Att_02_140P8419Q0094_SOW.pdf

Solicitation No. 140P8419Q0094, Attachment 02

JANITORIAL SERVICES AT INTEGRATED RESOURCE MANAGEMENT

BUILDINGS, POINT REYES NATIONAL SEASHORE

SCOPE OF SERVICES

TITLE:

Provide custodial / janitorial services once every two weeks (bi-weekly) and up to two additional annual cleanings for the two Integrated Resource Management buildings (#533 at approximately 2,520 square feet and #66 at approximately 4,200 square feet), of Point Reyes National Seashore located at 1 Bear Valley Road, Point Reyes Station, CA 94956 (see Appendix A map). The buildings are a part of, and located within, Point Reyes National Seashore, a unit of the National Park Service.

PROJECT DESCRIPTION AND BACKGROUND:

Point Reyes National Seashore has a requirement to provide custodial/janitorial services in the office spaces, 2 kitchens (one includes a small conference room), 4 restrooms, windows, and 4 exterior entrances.

1. GENERAL:

1.1 SCOPE

Work shall consist of furnishing all labor necessary to clean/ service and maintain in a sanitary condition the Integrated Resource Management Buildings.

All supplies and materials will be furnished by the vendor except for the following items, which will be supplied by the National Park Service:

Paper Towels Toilet Paper Refillable soap

All work shall be performed in accordance with the specifications contained herein, and to the satisfaction of the Contracting Officer or her authorized representative.

1.2 CONTRACTING OFFICER

The term "Contracting Officer" means the person executing this contract on behalf of the Government.

1.3 SAFETY

All work shall be performed in accordance with safety requirements set forth by OSHA. If safety violations are observed, the work will be immediately terminated until compliance is restored.

1.4 WORK PERIOD

The services listed herein shall be performed on one (1) set week day every other week at a time (to-be-determined prior to the start of work under this contract) between the hours of 0800 and 1630 at the two (2) Integrated Resource Management Buildings (#533 and #66).

1.5 SCHEDULE VARIATION

Work will not be performed on the following federal holidays due to building and park closure:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day

Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

All work during weeks containing federal holidays, will be scheduled to avoid these holidays, but not deferred to the following week.

1.6 SECURITY

The contractor shall have all employees working on site bonded prior to commencement of the contract, furnish the Contracting Officer written documentation of bonding along with the names of all employees to be working on the job site.

The Government will be responsible for opening the building at the beginning of the work day. The contractor shall not be furnished with keys or provided with codes to the building alarm. A Government employee must be present in the building at all times during which the contractor is working.

The contractor shall provide clip-on ID tags for all employees authorized to work on this contract. The ID tags shall be worn at all times while on the job site.

The contractor shall provide employees with a mutually agreed upon work uniform to be worn at all times while on the job site.

1.7 TELEPHONE USE

The contractor and contractor employees are not authorized to use the

Government telephones. Contract personnel are not required to answer the telephone except by the request of the Contracting Officer's Representative in an emergency.

1.8 VEHICLE USE

The contractor and staff shall be permitted to park personal vehicles in the designated parking area adjacent to the Integrated Resource Management Buildings, as directed.

1.9 UNUSUAL CONDITIONS

The contractor shall inform the Contracting Officer's Representative of any unusual conditions such as vandalism, theft, damaged property, electrical or plumbing problems, and inoperable government issued equipment, etc.

1.10 ENGLISH PROFICIENCY

The contractor is required to have at least one (1) crew supervisor on-site at all times during the work period who possesses good to excellent English language proficiency.

1.11 STORAGE

If requested, the Government shall provide the contractor with a small, pre-determined storage space for cleaning supplies within the Integrated Resource Management Buildings.

1.12 SMOKING POLICY

Smoking is prohibited Integrated Resource Management Buildings or within the immediate vicinity of Integrated Resource Management Buildings and all other surrounding buildings.

1.13 DEDUCTION IN PAYMENT AND NON-COMPLIANCE

In the event the contractor fails to perform the work as specified in the contract, the following steps will be taken to correct non-compliance:

1.13.1 The COR will direct the contractor to perform services again, or

1.13.2 Require contractor to take steps to ensure future performance and reduce contract price to reflect reduced value of services performed, pursuant to the deduction in payment schedule for non-compliance contained in Appendix B of the Scope of Services.

