Sol_140R1724Q0029.pdf

PDF 2 MB Posted Apr 29, 2024

Attached to: Ephrata Field Office HVAC Services
Solicitation number: 140R1724Q0029
Issued by: Department of the Interior Bureau of Reclamation

About this file

Written by GovTribe AI · Apr 29, 2024

This document is a Request for Proposal (RFP) for HVAC maintenance services at the Ephrata Field Office of the Bureau of Reclamation, Pacific Northwest Region.

The RFP requires the contractor to provide quarterly and annual HVAC inspection and maintenance services, as well as on-call repair services, for a base year and four option years. The work includes tasks such as filter replacement, belt and coupler inspection, lubrication, visual inspections, and cleaning/servicing of the fluid cooler tower. The contractor must have HVAC mechanics with the required qualifications to perform the work. Pricing is structured as a mix of firm-fixed-price and time-and-materials CLINs, with not-to-exceed ceiling prices. The contract is unrestricted, with a NAICS code of 811310. The period of performance is June 1, 2024 to May 31, 2029.

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SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

811310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR17

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

05/10/2024 1700 PD

04/25/2024

5096339227Georgena Palmer (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1724Q0029

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 84 0040642010OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

EPHRATA WA 98823

32 C STREET NW

EPHRATA FIELD OFFICE

BUREAU OF RECLAMATION

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

2. CONTRACT NO.

EFFECTIVE DATE

$12.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 06/01/2024 to 05/31/2029

00010 Quarterly Inspection and Maintenance in accordance with the attached Performance Work Statement.

Quarterly Inspection and Maintenance:

$____________ Each (Four (4) Quarterly Inspection and Maintenance

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Malena Sanderlin

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a firm-fixed price line item

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2024 to 05/31/2025

00020 Annual Inspection and Maintenance in accordance with the attached Performance Work Statement

Annual Inspection and Maintenance:

$______________ Each (One (1) Annual Inspection and Maintenance)

This is a firm-fixed price line item

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2024 to 05/31/2025

00030 Labor Hours for Service Repairs in accordance with the attached Performance Work Statement

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

84 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

Labor Occupation Code Category 23410 Heating, Ventilation and Air-Conditioning Mechanic applies

$_______________per hour.

This is a time a time and materials line item.

The ceiling price for this line is $12,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

(B)The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting

Officer.

(C) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2024 to 05/31/2025

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

00040 Repairs- Material in accordance with the attached

Performance Work Statement.

This is a time a time and materials line item.

The ceiling price for this line is $6,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2024 to 05/31/2025

00050 Option Year 1

Quarterly Inspection and Maintenance in accordance with the attached Performance Work

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

Statement.

Quarterly Inspection and Maintenance:

$____________ Each (Four (4) Quarterly Inspection and Maintenance

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2026

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2025 to 05/31/2026

00060 Option Year 1

Annual Inspection and Maintenance in accordance with the attached Performance Work Statement

Annual Inspection and Maintenance:

$______________ Each (One (1) Annual Inspection and Maintenance)

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2025

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2025 to 05/31/2026

00070 Option Year 1

Labor Hours for Service Repairs in accordance with the attached Performance Work Statement

Labor Occupation Code Category 23410 Heating, Ventilation and Air-Conditioning Mechanic applies

$_______________per hour.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

This is a time a time and materials line item.

The ceiling price for this line is $12,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2025

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2025 to 05/31/2026

00080 Option Year 1

Repairs- Material in accordance with the attached

Performance Work Statement.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

7 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

This is a time a time and materials line item.

The ceiling price for this line is $6,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2025

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2025 to 05/31/2026

00090 Option Year 2

Quarterly Inspection and Maintenance in accordance with the attached Performance Work

Statement.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

8 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

Quarterly Inspection and Maintenance:

$____________ Each (Four (4) Quarterly Inspection and Maintenance

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2026

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2026 to 05/31/2027

00100 Option Year 2

Annual Inspection and Maintenance in accordance with the attached Performance Work Statement

Annual Inspection and Maintenance:

$______________ Each (One (1) Annual Inspection and Maintenance)

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2026

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2026 to 05/31/2027

00110 Option Year 2

Labor Hours for Service Repairs in accordance with the attached Performance Work Statement

Labor Occupation Code Category 23410 Heating, Ventilation and Air-Conditioning Mechanic applies

$_______________per hour.

This is a time a time and materials line item.

The ceiling price for this line is $12,000.00.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

9 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2026

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2026 to 05/31/2027

00120 Option Year 2

Repairs- Material in accordance with the attached

Performance Work Statement.

