BOST_fire_alarm_and_supression_system_statement_of_work_Amendment_1_0001.pdf

STATEMENT OF WORK

Fire Alarm/Sprinkler System Inspection, Testing, Maintenance and Repair

Boston National Historical Park & Boston African American Historic Site Boston, MA

SECTION 1 - GENERAL CONDITIONS

1.1. LOCATIONS

1.1.1 Boston National Historical Park

Charlestown Navy Yard

Boston, MA.

617-242-5659

1.1.2 Boston African American National Historic Site

45 Joy Street Boston, MA.

617-723-8630

1.1.3 Bunker Hill Monument

0 Monument Square Charlestown, MA. 02129

617-242-7275

1.1.4 Battle of Bunker Hill Museum

43 Monument Square Charlestown, MA. 02129

617-242-5626

1.1.5 The above sites are occupied by staff and the public during daytime hours. See Section 4.0, Buildings and Equipment, for specific list of buildings and fire alarm locations within the above sites.

1.2. OVERALL DESCRIPTION OF WORK TO BE ACCOMPLISHED

Inspection, Testing and Maintenance Services of Fire Alarm systems including a variety of fire alarm and notification systems, equipment and components such as manual alarm devices, smoke and heat detectors, tamper switches, pressure switches, waterflow switches, remote and graphic annunciators, main fire alarm panel and components, voice alarm system, speakers and horns and other audible and visual devices, wiring circuits and junctions, all other alarm, detection and control and ancillary devices, and emergency power operations on 15 Fire Protection Systems listed in Section 4.

Inspection, Testing and Maintenance Services of Fire Suppression systems all mechanical devices including valves, sprinklers, couplings, piping and connections, water motor gongs and alerting devices, tamper switches, pressure switches, waterflow switches, standpipes, backflow preventers, private fire service mains, pumps and test headers on 12 Fire Protection Systems listed in Section 4.

Both fire alarm and fire suppression system inspection, testing, and maintenance services are detailed in Section 2 of this scope of work.

Contractor General Requirements

1.2.1 Contractor shall provide all tools and supplies necessary to properly perform all annual inspections and tests in accordance with NFPA code.

1.2.2 The Contractor shall comply with all appropriate safety requirements. If the Contractor encounters equipment that is in a condition that may endanger life or property, the Contractor shall immediately notify the Contracting Officer of the condition requiring immediate action.

1.2.3 The Contractor shall leave areas where he performs work neat, clean and orderly.

1.2.4 The Contractor shall ensure that the fire alarm system and the fire suppression system are maintained operable at all times except during testing and maintenance. It is essential that the Contractor carefully schedule with the Facility Manager and COR all non-emergency shutdowns of the fire alarm/fire suppression system(s) and that back up protection be provided by the Contractor any time that the fire alarm/fire suppression system(s) are out of service for more than 4 hours. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that protection has been restored.

1.2.5 The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

1.2.6 Each contract employee may be required to sign in when entering a building and state the purpose of the visit, (for example, scheduled maintenance, service call, or repairs) and/or notify the NPB Telephone Operations Center (TOC) and sign out/or notify the NPB Telephone Operations Center (TOC) when leaving the building. Supervisory employees shall indicate their titles adjacent to their signatures.

1.2.7 The Government will inform the Contractor of any changes to the inventory.

Certifications and Qualifications

1.2.8 The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, and safely perform all work required under the terms of this contract.

1.2.9 Fire Alarm Technicians performing contract work shall meet the service personnel qualification requirements in NFPA 72 and hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems, or be registered, licensed, or certified by the state or municipal authority. Additionally, the Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

1.2.10 Fire Alarm Technicians accessing the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system, and upon request shall provide documentation of this certification to the Contracting Officer.

1.2.11 Technicians performing contract work shall meet the service personnel qualification requirements in NFPA 25 and also hold at least a NICET Level 3 certificate in Inspection and Testing of Water- Based Systems, or Special Hazards Systems, as appropriate, or be registered, licensed, or certified by the state or municipal authority. Additionally, the Technician must have experience in testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

1.2.12 Technicians shall be factory trained and currently certified for the applicable system and shall provide documentation of this certification to the Contracting Officer.

