Management Plan and Deliverables Schedule

See PWS Section 3.1.2

Tasks, Milestones MS Project or similar

No later than (NLT) 1 month after contract award

2. Monthly Progress Report and Invoice

See PWS Section 3.1.4

Contractor’s choice Adobe pdf COR, LBOA PM; monthly

3. Draft TM - Review of Previous Truckee Canal, Studies, Analysis, and Methods

See PWS Section 3.3.2

Reclamation’s Visual Identity Template

MS Word NLT 6 months after contract award

4. Draft-Final TM - Review of

See PWS Section 3.3.2

Reclamation’s Visual Identity Template

MS Word NLT 1 month after Draft

Item No. Description Content Format Medium Delivery Previous Truckee Canal, Studies, Analysis, and Methods TM

Report reviewed by LBAO’s PM and Technical Team

5. Final TM - Review of Previous Truckee Canal, Studies, Analysis, and Methods

See PWS Section 3.3.2

Reclamation’s Visual Identity Template

MS Word NLT 2 weeks after Draft- Final Report reviewed by LBAO’s PM and Technical Team and stakeholders

6. Accompanying Models, Files, and Datasets - Review of Previous Truckee Canal, Studies, Analysis, and Methods

See PWS Section 3.3.2

Contractor’s choice;

consult with Reclamation PM

Various At the time of submission of the Final TM - Review of Previous Truckee Canal, Studies, Analysis, and Methods

7. Draft updated method to estimate

TCL

See PWS Section 3.4.1

Contractor’s choice;

consult with the Reclamation PM

NLT 12

months after contract award

8. Final updated method to estimate

TCL

See PWS Section 3.4.2

Contractor’s choice;

consult with the Reclamation PM

NLT 39

months after contract award

9. Draft TM – Updated Method to Estimate TCL

See PWS Section 3.4.3

Reclamation’s Visual Identity Template

MS Word NLT 39 months after contract award

10. Draft-Final TM - Updated Method to Estimate TCL

See PWS Section 3.4.3

Reclamation’s Visual Identity Template

MS Word NLT 1 month after Draft TM

– Updated Method to Estimate TCL reviewed by LBAO’s PM and Technical Team

11. Final TM - Updated Method to Estimate TCL

See PWS Section 3.4.3

Reclamation’s Visual Identity Template

MS Word NLT 2 weeks after Draft- Final TM – Updated Method to Estimate TCL reviewed by LBAO’s PM

Item No. Description Content Format Medium Delivery and Technical Team, and stakeholders

12. Accompanying Models, Files, and Datasets, and Reviews - Updated Method to Estimate TCL

See PWS Section 3.4.3

Contractor’s choice;

consult with Reclamation PM

MS Word At the time of submission of the Final TM - Updated Method to Estimate TCL

13. Quality Control Plan

See PWS Section 7.7

Contractor’s Choice MS Word NLT 1 month after contract award

14. Document and Data Control Plan

See PWS Section 7.8

Contractor’s Choice MS Word NLT 1 month after contract award

15. Risk Management Matrix

See PWS Section 7.9

Contractor’s Choice MS Excel NLT 1 month after contract award

4.1 Guidelines for Project Deliverables

The Contractor shall document all decisions that will affect the technical aspects of the approach. The Contractor shall discuss with the COR these changes before initiation to determine if these changes should be incorporated for a better product.

The Contractor shall provide reference material used to inform decisions, e.g., scientific literature, etc.

This material shall be submitted to the COR as an electronic packet to be used during the review cycles.

The Contractor shall provide an electronic Quality Control Plan (QCP; see Section 7.7). All documents must meet or exceed the Contractor’s QCP requirements.

The Contractor shall prepare all documents as draft, draft-final, and final. Unless otherwise specified in this PWS.

For each defined task the Contractor shall develop the analyses goals, objectives, and metrics; schedule (milestones); and not to exceed the cost for the level of effort.

All reviews must document comments received, how the comments were integrated into the document or analysis, and comment close-out. The Contractor shall use track changes when updating the draft report in response to comments. Key changes requiring decisions will be documented on a table that acknowledges how the document was revised. The Contractor shall conduct web meeting(s) with reviewers when key changes need discussion. The Contractor shall suggest various changes and be prepared to change the document with collaboration from the reviewers.

4.2 Document Submittals

(1) The Contractor shall provide an annotated table of contents to the COR and LBAO’s PM for approval before initiating work for each document submittal.

(2) All documents will be submitted as a draft, draft-final, and final documents unless otherwise specified in this PWS. All submitted draft, draft-final and final reports must meet the contract quality control standards and follow the quality management program used by Reclamation.

