B09_-_140P4225B0001_-_Amendment_0001_-_Questions_and_Answers_0002.pdf
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- Attached to
- SHEN-Improve Parking Area for Old Rag
- Solicitation number
- 140P4225B0001
About this file
This document is an Amendment 0001 Questions and Answers file for Solicitation 140P4225B0001, a federal contract opportunity for improvements to the Old Rag Parking Area at Shenandoah National Park. The document covers 20 detailed questions and answers from a site visit on July 8, 2025, addressing critical project details such as personnel qualifications, construction logistics, and specific project requirements. Key clarifications include: the ability to combine certain management roles, potential period of performance extensions, material cost adjustments, water and utility responsibilities, and specific requirements for new infrastructure like a vault toilet, fee collection station, and EV charging equipment.
The amendment also includes changes to the contracting officer contact information, with Brian McCabe replacing the previous point of contact, and updates the bid opening process to a virtual Microsoft Teams meeting. Notable project specifics include relocating the existing Fee Collection Station to White Oak Canyon Trailhead Parking Area, maintaining trail access during construction, and the contractor being responsible for providing all temporary utilities and managing project phasing. The project appears to involve comprehensive parking area improvements, new facilities construction, and infrastructure upgrades at Shenandoah National Park.
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Solicitation 140P4225B0001 – Amendment 0001
IFB
QUESTIONS & ANSWERS REGARDING:
SOLICITATION/REQUEST FOR PROPOSALS NO. 120P4225B0001 -
Amendment 0001
Shenandoah National Park – Old Rag Project
(AMENDMENT 0001)
QUESTIONS RECEIVED SITE VISIT July 8, 2025:
1. Question: Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals
ANSWER: The positions do not need to be three (3) separate individuals, but whether one (1) person or multiple people, they must meet the qualifications stated for each position as stated and applicable in Attachment 1 Specifications. Note :
there is one additional position that is identified in Section 017100 – Section 1.7 (A) Environmental Manager that also is required, and has specific qualifications. The person for these positions shall be stated in the submittal process, after award.
2. Question: Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?
ANSWER: Per FAR 52.236-2 – Differing Site Conditions, FAR 52.236-3 – Site Investigations and Conditions Affecting the Work, and FAR 52.243-4 - Changes that are included in the solicitation and award address legal means to address changed conditions. Ideally it is best, when pricing for the bid, to ensure leads times are accounted for, and if there are unusually long lead times that should be addressed in your pricing proposal.
After award, the contractor selected for award, it is best to communicate any changes as soon as possible in the process, especially during the submittal phase. The contract will be awarded with some latitude, as this CO does not count the number days till boots are on the ground, and partial notices to procedure will be issued, when required, especially for items that may require longer than anticipated lead times.
To address potential market conditions on materials only incorporated Amendment 0001 is the Amendment 1 - Updated
SOW and T&Cs, which incorporates in to Section H - Special Clause 3 – Economic Price Adjustment – Materials Cost, which is designed as a way to address changes in material costs only do to unknown market conditions.
3. Question: Please provide the site visit attendee sign in sheet.
ANSWER: See Attachment 3 – Amendment 0001 – Site visit sign-in Old Rag
4.Question: Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.
ANSWER: Yes – See Attachment 2 – Amendment 0001 – Old Rag Park Lot Geotech Report
5. Question: Is there a bulk water fill i.e. a hydrant or water source we can pump from for grading operations in close proximity?
ANSWER: No government resources for water available, contractor is responsible for providing any water required for project.
6. Question: Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.
ANSWER: Asbestos and Lead have not been found or identified in the works areas of this project
7. Question: Is this project tax exempt?
ANSWER: As all with all Federal Contracts it should be assumed they are tax exempt, unless otherwise stated by a particular state. See Attachment 4 – Amendment 0001 – Tax Exempt Letter – 2022.
8. Question: Are third party inspections required?
ANSWER: Yes, Refer to B08, Attch 1, Specifications – Old Rag, specifically Section 01 40 00 (1.6) Quality Control.