1.2.13 Licenses & Permits. Contractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state or other local jurisdictions where the alarm system is installed.

1.2.14 The Contractor shall provide to the Contracting Officer documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

1.2.15 The Contractor shall provide to the Contracting Officer documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

1.3 Contractor General Requirements

1.3.1 Any damage to the fire suppression system or associated equipment caused by the Contractor shall be repaired by the Contractor at no additional cost to the Government.

1.3.2 All regularly scheduled inspections, testing, and maintenance (ITM) of fire alarms and sprinkler systems under this contract will be covered under a Firm-Fixed-Price (FFP) Line Item Number [See SOW Section 2] to provide complete inspection, testing according to the requirements of the National Fire Protection Association, NFPA-25 of all fire suppression systems and complete inspection and testing according to the requirements of the NFPA-72 of all fire alarm to insure that such systems are fully operational in protecting the Park’s resources as further described in Section 4.

1.3.3 Time & Material Service Calls and Repairs [See SOW Section 3]. The Contractor shall provide for the repair of installed building systems and equipment included in the SOW at times other than during regularly scheduled inspection, testing, and maintenance events. Contractor shall provide 24 hour, seven-day-a-week response for trouble conditions service calls for either the fire alarm system or the fire suppression/sprinkler system. The Contractor shall physically respond to a service call within four hours of initial call by Boston NHP Telecommunications Operations Center (TOC). All work relative to a service call shall be complete within 48 hours of initial call.

Unscheduled Repairs, if required, shall be accomplished at the labor rates agreed upon in accordance with Section 3 of this scope of work. The Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) in accordance with Federal Acquisition Regulation (FAR) clause

52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I. Work shall include the determination of the problem area(s) and the performance of corrective action required to restore the system / equipment to satisfactory working condition.

1.3.4 Historical Data shows that there has been an average of one (1) Scheduled Repairs, per month, between Monday through Friday during the hours of 8:00AM and 5:00PM, and two (2) Unscheduled Repairs, per month, between Monday through Friday during the hours of 8:00AM and 5:00PM. Historical Data shows that there is an average of three (3) Unscheduled Repairs, per month between Monday thru Friday during the hours of 5:00PM and 8:00AM and including weekends starting on Friday at 5:00PM and ending on Monday at 8:00AM, and on all Federal Holidays.

1.3.5 Prior to performing any required work, a maintenance schedule will be submitted to and coordinated with the COR.

1.3 6 Contractor’s central office (or answering service) shall be reachable by phone for emergency service 24 hours a day, 7 days a week.

1.4 PERIOD OF PERFORMANCE

1.4.1 Services will commence for a base one-year period of performance. There are two one-year options associated with this purchase order.

1.4.2 Before any invoice, either firm fixed price or time and material, is submitted into the IPP system, it shall be submitted to the COR to check for accuracy and for budget tracking reasons.

1.5 USE OF PREMISES

1.5.1 Contractor personnel or equipment shall not come in contact with any furniture, artifacts etc. at any time.

1.5.2 No drilling, cutting, scraping or fastening to any fabric or hard object or building is allowed at any of the aforementioned properties without approval from the COR. This approval can only come from the COR, no other park personnel has the authority to approve.

1.5.3 Throughout the period of the period of performance, the contractor shall provide proof of and shall be required to maintain insurance in accordance with the liability insurance clause.

Contractor shall provide proof of insurance to the Contracting Officer after award.

1.6 Parts and Test Equipment.

1.6.1 Contractor shall provide all tools and supplies necessary to properly perform all annual inspections and tests in accordance with the latest edition of the latest edition of NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems and NFPA 72, National Fire Alarm and Signaling Code, and all annual preventative maintenance required by the equipment manufacturer’s published instructions.

1.6.2 A1l parts used by the contractor will meet or exceed conformity with National Fire Code (NFPA) Standards.

1.6.3 All equipment and material will be labeled and listed for compliance with appropriate standards.

1.7 SECURITY

1.7.1 Before to starting any work and after completion of their work, the Contractor shall report to the

TOC located at Building 109 of the Charlestown Navy Yard (617-242-5678) noting the time their work started or stopped that day.

1.7.2 If working in private residences/collections storage /sensitive areas within the Park, the contractor will be escorted by National Park Service employee at all times.

