Attchmt_1_Combined_Synopsis-Solicitation_Full_Text.pdf

Solicitation no. 140P8318Q0098 – Attachment 1, Combined Synopsis/Solicitation Full Text (8/27/18)

Tree Planting Service, Lewis & Clark NHP

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-100 (effective 8/24/18). Paper copies of this solicitation will not be issued and telephone requests, email requests, or fax requests for the solicitation will not be accepted. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at https://www.acquisition.gov/?q=/browse/far/52. This solicitation is a Request for Quotations, numbered as 140P8318Q0098. The NAICS code is 561730, Landscaping Services (includes tree planting) with an associated small business size standard of $7.5 million. This solicitation is for a service (not construction), is a 100% total small business set-aside, and will result in a firm fixed price contract to a single contractor/vendor determined to be responsive and responsible. The

Government will consider past performance in determining responsibility.

01 - DESCRIPTION. The National Park Service has a requirement for The work to be performed under this contract is planting 8,500 Western redcedar and 14,450 Sitka spruce seedlings (22,950 trees total) across 425 acres of recently thinned forest stands. These stands are overstocked Douglas fir, western hemlock, and Sitka spruce stands that Lewis and Clark

National Historical Park has been working to restore to diverse, native, natural forest. Project work will consist of planting tree seedlings into areas that were thinned from 2012 – 2017.

Thinning consisted of leaving felled trees in place to decompose, and lopping and scattering branches. Additionally, numerous ¼-1/2 acre “gaps” per acre were cut, wherein all trees within a flagged circle were dropped and left in place. Tree planting will occur across a spectrum of these lightly to heavily thinned areas.

NOTE: This description does not contain all of the information included in the project Scope of

Work. Quoters shall refer to Attachment no. 3, Scope of Work, as well as review all other attachments that comprise the complete solicitation package.

02 - ATTACHMENTS TO THIS SOLICITATION. The complete solicitation package

(standard forms and all associated attachments) is available in the Federal Business

Opportunities (“FedBizOpps”) website, searching by Solicitation number 140P8318Q0078. Once in the synopsis page, look to the right-hand menu for attachments or scroll to bottom.

Attachments are as follows:

Attachment 1 – Combined Synopsis/Solicitation Full Text

Attachment 2 – DOL Wage 770078 Clatsop County

Attachment 3 – Scope of Work

03 – PERFORMANCE PERIOD. Field work for tree planting will begin between February, 1, 2019 and March 15, 2019, and completion is 60 days thereafter. Actual start date between Feb 1st and March 15th will be by mutual agreement with the appointed Contracting Officer’s

Representative (COR).

04 – SITE VISIT. An organized site visit is scheduled to occur on Thursday, September 6, 2018.

Meet at Fort Clatsop Visitor Center, 92343 Fort Clatsop Road, Astoria, OR 97103. Plan to drive https://www.acquisition.gov/?q=/browse/far/52 your own vehicle during the site visit. Plan for at least one hour, and pack own water, sunscreen, other gear as necessary to conduct a field site visit, off-road walking. RSVP your attendance at least 24 hours in advance, by sending confirmation email to Carla Cole, Natural Resources

Program Manager, cell phone 971-235-3347, office phone 503-861-4443, and email

Carla_Cole@nps.gov. In the email to Carla, please provide your company name and a point of contact name for who is attending, including a cell phone number. The Contracting Officer will not be present at the site visit. Questions specific to field conditions where site walk will be occurring shall be directed to Carla by phone or email.

05 - PRICE SCHEDULE.

Quoter shall submit a lump price for the line item below. Failure to do so may render the quote ineligible for further consideration. All work shall be performed in accordance with these terms and conditions, the attached Department of Labor Service Contract Labor Standards wage rates, and the attached Scope of Work. The contractor is responsible for all work required under this contract, including the work of all subcontractors.

PLEASE REFERENCE ATTACHED SCOPE OF WORK FOR FULL DESCRIPTION OF

CONTRACT LINE ITEM LISTED BELOW

The intent is that what gets awarded is what is available for this entire project. There may not be any budget available for post award change orders.

