B01_08_Sources_Sought_Combined_1.pdf

This is a SOURCES SOUGHT synopsis to request information for market research and planning purposes. This announcement is not a solicitation and does not constitute a request for quotes, proposals, or bids. The purpose of this sources sought synopsis is to identify and collect information on potential sources to provide weed control services for the Minidoka and American Falls Dams. Responses to this announcement will be used by the Government for planning and to determine the acquisition strategy.

This announcement also serves as a notice of the Government’s intent to issue a solicitation for the supplies described herein using Federal Acquisition Regulation (FAR) part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with part 13, Simplified Acquisition Procedures.

The primary North American Industry Classification System (NAICS) Code to be used for this requirement is 561730, Landscaping Services. The small business size standard is $8 million.

The Government is seeking to gain knowledge of interest, capabilities, and qualifications of both small and large businesses.

The Bureau of Reclamation is seeking firms with the qualifications and capability to provide the supplies listed in the attached Performance Work Statement (PWS).

If your company is interested and can demonstrate the firm’s ability, capability, and responsibility to provide the supplies, we encourage you to respond to this announcement with a statement of your qualifications and capability. In response, please provide:

1. Company information including name, Unique Entity Identification (UEI), address, points of contact with telephone numbers and e-mail addresses.

2. Business size/classification to include any designations as Large Business, Small Business, HUBZone, Women Owned, Service-Disabled Veteran Owned, Indian-Owned, 8(a), etc.

3. Description of your company’s capability to provide the supplies.

4. Description of experience on contracts with similar requirements, describing no more than three (3) contracts completed within the past ten (10) years of the issue date of this announcement.

Responses to this announcement must be submitted to the point(s) of contact listed below by 12:00 PM MT, February 18, 2025.

bkoop@usbr.gov

Submission methods other than e-mail will not be accepted. Please submit all responses using Microsoft Office and/or Adobe Acrobat compatible file formats.

mailto:ccalleja@usbr.gov

Performance Work Statement (PWS)

Weed Control Services for

Minidoka Dam and American Falls Dam

04/01/2025 - 03/31/2030

C.1 Introduction

C.2 Mission

C.3 Scope

C.4 Non-Personal Services

C.5 Business Relations

C.6 Contract Administration and Management

C.6.1 Contract Management

C.6.2 Contract Administration

C.7 Personnel Administration

C.8 Contractor Qualifications, Personnel, Disciplines, and Specialties

C.9 Location and Hours of Work

C.10 Performance Requirements

C.11 Special Requirements

C.12 Safety/Regulations/Policies

C.13 Quality Control

C.14 Related Documents

C.15 Reports or Data Deliverables

C.1 Introduction

Performance Work Statement (PWS) Weed Control Services for

Minidoka Dam and American Falls Dam

Federal legislation including the Federal Insecticide, Fungicide, and Rodenticide Act of 1947 (as amended); the Carson-Foley Act of 1968; the Federal Noxious Weed Act of 1974 (as amended), and the Plant Protection Act of 2000, authorize and direct Reclamation to implement weed management as well as to coordinate with Federal, State and local agencies on the management of noxious weeds and invasive plants. Reclamation uses an integrated pest management approach to control noxious weeds, invasive plants, and weeds that are not noxious but harmful or irritant to humans, which include multiple methods such as: chemical, mechanical, and biological control at Minidoka Dam and American Falls Dam. Currently, Reclamation has neither the personnel nor the equipment to successfully conduct noxious weed, invasive weeds and weeds that are not noxious but harmful or irritant to humans, plant treatments for its lands surrounding Minidoka Dam and American Falls Dam.

C.2 Mission Protect project facilities and provide public safety through weed management treatments.

C.3 Scope The contractor shall provide all personnel, equipment (including personal protective equipment), tools, materials, transportation, supervision, and other items and incidental services necessary to satisfactorily identify and treat, noxious and invasive weed species on Reclamation lands surrounding Minidoka Dam located in Minidoka County and American Falls Dam located in Power County, Idaho.

C.4 Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

C.5 Business Relations The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

C.6 Contract Management and Administration The following subsections specify requirements for contract, management, and personnel administration.

C.6.1 Contract Management The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between their support operations.

C.6.2 Contract Administration The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on this requirement.

C.7 Personnel Administration The contractor shall provide the following management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks.