This maybe required specifically for Compaction Testing as stated in Section 32 11 23 – Section (3.6) (B), but other areas also that may require testing.
Additional Inspection requirements are stated FAR 52.246-12 – Inspection of Construction
9. Question: Is permitting required?
ANSWER: Review B08, Attch 1, Specification – Old Rag, specifically Section 01 31 00-7 – 1.8 Permits
10. Question: Where are we relocating the existing Fee Collection Station to?
ANSWER: White Oak Canyon Trailhead Parking Area – approximately 20 miles or less from project site.
11. Question: Is the current parking area draining properly?
ANSWER: The current parking area is draining with existing grades.
12. Question: Are we to complete any work on the current vault toilet?
ANSWER: No
13. Question: Will the new vault toilet match the existing?
ANSWER: The specifications section 13 34 00 outline the desired features of the new vault toilet.
14. Question: Who is the manufacturer of the current vault toilet building?
ANSWER: CXT
15. Question: Is the Fee Station to remain operational during construction?
ANSWER: The Parks preference is to have it operational during peak season (mid-September through mid-November) and would like to operate within the existing building as long as possible; however, the park can adjust as needed. The contractor is expected to communicate and coordinate this with the park during construction process, which may include but is not limited to written communication on how long long it can remain operational, and how long it will not be operational.
16. Question: Can we shut down the area during construction? Or will the construction zone require phasing?
ANSWER: Refer to section 01 50 00 – temporary facilities and controls. Trail access will need to be maintained.
17. Question: Will temporary utilities be available onsite during construction?
ANSWER: No. All temporary power, etc. shall be the responsibility of the Contractor.
18. Question: Please provide make/model for the EV charger indicated on the plans.
ANSWER: Refer to section 11 11 36 – Vehicle Charging Equipment
19. Question: Provide model/model for windows
ANSWER: Refer to section 08 51 13 – Aluminum Windows
20. Question: Sheet A8 refers to a premanufactured double-vault waterless toilet will this be provided by the owner? If not, please provide more details related to make/model.
ANSWER: No, it will not be provided by the Government, the Contractor shall provide - Refer to section 13 34 00 -
Fabricated Pre-Engineered Precast Concrete Structures
Additional Amendment 0001
Change the Contracting Officer, and Contact Information which is now Brian McCabe at brian_mccabe@nps.gov or 202-
339-7772. Anything that is submitted to Gabriel_zambrano@nps.gov will not be received.
The BiD Opening is also hereby changed to:
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 234 553 807 619 1
Passcode: ph3qV3C7
Dial in by phone
+1 360-970-9446,,43043864# United States, Olympia
(833) 436-1163,,43043864# United States (Toll-free)
Find a local number
Phone conference ID: 430 438 64#
For organizers: Meeting options | Reset dial-in PIN mailto:brian_mccabe@nps.gov mailto:Gabriel_zambrano@nps.gov https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWU3YmZmN2UtYjZhYi00OGE2LTk4MDUtOTM4N2I4YTQ2MDcx%40thread.v2/0?context=%7b%22Tid%22%3a%220693b5ba-4b18-4d7b-9341-f32f400a5494%22%2c%22Oid%22%3a%22cf081e91-bc1c-4d2f-9535-0ba9dc4498ba%22%7d tel:+13609709446,,43043864 tel:8334361163,,43043864 https://dialin.teams.microsoft.com/4c997179-2249-4e53-b877-e71d83c10c7a?id=43043864 https://teams.microsoft.com/meetingOptions/?organizerId=cf081e91-bc1c-4d2f-9535-0ba9dc4498ba&tenantId=0693b5ba-4b18-4d7b-9341-f32f400a5494&threadId=19_meeting_MWU3YmZmN2UtYjZhYi00OGE2LTk4MDUtOTM4N2I4YTQ2MDcx@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing
As a reminder the Bid Opening is via Team only, there is NO Public opening in a physical location.
File details come from the government source that posted it. Updated .