140P4323R0005_BOST_ATTACHMENT_0001_STATEMENT_OF_SERVICES.pdf

Elevator Maintenance and Repair Boston National Historical Park

Statement of Work

SUMMARY OF WORK

A. General Scope: The contractor shall provide all the tools, labor, materials, and equipment necessary for inspections, testing, oil and grease, Preventative Maintenance (PM), Massachusetts State Inspections and Certificates, required repairs, and "on-call" for emergency and repair maintenance for the Boston National Historical Park elevators. The Base Option will include repairs to Elevator 3: Location: Bunker Hill Museum, Monument Square, Charlestown, MA.

1. Technician requirements:

a. Must hold a current Massachusetts state elevator mechanics license.

b. Must be trained and qualified on applicable systems and components

c. Must coordinate yearly Massachusetts inspections, testing and certifications.

2. Technical requirements:

a. Utilization of environmentally friendly products where feasible.

b. All products used require submission of SDS to NPS.

c. Maintenance logs in each mechanical room must be maintained and current.

3. Elevator 1: Location: Marine Barracks (Building I), Charlestown Navy Yard, Boston, MA

a. Manufacturer: Kone

b. Make: Eco-System

c. Model: Microprocessor

d. Type: Passenger – Traction

e. Will require Massachusetts state inspections and certificates

f. Serial Number: 1-P-12280

g. Pass Key swipe card is required to operate this elevator and enter any spaces.

4. Elevator 2: Location: Maintenance Facility (Building 107), Charlestown Navy Yard, Boston, MA

a. Manufacturer: Portland Elevator

b. Make: Unknown

c. Model: Unlisted

d. Type: Freight – Traction

e. Will NOT require Massachusetts state inspections, Will Require Annual Independent certification.

f. Serial Number: FR-1

5. Elevator 3: Location: Bunker Hill Museum, Monument Square, Charlestown, MA

a. Manufacturer: US Electric Motors

b. Make: K09-J207-M

c. Model: EZ40S1HZ

d. Type: Passenger - Traction

e. Will require Massachusetts state inspections

f. Serial Number: 1-P-12291

B. The Base option for this contract will include a repair/placement to the Pit Plunger on Elevator 3:

Location: Bunker Hill Museum, Monument Square, Charlestown, MA. Currently the packing for the Pit Plunger is leaking and recently failed to pass Massachusetts State elevator inspection. This work will begin immediately from the award of this contract and also to include all associated costs (labor, permits etc…) for a re-inspection of Massachusetts State elevator inspection coordinated through City of Boston.

C. Monthly Preventative Maintenance: All PM work is to be completed during normal business hours

Monday thru Friday 7:30 AM to 4:00 PM. During the scheduled monthly preventative maintenance services for each of the listed elevators in Section A, paragraphs three through six, the contractor must include items one through seven of Section C as a minimum in addition to the ANSI A17.1 requirements and the original equipment manufacturer’s preventative maintenance recommendations. For each type of service the Technician must first sign in at Bldg. 107 or designated area assigned through the Contracting Officers Representative (COR) and be escorted by a National Park Service Facilities person and may need a pass card for the Building I elevator or any elevator in a location that gets converted to the new card reader system..

1. Monthly inspections (check leveling, safety features, switches, controllers and /or contacts, motors, and mechanical devices, check operation, etc.)

2. Lubrication of elevator equipment (machine, sheaves, hatch doors, car linkage, rollers, tracks, etc.)

3. Maintain cleanliness of elevator equipment and applicable machine rooms.

4. Minor adjustments at time of inspections.

5. Schedule and perform required testing required by ASME 17.1

6. Coordinate annual certification State Inspections required for Bldg. I, and Bunker Hill elevators and the annual independent certification for building 107.

7. Notification for PM work must be coordinated with the COR Building and Utilities

Supervisor, or the Facility Manager listed in the contract contacts section 5 working days prior to doing the work.

8. National Park Service reserves the right to reschedule PM work to accommodate the Park’s operations when conflicts arise.

9. Service Order slips are to be completed by the technician and submitted to the Buildings & Utilities supervisor or Facility Manager at the completion of each service before an invoice can be sent.

D. Service and repair requirements:

1. A list of all worn, damaged and diminished life parts shall be prepared and supplied, with estimate, to the Contracting Officer Representative (COR) for approval prior to performing any work. Contractor must coordinate in best effort to arrange repairs with COR schedule to minimize cost and elevator service disruption.

2. All work is to be scheduled during normal working hours (7:30 AM to 4:00 PM) unless an emergency repair is necessary for safety of the employees or the public and authorized by the Park Service personnel under Section G. The contractor is expected to respond to the Park Service building where the emergency repair is required within four hours of notification of emergency services. A park employee will accompany worker.

3. Contactor is required to sign in and out at Bldg-107 whenever on site for any, and all work utilizing a Contractor Log book provided by the National Park Service, located on the 2nd floor by stairs titled ELEVATOR CONTRACT or at an alternative location assigned by the COR, a signed paper copy of the work task completed must be left in the log book as well.

A completed copy of the check-list for inspections must be left in book when inspections are completed.

4. Provide labor and materials for necessary repairs (billable repairs), system failures or faults and 24/7 "on-call" service. Discuss all quotes with the COR.