C.8 Location and Hours of Work

The contractor will only be allowed access to gated area’s the facility during normal business hours, 6:30 A.M. to 4:30 P.M. Monday through Thursday, excluding federal holidays.

All areas outside the gated areas may be accessed between 6:00 A.M. to 8:30 P.M.

C.9 Performance Requirements The following section specifies the Performance Objectives and Performance Elements for the contract.

Treatments should occur for:

Base Period: 04/01/25 – 03/31/26 Option Period 1: 04/01/26 – 03/31/27 Option Period 2: 04/01/27 – 03/31/28 Option Period 3: 04/01/28 – 03/31/29 Option Period 4: 04/01/29 – 03/31/30 Option

Specific Tasks Minidoka Dam (all acreages are approximate unless otherwise stated) Task 1 – Pre-emergent and Post-emergent Bare Ground Program (26.4 acres)

a. The contractor will utilize a bare-ground program in order to guarantee bare ground for the length of the contract. Frequency of application for the areas described in this bare- ground program shall be as needed in order to maintain a vegetation-free appearance. The Bureau of Reclamation will be responsible for the removal and disposal of dead foliage.

b. The contractor will maintain all areas described in the bare-ground program free of vegetation during the growth cycle of the year at the following areas:

o On 300 N. road only spray from edge of the road outwards on both sides for 2ft. (Map 1) o Minidoka Dam Facility compound includes: (Map 1) the main switchyard and transformer yard the Inman Power plant transformer yard along the parking lot and between switchyard to the Northside bridge, the switchyard, and other structures the area outside and along fence line from the Inman Power plant to bridge, down to waterline the interior compound, including parking, staging and laydown area’s, roadways (to include 2 ft past each side of the roadway) top of dam and the Inman Plant Head Works around power plants, shops, administration building the Used Oil storage building area 2 ft on both sides of all fences around and in compound area o Down the access road leading to sewage lagoon to the main entry road. The contractor shall maintain that road as bare ground during the contract year to include the width of the road plus 2ft to each on each side of the road. (Map 1) o The lower boat ramp parking lot along the river (Map 1) o The area around the vault restroom adjacent to the boat ramp parking area

(Map 1) o Fenced compound area that is between Walcott Park (Map 1) o Southside parking areas (Map 2) o The laydown area on the northside of the canal headworks, down the road to the gate from rip rap to canal. (Map 2) o The rip rap south end of the spillway to the road and from the toe of the dam out for 50ft. (Map 2) o Earthen Dike: the top, upstream, and downstream faces of the south dike, o from the toe of the earthen dike out for 50 feet and continue the 50ft area, from the earthen dike to the canal headworks. (Map 2) o Roadways to include 2ft past each side of the roadways down to Bishops Hole

Restroom parking lot area, to include area around toilet vault restroom. (Map 2)

c. The contractor must include a spray marker dye when spraying to help identify complete coverage, this will also help to ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

Task 2 – Post-emergent Noxious and Irritant Weed Program (80.5 acres):

a. The contractor will utilize post-emergence program to eliminate noxious weeds.

Frequency of application for the areas described in this noxious weed control program shall be as needed in order for the area’s to be maintained as noxious and irritant weed-free. Noxious weeds to be treated are identified in the Idaho State Noxious Weeds List. The Bureau of Reclamation will be responsible for removal and disposal of dead foliage.

b. The contractor will provide post emergent noxious weed control at the following areas:

• Wetland area on the right-hand side of the road as you enter the main gate (adjacent from weir #4). (Map 1)

• From the canal, west to the water’s edge of the Snake River, excluding areas already treated for bare ground. (Map 1)

• 0.34-acre area immediately west of the Inman Power plant, including slopes and weir area; (Map 1)

• From fence lines down to waterlines. (Map 1)

• The embankment of the sewage lagoon shall be treated for noxious that can damage the embankment and the liner of the lagoon causing leakage. Treatment method in this area shall not be applied to water or become present in the sewage water that can impact natural digestion of sewage. Grasses and other plants to keep erosion from occurring shall not be treated. (Map 1)

• Minidoka Southside Area: on downstream side along the spillway, from the water line to the fence lines. (Map 2)

• Rip rap on both ends of the foot bridge that crosses the south gated spillway, extending 25ft in each direction down to the water’s edge. (Map 2)

• 5.77-acre lot on south of the south-side canal starting 50ft. out where the bare-ground ends (Map 2)

c. The contractor must include a spray marker dye when spraying to help identify complete coverage, this will also help to ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

Task 3 – Post-emergent Woody Vegetation Program (0.4 acres):

a. The contractor will utilize post-emergence program to eliminate woody vegetation.