Line Item 00010, Tree Planting Service

(as specified herein and attached Scope of Work): 1 Lump Sum $___________________

Quoters submitting quotes in response to this solicitation must have a DUNS number and an active registration in the System for Award Management database (SAM.gov). Additional information can be found at: https://sam.gov or http://www.dnb.com/get-a-duns-number.html

(a) Insert your business name: ___________________________________________________ and, DUNS number: _______________________________________ and,

(b) My business is registered in SAM yes______no_______ (check one);

(c) We have completed representations and certifications in SAM yes______ no ______;

(d) We are currently a small business concern* yes_______ no_______ (check one).

*The NAICS (North American Industry Classification System) code for this acquisition is 561730. The solicitation will be 100% Set Aside for Small Business. The small business size standard is $7.5 million.

06 – INSPECTION and ACCEPTANCE. The Contracting Officer will delegate inspection and acceptance to the Contracting Officer’s Representative (COR), who will review segments of work completed, review invoices, perform partial and final inspections, and will be responsible for documenting Government’s acceptance of the work as 100% complete. Final payment shall not be made prior to COR’s written final inspection, documenting date of acceptance indicating 100% completion.

mailto:Carla_Cole@nps.gov https://sam.gov/

For this solicitation, please substitute the words “quote” and “Quoter” for “offer” and “Offeror.”

07 – PROVISIONS AND CLAUSES

This Solicitation incorporates one or more provisions and clauses by reference, as listed below, with the same force and effect as if they were given in full text. The full text of a provision or clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar.

7.1 The provision at 52.252-5, Authorized Deviations in Provisions (Apr 1984), applies to this solicitation, and is provided in full text as follows:

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter

52) provision with an authorized deviation is indicated by the addition of

“(DEVIATION)” after the name of the regulation.

7.2 The provision at 52.212-1, Instructions to Offerors-Commercial Items (Jan 2017) (DEVIATION), applies to this solicitation.

7.3 The provision at 52.212-2, Evaluation-Commercial Items (Oct 2014), applies to this solicitation, and is incorporated into this solicitation by full text as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Technical and past performance, when combined, are approximately equal when compared to price. The following factors shall be used to evaluate offers:

(I) TECHNICAL CAPABILITIES AND EXPERIENCE. Experience is differentiated from past performance in that it is factual, documented information about specific work the quoter has performed, which demonstrates the quoter’s technical ability to accomplish the work, including the relavent experience of Quoter’s key personnel. Quoter shall have minimum of 5 years’ experience in planting trees on public lands. Key personnel assigned to the project shall have a background in planting trees on public lands, and at least one key personnel shall have experience supervising/leading a field crew planting trees on public lands.

NOTE: The proposed key personnel is/are the individual(s) the Government expects to work with during performance of the contract. Should there need to be a change to contractor’s key personnel after award, the contractor shall notify the appointed

Contracting Officer’s Representative (COR) immediately. The contractor shall submit the proposed replacement key personnel resume(s) showing qualifications/experience specific to planting trees on public lands and at all times in performance of the project at least one of the key personnel shall have experience leading/supervising a crew planting trees on public lands. The newly proposed key personnel shall be approved by the COR.

(II) PAST PERFORMANCE. Past performance is the measure of the degree to which a contractor has satisfied its customers in the past. Past performance includes projects of comparable size and scope as described in the Scope of Work. The Government will evaluate past performance as a measure of the degree to which the quoter satisfied its customers in the past and complied with Federal, State, and Local laws and regulations. In the case of a quoter who states they have no record of relevant past performance or for whom information on past performance is not available, the quoter will not be evaluated favorable or unfavorably on past performance. Quoters are permitted to provide information on any problems encountered on the identified contracts and the Quoter’s corrective actions. The Government may contact https://www.acquisition.gov/?q=browsefar sources listed by the quoter and/or other sources of information including, but not limited to, Federal, State and Local governments, better business bureaus, published media, and electronic databases to determine if they believe that the Offeror:

a. Demonstrated the ability to maintain cost control, stay on schedule, and successfully meet project deadlines, including timely submittals and complete pay requests;

b. Has an excellent safety record;

c. Was capable, reasonable, and cooperative during the performance period;

d. Demonstrated high quality workmanship and performance conforming to the terms and conditions of the contract.

(III) PRICE. A price evaluation will be performed to determine the reasonableness of the proposed price. Reasonableness will be determined considering other competitive prices received and comparison to the Independent Government Estimate (IGE). The Government will look at whether a quoted price is too high and may also consider whether a quoted price is too low in relation to the level of effort proposed, since this might indicate a lack of technical understanding on the Quoter's part or a performance risk associated with the quotation that the agency may not be willing to accept. Whether a price is too high or too low may be considered in the context of comparison to other price quotes as well as to the

IGE or to any other information the contracting officer deems useful in his or her discretion.

