Attchmt_1_Combined_Synopsis-Solicitation_Full_Text.pdf

Solicitation 140P8318Q0081 – Attachment 1, Combined Synopsis/Solicitation Full Text (08/09/18)

Certified Weed Free Hay, Olympic National Park (OLYM)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, and incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-99-1 (effective 7/16/18). Paper copies of this solicitation will not be issued and telephone requests, email requests, or fax requests for the solicitation will not be accepted. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at https://www.acquisition.gov/?q=/browse/far/52. This solicitation is a Request for Quotations, numbered as 140P8318Q0081. The NAICS code is 111940, Hay Farming, with an associated small business size standard of $750,000. This solicitation is full and open (unrestricted – both large and small businesses may submit a quote) and will result in a firm fixed price contract to a single vendor/contractor determined to be responsive and responsible. The Government will consider past performance in determining responsibility.

01 – DESCRIPTION. The National Park Service (NPS) has a requirement for a single vendor/contractor to supply and deliver certified weed-free hay which must be clean and free of noxious weeds and seeds, mold, dirt and litter. The certified weed-free hay must be baled in appropriate colored twine or tagged as regulated by the state of origin that meets the North

American Weed Free Forage certification program standards. Acceptable hay mixtures/blends are 100% Orchard grass, or Timothy or Orchard grass/Alfalfa, or Timothy/Alfalfa mix, as long as it’s at least 60% Orchard grass or Timothy and no more than 40% Alfalfa. 70% Orchard grass or Timothy and 30% Alfalfa is preferred. It can be Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of Orchard grass or Timothy bales and Alfalfa bales. The type of hay will not change for the duration of the contract. Bales will not exceed 110 pounds each.

Compressed bales will not be accepted.

02 - ATTACHMENTS TO THIS SOLICITATION. The complete solicitation package

(standard form 18 (SF-18) and Attachment no. 1, Combined Synopsis-Solicitation Full Text) is available in FedBizOpps. Search by solicitation number 140P8318Q0081. Attachments are at bottom of synopsis page or on right-side menu of synopsis page.

03 – PERIOD OF PERFORMANCE. The awarded contract will include one base year with an option to award up to two additional years, as option years. Base Year period will be from

November 1, 2018 to October 31, 2019. Option Year One period will be from November 1, 2019 to October 31, 2020. Option Year Two period will be from November 1, 2020 to October 31, 2021. Each year of the contract, vendor/contractor will make multiple deliveries of hay between

April and October. Deliveries will not be needed between November and March each year, because the mules will be out of the park at their winter pasture during that time.

04 – DELIVERY LOCATION. The delivery location is Olympic National Park's Elwha stock facility, Olympic Hot Springs Road, Port Angeles, Washington, 98363. Physical location is approximately 11 miles west of Port Angeles. Take US Highway 101, then turn left onto

Olympic Hot Springs Road. The Elwha facility and mule paddock is to your immediate left once you enter Olympic National Park.

https://www.acquisition.gov/?q=/browse/far/52

05 - DELIVERY REQUIREMENTS.

Vendor will make multiple deliveries, arranged in advance with OLYM trail crew staff. Vendor will deliver and drop off either a dry van or box trailer. The hay will be stored inside the dry van or box trailer, and OLYM trail crew staff will pull bales as needed for feeding the mules. The dry van or box trailer shall not have leaks. Vendor will be responsible for expense and delivering a replacement dry van or box trailer if leak is found during rains, and transferring hay into replacement unit. The intent is for the hay to remain dry at all times during storage at the corral area. On average, the mules go through approximately 10 to 15 tons of hay per month, between

April and October. At the end of October each year, vendor may want to pick up the dry van or box trailer and haul out of the park. This is not a requirement, however, there is some risk of leaving it in place year-round because, if the Elwha River shifts course as it has done the past few years, there is a possibility of the river causing flooding in the field where the dry van or box trailer is dropped off. It is up to Vendor to decide whether or not to leave the dry van or box trailer in-place year-round, and at vendor’s own risk should the river cause flooding in the field.