Frequency of application for the areas described in this woody vegetation control program shall be as needed in order for the area’s to be maintained as woody vegetation-free (examples: tree’s and sagebrush). The Bureau of Reclamation will be responsible for removal and disposal of dead foliage.

b. The contractor will provide post-emergent woody vegetation control at the following areas:

o The embankment of the sewage lagoon shall be treated for woody vegetation that can damage the embankment and the liner of the lagoon causing leakage.

Treatment method in this area shall not be applied to water or become present in the sewage water that can impact natural digestion of sewage. Grasses and other plants to keep erosion from occurring shall not be treated. (Map 1) o Rip rap on both ends of the foot bridge that crosses the south gated spillway, extending 25ft in each direction down to the water’s edge. (Map 2) o 4 ft along the spillway concrete areas.

c. The contractor must include a spray marker dye when spraying to help identify complete coverage, this will also help to ensure both the contractor and facility personnel will have a visual of the area’s that were treated.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

American Falls Dam (all acreages are approximate unless otherwise stated)

Task 5 – Pre-Emergent and Post-Emergent Bare Ground Program (13.5 Acres)

a. The contractor will utilize a bare-ground program in order to guarantee bare ground for at least 1 year after. Frequency of application for the areas described in this bare-ground program shall be as needed in order to maintain a vegetation-free appearance.

The Bureau of Reclamation will be responsible for removal and disposal of dead foliage.

b. The contractor will maintain all areas described in the bare-ground program free of vegetation during the growth cycle of the year at the following areas:

• Upstream rock covered face of the dam from the right side of the dam to the town end, from the sidewalk to the reservoir (Map 4)

• downstream rock covered face of the dam from the right side of the dam to the town end from the curb to the downstream toe (Map 4)

• area on the west side of the dam between the dam and the Idaho Power Plant from the locked gate to the dam (Map 4)

• Rock face of the training dike on the east side downstream of the dam and upstream of the railroad bridge. (Map 4)

• Gravel parking area inside compound fenced area

Task 6 – Noxious Weed Control Program (31.7 acres)

a. The contractor will utilize post-emergence program to eliminate noxious weeds.

Frequency of application for the areas described in this noxious weed control program shall be as needed in order for the area’s to be maintained as noxious weed-free. Noxious weeds to be treated are identified in the Idaho State Noxious Weeds List. The Bureau of Reclamation will be responsible for removal and disposal of dead foliage. Scotch thistle is a nuisance noxious weed at Minidoka and American Falls Dams.

b. The contractor will apply contact herbicides and provide post emergent noxious weed control at the following area’s:

o All grassed areas at the visitor center/office. (Map 3) o Between the office and the recreational area, o area downstream of the dam and to the east of the spillway basin continuing downstream to the junction with the river. (Map 3) o Area between the old highway and the recreational area not already described, area between the old highway and the new highway on the west side of the dam, o area downstream of the new highway drainage ditch and east of Lamb Weston Road and upstream of Williams Lane, extending Williams Lane due East past the intersection with the Fish hatchery road to the west side of the dam. (Map 3)

Task 7 – Lawn Fertilization Program (1.4 acres):

a. The contractor will utilize a fertilization program to achieve a healthy lawn with uniform color. Frequency of application for the areas described in this fertilization program shall be as needed in order for the area’s to be maintained as a healthy lawn with uniform color.

b. The contractor will provide post fertilization program at the following areas:

o All grassed areas at the visitor center/office. (Map 3)

Task 8 – Broadleaf Control Program (4.9 acres):

a. The contractor will utilize a broadleaf program to eliminate broadleaf’s. Frequency of application for the areas described in this broadleaf control program shall be as needed in order for the area’s to be maintained as broadleaf-free. The contractor will apply broadleaf control at the following area’s:

o All grassed areas at the maintenance office area. (Map 3) o Area downstream of the dam and to the east of the spillway basin continuing downstream to the junction with the river. (Map 4)