1.13.3 Accomplish work with other contractors or government employees and charge excess costs to contractor, or

1.13.4 The Contracting Officer will issue a Cure Notice to the contractor and if the contractor does not correct the situation after receiving the Cure Notice, the contract may be terminated for default.

1.13.4a Contractor has 10 working days to correct situation after receiving a cure notice from the Contracting Officer.

1.13.4b The contractor will not be allowed to make up lost work days.

2. DESCRIPTION OF WORK

2.1 CLEANING EQUIPMENT, MATERIALS AND SUPPLIES

2.1.1 Integrated Resource Management Buildings – Unless otherwise stated in this contract, all equipment materials and supplies necessary to clean, service and maintain sanitary conditions shall be supplied by the Government including, but not limited to, disinfectants, liquid, powder, and bar soaps, cleaning compounds, rug shampoo, detergents, plastic garbage bags, deodorant cakes, odor control chemicals, sanitary napkin disposal liners, vacuum cleaners, floor scrubbers, and extension cords. Supplying light bulbs is not a requirement of this contract. Contractor shall not use cleaning materials, supplies or equipment supplied by the Government other than toilet paper, paper towels, and refillable soap. When cleaning the kitchens, the contractor is not responsible for cleaning dishes left by Government employees. The Government will strive to clean and put away all dishes prior to the contractor’s arrival on the set day of the week that services are to be performed. The contractor shall deposit all trash collected from the building into the Government’s dumpster which is centrally located in the parking area outside the buildings being serviced. The contractor shall deposit all recyclables collected from the building into the Recycling Station located to the north of Building #533. See Appendix A map.

2.1.3 The grade type, size quantity, mixture and manner of application of all materials shall be to the satisfaction of Contracting Officer or authorized representative.

2.1.4 One week prior to commencing work, the Contracting Officer or authorized representative shall approve or disapprove submitted products.

Any supply or procedural change must be approved by the Contracting Officer, who reserves the right to inspect and prohibit the use of any equipment, materials or supplies due to safety violations under clause 1.3.

STATEMENT OF WORK / REQUIREMENTS

INTEGRATED RESOURCE MANAGEMENT BUILDINGS (#533 & #66)

1. BUILDINGS / RESTROOMS/ KITCHENS / CONFERENCE ROOM / OFFICE SPACE /

WINDOWS/ EXTERIOR ENTRANCES

CLEANING TASKS FREQUENCY

A. DUSTING

i. High and low dust all building areas MONTHLY

(ledges, vents, baseboards, windows, etc., checking for cobwebs)

B. RESTROOMS

i. Scrub sinks, toilets, handles, and fixtures. Clean mirrors BI-WEEKLY

ii. Sweep and/or dust mop floors, including corners & edges BI-WEEKLY

iii. Damp mop floors BI-WEEKLY

iv. Stock toilet paper, paper towels and soap dispensers BI-WEEKLY

v. Empty trash containers (replace liners as needed) BI-WEEKLY

vi. Clean shower floor, door/curtain, walls and fixtures MONTHLY

vii. Damp wipe restroom walls by sink and toilet MONTHLY

C. KITCHENS

i. Scrub sinks, counters and fixtures (no dishes) BI-WEEKLY

ii. Sweep and/or dust mop floors, including corners & edges BI-WEEKLY

iii. Damp mop floors BI-WEEKLY

iv. Stock paper towels and soap dispensers BI-WEEKLY

v. Empty trash containers (replace liners as needed) BI-WEEKLY

vi. Empty recycling bins BI-WEEKLY

vii. Damp wipe faces/handles of appliances and cabinets MONTHLY

viii. Damp wipe chairs and table top in conference room #66 MONTHLY

D. OFFICE & COMMON AREA FLOORS

i. Vacuum all building carpeted areas MONTHLY

ii. Pick up & shake out all rubber mats MONTHLY

iii. Sweep and/or dust mop vinyl floors on stairs & in entryways #533 MONTHLY

iv. Damp mop indoor vinyl floors on stairs & in entryways #533 MONTHLY

v. Empty all trash containers (replace liners as needed) MONTHLY

E. OPTION ITEMS (AS REQUESTED, UP TO TWICE ANNUALLY)

i. Spot clean all building doors, handrails, frames, walls BI-ANNUALLY

ii. Clean/polish all light switches, door handles, push & kick plates BI-ANNUALLY

iii. Dust/damp wipe all office desks, tables, monitors and phones BI-ANNUALLY

iv. Clean/damp wipe trash containers and recycling bins BI-ANNUALLY

v. Sweep, dust & spot clean building exterior entrances BI-ANNUALLY

vi. Dust/wash & squeegee clean all windows and skylights BI-ANNUALLY

(interior and exterior) including louvers/blinds and screens

*Inform COR of any Government furnished cleaning supplies (toilet paper, paper towels, or refillable soaps) that need reordering prior to the next cleaning cycle*