06 - PRICE SCHEDULE (PART 1). The unit of measure shall be in tons. Contractor shall not change the unit of measure during performance of the contract. The unit price shall include all elements necessary to deliver and drop off hay via vendor-supplied dry van or box trailer, delivered and dropped off at the Elwha corral area. Delivery period for each year is from April to

October. Each year, there will be a guaranteed quantity of 77 tons with an option to award up to

28 additional tons at the same unit price (refer to the clause 52.217-6, Option for Increased

Quantity, incorporated into this solicitation by reference in Section 08 below). Quoter shall fill in price for all line items below. Failure to do so may render the quote ineligible for further consideration.

Base Year (2019) Guaranteed 77 tons x $___________/ton = $_____________

Base Year (2019) Optional 28 tons x $____________/ton = $______________

Option Year One (2020) Guaranteed 77 tons x $___________/ton = $_____________

Option Year One (2020) Optional 28 tons x $____________/ton = $______________

Option Year Two (2021) Guaranteed 77 tons x $___________/ton = $_____________

Option Year Two (2021) Optional 28 tons x $____________/ton = $______________

06 - PRICE SCHEDULE (PART 2) – ADDITIONAL INFORMATION.

Quoters submitting quotes in response to this solicitation must have a DUNS number and an active registration in the System for Award Management database (SAM.gov).

https://sam.gov http://www.dnb.com/get-a-duns-number.html

(a) Insert your business name:

___________________________________________________ and, DUNS number: _______________________________________ and,

(b) My business is registered in SAM yes_______ no_______ (check one);

(c) We have completed the online representations and certifications (part of SAM) yes______ no______ (check one);

07 – INSPECTION/ACCEPTANCE AND QUALITY CONTROL. Contractor bears the responsibility for any damage incurred to the hay in transit due to weather, theft, fire or other causative factors. Vendor is responsible for any expected or unexpected expenses incurred in the delivery of the hay. The certified weed-free hay must be baled in appropriate colored twine or tagged as regulated by the state of origin that meets the North American Weed Free Forage certification program standards. Bales will not exceed 110 pounds each. Compressed bales will not be accepted. Acceptable hay mixtures/blends are 100% Orchard grass, or Timothy or

Orchard grass/Alfalfa, or Timothy/Alfalfa mix, as long as it’s at least 60% Orchard grass or

Timothy and no more than 40% Alfalfa. 70% Orchard grass or Timothy and 30% Alfalfa is preferred. It can be Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of

Orchard grass or Timothy bales and Alfalfa bales. Compressed bales will not be accepted. Hay will not be accepted until it is inspected by one of the OLYM trail crew. OLYM trail crew employee(s) will visually or physically inspect the bales and will weigh some bales at time of delivery and will not accept damaged, wet or otherwise unacceptable hay unless cleared through the Trails Supervisor or designee. All hay deemed unsuitable will be replaced by the vendor within two weeks of delivery at no additional cost to the Government. NPS may also submit random hay samples to the Robin Hill Greenhouse, operated by NPS staff, to grow the samples for determining if hay contains noxious weeds or seeds.

For this solicitation, please substitute the words “quote” and “Quoter” for “offer” and “Offeror.”

08 – PROVISIONS AND CLAUSES

This Solicitation incorporates one or more provisions and clauses by reference, as listed below, with the same force and effect as if they were given in full text. The full text of a provision or clause may be accessed electronically at this address: https://www.acquisition.gov/?q=browsefar

8.1 The provision at 52.252-5, Authorized Deviations in Provisions (Apr 1984), applies to this solicitation, and is provided in full text as follows:

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter

52) provision with an authorized deviation is indicated by the addition of

“(DEVIATION)” after the name of the regulation.

8.2 The provision at 52.212-1, Instructions to Offerors-Commercial Items (Jan 2017) (DEVIATION), applies to this solicitation.

