A04_Statement_of_Work.pdf

For the best experience, open this PDF portfolio in

Acrobat X or Adobe Reader X, or later.

Get Adobe Reader Now!

http://www.adobe.com/go/reader

STATEMENT OF WORK

This is a Firm-Fix Price (FFP) contract to provide Carpet Removal, Old Glue and Residue Removal, Installation of Padding, Installation of New Carpet, Replacement of Molding / Wall Cove and touch up painting to the National Park Service (NPS).

SOW Format

Background Objectives Scope Tasks Delivery Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI) Security Considerations Travel Special Material Requirements Other Unique Requirements and Considerations Place of performance Period of performance

Background

Description of the requirement:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform carpet and carpet glue removal, and all related incidental work as defined in this performance work statement. The contractor shall perform to the standards in this contract. Work will be performed in park units under the jurisdiction of the National Park Service (NPS). The services provided by this contract are directed to assist the NPS to carry out the mission to provide a comfortable working and visiting environment for staff and visitors.

• Purpose/relationship to other projects:

This project will be stand alone.

• Statutory/regulatory foundation:

bookmark://_Background/ bookmark://_Objectives/ bookmark://_Scope/ bookmark://_Tasks/ bookmark://_Delivery/ bookmark://_Security/ bookmark://_Travel/ bookmark://_Special_Material_Requirements/ bookmark://_Other_Unique_Requirements/ bookmark://_Place_of_Performance/ bookmark://_Period_of_Performance/

This project will be guided by compliance regulations protecting the historic fabric of historic structures. Section 106 of the Historic Preservation Act must be followed and damage to historic fabric avoided.

• Background materials:

The primary role of this contract is to provide carpet removal and to install new padding to the park units of the NPS. The Carpet Installation provided by this contract are directed to assist the NPS carry out the mission to provide a safe and clean environment in which employees perform day to day duties in the mission of the NPS.

Objectives

Object to provide carpet removal, new glue, padding and carpet installation, replacement of wall cove, and all related incidental work as defined in this SOW.

Scope NAICS Code: 238330

The work to be performed under this section will be done using appropriate techniques as to not damage any historic flooring present under existing old carpet, wall cove, any molding which comes into contact with said historic flooring, and adjacent walls or items affixed to such.

Before carpet removal begins, room will be checked, and plan will be made.

In areas where carpet edge meets wall, and can be seen, carpet can be pulled up using normal practices. Care will be taken to avoid damage to carpet adjacent wall, and any items affixed to such.

In areas where molding sits on carpet, care will be taken to remove the molding if necessary and as approved by NPS staff. Salvageable molding can be replaced after new carpet is installed.

Molding may need to be adjusted depending on thickness of new padding and carpet differences from removed, as approved by COR where necessary.

Pulling of nails and staples will be done with care as to avoid damage to both wall when removing molding and flooring when removing carpet.

Old carpet will be removed from building and disposed of.

2.1.1 Task 1 – Old Carpet Removal

The work to be performed under this section will be done using appropriate techniques as to comes into contact with said historic flooring, and adjacent walls or items affixed to such.

Before carpet removal begins, room will be checked, and plan will be made.

In areas where carpet edge meets wall, and can be seen, carpet can be pulled up using normal practices. Care will be taken to avoid damage to carpet adjacent wall and any items affixed to such.

In areas where molding sits on carpet, care will be taken to remove the molding if necessary and as approved by NPS staff. Salvageable molding can be replaced after new carpet is installed.

Molding may need to be adjusted depending on thickness of new padding and carpet differences from removed, as approved by COR where necessary.

Pulling of nails and staples will be done with care as to avoid damage to both wall when removing molding and flooring when removing carpet.

Old carpet will be removed from building and disposed of.

2.1.2 Task 2 – Old Glue and Padding Removal

comes into contact with said historic flooring, and adjacent walls or items affixed to such.

Before glue / padding removal begins, room will be checked, and plan will be made.

Removal of old glue / padding will be performed similarly to old carpet removal and be carried out in accordance with guidelines in section 4.2.1.a.

Care will be taken if using glue stripping equipment and all appropriate safety guidelines will be followed to ensure safety of work team AND any present staff.

Old glue / padding will be removed from building and disposed of.

2.1.3 Task 3 – New Glue and Padding Installation

The work to be performed under this section will be done using appropriate techniques as to not damage any historic flooring present under existing old carpet, wall cove, any molding which comes into contact with said historic flooring, and adjacent walls or items affixed to such.

New glue will be applied carefully as to not get it on the walls or other non-target surfaces.

Glue applied will be appropriate for flooring present and applied with proper ventilation.

2.1.4 Task 4 – New Carpet Installation

comes into contact with said historic flooring, and adjacent walls or items affixed to such.

When using power nail or staple guns, all appropriate safety precautions will be taken to protect team members and any present staff.

Care will be taken when applying staples and nails to avoid damage to exiting floor material.

Nails and staples should not be placed in any historic fabric as identified by park staff and any unexpected situations should be brought to the attention of the COR.

2.1.5 Task 5 – Wall Cove removal and replacement

not damage any historic walls or items affixed to such.

Old wall cove will be removed carefully as to not damage any surfaces or nearby wall fastened items.

New wall cove will be installed carefully with glue.

Any damage to wall paint while removing wall cove will be touched up using appropriate painting techniques.