This is a time a time and materials line item.

The ceiling price for this line is $6,000.00.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

10 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2026

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2026 to 05/31/2027

00130 Option Year 3

Quarterly Inspection and Maintenance in accordance with the attached Performance Work

Statement.

Quarterly Inspection and Maintenance:

$____________ Each (Four (4) Quarterly Inspection

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

11 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029 and Maintenance

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2027

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2027 to 05/31/2028

00140 Option Year 3

Annual Inspection and Maintenance in accordance with the attached Performance Work Statement

Annual Inspection and Maintenance:

$______________ Each (One (1) Annual Inspection and Maintenance)

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2027

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2027 to 05/31/2028

00150 Option Year 3

Labor Hours for Service Repairs in accordance with the attached Performance Work Statement

Labor Occupation Code Category 23410 Heating, Ventilation and Air-Conditioning Mechanic applies

$_______________per hour.

This is a time a time and materials line item.

The ceiling price for this line is $12,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

12 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2027

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2027 to 05/31/2028

00160 Option Year 3

Repairs- Material in accordance with the attached

Performance Work Statement.

This is a time a time and materials line item.

The ceiling price for this line is $6,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

13 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

See 52.212-4 Contract Terms and Conditions

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2027

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2027 to 05/31/2028

00170 Option Year 4

Quarterly Inspection and Maintenance in accordance with the attached Performance Work

Statement.

Quarterly Inspection and Maintenance:

$____________ Each (Four (4) Quarterly Inspection and Maintenance

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

14 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2028

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2028 to 05/31/2029

00180 Option Year 4

Annual Inspection and Maintenance in accordance with the attached Performance Work Statement

Annual Inspection and Maintenance:

$______________ Each (One (1) Annual Inspection and Maintenance)

This is a firm-fixed price line item

(Option Line Item)

Anticipated Exercise Date 05/31/2028

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2028 to 05/31/2029

00190 Option Year 4

Labor Hours for Service Repairs in accordance with the attached Performance Work Statement

Labor Occupation Code Category 23410 Heating, Ventilation and Air-Conditioning Mechanic applies

$_______________per hour.

This is a time a time and materials line item.

The ceiling price for this line is $12,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

15 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2028

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2028 to 05/31/2029

00200 Option Year 4

Repairs- Material in accordance with the attached

Performance Work Statement.

This is a time a time and materials line item.

The ceiling price for this line is $6,000.00.

This is a not to exceed amount. Contractor exceeds ceiling price at its own risk.

See 52.212-4 Contract Terms and Conditions

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

16 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1724Q0029

Alternate 1, (i)Payments, (1)Work performed, (i)

Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours.

Officer.

(Option Line Item)

Anticipated Exercise Date 05/31/2028

Product/Service Code: J041

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING,

AND AIR CIRCULATING EQUIPMENT

Period of Performance: 06/01/2028 to 05/31/2029

The total evaluated price will be calculated as the sum of the CLINs¿ extended prices, including all option CLINs and the 52.217-8 Option to

Extend Services. The Option to Extend Service¿s price will be calculated by prorating the last option¿s CLIN price for a period of 6 months.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Performance Work Statement HVAC Maintenance Ephrata Field Office

1.0 Background

The Ephrata Field Office Building is a four-story office building with 29 water source heat pumps, 1 split unit (Mr. Slim), coolant loop, with fluid cooler tower. HVAC System detailed Information following performance work statement.

2.0 Scope

Contractor shall provide all equipment, materials, and personnel to perform quarterly and annual inspection and maintenance services on Ephrata Field Office HVAC system (tasks 3a and 3b). Repairs may be required as a result of findings during inspection or by service call (task 3c).

Contractor must be able to work with the system in all seasons and understand that in some seasons the HVAC system cannot be shut down for extended periods of time due to the weather.

3.0 Tasks

A) Quarterly Inspection and Maintenance This is a firm-fixed price task.

1. Heat pump filter replacement: All filters need to be changed out in all the heat pumps (29 total) and replaced with a pleated replacement filter provided by contractor. Filters will be installed correctly (to manufactures’ specification). Any filters installed into the building will be dated with date of replacement and must be visible on exposed edge of filter for inspection while system is in operating status.

2. Fresh air inlet filter replacement: Fresh air filters need to be replaced in racks located at the top of the fresh air chase (roof area). Racks will be put back into place. Any filters installed into the building will be dated with date of replacement and must be visible on exposed edge of filter for inspection while system is in operating status.

