Amendment_Changing_Due_Dates.docx

Combined Synopsis/Solicitation for Commercial Items

FAR 12.603

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: 140P5419Q0009 Posted Date: 5 Mar 19 Original Response Date: 25 Mar 19 Current Response Date: 2 Apr 19 Product or Service Code: F014 (Tree Thinning) Set Aside: Total Small Business NAICS Code: 561730 (Landscaping Services)

Contracting Office Address NPS, SER - South MABO 40001 State Road 9336 Homestead, Fl 33034

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This acquisition is being conducted under the authority of FAR 13.5, Simplified Procedures for Certain Commercial Items and will be evaluated using the procedures in FAR 13.106-2, Evaluation of Quotations or Offers.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $7.5M.

The South Major Acquisition Buying Office (MABO), 40001 State Road 9336, Homestead, FL 33034 is seeking pricing for tree clearing services as identified below:

This acquisition will result in a firm-fixed price contract.

Place of Performance: Fort Frederica National Monument/Glynn County.

The Southeast Hurricane Recovery Office is seeking to procure the services of tree clearing for the Fort Frederica National Monument, Saint Simons Island, Georgia.

All interested offerors shall provide a quote for the following:

Objectives:

Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to trim and/or remove hazardous trees and all related incidental work as defined in this PWS.

Place of Performance:

Fort Frederica National Monument 6515 Frederica Rd Saint Simons Island, GA 31522 Permitted Work Hours: 7:00 am – 3:30 pm, Monday through Friday

Period of Performance:

All tasks and deliverables for this contract must be completed within 90 calendar days after Notice to Proceed. Days listed herein refer to calendar days. Park does not allow any Federal holiday work or weekend work.

Contractor shall perform under line item for Fort Frederica at the location specified under the “Place of Performance” heading above.

Scope:

Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to trim and/or remove hazardous trees and all related incidental work as defined in this PWS. Any items not specifically noted, but necessary for performance IAW accepted industry standards, shall be furnished under this Contract. Contractor shall perform to the standards in this contract.

Hazardous trees are located throughout the Fort Frederica National Monument and cannot be specified in one particular area. Contractor shall perform complete tree removal of dead, dying, uprooting or unhealthy trees. Healthy trees with widow maker(s) will only require widow maker removal. The vast majority of the work will be performed in the “Town Site” and Park Trails (see map) with a few exceptions, which will be identified. Most, if not all of the work can be performed from an aerial lift or from the ground.

Contractor shall operate under a hazardous tree service license or have a certified arborist on staff. Assign competent climbing crews familiar with standard safety practices IAW accepted industry standards and familiar with the technical aspects and hazards of tree maintenance work and equipment used in such operations.

Contractor shall develop and maintain a quality program to ensure services are performed IAW commonly accepted commercial practices. Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the

Tasks:

Under this contract, the contractor shall complete the following tasks and requirements:

· Cut, trim and clear all hazardous trees as well as removal of accumulating fuel load resulting from previous downed trees and limbs. Trees between 6” and 24” in diameter with solid centers may be bucked into 18” logs and left onsite.

· Remove tree removal of dead, dying, uprooting or unhealthy trees. Healthy trees with widow makers(s) will only require widow maker removal. Trees between 6” and 24” in diameter with solid centers may be bucked into 18” logs and left onsite.

· Preserve and protect all existing vegetation such as trees, shrubs and grass areas on or adjacent to trees being pruned or removed.

· All public roadways shall remain open to the public unless a closure is approved by the COR.

· Park roads and trails within 30’ of work shall be barricaded off with danger signs posted.

· Clean job-site of all debris at the end of each workday and ensure that all work is performed in a professional manner.

· Restore disturbed areas or features, which may have been damaged by the contractor during performance of this contract.

Deliverables:

Provide site-specific safety plan as identified in the “Safety Section” of this notice.