2. RESTROOM FIXTURES

BUILDING #533: 2 SINKS, 2 TOILETS, 1 SHOWER

BUILDING #66: 2 SINKS, 2 TOILETS, 2 SHOWERS

3. OFFICE SPACES & TRASH RECEPTACLES

BUILDING #533: 8 OFFICE SPACES & 10 TRASH RECEPTICLES THROUGHOUT THE

BUILDING

BUILDING #66: 6 OFFICE SPACES & 8 TRASH RECEPTICLES THROUGHOUT THE

BUILDING

4. RECYCLE BINS

BUILDING #533: 2 RECYCLE BINS IN KITCHEN (1 ALUMINUM/PLASTIC BIN, 2 PAPER

BINS, PLUS FLATTENED CARDBOARD BOXES BEHIND MAIN PAPER RECYCLE BIN)

BUILDING #66: 2 RECYCLE BINS IN KITCHEN (1 ALUMINUM/PLASTIC BIN, 1 PAPER BIN,

PLUS FLATTENED CARDBOARD BOXES ON BACK PORCH)

APPENDIX A – MAP

APPENDIX B – DEDUCTION IN PAYMENT SCHEDULE FOR NON-COMPLIANCE

The following schedule is to be used for non-work performed at the Integrated Resource Management Buildings at Point Reyes National Seashore in Point Reyes Station, California.

1. BUILDING / OFFICE SPACE / CONFERENCE ROOM / KITCHEN / WINDOWS /

RESTROOM / EXTERIOR ENTRANCE /

CLEANING TASKS DEDUCTION AMOUNT

F. DUSTING

i. High and low dust all building areas $20.00

(ledges, vents, baseboards, windows, etc., checking for cobwebs)

G. RESTROOMS

viii. Scrub sinks, toilets, handles, and fixtures. Clean mirrors $20.00

ix. Sweep and/or dust mop floors, including corners & edges $10.00

x. Damp mop floors $10.00

xi. Stock toilet paper, paper towels and soap dispensers $20.00

xii. Empty trash containers (replace liners as needed) $20.00

xiii. Clean shower floor, door/curtain, walls and fixtures $30.00

xiv. Damp wipe restroom walls by sink and toilet $10.00

H. KITCHENS

ix. Scrub sinks, counters and fixtures (no dishes) $20.00

x. Sweep and/or dust mop floors, including corners & edges $10.00

xi. Damp mop floors $10.00

xii. Stock paper towels and soap dispensers $20.00

xiii. Empty trash containers (replace liners as needed) $20.00

xiv. Empty recycling bins $10.00

xv. Damp wipe faces/handles of appliances and cabinets $10.00

xvi. Damp wipe chairs and table top in conference room #66 $10.00

I. OFFICE & COMMON AREA FLOORS

i. Vacuum all building carpeted areas $40.00

ii. Pick up & shake out all rubber mats $10.00

iii. Sweep and/or dust mop vinyl floors on stairs & in entryways #533 $20.00

iv. Damp mop indoor vinyl floors on stairs & in entryways #533 $20.00

v. Empty all trash containers (replace liners as needed) $20.00

J. OPTION ITEMS (AS REQUESTED, UP TO TWICE ANNUALLY)

vii. Spot clean all building doors, handrails, frames, walls $50.00

viii. Clean/polish all light switches, door handles, push & kick plates $50.00

ix. Dust/damp wipe all office desks, tables, monitors and phones $450.00

x. Clean/damp wipe trash containers and recycling bins $50.00

xi. Sweep, dust & spot clean building exterior entrances $150.00

xii. Dust/wash & squeegee clean all windows and skylights $700.00

(interior and exterior) including louvers/blinds and screens