Applicable Publications and Forms

• Professional Applicator Pesticide Application Records https://agri.idaho.gov/main/56-2/pesticides/pesticide-licensing/profession-applicator-record-keeping-requirements/

• Idaho State Noxious Weeds List can be located at https://plants.usda.gov/java/noxious?rptType=State&statefips=16

C.10 Special Requirements

a. The contractor will give the COR at least 24 hours’ notice when they plan to perform any type of work on either site. The contractor shall contact the COR when rescheduling is needed.

b. The contractor must sign in and out of the visitor sign in book each time they require access to gated areas of the facilities.

c. The contractor must include spray marker dye when spraying in areas that are bare ground, noxious and woody vegetations to help identify complete coverage. This will ensure both the contractor and facility personnel will have a visual of the area’s that were treated. Spray marker dye is not required when treating lawns for broadleaf or fertilizer.

d. All jobsites require the use of applicable surfactants, spray marking dyes and other adjuvants that improve the quality of the application.

C.11 Safety/Regulations/Policies

12.1 All equipment and operations shall adhere to Reclamation Safety and Health Standards (RSHS), 2009 Edition, 29 CFR 1910 Safety and Health Regulations for General Industry, 2009 Edition and Washington Administrative Code (WAC), 2009 Edition.

12.2 All chemicals used shall be in accordance with the current registration, label direction, or other directives regulating their use (Idaho State Department of Agriculture, OSHA, etc.). If there is any chance of the applied chemical entering a stream, river, canal, ditch, wetland, pond, or aquifer, the contractor will only use an aquatic-approved herbicide. It is critical that no herbicide damages occur at or near the parks, private lands, or ecological systems around water.

The Contractor shall comply with all Federal, State and Local operational requirements, and licensing requirements as may be pertinent to the required commercial application of chemicals, pesticides and, herbicides.

C.12 Quality Control The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP is the means which they assure themselves that their work complies with the requirements of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the Contract.

The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance.

The Contractor shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to the effective date of the change. The QCP shall be subject to the Governments review and approval.

The Government may find the QCP “unacceptable” whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 5 working days from receipt of notice that QCP is found “unacceptable.”

C.13 Related Documents The following Documents are related to this project:

Quality Assurance Surveillance Plan (QASP) Maps – 2 for Minidoka Dam and 2 for American Falls Dam C.14 Reports or Data Deliverables

Deliverable #1 – Contractor Certifications

1. The contractor shall possess applicable permits, certifications and licenses (i.e. Business Permits, CDL endorsement, Applicator’s License, etc) to complete services in accordance with this PWS as required by Federal, State and Local regulations. The contractor will ensure all documents are kept current. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract as shown in the Performance Requirements Summary Table.

Deliverable #2 – Contractor List of Employees

2. The contractor shall supply Reclamation with the legal names of employees who will be working under this contract.

Deliverable #3 – Weed Control Plan

3. The contractor shall provide a weed control plan on how weed control will be accomplished.

Deliverable #4 – Safety Data Sheets (SDS)

4. The contractor shall provide a Safety Data Sheet with the list of chemicals being used. It is a protective measure to be aware of pesticides being used on Reclamation lands and is provided by the contractor. It should include where the pesticide is applied, what pesticide is used, what species will be managed and ensure that pesticide labels are read, and pesticides are used safely and effectively to eliminate and reduce unnecessary use.

Deliverable #5 – Minidoka Dam Monthly Inspection

5. The contractor will perform monthly walk/drive throughs with staff and/or the COR to identify effectiveness of control efforts. If staff and COR is not available, contractor needs to complete this task on their own.

Deliverable #6 – American Falls Dam Monthly Inspection

6. The contractor will perform monthly walk/drive throughs with staff and/or the COR to identify effectiveness of control efforts. If staff and COR is not available, contractor needs to complete this task on their own.

The Contractor shall provide deliverables as described in this PWS to the TR/COR.

Deliverables Table

Deliverable Number Deliverable Name Frequency/Due

Date

Quantity/Format

1 Contractor Certifications • At least one week prior to start of work.

• Any change in certifications.

One electronic copy.

2 Contractor List of Employees • At least one week prior to start of work.

• Any change in personnel.

One electronic copy.

3 Weed Control Plan • At least one week prior to start of work.

One electronic copy.