· Hazardous tree service license or certified arborist license

· Certified Line Clearance Tree Trimmers IAW OSHA 229 CF 1910.269, 1910.331 and AMSI Z133.1-1994

· Spill plan for equipment used

· Submit copy of company’s Experienced Modified Rate (EMR) from insurance company

Safety:

Contractor shall follow, at a minimum all OSHA rules and procedures (visit https://www.osha.com/) and will submit a site-specific safety plan addressing the minimum, employee & visitor safety, signage, equipment, traffic safety (if warranted), and emergency rescue operations. Contractor will provide a spill plan for all equipment used on job; to include trucks, chippers, chain saw, gas, diesel fuel, and any other equipment that would be considered a spill hazard. All park roads and trails within 30 feet of work shall be barricaded off with danger signs posted. In the event a visitor has trespassed the barricade, work must stop immediately and the work area cleared prior to commencing work. Contractor shall furnish, erect and maintain all necessary signage, barricades, traffic cones, warnings and danger signals and signs, and provide a sufficient number of watchmen and flagmen to ensure the safe flow of traffic, protection of the work area and safety of the public. Contractor shall take all necessary measures to prevent air and water pollution by any material and/or equipment used during contract performance.

Travel:

Contractor shall be responsible for all travel related expenses for this project, including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem.

Quality Assurance:

Contractor shall develop quality control procedures addressing the critical areas identified in this Performance Work Statement (PWS). The Government will periodically evaluate Contractor performance IAW the PWS. The Government will periodically evaluate the contractor’s performance IAW the PWS. All new equipment must conform to the manufacturer’s instructions, and guidelines for installation. This includes safety procedures.

Additional Requirement:

· All affected areas must be restored to their original condition from before the work began. Any damages shall be fixed/repaired by the contractor at no cost to the Government.

Award shall be made to the offeror whose quotation offers the best value to the Government per FAR 13.106-2. The Government may utilize published media and electronic Government databases to obtain additional information regarding past performance. Offers must not be excluded from conducting business with the Federal Government or be delinquent on a federal debt.

Site Visit:

A site visit will be conducted on Wednesday, 20 Mar 2019 at 10:00 am EDT at Fort Frederica National Monument, 6515 Frederica Road, Saint Simons Island, GA 31522. The purpose of this site visit is for contractors to ascertain the complexities and the location along with general local conditions which could materially affect conduct of operations of the cost thereof. Attendance of this site visit is highly recommended and is considered vital to the preparation of a competitive and cost effective quote, as well as to understand the requirement as well as the results desired by the Government. In addition, it is important for each Contractor to have qualified representation at the site visit. NO individual site visits will be conducted. Information provided at the site visit shall not qualify the terms and conditions of the solicitation and specifications. No oral questions will be addressed.

To ensure proper logistics and accommodations for all attendees, you must contact Chad Thomas at (912) 223-4325 by phone in his office or email him at chad_a_thomas@nps.gov to RSVP no later than 10:00 am EDT on Tuesday, 19 Mar 2019. The Government will not escort prospective offerors to the site without reservation confirmation.

Questions:

Questions must be submitted in writing to scott_achin@nps.gov NO LATER THAN 1:00 pm EST on Friday, 22 Mar 2019. A summary of questions and answers arising from the site visit and/or review of the package will be provided to all prospective offerors as an amendment to the solicitation. Only those written answers provided to all offerors will be the Government’s official response to questions. Answers to questions will be posted in the same manner as this notice. It is the Offerors' responsibility to check for updated information and acknowledge any amendments with your offer. No oral or late questions will be accepted/addressed.

SCA Wage Determination #WD 15-4543 (Rev 10) dated 12/26/2018 for Glynn County is applicable. It can be found at http://www.wdol.gov/.