8.3 The provision at 52.212-2, Evaluation-Commercial Items (Oct 2014), applies to this solicitation, and is incorporated into this solicitation by full text as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. Quality and past performance, when combined, are approximately equal when compared to price. The following factors shall be used to evaluate offers:

o PRICE. The government will evaluate quotes for award purposes by adding the total price for the base requirement to the total price for all options. Evaluation of options will not obligate the Government to exercise the options.

o QUALITY. Quoter shall submit proof of weed-free certification or identified source of supply that is state-certified to supply weed-free hay as regulated by the state of origin that meets the North American Weed Free Forage certification program standards. Quoter shall explain method used for weighing bales to determine number of tons delivered, and demonstrate capability of providing detailed business invoice to show type of hay and how many tons delivered each time in lieu of using weight tickets on a certified scale.

o PAST PERFORMANCE. Past Performance is the measure of the degree to which a contractor has satisfied its customers in the past. The NPS will evaluate past performance based on contracting references provided by the quoter, the Government’s knowledge of

Quoter’s past performance, and/or references obtained from any other source.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration https://www.acquisition.gov/?q=browsefar time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

8.4 The provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (Nov

2017) applies to this solicitation o Quoters must have their small business representations and certifications (reps/certs) completed within the Reps/Certs section of their System for Award Management (SAM) registration/profile.

8.5 The provision at 52.225-25, Prohibition on Contracting With Entities Engaging in Certain

Activities or Transactions Relating to Iran-Representation and Certifications (Oct 2015), applies to this solicitation, and is incorporated into this solicitation by full text as follows:

(a) Definitions. As used in this provision-

“Person”-

(1) Means-

(i) A natural person;

(ii) A corporation, business association, partnership, society, trust, financial institution, insurer, underwriter, guarantor, and any other business organization, any other nongovernmental entity, organization, or group, and any governmental entity operating as a business enterprise; and

(iii) Any successor to any entity described in paragraph (1)(ii) of this definition;

and

(2) Does not include a government or governmental entity that is not operating as a business enterprise.

“Sensitive technology”-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the

President does not have the authority to regulate or prohibit pursuant to section

203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C.

1702(b)(3)).

(b) The offeror shall e-mail questions concerning sensitive technology to the Department of

State at CISADA106@state.gov.

(c) Except as provided in paragraph (d) of this provision or if a waiver has been granted in accordance with 25.703-4, by submission of its offer, the offeror-

(1) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(2) Certifies that the offeror, or any person owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Iran

Sanctions Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran's ability to acquire or develop certain weapons or technologies; and

(3) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $3,500 with Iran's Revolutionary

Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2025_7.html#wp1077997

Act (50 U.S.C. 1701 et seq.) (see OFAC's Specially Designated Nationals and Blocked

Persons List at http://www.treasury.gov/ofac/downloads/t11sdn.pdf).

(d) Exception for trade agreements. The representation requirement of paragraph (c)(1) and the certification requirements of paragraphs (c)(2) and (c)(3) of this provision do not apply if-

(1) This solicitation includes a trade agreements notice or certification (e.g., 52.225-4, 52.225-6, 52.225-12, 52.225-24, or comparable agency provision); and

(2) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

8.6 The provision at 52.204-7, System for Award Management (Oct 2016), applies to this solicitation.

o Quoters must be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means that at time quote is submitted, Quoter’s registration status in SAM reads “active.”