3. Inspect drive belts and power couplers: Inspect belts on all electric motors, to include tower blower motor, fresh air, and exhaust fans. Couplers on glycol pumps must be inspected. Any unserviceable parts need to be replaced with a high-quality, long-lasting replacement or original equipment manufacturer part (OEM). All pulleys, or apparatus found out of alignment must be corrected.

4. Grease fittings and lubrication: All grease fittings need to be greased and or serviced to manufactures’ specifications, this includes oil and grease points on electric motor bushings, ball shafts, and anywhere lubrication is required on any device in the HVAC system.

5. Visual, physically, and audible inspection and service: Complete HVAC system needs to be observed an inspected serviced in these categories. Any items that are found need to be corrected or reported to Building Management prior to deferring maintenance on that or any item.

a. Check for corrosion and shortcomings on any piping and/or coils in the

HVAC system.

b. Check for obvious fan noise or vibrations in the HVAC system.

c. Check for corrosion, damage loses connections to any wiring and or electrical in the HVAC system.

d. Check Compressor, reversing, and expansion valve for obvious shortcomings.

e. Check Condensate drain pan for corrosion and shortcomings.

f. Check heating and cooling coils in every heat pump for obvious shortcomings.

g. Check all TEC Control wires at each unit for obvious shortcomings.

h. Check mounting hardware vibration and seismic mounts throughout HVAC

System for obvious shortcomings.

i. Check all Electric motors for obvious shortcomings.

j. All covers and access will be sealed correctly with correct screw in every hole and ducting will be sealed with correct Tape or binder.

6. Clean and service fluid cooler tower: Inspect, clean, and service all the freshwater spray nozzles, defusing louvers, sump and water, exchange coils, float level pump, and pump motor electrical, fan motor and fan motor electrical to include drive belts and fans fan shafts and bearings, leaks, electrical box for any other obvious shortcomings.

7. After service qualifying operation test: Qualify, with Building Engineer that all systems are up and functional, and that all systems are a go before leaving the site.

This will require Building Engineer logging on to the controls to confirm most of these actions.

8. Provide a detailed report of quarterly and annual inspection findings and maintenance tasks performed within 5 business days of work completion.

a. If repairs are discovered as a finding provide an estimate for completion of repair to include estimated number of hours to perform the work and itemized listing of parts required.

ACQ:

• All quarterly maintenance and inspection tasks are completed

• Report is received within 5 days of work completion.

B) Annual Inspection and Maintenance

This is a firm-fixed price task.

The following items in the system need to be serviced once a year. The Annual items need to be done with the quarterly service in the spring. Items to be serviced as Annual service are as follows:

1. Filters and strainer cleanout: All strainers and filters in the system need to be cleaned and serviced in mechanical room. Glycol flow restrictors and "Y" strainers at each heat pump.

2. Glycol loop: Measure specific gravity of glycol loop annually located in mechanical room, at the expansion tank and service/replace coolant as needed.

3. Fresh water into glycol loop: Fresh water (makeup water) into the glycol loop is in mechanical room, pressure should be set to 20PSI on the suction side of the glycol loop.

4. Refrigerant Charge in Heat pumps: Check refrigerant charge/level in each unit annually.

5. Boiler: Inspect clean and service, pressure safety valve, and open control cover and clean out dirt and debris, heating coils to manufactures specifications.

6. Cooling tower: Inspect, clean, and service all the freshwater spray nozzles, defusing louvers, sump, exchange coils, float level, pump, and pump motor electrical, fan motor and fan motor electrical to include drive belts and fans, fan shafts and bearings, leaks, and electrical box for any other obvious shortcomings. Sump water is treated by separate contractor.

7. Bleeder valves: Inspect, clean, and service all the valves in the coolant system (2 ea.) at the tower, air separator in mechanical room, ( l ea.) on each floor, and (2 ea.)

at top or the main pipe chase.

8. Condensation pumps: Inspect, clean, and service all the condensate pumps at each heat pump and humidifier. Water must be put into the unit to confirm its function to include testing for leaks to device and or its plumbing.

9. Check air pressure: In boiler room, check expansion tank pressure. Set to 20 PSI.

10. Electrical inspection for system: Test and inspect the following for functionality, load, and serviceability and any short comings.

a. Heat pump fan motors, relays, contactors, compressors, reversing valves.

Glycols pump motors, and power boxes.

b. Boiler and electrical supply power box.

c. Tower blower and spray motor and electrical Supply power box.

