Sol_140P4224R0039_Amd_0002.pdf

(x)

140P4224R0039 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19107 1234 Market Street, 20th Floor

PNC

South/Philadelphia MABO Northeast Regional Contracting National Park Service

DOI, NPS, NERO & NER SOUTH MABO

09/06/20240002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/27/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide responses to the questions received:

Q1) Do you currently own all the propane tanks, or are they leased/loaned by the MFR?

A1) The park owns all bulk tanks-the cylinders and cages are provided by the contractor.

Q2) If they are owned by you, do you know when the last time the tanks were recertified?

A2) The tanks were recertified less than two years ago.

Q3) The 41,000-gallon estimated usage is for one year?

A3) The estimated 41,000 gallons of consumption is for 12 months.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Cole Johnson

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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140P4224R0039/0002

Q4) If we were to win this bid, could we install tank monitors on the tanks to know when a delivery is needed?

A4) The contractor may install tank monitors on the tanks if the contractor chooses.

Q5) The bid is titled National Park Propane, but would we also be eligible for bidding on the gas and diesel that is listed?

A5) Federal Agencies consuming over 10,000 gallons of gasoline, diesel and non-LP heating and generator fuel annually at any one location are required to use the Defense Logistics Agency as the contractor/supplier for those fuel needs.

Q6) To be clear, the contractor would need to supply the cage and locks for the cylinders at both Big Meadows and Headquarters. Is that correct?

A6) The contractor will supply the cylinders, and cages with locks at the Big Meadows and

Headquarters locations.

Q7) The refilling schedule is clear for the cylinders. For the 58 other tanks, will orders be placed when refills are needed?

A7) The refill schedules will be established by the contractor based on consumption needs which will vary seasonally.

Q8) Is there a specific date bidders should reference for the "current BPN" on page 5 of this

RFQ for the contracting office to compare offers equally?

A8) Most recent one released within the period of your quote.

Q9) Which BPN is being used for the current contract?

A9) There is no current contract in place.

Q10) Who is the incumbent contractor (and subcontractor if applicable)?

A10) No current contract. Public information on the prior award can be found via FPDS EZ Search using purchase order # 140P4219F0019 at https://www.fpds.gov/ezsearch.

Q11) Would you consider using the OPIS average for this bid instead of the BPN newsletter?

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Sponsored by GSA

FAR (48 CFR) 53.110

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140P4224R0039/0002

A11) The BPN Newsletter requirement will not be changed for this procurement.

Q12) Have there been any specific areas for improvement identified with the current contractor's performance?

A12) No.

Q13) If the current contractor is using a subcontractor, could you share the name of the subcontractor?

A13) No, current contract or contractor.

Q14) What is the current award amount for this contract, and what is the current price per gallon, and markup over the BPN index?

A14) Public information on the prior award can be found via FPDS EZ Search using purchase order #

140P4219F0019 at https://www.fpds.gov/ezsearch.

Q15) Can you please provide specific details regarding the number of propane cylinders that will need to be exchanged throughout the contract period?

A15) There are currently two 12-cylinder cages, one at the Big Meadows Maintenance area and one at the park Headquarters Maintenance area.

Q16) What are the typical sizes of the cylinders that will be exchanged (e.g., 20-pound, 100-pound)?

A16) The capacity of the individual cylinders is

30 lbs.

Q17) How frequently are these cylinder exchanges expected to occur during the year?

A17) The exchange frequency depends on the mowing season-the peak periods are April-October. During the peak mowing season, all cylinders at the two locations may need to be exchanged weekly to every two weeks.

Q18) Is there a preferred or mandated delivery schedule for the bulk propane delivery, or are contractors allowed to propose a delivery schedule that aligns with the park¿s operational needs?

A18) The park currently operates on a weekly bulk delivery schedule proposed by the contractor-occasionally the park calls in needs

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140P4224R0039/0002 for fills.

Q19) Are there any seasonal fluctuations in propane demand that we should consider when preparing our proposal?

A19) There is a seasonal increase in bulk consumption that normally occurs from

October-April.

Q20) Are there any specific access restrictions, entry points, or logistical considerations that contractors need to be aware of when delivering propane to Shenandoah National Park?

A20) The only periods when delivery access will occur is during gate closures due to weather events or other emergencies. The contractor will be required to sign out a key for entry into areas that are required to be secured-no park personnel are required to be present for deliveries and no coordination for deliveries are required except for unexpected closure of access roads.

Q21) Will coordination with park staff be required for delivery timing, or is there flexibility in scheduling deliveries?

A21) The contractor will have the flexibility to manage delivery schedules.

The amendment must be acknowledged with your quote (see block 11.)

Period of Performance: 09/26/2024 to 09/25/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)