8.7 Additional provisions applicable to this solicitation are as follows:

o 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) o 52.209-7 Information Regarding Responsibility Matters (May 2006) o 52.217-5 Evaluations of Options (Jul 1990)

8.8 The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Jan 2017) applies to this solicitation.

8.9 The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items (Jul 2018), applies to this solicitation, and includes the following clauses:

o 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct

2016);

o 52.209-06 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Oct 2015);

o 52.219-14 Limitations on Subcontracting (Jan 2017);

o 52.219-28 Post Award Small Business Program Representation (Jul 2013);

o 52.222-03 Convict Labor (Jun 2003);

o 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2018);

o 52.222-21 Prohibition of Segregated Facilities (Apr 2015);

o 52.222-26 Equal Opportunity (Sep 2016);

o 52.222-35 Equal Opportunity for Veterans (Oct 2015);

o 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014);

o 52.222-37 Employment Reports on Veterans (Feb 2016);

o 52.222-50 Combating Trafficking in Persons (Mar 2015);

o 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug

2011);

o 52.225-03 Buy American Act – Free Trade Agreements ---Israeli Trade Act (May 2014);

o 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008); and o 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul

2013).

8.10 Additional clauses applicable to this solicitation are as follows:

o 52.204-13 System for Award Management Maintenance (Oct 2016) o 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) http://www.treasury.gov/ofac/downloads/t11sdn.pdf https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1169071 https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1169193 https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1169584 https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1184786 o 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) o 52.217-6, Option for Increased Quantity (Mar 1989) o 52.232-40, Providing Accelerated payments to Small Business Subcontractors (Dec

2013)

8.11 The Department of Interior (DOI) clause, “DOI Electronic Invoicing and Payment Requirements

- Invoice Processing Platform (IPP) (Apr 2013)” is applicable to the awarded contract only (this is a post-award electronic invoice and payment requirement).

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause

52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice before you click “submit” in IPP). Vendor’s failure to attach the required documentation will result in the IPP invoice being rejected. The Contractor must use the

IPP website to register, access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the

Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting

Officer with its proposal or quotation.

Quote must be good for 30 calendar days after close of this solicitation. The government reserves the right to cancel this solicitation

9 - QUESTIONS REGARDING THIS SOLICITATION must be submitted in writing via email (phone or fax questions will not be accepted). Send email question(s) to

Phaedra_Fuller@nps.gov, and reference the solicitation number in the subject line of the email, e.g., “140P8318Q0081/QUESTION.” Final questions shall be submitted by2pm (PST) on

Monday, August 27, 2018.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org mailto:Phaedra_Fuller@nps.gov

10 - WHAT TO SUBMIT - - CONTENTS OF QUOTE:

10.1 The Standard Form 18 (SF-18) is optional. Quoter has the choice of using the SF-18 form or their own cover page/letterhead. If electing to use the SF-18, quoter shall fill in items

13a through 13f, 14, 15, 16a through 16c. If electing to use a cover page/letterhead, quoter shall include the RFQ number, date of quote, company name, company address, phone number, printed name and signature of person authorized to sign quotation.

10.2 Fill in prices and additional information using the Price Schedule in Section 06, above, and submit with quote.

10.3 Acknowledge any amendments issued by printing/signing each amendment form (SF-30) and submitting with quote.

10.4 Active SAM.gov registration, including completed reps/certs. Refer to the provisions in

Section 08, above, 52.212-3 and 52.204-7. NOTE: Quoter’s SAM registration status must read “active” and reps/certs must be completed, in order for quote to be considered.

10.6 Copy weed-free certification or identified source of supply that is state-certified to supply weed-free hay as regulated by the state of origin that meets the North American Weed

Free Forage certification program standards

10.7 Method used for weighing bales to determine number of tons delivered, and demonstrated capability of providing detailed business invoice to show type of hay and how many tons delivered each time in lieu of using weight tickets on a certified scale.

10.8 At least two references, including business name, point of contact name, phone number, and if available, email address, for customers currently receiving or that have received within the past 12-18 months, deliveries of certified weed-free hay.

11 – WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quote shall be submitted by

4:30pm (PST) on Thursday, August 30, 2018.

12 - HOW TO SUBMIT QUOTE: Quote shall be submitted by email. Reference the solicitation number (140P8318Q0081) in the subject line of the email. Send to

Phaedra_fuller@nps.gov. It is the Quoter’s responsibility to ensure that the entire quote package submitted is fully received.

mailto:Phaedra_fuller@nps.gov