11. Service Spilt unit in Computer server room (Mr. Slim): Both inside and outside units.

12. Provide a detailed report of quarterly and annual inspection findings and maintenance tasks performed within 5 business days of work completion.

a. If repairs are discovered as a finding provide an estimate for completion of repair to include estimated number of hours to perform the work and itemized listing of parts required.

ACQ:

• All annual maintenance and inspection tasks are completed

C) Service Repairs This is a time and materials task. See 52.212-4, Alternate 1 in clauses for details on payment terms.

As scheduled by Bureau of Reclamation. Provide all equipment, labor, and materials as needed to perform service repairs that are not included in the quarterly/annual inspection.

The contractor will submit an estimate to perform the repair. The estimate shall include a detailed description of the repair with estimated labor hours required and materials needed to perform the service. Material description shall include manufacturer and part number and price of items needed. Service repairs are to be approved before any work begins.

Provide a detailed report of any repair work completed within 5 business days of work completion.

ACQ:

• All repair tasks are completed, and HVAC system is properly functioning.

4.0 Place of Performance

Ephrata Field Office 32 C street NW Ephrata, WA 98823

5.0 Period of Performance

Actual period of performance will be based on the award date. The Government anticipates awarding a base year and four option year period of performance contract.

No. 36 from the table has been replaced with a Carrier heat pump model 50pch060 located on the third floor.

Mechanical room Hydro-pump motors:

• Baldor Industrial Motors

• SN F0105232375

• 230/460 Volts

• 26 AMPS

• 1760 RPM

• L0 HP

• Class B

Glycol system Pump:

Armstrong Pump

• Model 4030BF

• SN 445663

• Size 4x3xl 0

• IMP DIA 9.08

• Capacity: 325 GPM

• 10 HP

• 1800 RPM

• No parts on-hand

Boiler Fulton

• FB 560kw

• Boiler # 89435

Tower Pump GE Motor

• Model 5K46PN2330

• SN ZVL796910

• 200-230/460 Volts

• 1.5 HP

• 3450 RPM

• BAC pump 300210# 6/10/04

• DIA pump.

*Set of belts *1Blower motor *1Pump and motor *On-hand in Electrical room in basement

Secondary Cooling

• Computer Room

• Mitsubishi Mr Slim Evaporator Wall

• mount Mod # pk3fk ser# 75g010090

Tower Baltimore Air Coil Company

• Model 41842-L

• SN: Uo13643601MAD

Fresh Air Supply

• Fan Per floor

• Loren Cook Company Model LBS

Exhaust Fan on the Roof

• Loren Cook Company

• 195c6b %HP

• 1725/0000 EFI 210-882-17886

Exhaust fan elevator room

• Loren Cook Company Mammoth Heat Pumps

Basement

• HPl: 18x25xl

• HP2: 16x20xl

• HP3: 20x32xl

• HP4: 20x32xl

• HP5: 18x25xl

• HP6: 18x25xl 1st Floor

• HP l1: 18x25xl

• HP12: 20x32xl

• HP13: 20x32xl

• HP14: 20x32xl

• HP15: 20x32xl

• HP16: 18x25xl

• HP l 7: 20x32xl

• HP18: 15x20xl

• HP19: 18x25xl 2nd Floor

• HP21: 20x32xl

• HP22: 20x32xl

• HP23: 20x32xl

• HP24: 20x32x l

• HP25: 15x20xl

• HP26: 15x20xl 3rd Floor

• HP31: 15x20xl

• HP32: 15x20xl

• HP33: 20x32xl

• HP34: 15x20xl

• HP35: 20x32x l

• Carrier 50pch060 - 20x24x l, 20x14x1

• HP37: 18x25xl

• HP38: 20x32xl

Air bleeder valves #78179

• 1 each floor

• 2 at tower

• 1 at air separator

• 2 at top of main supply column

Instrumentation Control System

Clauses Note: This solicitation contains both firm fixed priced (FFP) Contract Line Item Numbers (CLINS) as well as time and material (T&M) CLINS. The provisions and clauses in this document apply to all or some of the CLINS. The following letter designation will be used to identify the clause and/or provision that applies to each type of CLIN:

A: Applies to all CLINS T: Applies to T&M CLINS F: Applies to FFP CLINS

A: 52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Nov 2023)

a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.k,

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-1#FAR_52_233_1 https://www.acquisition.gov/far/52.202-1#FAR_52_202_1 such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer- System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 https://www.acquisition.gov/far/52.232-34#FAR_52_232_34 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.

The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.

7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/33.211#FAR_33_211

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this…

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