1.7.3 Service technicians shall have credentials displayed and wear company uniform with company name visible.

1.8 APPLICABLE STANDARDS AND REGULATORY GUIDANCE.

1.8.1 The following standards shall be utilized for performing work contained in this Statement of Work.

National Fire Protection Association (NFPA) Standards: NFPA 25 and 72.

1.9 GOVERNMENT FURNISHED PROPERTY.

1.9.1 The Government will furnish no materials or tools. All materials and tools are Contractor furnished from outside the park.

Section 2 - Regularly Scheduled Inspection, Testing, And Preventive Maintenance – Firm-Fixed- Price

2.0 The objective of the Inspections, Testing, and Maintenance is to minimize malfunction, breakdowns, and deterioration, and maximize the operational efficiency, useful lifecycle, and safety of NPS property.

At a minimum, the program consists of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement (e.g. replacing defective smoke and heat detectors, replacing batteries in alarm panels and smoke detectors, troubleshooting defective devices, repairing damaged wiring, devices) as required by manufacturer recommendations.

2.1 Perform all annual inspections, testing and maintenance of the fire alarm systems in accordance with

NFPA 72.

2.1.1 Perform a full inspection of the fire alarm system components that interact with elevator functions, including smoke detectors, heat detectors, and control panels.

2.1.2 Test the fire alarm system to ensure proper operation during an elevator emergency, including verifying the functionality of fire recall systems and emergency power operations.

2.2 Perform all annual inspections, testing and maintenance of the fire suppression systems in accordance with NFPA 25. All quarterly and semi-annual inspections/ tests shall also be performed during annual testing.

2.2.1 Perform all 5-year inspections, testing and maintenance on four buildings annually, in accordance with NFPA 25. Specific buildings to be tested will be agreed upon by NPS and the contractor at the beginning of the period of performance.

2.3 Within 30 days of receiving the delivery order, the Contractor shall submit to the Contracting Officer a proposed work schedule for each fire alarm and suppression system.

2.4 Within 14 days after completing the inspection and testing, the Contractor will provide the Contracting Officer an electronic Inspection and Testing report that includes all the information required by NFPA 25 and NFPA 72. The report shall also include any deficiencies to equipment noted during the testing, and individual costs to correct each deficiency noted. Each cost shall itemize both a parts cost and a labor cost.

2.5 Devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations shall be reported as a deficiency.

2.6 Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals. The Contractor shall contact the facility manager for assistance in coordinating any service.

2.7 The Contractor may be required to perform some inspections and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant’s normal working hours, unless otherwise permitted by the facility manager.

2.8 Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by the Contractor shall be repaired by the Contractor at no additional cost to the Government.

2.9 Equipment Manufacturers include: Firelite Alarms by Honeywell, Honeywell Vista, and Fire Control Instruments. Alarm signals are sent to the local fire department via a master box as well to Boston NHP Telecommunications Operation Center (TOC) located at Building 109 of the Charlestown Navy Yard

(617) 242-5678.

2.10 The following types of inspections, testing, and preventive maintenance are to be performed at the locations listed in Section 4 – Buildings/Vessel and Equipment

2.10.1 Main Valve Test: Take and record the static pressure reading before opening the valve. Perform a main valve drain flow test and record the residual pressure. Note and record the condition of the discharge water during the main drain test. All alarms are to be tested to verify proper operation, including water motor gong, local electric water flow and low water alarms, supervisory alarms to fire panels, central dispatch and municipal fire alarm station.

2.9.2 All control valves are to be cleaned and lubricated quarterly to insure they are fully operational and in the proper closed or open positions.

2.9.3 Test and inspect all smoke and heat detectors, visual warning strobes, and manual pull stations.

2.9.4 Clean and vacuum all smoke detectors. Test and activate all inspector test valves or flow switches and record the total time to activate the alarm panel.

2.9.5 Check and activate all tamper switches on main system, gate and riser valves and record how long it takes to activate the alarm panel.

2.9.6 Check and test fire and jockey pump controllers to see that operating power is available.

2.9.7 Check and test fire and jockey pump for automatic start by dropping the pressure to the control resending line and record the time it takes for pump to kick on and off.