2.1.6 Task 6 – Cleanup and removal of debris and refuse (Old glue, padding, carpet etc)

The work to be performed under this section will be done as the project is carried out. Materials for disposal such as old carpet, glue, padding, molding and any other debris will be removed as the project is carried out, with items removed and disposed of throughout each workday.

Care will be taken, and all safety practices followed.

Un-used new padding and carpeting already paid for and non-returnable or refundable will be kept by the park.

Delivery

• Deliverables:

o The removal of old padding and carpet and installation of new padding and carpet.

• Delivery time:

September 30th, 2025

• Delivery location:

33 William Street, New Bedford, MA, 02740

• Supporting documentation:

• Additional information:

Contracting Officer Representative (COR):

The COR on this project will be Janine Da Silva, the Cultural Resource Specialist of New Bedford Whaling National Historical Park. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government *drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A copy of the letter of designation issued to Janine, and Janine’s contact information, will be sent to the Contractor, stating the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Recognized Federal Holidays:

Contractor is not required to perform routine services on holidays unless emergency services are requested.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day June Teenth Day Christmas Day Independence Day

Normal Hours of Operation:

The contractor is responsible for conducting routine services, between the hours of 7:30 a.m. – 4:00 p.m. ET Monday thru Friday, except when the Government facility is closed due to local or national emergencies, weather related closures, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested.

DEFINITIONS:

CONTRACTOR - a supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO) - the only individual who can legally bind the government, a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR) - this individual does NOT have authority to change the terms and conditions of the contract. This person is an employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

DEFECTIVE SERVICE - a service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE - anything that can be physically delivered but may include nonmanufactured things such as meeting minutes or reports.

KEY PERSONNEL - contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY - actions that prevent the loss or damage of Government property.

QUALITY CONTROL - all necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

ROUTINE SERVICES - work will commence within two to seven (2-7) business days of Award and continue every day until the work is complete and approved by the COR. Contractor is responsible for tracking lost working days due to weather or other unforeseen circumstances.

Routine services are scheduled ahead of time; dates determined between COR and vendor and work is completed during normal business hours (as stated in 1.7) and COR directed/requested TO. Upon receiving a request for pricing, the contractor must meet with COR with 72 hours of request.

SHALL - as used in these specifications denotes a mandatory requirement

SHOULD - as used in these specifications denotes an advisory recommendation.

SUBCONTRACTOR - one that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

TO – Task Order

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI)

The Contractor shall furnish all supplies, materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

Contractor/Vendor will use all necessary PPE when performing work related tasks. I.E. safety goggles, hearing protection, etc.

Contractor shall be responsible for all damages to persons or properties that occur because of a Contractor’s fault or negligence. The Contractor shall take proper health and safety precautions to protect the work, workers, the public and property of others.

The contractor shall be responsible for safeguarding all government property provided for contractor use. Contractor shall repair or replace any portion of building structure, or landscape features, damaged by the Contractor in the performance of this contract. Such damaged areas or materials shall be restored, repaired, or replaced by the Contractor to original condition and to the satisfaction and as directed by the COR at no expense to the Government.

The Contractor shall be insured in accordance with District of Columbia, Virginia, and Maryland insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

Security

The contracted personnel will be provided access to government spaces by NPS staff and escorted to work areas as doors are locked throughout the spaces for security. NPS staff will stay with contracted personnel in sensitive spaces.

Travel

A site visit will be preformed by contracted personnel and handled by the contractor.

Special Material Requirements and Considerations

The contractor must take care not to damage the historic fabric when taking measurements or samples. The contractor must stop work if potential, undocumented cultural and/or natural resources are encountered.

Contractor’s Proposal Package:

The following deliverables are to be submitted to Request for Proposal (RFP).

• Contractor’s Work Plan

• Contractor’s Safety Plan

• Key personnel (qualifications)

• Technical approach to perform required services

• Relevant Past Performance (MUST be within previous five (5) years, and provide contract POC email and phone number

• Proof of Insurance

Other Unique Requirements

Evaluation Factors – Best Value The Government will award a task order resulting from this solicitation to the responsible offeror whose proposals conform to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Evaluation o In order to receive an acceptable rating vendors must describe equipment that would be used in completion of the project and any special considerations for the use of the equipment during normal operation hours.

Safety Plan o In order to receive an acceptable rating, the vendor must provide a safety plan which will include requirements that all employees will wear personal protective equipment (PPE) at all times while on Park Grounds while performing work.

▪ Such PPE must be OHSA compliant as per standards. Any employee of the vendor wishing to enter the building must be COVID-19 vaccinated and be prepared to show proper documentation upon entrance.

Work Plan o In order to receive an acceptable rating vendors must submit a work plan which describes how they will safely carry out the work addressed in the scope of work.

▪ If any advance assistance is required or needed by the Park Staff/NPS such as hose hook-ups, power access, etc those should be identified in the event the park cannot provide this support. In this case, the vendor must bring any necessary equipment to accomplish this.

Relevant Past performance o In order to receive an acceptable rating vendors should provide references in regard to past work completed that can be readily reached for additional details.

Price

** (All factors are equally important)

Place of Performance

The work to be performed under this contract will be performed at: 33 William Street, New Bedford Massachusetts, 02740.

Period of Performance

June 1st – September 30th, 2025