Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

FY18 Re-Roof Structures

Fort Vancouver National Historic Site

Vancouver, Washington

National Park Service April 2018

TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

011100 Summary of Work 012601 Contract Modification Procedures 012700 Definition of Line Items 013216 Construction Schedule 013300 Submittal Procedures 013523 Safety Requirements 014000 Quality Requirements 014200 References 015000 Temporary Facilities 016700 Product Requirements 017340 Execution 017419 Construction Waste Management and Disposal 017000 Project Closeout

DIVISION 2 – SELECTIVE DEMOLITION

004101 Selective Demolition

DIVISION 6 – WOOD AND PLASTICS

061000 Rough Carpentry

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

070150.19 Preparation for Re-Roofing

073113 Asphalt Shingles 075216 SBS Modified Bituminous Membrane Roofing 077123 Gutters and Downspouts

01 11 00 - 1

SUMMARY OF WORK

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Work under other contracts.

3. Contractor use of premises.

4. Public use of site.

5. Work Restrictions.

6. Additional Reports.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Fort Vancouver National Historic Site, East Barracks, Vancouver, Washington 98661. From Interstate 5, travel east on E. Mill Plain Boulevard to Fort Vancouver Way. Turn south onto Fort Vancouver Way and proceed through the turning circle to Alvord Road. Turn left on Alvord Road to Barracks Road.

B. The Work consists of the following:

1. This an adaptive re-roofing project of a historic and non-historic buildings in accordance with the Secretary of the Interior’s Standards for the Treatment of Historic Properties for Rehabilitation.

The Work includes new asphalt shingle roofing on the following facilities: 733, 746, 725, 752, 753, 786, and the Pearson Field Pilot HQ building.

These buildings are historic and are on an archeological site with historic data being present in the near surface layers of sediment. Care should be taken to prevent or minimize damage to these materials and facilities. Demolition must be selective and a pre-demolition walk through with park cultural staff will need to occur prior to any demolition work. Report any disturbance to discovered historic items to the Contracting Officer prior to proceeding with work.

The Work includes the installation of STYRENE-BUTADIENE-STYRENE (SBS) Modified Bituminous Membrane Roofing on the following facilities: 400, 402 and 405.

These building are non-historic masonry structures constructed as vehicle maintenance facilities in 1983.

2. Project is designed to comply with a Certification Level according to the U.S. Green

Building Council's Leadership in Energy & Environmental Design (LEED) Rating System, as specified in Division 01 Section "Sustainable Design Requirements."

01 11 00 - 2

C. Project will be constructed under a single prime contract.

1.3 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with work performed under separate contracts.

B. Concurrent Work: Government will award separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract.

1. Site Utilities: A separate contract will be awarded for providing new underground utilities and connections within the South and East Barracks.

1.4 CONTRACTOR USE OF SITE

A. General: Contractor shall have limited use of the site for construction operations. Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas within the Contract limits.

2. Limit site disturbance, including clearing of vegetation, to areas indicated or approved by the Contracting Officer.

B. Storage of Materials: Confine storage of materials to facility provided by the NPS.

C. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with

Contracting Officer and remove agreed-on branches that interfere with construction.

4. Do not fasten ropes, cables, or guys to existing trees.

5. Carefully supervise construction operations near trees to prevent damage.

D. Driveways and Entrances: Keep driveways, roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Construction Camp: Establishment of a camp within the park will not be permitted.

F. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for

01 11 00 - 3 vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.5 PUBLIC USE OF SITE

A. The building and parking area around each building will be closed to the public during construction.

1.6 OCCUPANCY REQUIREMENTS FOR BUILDINGS

A. Areas Within Buildings

1. Government Occupancy of Completed Areas of Construction: Government reserves the right to occupy and to place and install equipment in completed areas of building, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the roof project.

a. Contracting Officer will prepare a Beneficial Occupancy letter for each specific portion of the Work to be occupied before Government occupancy.

b. Obtain a Certificate of Occupancy from the NPS before Government occupancy.

c. Before partial Government occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed.

On occupancy, Government will operate and maintain mechanical and electrical systems serving occupied portions of building.

d. On occupancy, Government will assume responsibility for maintenance and custodial service for occupied portions of building.

1.7 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 48 hours in advance of the work to the Contracting Officer for approval.

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1.8 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:30 p.m., Monday through Friday, except when otherwise indicated.

