Sol_140P5425Q0008_Attach__0002_Q___A_0001.pdf
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- Attached to
- HOUSEKEEPING AND IPM MANAGEMENT PLANS
- Solicitation number
- 140P5425Q0008
About this file
This is a Questions & Answers document for NPS Solicitation 140P5425Q0008, dated February 3, 2025, regarding Housekeeping and IPM Management Plans for Museum Collections at the San Juan National Historic Site.
The Q&A clarifies that the scope includes 4 buildings, with primary focus on the Visitor Center Building housing park collections, plus collection objects in Troop Quarters, Officers Quarters, and other historic structures. The contractor must provide a computerized pest monitoring database (cloud-based options allowed with IT approval), conduct staff training for approximately 10 maintenance and museum management personnel, and implement initial steps of the plan through multiple site visits. The work is expected to take up to 5 days on-site. Two separate but coordinating documents are required - one for IPM and one for housekeeping. The pest management scope covers invertebrates in museum collection areas and both invertebrates and vertebrates elsewhere. The site currently has an IPM plan only for museum collections. The final deliverables must be printed on acid and lignin-free archival paper. Historical pest monitoring data will be provided to the selected contractor, and core collection management documents will be made available before the site visit.
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| Sol_140P5425Q0008_Attach__0001_SOW.pdf | ||
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Text version
2/3/2025
NPS Solicitation 140P5425Q0008 – Attachment 0002- Questions & Answers
1. How many buildings are part of the site/scope? (please specify the number, and if possible the approximate size and function of each building). The plan should focus on the Visitor Center Building where we house the park’s collections. There are also collection objects (mainly cannons) in the Troop Quarters at Castillo San Cristóbal, the Officers Quarters at Castillo San Cristóbal, the Gunpowder Magazines of Castillo San Cristóbal, the Former Museum of El Morro, one of the casemates of Castillo San Felipe del Morro, and the Santa Elena Guardhouse. In terms of count 4 buildings.
2. Under Tasks, Item B - Work on-site lists three items that seem like they would logically happen after the initial site visit:
a. Contractor will recommend or provide a computerized monitoring database program.
b. Contractor will give training to curatorial staff in pest monitoring, pest identification, pest management options, and use of any computerized monitoring database program.
c. Contractor will present findings to NPS staff and discuss any issues that have arisen.
Should the presentation of findings be a follow-up Zoom presentation when the draft report is submitted or is this bullet point meant to be an initial discussion of findings at the end of the site visit? This is meant for when the draft report is presented. That way the staff can ask informed questions after the presentation of findings. Is there an option to do the IPM and database training on a second site visit? Yes, assuming the costs are included and approved as part of the contractor’s proposal.
3. Item C - Plan Implementation states that the contractor will implement the initial steps of the plan. This also suggests that a return site visit would be necessary. Is this the expectation? Yes.
4. Item B - Is the pest database for future monitoring or is there an expectation that historical data will need to be imported? Is the expectation that the contractors will import the data or is this to be done by park employees after the project is complete? If historic data should be included, can you provide information on the number of fields, field names, and an approximate number of entries before we submit a bid? For future implementation. If needed park can enter historical data once trained.
5. Can the Park use a cloud-based subscription platform for the pest database?
Generally, yes, the park is allowed to use a cloud-based platform, but anything recommended would have to be presented and approved by park/regional IT.
6. Do Park employees have access to an Entomologist with expertise about pests in Puerto Rico?
No.
7. How many staff would be expected to be included in the training sessions?
About 10 people from Maintenance and museum management.
8. What is the current role and responsibility of the Park's IPM coordinator? And where is that person located? (SAJU or at one of the regional NPS offices?) There is a designated IPM coordinator at the park, but the person needs training. The Chief of Cultural Resources usually takes care of pesticide use reporting.
9. Does the SAJU currently have an IPM plan or any procedures? The site does not have one, however there is one for the museum collections.
10. Is there any information on the history of pest issues at the site available? We can provide pest monitoring data if needed once the contract is awarded.
11. Do the pests in question include both invertebrates and vertebrates? At the museum collection storage areas, is invertebrates. Elsewhere, are both invertebrates and vertebrates.
12. Is the intention to have one document covering housekeeping and IPM, or two documents that inform each other and work together? (an IPM policy and plan is usually a separate document from a housekeeping plan). I would like two documents that inform each other.
13. Is the expectation that training would involve housekeeping or just IPM practices? Both housekeeping and IPM practices.
14. Is housekeeping performed by in-house employees or contractors? And if contractors are involved, would we be expected to meet with them? Would they be included in any training provided? Housekeeping is done by park employees.
15. Does the site have equipment for demonstrations, like a Nilfisk vacuum cleaner or a portable microscope that can be attached to a computer display screen? Yes on the Nilfisk and can check on the microscope. If the contractor lets us know, what would they need for the demonstrations the park can secure them.
16. Is there an expectation of how many days would be necessary for the site visit based on the size of the site and staff time required for the site visit? We think it can be accomplished in five days at the most.
17. Will the Park make other core documents used for collections management available before the onsite visit? Yes, once the awardee is selected.
18. For the printed versions of the final report (D), can you specify the type of paper required that would qualify as “archival paper”?
Archival paper would be any printing paper that is acid and lignin-free. Example product: Permalife Paper | Acid-Free | Archival paper https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.archivalmethods.com%2Fproduct%2Fpermalife-20-lb-bond-paper&data=05%7C02%7CFelix_J_Lopez%40nps.gov%7C1200975df2a34b60c3c108dd44803f44%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C638742039779139132%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=KJ8qpsIZOo5y3gAR4C8DZsDJ0o7KlPDsPPZqJpx%2FHv8%3D&reserved=0
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