5. Contractor is to provide contacts and phone numbers for 24/7 on call service for assigned technicians.

6. Service Order slips for all service and repairs are to be completed by the technician and submitted to the Buildings & Utilities Supervisor or Facility Manager at the completion of each job before an invoice can be sent.

7. Service repair labor cost must include tech labor, vehicle, gas, travel, test equipment, and all associated items required for the service repair. This must be included in the bid schedule under Service Repair hourly labor rate.

E. Elevator State Inspections: Massachusetts Elevator inspections are required on two of the three elevators listed in Section A they are as follows A 3, A 5. However A-4 is an Annual Independent certification. A Minimum of 7 day (notice of inspection) date is required to allow NPS to coordinate the Fire Alarm contractor to have a representative on site. (Currently Norel).

1. The elevators listed as Elevator 1 and Elevator 3 in section A, are to be Massachusetts

State inspected once each year. New certificates are to be emailed to COR immediately upon receipt from State. COR will post them in the elevators. Elevator listed as Elevator 2 In section A is to be independently inspected by Federal inspector.

2. The contractor is to coordinate these inspections with the Mass inspections department within the City of Boston.

3. The contractor will monitor any situations that my inhibit the passing of inspection certificate for all three elevators during the course of the year and is responsible for all requirements needed to maintain that these elevators so they will pass the inspections and retain a current and up to date certificate at all times.

4. All associated inspection-testing costs for the State certifications must be included in the bid schedule price under each option for Annual State certification in the bid schedule as follows: technician labor, vehicle, gas, travel, tools, and test equipment as well as the City of Boston’s inspection Permit cost.

5. COR will update certificates within the elevator cars as soon as they are made available by the elevator contractor upon receipt by the Massachusetts Inspection Department.

6. Contractor must coordinate, schedule and complete an annual independent inspection certificate for the Building 107 freight Elevator 2 in section A, during the same timeframe as the Mass State inspections.

F. Contractor’s Use of Premises:

1. General: Technician shall have use of the surrounding area in which the work is to be done for PM and repair operations.

2. Storage of Materials: There is no space for storage within the buildings.

3. Use of Sites: Do not disturb portions of project site beyond areas where the work occurs and take extreme care to surroundings within the building as delicate artifacts are in place, and be respectful of the surrounding workforce.

4. Safety: Clearly mark any areas of work that may affect the public’s safety with cones or caution tape whenever necessary when engaging in repair work. Smoking, drinking and or drugs are not allowed on Park sites.

5. Building and elevator accesses are PIV card controlled in Building I (1-P-2280). The elevator contractor access card will be kept and signed out/in, at the log book, 2nd floor in Bldg. 107 or location defined by the COR.

G. Work Restrictions:

1. On-Site Work Hours: Work must be generally performed during normal business working hours of 7:30 A.M. to 4:00 P.M., Monday through Friday, except as otherwise arranged with Contracting Officer Representative or when called in for emergency repair service.

2. Parking at the site: Bunker Hill is on the street along the buildings, contractor is to plan accordingly. There is parking for building-107 and building-I.

3. Contract contacts: To arrange a site visit or to address any specific questions concerning the contract requirements, contact the following:

Buildings and Utilities COR contact: Robert Ursich, 617-839-7538, Robert_Ursich@nps.gov

Park Liaison COR: Timothy Croteau, Facility Manager, 617-242-5606, Timothy_Croteau@nps.gov

H. Submittals:

1. Accepted approvals of repair work along with signoffs or permit copies stating that the elevators passed all compliances are to be handed in to Contracting Officer Representative as hard copies after inspection.

2. Elevators defined in this scope of work requiring an inspection, will receive a new certificate to be installed in each elevator after passing said inspection.

3. Provide manufactures installation instructions and warranty information on any parts to be installed or updated in all three elevators.

4. Invoices must only be submitted after the completion of work, PM, or service repairs or Inspections.

5. Completed inspection checklist must be submitted after each preventative maintenance service and annual inspection to be provided to the Contracting Officer Representative.

a. The inspection checklist shall clearly identify the location and identification information for each elevator inspected. The checklist will cover the six (6) main areas of the elevator that is to be inspected, and under each of these main sections there are a number of specific components that are identified for inspection. These six (6) main areas cover the following:

Elevator - Inside of Car, Machine Room, Top of Car, Outside Hostway, Firefighter's Service.

Pit Area

b. The checklist shall clearly show that each of the six (6) main areas have been inspected and that each of the individually identified components has been inspected.

The checklist shall clearly identify:

1. The condition of each of the specific components under each area and show if a component meets or does not meet requirements.

2. All simple and minor adjustments that are needed in order to keep each elevator operational and safe shall be made during the inspection process.

3. The inspection report shall provide in the comments section, a notification and reference to any elevator components that do not meet requirements and that need further service, major repair, replacement, or adjustments that are beyond the simple /minor adjustments that will be accomplished during the inspection process.

c. The check lists for both types of elevators Boston National Historical Park uses are (Check List for Inspection of Electric Elevators and Checklist for Inspections of Hydraulic Elevators) both of which may be found at the following web site:

http://cstools.asme.org/csconnect/CommitteePages.cfm?Committee=L01030000&Action=17126

I. CONTRACT PERIOD: At time of award, this scope of work will follow the Elevator Preventive Maintenance & Repair Services bid schedule to define the contract period.