B. Existing Utilities

01 11 00 - 4

1. Existing Utilities: Notify Contracting Officer and utility companies of conflict with overhead power and data lines.

2. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

C. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1.9 ADDITIONAL REPORTS

A. The following reports are available:

B. Hazardous Materials Survey Report – April 20, 2015, Kelsay Environmental Consulting.

C. Historic Structures Report - August 2010, prepared by Leavengood Architects.

D. A copy of the report is available to all plan holders with this package.

E. If conflicts occur between the report and drawings or specifications, the drawings and specifications govern.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 11 00

01 26 01 - 1

CONTRACT MODIFICATION PROCEDURES

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

01 26 01 - 2

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating

General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

01 26 01 - 3

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General

Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or their http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank http://www.nps.gov/dscw/publicforms.htm#ct

01 26 01 - 4 own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction

Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter.

Contractor’s failure to submit within the specified time frame will be construed as the

Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work.

Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

01 26 01 - 5

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals.

Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the

US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead………………10%

Profit……………….…5.8 %

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, than the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3,E,1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

01 26 01 - 6

PART 2 - PRODUCTS

PART 3 - EXECUTION

END OF SECTION 012601

01 27 00 - 1

DEFINITION OF CONTRACT LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. Contract Line Item No.0001 - Replace Roof Building 733

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on building 733.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price

B. Contract Line Item No. 0002 - Replace Roof Building 786

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on building 746.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

C. Contract Line Item No. 0003 - Replace Roof Building 752

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on building 725.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

D. Contract Line Item No. 004 - Replace Roof Building 725

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on building 725.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

01 27 00 - 2

DEFINITION OF CONTRACT LINE ITEMS

E. Contract Line Item No. 5 - Replace Roof Building 753

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on building 752.

2. Measurement for payment will be by on site review percent of completion.

3. Payment will be made at the contract price lump sum price.

F. Option Item A - Replace Roof Building 746

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on building 753.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

G. Option Item B - Replace Roof Pearson Field Pilot HQ Building

1. This item consists of all materials and labor required to demo the existing roof sheathing and shingles and replace the roof sheathing and asphalt shingle roof on Pearson Field Pilot HQ Building.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

H. Option Item C - Replace Roof Building 402

1. This item consists of all materials and labor required to demo the existing roof material and replace with Styrene-butadiene-styrene (SBS) modified bituminous membrane roofing on building 400.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

I. Option Item D - Replace Roof Building 400

1. This item consists of all materials and labor required to demo the existing roof material and replace with Styrene-butadiene-styrene (SBS) modified bituminous membrane roofing on building 402.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

J. Option Item E - Replace Roof Building 405

1. This item consists of all materials and labor required to demo the existing roof material and replace with Styrene-butadiene-styrene (SBS) modified bituminous membrane roofing on building 405.

2. Measurement for payment will be by on site review.

3. Payment will be made at the contract lump sum price.

END OF SECTION 01 27 00

FOVA - 01 32 16 - 1

031414 CONSTRUCTION SCHEDULE

SECTION 01 32 16 – CONSTRUCTION SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction

Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Float: The measure of leeway in starting and completing an activity.

1. Float: Float is not for the exclusive use or benefit of either the Government or the

Contractor but is jointly owned.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

FOVA - 01 32 16 - 2

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Electronic Copies: All schedules and reports submitted shall be posted on the NPS DSC

SharePoint project website, provided in the native electronic file format. It is the intent of the

Government to limit the number of printed reports to only those reports determined by the project team to be essential.

B. Schedule of Values: After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

C. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit two paper copies of baseline schedule, large enough to show entire schedule for entire construction period.

D. CPM Reports: Concurrent with CPM schedule, submit three paper copies of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of predecessor and successor tasks for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

E. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data. Provide two paper copies.

F. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision submit two paper copies of a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet), incorporated into the currently accepted Construction

Schedule, demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request.

FOVA - 01 32 16 - 3

1.4 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over the following:

1. Review software limitations, content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including interim milestones.

4. Review delivery dates for Government-furnished products.

5. Review schedule for work of separate Government contracts.

6. Review time required for review of submittals and re-submittals.

7. Review requirements for tests and inspections by independent testing and inspecting agencies.

8. Review time required for completion and startup procedures.

9. Review time required for obtaining and activating permits.

10. Review and finalize list of construction activities to be included in schedule.

11. Review baseline schedule comments, resolve issues and progress on incorporating them

12. Review procedures for updating schedule.

13. Discuss reporting requirements and establish a protocol for naming and transmitting electronic schedules.

B. Contractor's Schedule Representative: Before or at the preconstruction conference, designate an authorized representative to be responsible for the preparation and maintenance of the

Construction Schedule. A resume outlining the qualifications of the Scheduler shall be submitted to the Contracting Officer for acceptance. The Scheduler shall have prepared and maintained at least 5 previous schedules of similar size and complexity similar to this Contract, demonstrating proficiency in the use of scheduling software. The authorized representative will be responsible for preparing the Baseline Schedule, all required updates, revisions, Time Impact Analyses, and preparation of reports.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing the Construction Baseline Schedule, ensure that the Subcontractor’s work at all tiers, as well as the prime Contractor’s work, is included and coordinated.