(3) Any accompanying models, files, datasets, and reviews used in the analyses shall be documented and submitted to the COR and LBAO’s PM as an electronic packet to be used during the review cycles.

(4) The draft-final and final versions of the documents shall be submitted as complete, ready to be published documents. This means the document will have a table of contents, executive summary, all tables and figures, and complete appendices.

(5) The Contractor shall provide an FTP website or similar system to facilitate the transfer of large files between Reclamation and the Contractor. For large files where FTP will be difficult, the Contractor shall ship or deliver large files on thumb drives.

(6) All final reports must meet Reclamation’s 508 and Visual Identity Standards.

One (1) electronic copy of each deliverable shall be submitted.

5.0 Type of Contract

The government will award a Firm-Fixed Price type contract.

6.0 Period of Performance

The period of performance for the project is from the Date of Award to June 30, 2027. Anticipated award date is September 2023.

7.0 Administrative Information

(1) The Government will not furnish any property, services, utilities, etc.

(2) All deliverables (other than invoices) shall be delivered to the COR at LBAO on the specified due dates listed in Section 4.0.

(3) All electronic deliverables to be posted externally will be Section 508 Amendment to the Rehabilitation Act of 1973 compliant.

(4) All electronic deliverables to be posted and all materials made available to the general public will meet Reclamation’s Visual Identity Standards.

(5) All draft electronic deliverables shall be MS Word and all final deliverables will be in both MS Word and PDF formats.

7.1 Recognized Holidays

The contractor is not expected to perform work on the following federal holidays:

(1) New Year’s Day (7) Labor Day

(2) Martin Luther King Jr.’s Birthday (8) Columbus Day

(3) President’s Day (9) Veteran’s Day

(4) Memorial Day (10) Thanksgiving Day

(5) Juneteenth (11) Christmas Day

(6) Independence Day

7.2 Hours of Operations

The Contractor is responsible for conducting business, between the hours 0800 to 1700 Monday thru Friday except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

7.3 Place of Performance

All the work to be performed under this contract will be performed at the Contractor’s office. Reclamation will not be providing an area office or space for the Contractor to work.

7.4 Security

The Contractor shall be responsible for obtaining rights-of entry and/or permission from Reclamation or District and/or private landowners regarding any in-person meetings.

The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

7.5 Data Rights and Compatible Software

The following FAR Clause 52.227-14 applies to all data for this project. FAR Part 27, Subpart 27.4 Rights in Data and Copyrights. Specifically: 27.401-1 Unlimited rights data.

The Contractor shall coordinate with the COR as to compatible software and to ensure that GIS data meets the Reclamation standards for importation into Reclamation’s database. Compatible Software includes:

(1) Word Processing: Microsoft Word

(2) Electronic Spreadsheets: Microsoft Excel

(3) Electronic Document Distribution Format: Adobe Portable Document Format

(4) Scheduling Software: Microsoft Project

(5) Text Graphics: Microsoft PowerPoint

(6) Data Base: Microsoft Access

(7) Geographic Information Systems: CAD, ArcMap, AutoCAD

7.6 Contractor Personnel

The Contractor shall name the project manager and other key personnel and provide an organizational chart with the names and reporting structure to Reclamation. The Contractor’s project manager shall be the primary contact for Reclamation’s CO and the COR. Resumes for the project manager and key technical staff shall be provided.

The Contractor’s project manager and other key personnel cannot be changed unless Reclamation agrees in writing to the change. The Contractor’s project manager is to take no direction from any source other than Reclamation’s Contracting Officer during this work; particularly direction that deviates from the requirements stated in this PWS.

The Contractor and its personnel should have the appropriate education, knowledge, expertise, and experience to accomplish the project. The Contractor’s technical staff should have appropriate hydrology and/or water resource engineering experience related to the preparation, analysis, and execution of hydrologic data and RiverWare Modeling. The Contractor’s technical staff shall include a GIS specialist and experienced hydrologist(s) and/ or hydrologic/hydraulic engineer(s) in the areas of hydrology and water resource engineering projects, preferably in the State of California and/or Nevada.

At a minimum, the Contractor personnel shall include the following:

Project Manager shall have at least 5 years of experience managing water resource projects. The Project Manager shall have documented experience in using the Project Management Body of Knowledge Guide for managing projects.

Senior Hydrologist or Hydrologic/Hydraulic (H&H) Engineer shall have at least 15 years of experience in performing and reviewing hydrology and water conveyance studies. The Senior Hydrologist or Hydrologic/Water Resource Engineer shall have prior experience with quantifying streamflow losses and RiverWare modeling.