2.9.8 Perform a capacity flow test on the fire pump and record both pressure flow rates and compare that against manufacturer’s specifications.

2.9.9 Any defective parts which would cause an impairment or failure of operation are revealed during maintenance are to be replaced or repaired.

2.9.10 When conducting the inspection, testing, and maintenance of the equipment, immediately notify the COR of any defects which would cause impairment or failure of proper operation of the system.

Section 3 – Service Call and Repair Procedures – Time and Material

3.1 The Contractor is to perform all work necessary to restore inoperable or damaged equipment and systems to normal function if the total service cost is not in excess of $10,000 (inclusive of materials and fully-burned labor rates) per occurrence once authorized by the COR and in receipt of a Service and Supply Request Authorization Form. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully-burned labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the Contracting Officer for approval to proceed with the repair.

3.2 Labor attributed to each service call shall include only time actually expended by the Contractor while on the job site and/or in the procurement of required materials.

3.3 Service Call Reception:

3.3.1 During Regular Working Hours: The COR or TOC will notify the Contractor, via telephone, email and/or applicable electronic work management system of all service calls related to work during regular working hours, and then prepare a Service and Supply Request Authorization Form, as shown in the SOW Section 5, which will comprise of the following information:

3.3.1.1 Classification of each call, Emergency Service Call or Routine Service Calls, as described below.

3.3.1.2 Description and location of the problem and/or required service

3.3.1.3 Date and time service requirement was identified/received

3.3.1.4 Location of Equipment, Item or system to be repaired

3.3.2 If a service call is under a total cost of $10,000 (inclusive of materials and fully-burned labor rates), the Contractor shall proceed with the repair once authorized by the COR, who will confirm that the line items’ not-to-exceed ceiling amount has not been reached.

3.3.3 Repairs over $10,000 will be executed thru a bi-lateral modification. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully-burned labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the COR to proceed with the repair after receiving authorization from the Contracting Officer (CO).

3.3.4 THE CONTRACTING OFFICER IS THE ONLY PERSON AUTHORIZED TO APPROVE

WORK EXCEEDING $10,000. THE COR IS NOT AUTHORIZED TO APPROVE WORK OVER

$10,000.

3.3.5 After Regular Working Hours: The COR or the TOC will contact the Contractor, via telephone, after hours on weekends, and during holidays. The COR or TOC representative will verbally identify the problem and/or required service and will prepare a Service and Supply Request Authorization Form no later than 10:00 AM on the following regular workday.

3.3.6 Response to Service Calls: The Contractor shall provide adequate procedures for receiving and responding to service calls 24 hours a day, seven days a weeks, including weekends and holidays. A single telephone number shall be provided by the Contractor for the receipt of all service calls. Service calls shall be considered to be “received” by the Contractor at the time and date the telephone call is placed by the COR or TOC representative.

3.3.7 Emergency Service Calls: Shall be responded to within four (4) hours of notification and worked on until either the issue is resolved or the equipment/system problem is remediated to a non-emergency condition.

3.3.8 Routine Service Calls: Shall be responded to the same day the call is received unless after 3 PM on each Federal Government work day. If a service call is received after 3 PM, the Contractor shall respond to the call the morning of the next work day no later than 11 AM.

3.3.9 Completed Emergency/Routine Service Calls: On the next working day after the completion of a service call, the Contractor shall add the following information to the Service and Supply Request Authorization Form and return the completed form to the COR:

3.3.9.1 Description of work actually completed.

3.3.9.2 Brief description of materials and parts used, including quantities and costs.

3.3.9.3 Date and time work commenced.

3.3.9.4 Date and time work was completed.

3.3.9.5 Number of labor hours, and associated cost, expended by Labor Category.

3.3.10 Labor Rates for Service Calls and Repair Time and Materials line items:

3.3.10.1 The fully-burdened labor rates below are applicable to work orders authorized under this contract. The rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A, etc.) and profit. Although the labor categories below are intended to cover all requirements, this does not exclude additional labor categories from being utilized under this vehicle.