If multiple contract line items are included in the price schedule, prices will also be evaluated to determine whether any line items are unbalanced. Quoters are cautioned to distribute costs appropriately. The intent is that what gets awarded is what is available for this entire project – there is no budget available for post award change orders.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

7.4 The provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (Nov

2017) applies to this solicitation.

o Quoters must have their small business representations and certifications (reps/certs) completed within the Reps/Certs section of their System for Award Management (SAM) registration/profile.

7.5 The provision at 52.225-25, Prohibition on Contracting With Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and Certifications (Oct 2015), applies to this solicitation, and is incorporated into this solicitation by full text as follows:

(a) Definitions. As used in this provision-

“Person”-

(1) Means-

(i) A natural person;

(ii) A corporation, business association, partnership, society, trust, financial institution, insurer, underwriter, guarantor, and any other business organization, any other nongovernmental entity, organization, or group, and any governmental entity operating as a business enterprise; and

(iii) Any successor to any entity described in paragraph (1)(ii) of this definition; and

(2) Does not include a government or governmental entity that is not operating as a business enterprise.

“Sensitive technology”-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) The offeror shall e-mail questions concerning sensitive technology to the Department of State at

CISADA106@state.gov.

(c) Except as provided in paragraph (d) of this provision or if a waiver has been granted in accordance with 25.703-4, by submission of its offer, the offeror-

(1) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(2) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran Sanctions Act.

These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran's ability to acquire or develop certain weapons or technologies;

and

(3) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,500 with Iran's Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.)

(see OFAC's Specially Designated Nationals and Blocked Persons List at http://www.treasury.gov/ofac/downloads/t11sdn.pdf).

(d) Exception for trade agreements. The representation requirement of paragraph (c)(1) and the certification requirements of paragraphs (c)(2) and (c)(3) of this provision do not apply if-

(1) This solicitation includes a trade agreements notice or certification (e.g., 52.225-4, 52.225-6, 52.225-12, 52.225-24, or comparable agency provision); and

(2) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

7.6 The provision at 52.204-7, System for Award Management (Oct 2016), applies to this solicitation.

o Quoters must be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means that at time quote is submitted, Quoter’s registration status in SAM reads “active.”

7.7 Additional provisions applicable to this solicitation are as follows:

o 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) o 52.209-7 Information Regarding Responsibility Matters (May 2006) o 52.217-5 Evaluations of Options (Jul 1990)

7.8 The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Jan 2017) applies to this solicitation.

7.9 The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items (August 2018), applies to this solicitation, and includes the following clauses:

o 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct

2016);

http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2025_7.html#wp1077997 http://www.treasury.gov/ofac/downloads/t11sdn.pdf https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1169071 https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1169193 https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1169584 https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1184786 o 52.209-06 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Oct 2015);

o 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011);

o 52.219-28 Post Award Small Business Program Representation (Jul 2013);

o 52.222-03 Convict Labor (Jun 2003);

o 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Oct 2016);

o 52.222-21 Prohibition of Segregated Facilities (Apr 2015);

o 52.222-26 Equal Opportunity (Sept 2016);

o 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014);

o 52.222-41 Service Contract Labor Standards (May 2014);

o 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (closest equivalent is Biological Sciences Technician series 0404, GS-05 or GS-7 crew lead.

Annual salary rate is ranged from GS-5 (Step 1) at $21,672 to GS-7 (Step 1) at $41,365);

o 52.222-50 Combating Trafficking in Persons (Mar 2015);

o 52.222-55 Minimum Wages Under Executive Order 13658 (Dec 2015);

o 52.222-62 Paid Sick Leave Under Executive Order 13658 Jan 2017);

o 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug

2011);

o 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008);

o 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul

2013).

7.10 Additional clauses applicable to this solicitation are as follows:

o 52.204-13 System for Award Management Maintenance (Oct 2016) o 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) o 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) o 52.232-40, Providing Accelerated payments to Small Business Subcontractors (Dec

2013)

7.11 The Department of Interior (DOI) clause, “DOI Electronic Invoicing and Payment Requirements

- Invoice Processing Platform (IPP) (Apr 2013)” is applicable to the awarded contract only (this is a post-award electronic invoice and payment requirement).