4 Safety Data Sheets (SDS) • At least one week prior to start of work.

• Any change in chemicals.

One electronic copy.

5 Minidoka Dam Monthly

Inspection

• Monthly. With at least three weeks between inspections.

One electronic copy.

Once a month during weed control season.

6 American Falls Dam Monthly

Inspection

• Monthly. With at least three weeks between inspections.

One electronic copy.

Once a month during weed control season.

Exhibits

Map 1. Bureau of Reclamation Minidoka Dam Area Map 1

Map 2. Bureau of Reclamation Minidoka Dam Area Map 2

Map 3. Bureau of Reclamation American Falls Dam Area Map 1

Map 4. Bureau of Reclamation American Falls Dam Area Map 2

Minidoka Dam and American Falls Dam Weed Control

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

CONTRACT NO.: Specify contract number

CONTRACTOR: Specify name of contractor

CONTRACTING OFFICER: Specify name of Contracting Officer

INSPECTOR(S): Contracting Officers Representative – RJ Wardle American Falls General Maintenance Mechanic – Mike Guardipee

Performance Requirement

Performance Indicator

Acceptable Quality Level

Method of Surveillance

Remedy for Non-performance

Task 1 – Pre-emergent and Post-emergent Bare Ground Program (26.4 acres):

Percentage of areas treated

100% of area should be treated with a 99% kill rate.

COR and/or Dam staff will make periodic onsite inspections

The contractor shall correct the deficiencies within one week of notification by treating the sites that were missed and/or re-treat areas where the treatment was inadequate.

If deficiencies are not resolved, the Contracting Officer may take any, or all of the following actions:

-Require the contractor to re-treat until an acceptable level is reached as determined by the CO at no additional cost to the Government.

-Rejection of invoice.

-Partial payment of invoice.

-The Government hiring another contractor to “re-perform” the task and deducting the cost from the invoice.

- Termination of the contract.

-Negative performance reported on Contractor Performance Assessment Reporting System

(CPARS).

Task 2 – Post-emergent Noxious Weed and weeds that are not noxious but harmful or irritant to humans Program (80.5 acres):

Percentage of areas treated

100% of area should be treated with a 98% kill rate.

COR and/or Dam staff will make periodic onsite inspections

Task 3 – Post-emergent Woody Program (0.4 acres):

Percentage of areas treated

100% of area should be treated with a 98% kill rate.

COR and/or Dam staff will make periodic onsite inspections

Task 4 – Minidoka Dam Monthly Inspection

Presence at site inspection

Inspect successfulness of application and determine if any areas were missed or if there are other area’s covered in the contract that the contractor needs focus future efforts.

Onsite inspection

Task 5 – Pre-emergent and Post-emergent Bare Ground Program (13.5 Acres)

Percentage of areas treated

100% of area should be treated with a 99% kill rate.

COR and/or Dam staff will make periodic onsite inspections

The contractor shall correct the deficiencies within one week of notification by treating the sites that were missed and/or re-treat areas where the treatment was inadequate.

If deficiencies are not resolved, the Contracting Officer may take any, or all of the following actions:

-Require the contractor to re-treat until an acceptable level is reached as determined by the CO at no additional cost to the Government.

-Rejection of invoice.

-Partial payment of invoice.

-The Government hiring another contractor to “re-perform” the task and deducting the cost from the invoice.

- Termination of the contract.

-Negative performance reported on Contractor Performance Assessment Reporting System

(CPARS).

Task 6 – Noxious Weed Control Program (31.7 acres)

Percentage of areas treated

100% of area should be treated with a 98% kill rate.

COR and/or Dam staff will make periodic onsite inspections

Task 7 – Lawn Fertilization Program (1.4 acres):

Presence at site inspection

Inspect successfulness of application and determine if any areas were missed or if there are other areas covered in the contract that the contractor needs focus future efforts.

Onsite Inspection

Task 8 – Broadleaf Control Program (4.9 acres):

Percentage of areas treated

100% of area should be treated with a 98% kill rate.

COR and/or Dam staff will make periodic onsite inspections

Task 9 – American Falls Dam Monthly Inspection

Presence at site inspection

Inspect successfulness of application and determine if any areas were missed or if there are other areas covered in the contract that the contractor needs focus future efforts.

Onsite Inspection