Hydrologist or Hydrologic/Water Resource Engineer shall have at least 3 years of experience in water resources projects. The Hydrologist or Hydrologic/Hydraulic Engineer shall have prior experience with quantifying streamflow losses and RiverWare modeling.

GIS Specialist shall have at least 3 years of experience creating map products related to water resources projects.

7.7 Quality Control Plan

The Contractor shall complete a Quality Control Plan (QCP) that demonstrates how they will ensure the quality of work performed by their staff or their subcontractors. All quality control review forms shall be submitted with the deliverables to Reclamation.

In compliance with the contract clause, the Contractor shall provide a QCP to the COR. The Contractor shall make any modifications required to the plan and obtain Government approval before the contract start date. The Contractor is responsible for subcontractor performance and quality. Reclamation shall be notified if the subcontractor is not performing or meeting the contract schedules.

The Contractor shall communicate the objectives and scope for each task with any subcontractors. The Contractor shall ensure that the subcontractors are provided reasonable timeframes to complete and provide their work product including the technical and quality review cycles. The Contractor shall designate milestones at which time the subcontractor work is reviewed, and the COR is apprised of the effort.

Records documenting quality shall be kept and made available to the CO and COR (when requested) throughout the contract performance period and for the period after contract completion, until final settlement of any claims under this contract.

7.8 Records

All records, files, metadata, model runs, coding, models, documents, emails, notes, calculations, and data are the property of the Federal government. The Contractor shall be responsible for creating and maintaining required records specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. The Contractor shall prepare a Document and Data Control Plan that outlines how the records will be managed and closed out at the end of the project. If requested by Reclamation, the Contractor shall provide the original record or data files including any metadata, or a reproducible copy of any such records, within five working days of receipt of the request.

7.9 Risk Management

The Contractor shall complete a Risk Management Matrix that demonstrates how they will manage risks that may impede goals, objectives, success, and schedule. The Risk Management Matrix shall be used for identifying, prioritizing, and tracking risks. The Contractor shall apprise the subcontractors of the risks and the consequences associated with their tasks.

8.0 Performance Assessment and Disincentives

8.1 Monitoring Performance

The COR will track the Contractor's performance during the evaluation period. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance following the Performance Requirements Summary (PRS) and Quality Assurance Surveillance Plan (QASP) described in Exhibit 1, and report to the Contracting Officer. Annually, the COR will complete a performance CPARS evaluation.

8.2 Contractor Self-Assessment

Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than five working days after the end of each evaluation period. The self-evaluation shall not exceed one page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

8.3 COR Recommendation

The COR will consider all evaluations and any other pertinent information, including the Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

8.4 Payment Determination

The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

8.5 Deduction

Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

8.6 Quality Assurance Surveillance Plan

The Quality Assurance Surveillance Plan (QASP) is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS.

The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor's performance.

Exhibit 1. Performance Requirements Summary and Quality Assurance Surveillance Plan

Operating Criteria and Procedures for the Newlands Reclamation Project, Nevada Revision — Truckee Canal Losses Update Contract

Performance Objective

Performance Standard

Acceptable Quality Level

Methods of Inspection and Frequency

Remedy

Schedule

The Contractor shall conduct Statement of Services tasking in alignment with the negotiated schedule timelines.

Statement of services is performed without causing programmatic delay to the government or violating the schedule or milestones identified as part of the program.

Contractor shall prepare a performance plan detailing deliverables and schedules.

Exceptional: >90% of performance and products meet or exceed the schedule with few exceptions, resulting in minimal delays.

Satisfactory: 90% of performance and products meet the schedule with few exceptions, resulting in minimal delays.

Marginal: 20% of performance and products result in moderate delay or impact to programs.

Unsatisfactory:

>20% of performance and products result in unacceptable (the

Each category will be evaluated at developed milestones.

Inspections will be based upon government evaluation reports through the performance period.

The overall performance rating will be assigned by the COR.

Contractor input and customer input/surveys may also be considered at the discretion of the COR.

Incentive:

Early schedule completion, Above Satisfactory rating on work performed.

Meet schedule requirements, Satisfactory rating on work performed.

Late schedule completion, Unsatisfactory rating on work performed.

Remedy:

Inspection of Services: The Contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory or better. Elevate to higher level of

Performance Objective

Performance Standard

Acceptable Quality Level

Methods of Inspection and Frequency

Remedy government may incur additional costs) delay or impact to programs.

contract management if actions fail to result in improvement. If the acceptable scheduling level falls below satisfactory, additional task orders may not be issued.

Quality

The Contractor shall provide documents, data, and work products in alignment with the negotiated quality requirements outlined in the Quality Control Plan.