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause

52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice before you click “submit” in IPP). Vendor’s failure to attach the required documentation will result in the IPP invoice being rejected. The Contractor must use the

IPP website to register, access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the

Contractor is unable to comply with the requirement to use IPP for submitting invoices https://www.ipp.gov/ mailto:ippgroup@bos.frb.org for payment, the Contractor must submit a waiver request in writing to the Contracting

Officer with its proposal or quotation.

7.12 The Department of Interior Clause, 1452.201-70, Authorities and Delegation (Sept 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

1. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

2. Waive or agree to modification of the delivery schedule;

3. Make any final decision on any contract matter subject to the Disputes Clause;

4. Terminate, for any reason, the Contractor's right to proceed;

5. Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction

(written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting

Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting

Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

8 – EVALUATION OF QUOTES. Award shall be made using Federal Acquisition Regulations

Part 13, Simplified Acquisition Procedures*, award based on price and non-price factors. Non price factors are detailed above, in Section 6.3, and include Technical Capability and Experience, and Past Performance. * Evaluation shall be in accordance with FAR 13.106-2. Quotations shall be evaluated in an impartial matter, in accordance with the basis established in the solicitation and all quotations shall be considered. NPS intends to evaluate the quotations in an efficient and minimally burdensome fashion. NPS will not conduct a formal evaluation, will not establish a competitive range, and will not score the quotations. NPS intends to make a single Best Value award in response to this solicitation. NPS reserves the right to award the contract to other than the lowest cost quotation, thereby allowing for acceptance of a technically superior quotation based on the stated evaluation criteria. NPS intends to make award upon initial quotations without clarifications or discussions. NPS reserves the right to clarify or discuss a contractor’s quotation if necessary. Quote MUST be good for 30 calendar days after close of this solicitation.

The government reserves the right to cancel this solicitation.

9 - WHAT TO SUBMIT - - CONTENTS OF QUOTE:

9.1 The Standard Form 18 (SF-18) is optional. Quoter has the choice of using the SF-18 form or their own cover page/letterhead. If electing to use the SF-18, quoter shall fill in items

13a through 13f, 14, 15, 16a through 16c. If electing to use a cover page/letterhead, quoter shall include the RFQ number, date of quote, company name, company address, phone number, printed name and signature of person authorized to sign quotation.

9.2 Fill in lump sum price and additional information using the Price Schedule in Section 05, above, and submit with quote.

9.3 Acknowledge any amendments issued by printing/signing each amendment form (SF-30) and submitting with quote.

9.4 Active SAM.gov registration, including completed reps/certs. Refer to the provisions in

Section 08, above, 52.212-3 and 52.204-7. Quoter’s SAM registration status must read

“active” and reps/certs must be completed, in order for quote to be considered.

9.5 Provide written narrative outlining technical capability to perform the work as described herein and in the Scope of Work. Include proposed schedule/project timeline and crew size. Refer to the evaluation factor “Technical Capability and Experience” explained in

Section 7.3, above.

9.6 Provide at least three references for projects completed in similar size and scope as described in this solicitation over the past 3 to 5 years. Reference information shall include name of client, active phone number or e-mail address, description of project, project start/end dates, and price. Quoters submitting quotes with no past performance information shall be evaluated in accordance with FAR Part 15 procedures.

10 - QUESTIONS REGARDING THIS SOLICITATION must be submitted in writing via email (phone or fax questions will not be accepted). Send email question(s) to

Phaedra_Fuller@nps.gov, and reference the solicitation number in the subject line of the email, e.g., “140P8318Q0098/QUESTION.” Final questions shall be submitted by 3pm (PST) on

Wednesday, September 12, 2018.

11 – WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quote shall be submitted by 5pm

(PST) on Sunday, September 16, 2018. It is unusual that the Government has allowed through a weekend to submit quotes in response to a solicitation. It’s allowed to provide quoters a few extra day in preparation and submittal of quotes, since this solicitation is being made available near the end of the Government’s fiscal year period.

mailto:Phaedra_Fuller@nps.gov

12 - HOW TO SUBMIT QUOTE: Quote shall be submitted by email. Reference the solicitation number (140P8318Q0098) in the subject line of the email. Send to

Phaedra_fuller@nps.gov. It is the Quoter’s responsibility to ensure that the entire quote package submitted is fully received.

mailto:Phaedra_fuller@nps.gov