(See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions- Commercial Items. Alternate I)

3.3.10.2 All labor rates are subject regular overtime and premium overtime rates in the following manner:

3.3.10.2.1 Straight Time - (Monday through Friday, 8 am to 5 pm excluding Holidays)

3.3.10.2.2 Regular Overtime - (Monday through Friday, 5 pm to 8 am, and Saturday excluding Holidays)

3.3.10.2.3 Premium Overtime - (Sundays and Holidays)

3.3.11 Material Costs for service calls and repairs. If the contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions- Commercial Items. Alternate I) https://www.acquisition.gov/far/2.101#FAR_2_101

SECTION 4 – BUILDINGS/VESSEL AND EQUIPMENT

4.1 Monitoring and services shall take place at the following National Park Service locations: The following information denotes systems coverage:

Location Description # of Systems

Marine Barracks (Building I) *Overnight occupants Year Built-1811 Heat Detector 9 Pull Stations 23 Smoke Detectors 52 Master Box 1 Wet Pipe System 1 Dry Action System 1 Passenger Elevator 1

USS CASSIN YOUNG (793) WWII Destroyer Year Built-1943 Heat Detector 10 Pull Stations 9 Smoke Detectors 41 Master Box 1

Wet Pipe System 0

Commandant’s House (QT’s G) Year Built-1805 Heat Detector 10 Pull Stations 9 Smoke Detectors 41 Master Box 1 Wet Pipe System 1

Bunker Hill Monument:

Year Built-1842 Heat Detector 2 Pull Stations 2 Smoke Detectors 5 Master Box 1

Wet Pipe System 0

Building 109:

Year Built-1942 Heat Detector 4 Pull Stations 4 Smoke Detectors 16

Wet System 1

Building 125:

Year Built-1906 Heat Detector 1 Pull Stations 6 Smoke Detectors 21

Building 24:

Year Built-1849 Heat Detector 13 Pull Stations 16 Smoke Detectors 14 Master Box 1 Wet System 1

Battle of Bunker Hill Museum:

Year Built-1878 Heat Detector 3 Pull Stations 9 Duct Detectors 3 Smoke Detectors 40 Master Box 1 Wet System 1 Passenger Elevator 1

Building 107:

Year Built-1904 Heat Detector 0 Pull Stations 4 Smoke Detectors 16 Master Box 0 Beam Detector 2

Freight Elevator 1

Building 32:

Year Built-1856 Heat Detector 10 Pull Stations 9 Smoke Detectors 41

Building 5 and Building 4: *Overnight occupants Year Built-1813 Heat Detector 5 Pull Stations 13 Smoke Detectors 58 Master Box 1 Duct Detector 3 Wet Pipe System 1

Smith School, 45 Joy St:

Year Built-1835 Heat Detector 1 Pull Stations 2 Smoke Detectors 20 Master Box 1 Wet Pipe System 1

African American Meeting House:

Year Built-1806 Heat Detector 0 Pull Stations 6 Smoke Detectors 3 Master Box 1 Wet Pipe System 1

Building 265 *Overnight occupants Captains Row:

Year Built-1833 Heat Detector 5 Pull Stations 0 Smoke Detectors 50 Master Box 1

Wet Pipe System 0

Building 10 Year Built-1852 Heat Detector 4 Pull Stations 2 Smoke Detectors 12

Wet Pipe System 1

Building 292 (Tied into Building 5 FACP) Year Built-2000’s Heat Detector 0 Pull Stations 2 Smoke Detectors 3 Master Box 0 Wet Pipe System 0

SECTION 5 – Service Call or Repair Request

I. Service Requests (Call) Authorization

Date & Time of Notification:

Equipment and Location:

Contract Line Item #

[ ] Emergency [ ] Routine

Description of Problem/Status/Comments:

COR or NPS TOC Representative Signature and Date

II. Cost and Price Estimates Attach detailed estimates (labor and material costs for Time & Material requirement) as required by the contract Statement of Work.

III. Service Calls Reporting (Use Attachments as Necessary)

Date & Time Work Commenced:

Date & Time Work Completed:

Individual(s) Performing Service:

Work Performed:

Number of Hours Expended by Labor Category:

Material Cost:

Work Complete: [ ] Yes [ ] No

IV. Government Comments:

COR or NPS TOC Representative Signature and Date

TO BE COMPLETED BY CONTRACTOR AS APPLICABLE