Contractor shall submit data and work products as required in PWS and QCP.

Methodologies and technical products are consistent and reflective of referenced documents.

Quality Assurance Project Plan and review personnel and processes are approved by Reclamation and followed by Contractor.

Contractor shall document review process by submitting Quality Review forms with specific signatures.

Quality checks at the established milestones are developed, if unsatisfactory, corrective action initiated.

Exceptional: >90% of performance and products meet quality expectations with few exceptions, resulting in minimal changes.

Satisfactory: 90% of performance and products meet quality expectations with some changes.

Marginal: >20% of performance and products result in moderate corrective action.

Unsatisfactory:

>20% of performance and products are unacceptable (do not meet the standards set forth in the Quality Assurance Program and extensive corrective action is required. The government may incur additional

Each category will be evaluated at developed milestones.

Inspections will be based upon government evaluation reports through the performance period.

The overall performance rating will be assigned by the COR.

Contractor input and customer input/surveys may also be considered at the discretion of the COR.

Incentive:

Exceed standard requirements, Above Satisfactory rating on work performed.

Meets requirements, Satisfactory rating on work performed.

Works below standard, Unsatisfactory rating on work performed.

Remedy:

Inspection of Services. The Contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory or better.

Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable

Performance Standard

Acceptable Quality Level

Methods of Inspection and Frequency

Remedy costs, delay, or impact to programs.

scheduling level falls below satisfactory, additional task orders may not be issued.

Goals, Objectives, Milestones The Contractor with Reclamation’s approval shall determine goals, objectives, and measurements for success prior to initiating a task order.

Contractor shall document and evaluate goals, objectives, and milestones and ensure the work or task will meet these goals.

Contractor shall set frequent milestones.

Ability to lead a group and to represent Reclamation’s interest in the development of goals and objectives.

Ability to lead a team in developing alternatives to meet the goals and objectives, again representing Reclamation’s interest.

Methodologies and technical products are evaluated at a frequency or milestone that would allow recovery.

Exceptional: >90 % Performance and ability to develop goals, objectives, and milestones.

Ability to identify problems and communicate timely solutions.

Satisfactory: 90% Performance and ability to develop goals, objectives, and milestones.

Ability to identify problems and communicate timely solutions.

Marginal: >20% Ability to develop goals, objectives, and milestones.

Unable to identify problems and communicate timely solutions.

Unsatisfactory:

<20% Ability to develop goals, objectives, and milestones.

Unable to perform project management at the standard of care necessary to complete task.

Each category will be evaluated at developed milestones.

Inspections will be based upon government evaluation reports through the performance period.

The overall performance rating will be assigned by the COR.

Contractor input and customer input/surveys may also be considered at the discretion of the COR.

Incentive:

Above Satisfactory rating on work performed. Goals, objectives, and success exceed standards.

Meets requirements, Satisfactory rating on work performed.

Goals, objectives, and success meet standards for scientifically sound and defensible.

Works below standard, Unsatisfactory rating on work performed.

Contractor unable to develop and meet goals, objectives, and success measurements.

Remedy:

Inspection of Services. The Contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory or better.

Performance Standard

Acceptable Quality Level

Methods of Inspection and Frequency

Remedy

Extensive corrective action is required. The government may incur additional costs, delay, or impact to programs.

Elevate to higher level of contract management if actions fail to result in improvement. If the acceptable scheduling level falls below satisfactory, additional task orders may not be issued.

Measurements of Success Metrics

The Contractor with Reclamation’s approval shall determine the measurements for success or metric prior to initiating a task.

Contractor shall develop metrics that are measurable preferably quantitative using standard PMI methodology.

Contractor leads team to identify metrics for each task.

Ability to lead the team and assess goals using metrics.

Measurement of success may be quantitative or qualitative but shall be scientifically sound and defensible.

Exceptional: >90% of deliverables meet the established metrics.

Satisfactory: 90% of deliverables meet the established metrics.

If not ability to determine abandonment or alternative plan of action. Ability to recover from delays.

Marginal: >80% of deliverables meet the established metrics.

Performance and products result in moderate corrective action.

Unsatisfactory:

>10% of deliverables do not meet metrics.

Performance and products are unacceptable (do not meet the

Each category will be evaluated at developed milestones.

Inspections will be based upon government evaluation reports through the performance period.

The overall performance rating will be assigned by the COR.

Contractor input and customer input/surveys may also be considered at the discretion of the COR.

Incentive:

Above Satisfactory rating on work performed. Metrics are met and exceed standard requirements.

Meets requirements, Satisfactory rating on work performed.

Metrics…