145.228-70- LIABILITY INSURANCE - DEPARTMENT OF INTERIOR (JULY 1996)

(a) The Contractor shall procure and maintain during the term of this contract and any extension thereof liability insurance in form satisfactory to the Contracting Officer by an insurance company which is acceptable to the Contracting Officer. The named insured parties under the policy shall be the Contractor and the United States of America. The amounts of the insurance shall be not less than as follows:

$ 50,000.00 each person $100,000.00 each occurrence $100,000.00 property damage

(b) Each policy shall have a certificate evidencing the insurance coverage. The insurance company shall provide an endorsement to notify the Contracting Officer 30 days prior to the effective date of cancellation or termination of the policy or certificate; or modification of the policy or certificate which may adversely affect the interest of the Government in such insurance. The certificate shall identify the contract number, the name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed. The contractor shall furnish the Contracting Officer with a copy of an acceptable insurance certificate prior to beginning the work.

Award shall be made to the quoter whose quotation offers the best value to the Government, considering technical capability, past performance, and price. The Government will evaluate information based on the following evaluation criteria: (1) price, and (2) past performance, which are all equally weighted. Your company must not be excluded from conducting business with the federal Government or be delinquent on a federal debt.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

The following solicitation provisions apply to this acquisition:

1) FAR 52.212-1, “Instructions to Offerors–Commercial Items”(Oct 2018)

2) FAR 52.212-2, “Evaluation – Commercial Items” (Oct 2014)

3) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018) Offerors must complete annual representations and certifications on-line at https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

-FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018) -FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2019)

The following subparagraphs of FAR 52.212-5 are applicable:

The following clauses within FAR 52.212-5 are applicable:

52.203-6, Restrictions on Subcontractor Sales to the Government (SEPT 2006), with Alternate I (OCT 1995), (41 U.S.C. 4704 and 10 U.S.C. 2402) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509)), 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016) (Pub.L. 109-282) (31 U.S.C. 6101 note) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) (31 U.S.C. 6101 note) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013) (41 U.S.C. 2313) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)) 52.219-28, Post Award Small Business Program Representation (JUL 2013) (15 U.S.C. 632(a)(2)) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (SEPT 2015) (E.O. 11246) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 USC ch.78 and E.O. 13627) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) (E.O. 13513) 52.225-1, Buy American-Supplies (MAY 2014) (41 U.S.C chapter 83) 52.225-3, Buy American Act-Free Trade Agreements-Israeli Trade Action (MAY 2014) (41 U.S.C. 10a-10d, 19 U.S.C. 2112 note, Pub L 108-77, 108-78, 108-286, 109-53 and 109-169). (iii) Alternate III (MAY 2014) 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-33, Payment by Electronic Funds Transfer-System for Award (OCT 2018) (31 U.S.C. 3332)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

a) The Government may extend the term of this contract by written notice to the Contractor within 15 days, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: The contractor shall utilize the attachments feature in the lower right hand corner of the IPP invoicing screen to attach a copy of invoices. Vendor invoice must include name and address of the Contractor; invoice date and number; contract number, description, quantity, unit of measure, unit price and extended price of the services provided and the completion date.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its quotation. (End of Local Clause)

This is an open-market combined synopsis/solicitation for services as defined herein. The Government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

QUOTE:

All offerors shall complete blocks 8a through 8f, 11c through 14 of the Solicitation form (SF-18). The SF-18 is attached to this solicitation for pricing information only. Award will be made on a SF-1449. Make sure to include your total price, your DUNS number and acknowledge any and all amendments in your email along with your quote.

All quotes shall be submitted in writing via email to Scott_Achin@nps.gov no later than 1:00 pm EDT on Friday, 2 Apr 2019. Obtain emailed confirmation of offer. Offeror bears full responsibility for on-time delivery of the quote and there will be no relief given for undelivered emails not received on time. Late submissions shall be treated IAW the solicitation provision at FAR 52.212-1(f). Offers MUST acknowledge receipt of any/all solicitation amendments and include all required information mentioned above.

Point of Contact: Scott Achin, Contract Specialist, scott_achin@nps.gov, 305-242-7027 or 305-849-1874.

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