2. Secure time commitments for performing critical elements of the Work from parties involved.

3. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

FOVA - 01 32 16 - 4

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule using a computerized, resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than 30 days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Governments acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary CPM network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

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4. The Construction Baseline Schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work. Ensure all work sequences are logical and the Construction Baseline Schedule shows a coordinated plan of the work.

5. Resource loading of each activity shall include all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

6. Consider seasonal weather conditions in planning and scheduling all work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of all work within the contract time.

7. Time Frame: Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

a. An early finish date may be shown but the late finish date must be the same date as the last day of the contract period. An early completion schedule must contain the following:

1) Insert an activity titled “Project Float” as a successor to the last activity in the early project completion schedule network.

2) Add a milestone titled “Contract End Date” as a successor to the activity

“Project Float”.

3) Add duration to the activity “Project Float” as required so the milestone

“Contract End Date” equals the last day of the Contract Period.

b. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. The Contractor shall limit use of lead or lag duration’s between schedule activities.

d. Project Calendars: Develop and incorporate the following calendars:

1) Administrative Calendar: Include a calendar that is based on a 7 day week to be used on any activities that are based on calendar days. Apply this calendar to administrative tasks or any other tasks that are not affected by non-working days (Federal Holidays, weather, etc.).

2) Project Calendar: Include a calendar that is based on the planned work week for the project. Include Federal Holidays, weekends, and any other non-work days indicated in the contract documents. Apply this calendar to activities which are not anticipated to be affected by weather.

3) Weather Calendar: Utilize the Project Calendar and show anticipated normal downtime related to weather as non-working time. Weather days shall be based on data for the local area from a reliable source like the National

Oceanic and Atmospheric Administration (NOAA), National Park Service records, or source acceptable to the Contracting Officer. Apply this calendar to activities that are anticipated to be affected by weather.

e. Activity Duration: Define activities so no activity is longer than 15 days, except for non-construction activities including mobilization, shop drawings and submittals, fabrication and delivery of materials and equipment.

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f. Submittal Review Time: Include review and re-submittal times indicated.

Coordinate submittal review times in Construction Baseline Schedule.

g. Substantial Completion: Allow time for Government administrative procedures necessary for certification of Substantial Completion. (For more information, refer to Division 01 Specification 01 77 00 Closeout Procedures.)

8. Additional Constraints: Include constraints and work restrictions indicated in the Contract

Documents and as follows in schedule, and show how the sequence of the Work is affected.

a. Phasing: Arrange list of activities on schedule by phase.

b. Work under More Than One Contract: Include a separate activity for each contract.

c. Work Restrictions: Show the effect of the following items on the schedule:

1) Coordination with existing construction.

2) Limitations of continued occupancies.

3) Uninterruptible services.

4) Partial occupancy before Substantial Completion.

5) Use of premises restrictions.

6) Provisions for future construction.

7) Seasonal variations.

8) Environmental control.

9) Permit provisions.

d. Work Stages: Indicate important stages of construction for each major portion of the Work.

1) Subcontract awards.

2) Submittals.

3) Purchases.

4) Mockups.

5) Fabrication.

6) Sample testing.

7) Deliveries.

8) Installation.

9) Tests and inspections.

10) Adjusting.

11) Curing.

9. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and the following interim milestones:

a. Completion of demolition.

b. Completion of exterior roofing work.

C. Joint Review, Revision, and Acceptance:

1. Within seven calendar days of receipt of the Contractor's proposed Construction Baseline

Schedule, the Contracting Officer and Contractor shall meet for joint review, correction, or adjustment of the initial Construction Baseline Schedule. Any areas which, in the

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opinion of the Contracting Officer, conflict with timely completion of the project shall be subject to revision by the Contractor.

2. Within seven calendar days after the joint review between the Contractor and Contracting

Officer, the Contractor shall revise and resubmit the Construction Baseline Schedule in accordance with agreements reached during the joint review.

3. In the event the Contractor fails to define any element of work, activity, or logic, and the

Contracting Officer review does not detect this omission or error, such omission or error, when discovered by the Contractor or Contracting Officer, shall be corrected by the

Contractor within seven calendar days and shall not affect the contract period.

4. Upon acceptance of the Construction Baseline Schedule by the Contracting Officer, save the schedule as a baseline and update on a monthly basis. The construction schedule update will be used to evaluate the Contractor's monthly applications for payment based upon information developed at the monthly Construction Schedule update meeting.

D. Recovery Schedule: When periodic schedule update indicates the Work is 14 or more calendar days behind the current accepted schedule, a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule must also be submitted. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance, and date by which recovery will be accomplished.

E. Computer Software: Prepare schedules using a program that has been developed specifically to manage construction schedules.

1. Use Microsoft Project or Primavera for Windows 7 Professional operating system> operating system.

PART 3 - EXECUTION

3.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide a 2 week look-ahead schedule, derived from the currently accepted schedule, before each weekly progress meeting. Utilize the look-ahead schedule to facilitate and take notes on discussions held during the progress meeting.

B. Monthly Schedule Updates:

1. General: Update the Construction Schedule on a monthly basis to reflect actual construction progress and activities throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be the 7th day preceding the progress payment request date.

2. Procedure: The Contractor shall meet with the Contracting Officer each month at a

Construction Schedule update meeting to review actual progress made through the status date of the Construction Schedule update, including dates activities were started and/or completed and the percentage of work completed on each activity started and/or completed.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

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c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

e. Changes in the critical path.

f. Changes in total float or slack time.

g. Changes in the Contract Time.

4. Narrative: The report shall include a brief description of the actual progress made during the update period; actual and potential delaying activities; any impediments to progress;

issues related to inclement weather; progress toward established milestones and project float. The report shall include a brief description of the work anticipated to be performed in the next month. Any minor revisions to the schedule should be identified so they can be evaluated and accepted or rejected.

5. As the Work progresses, indicate Actual Completion percentage for each activity.

6. If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission:

a. Any known delays.

b. Actions that will be taken to get back on schedule.

c. Pending modifications.

d. Impediments or constraints affecting progress.

7. Progress Payments: The monthly updating of the currently accepted Construction

Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

C. Distribution: Distribute copies of accepted schedule to Contracting Officer, Contracting Officers

Representative, Construction Management Representative, Subcontractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

D. Construction Schedule Revisions:

1. Required Revisions: If, as a result of the monthly schedule update, it appears the currently accepted Construction Schedule no longer represents the actual prosecution and progress of the work, the Contracting Officer will request, and the Contractor shall submit, a revision to the Construction Schedule. The Contractor may also request reasonable revisions to the currently accepted Construction Schedule in the event the Contractor's planning for the work is revised. If the Contractor desires to make changes, the Contractor shall notify the

Contracting Officer in writing, stating the reason for the proposed revision. Accepted revisions will be incorporated into the currently accepted Construction Schedule for the next monthly schedule update.

2. Procedure: If revision to the currently accepted Construction Schedule is contemplated, the Contractor or Contracting Officer shall so advise the other in writing at least seven calendar days prior to the next monthly schedule update meeting, describing the revision

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and reasons for the revision. Government-requested revisions will be presented in writing to the Contractor, who shall respond in writing within seven calendar days.

3. Reports: Concurrent with making revisions to schedule, prepare tabulated reports showing the following:

a. Identification of activities that have changed.

b. Changes in early and late start dates.

c. Changes in early and late finish dates.

d. Changes in activity durations in workdays.

e. Changes in the critical path.

f. Changes in total float or slack time.

3.2 TIME IMPACT ANALYSIS FOR CONTRACT MODIFICATIONS CHANGES DELAYS

AND CONTRACTOR REQUESTS:

1. Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the currently accepted Construction

Schedule, the Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

2. Time Extensions: Activity delays, which result in projecting a late completion date, shall not automatically mean that an extension of the contract time is warranted or due the

Contractor. It is possible that a modification, change, or delay will not affect existing critical path activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the Schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

3. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

4. Procedure: Each time impact analysis shall be submitted within the time period stated in a request for proposal, or the time period designated under the clauses entitled Changes or

Default. In cases where the Contractor does not submit a written request for extension of time and a time impact analysis within the designated time, it is mutually agreed that the particular modification, change, delay, or Contractor request does not require an extension of the contract time. Upon acceptance, the time impact analysis shall be incorporated into the currently accepted Construction Schedule at the next monthly schedule update.

5. Contract Modifications: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the proposed change on the overall Construction Schedule.

END OF SECTION 01 32 16

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SUBMITTAL PROCEDURES

SECTION 01 33 23 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Government’s responsive action.

B. Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with the requirements.

1.3 GENERAL SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction…