A06_SOW_FRSP_Green_Houses_Final_Combined_053018.pdf

REPAIR AND REHABILITATION

CHATHAM MANOR

N O R T H A N D S O U T H G R E E N H O U S E S F R E D E R F I C K S B U R G A N D S P O T S Y L V A N I A N M P

PMIS #215362 / 227169

NATIONAL PARK SERVICE

NORTHEAST REGION

HISTORIC ARCHITECTURE CONSERVATION AND ENGINEERING

MAY 2018

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MAY 2018 TABLE OF CONTENTS Page 1

REPAIR AND REHABILITATOIN

C H A T H A M M A N O R

N O R T H A N D S O U T H G R E E N H O U S E S F R E D E R I C K S B U R G A N D S P O T S Y L V A N I A N M P

PMIS #215362 / 227169

TABLE OF CONTENTS

The complete Project Manual for this Project consists of this entire volume. The Government is not responsible for any assumptions made by an Offeror and/or Contractor (or Subcontractor) who does not received a complete Project Manual containing all sections and documents listed below in the Table of Contents.

The following listed documents comprise the Project Manual for this Project. Where numerical sequence of Sections or Divisions is interrupted, such interruptions are intentional.

It is the responsibility of the Offeror to verify that this Project Manual is complete as listed.

DIVISION 00 - FORMS

Area Map

Vicinity Map

Request for Information (RFI) Form

NPS Transmittal Form CM-16 Template

Contractors Quality Control Report Template

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work

01 26 00 Contract Modification Procedures

01 27 00 Definition of Contact Line Items

01 31 00 Project Management and Coordination

01 32 16 Project Schedule

01 32 33 Photo Documentation

01 33 23 Submittal Procedures

01 35 13 Archeological Protection

01 35 23 Safety Requirements

01 35 91 Historic Preservation Treatment

01 40 00 Contractor Quality Control

01 42 00 Definitions and References

01 50 00 Temporary Facilities and Controls

MAY 2018 TABLE OF CONTENTS Page 2

01 57 23 Storm Water Run-off Control

01 67 00 Product Requirements

01 73 40 Execution

01 74 19 Waste Management

01 77 00 Project Closeout

01 78 23 Operations and Maintenance Data

DIVISION 02 THROUGH 3 – NOT USED

DIVISION 04 – MASONRY

04 03 00 Period Masonry Rehabilitation

DIVISION 05 – METALS

05 03 00 Period Metal Rehabilitation

DIVISION 06 - WOOD AND PLASTICS

06 20 00 Finish Carpentry

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 60 00 Sheet Metal

07 92 00 Joint Sealants

DIVISION 08 – OPENINGS

08 81 00 Glazing Rehabilitation

DIVISION 09 - FINISHES

09 99 00 Painting and Coating

DIVISION 10 THROUGH 22 – NOT USED

DIVISION 23 – HVAC

23 52 00 Gas-Fired Hot Water Boiler

DIVISION 24 THROUGH 25 – NOT USED

DIVISION 26 – ELECTRICAL

26 00 10 General Electrical Provisions

26 50 00 Basic Electrical Materials

DIVISION 27 THROUGH 48 – NOT USED

APPENDIX A – LEAD PAINT TEST RESULTS

SEE LIST OF DRAWING ON NEXT PAGE

MAY 2018 TABLE OF CONTENTS Page 3

LIST OF DRAWINGS

All Drawings listed below are part of the Project Requirements and will be included in the Project

Manual. Drawings will be provided in 11x17 format for ease of use.

1 Coversheet with Site Plan

A.1.N North Greenhouse Floor and Reflected Ceiling Plans

A.2.N North Greenhouse Elevations

A.3.N North Greenhouse Enlarged Section

A.4.N North Greenhouse Schedules

A.1.S South Greenhouse Floor and Reflected Ceiling Plans

A.2.S South Greenhouse Elevations

A.3.S South Greenhouse Enlarged Section

A.4.S South Greenhouse Schedules

A.5 Details

M.1.N North Greenhouse Mechanical Plan

M.1.S South Greenhouse Mechanical Plan

E.1.N North Greenhouse Electrical Plan and Details

E.1.S South Greenhouse Electrical Plan and Details

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MAY 2018 TABLE OF CONTENTS Page 4

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AREA MAP

VICINITY MAP

DIVISION 00

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PROJECT:

SOLICITATION NUMBER: Date:

TO:

FROM: (name of person)

COMPANY:

SUBJECT:

SPECIFICATION SECTION OR DRAWING #:

PLEASE PROVIDE THE FOLLOWING INFORMATION OR CLARIFICATION:

Response required by (date):

RESPONSE

DATE:

TO:

COMPANY:

FROM:

SUBJECT: Response to RFI No___

REQUEST FOR INFORMATION # ____

Project:

A c ti o n S u b m it ta l

I n fo rm a ti o n a l S u b m it ta l

I te m N o

Specification

Section No.

P a ra g ra p h N o

Description of Item

(Size, Type, Name, Manufacturer, Use, Etc.)

N o o f C o p ie s S u b m it te d

C o n tr ib u te s t o m e e ti n g L

E E

D a n d /o r F e d S u s t.

R e q

M e e ts

B u y A m e ri c a n A c t R e q

A lt e rn a te

M a te ri a ls

P ro p o s e d

N o o f C o p ie s R e tu rn e d

A p p ro v e d

A p p ro v e d w it h N o ta ti o n s

D is a p p ro v e d

R e s u b m it

A c c e p t

R e je c t

Date To Contractor: r03/10

CM-16 TRANSMITTAL FORM - NATIONAL PARK SERVICE

Park: PMIS No.: Contract No.: Date: Transmittal No.:

Sheet: 1 of:

Title: Date:

Contractor's Signature:

I hereby certify that this submittal has been reviewed for accuracy, completeness, and compliance with contract requirements (FAR 52.236-21)

Review Comments:

Action

Submittal

Informational

Submittal

Contractor: NPS ACTIONSubcontractor / Supplier:

Recommended by:

Date Received: Distribution: 1 copy each: CMR Interim, A/E, DSC, Contr.

Title: Date:

Title: Date:

Action by:

Approval of this submittal is subject to the provisions of the contract drawings and specifications. This action is for general concurrence only and the government is not responsible for errors or omissions

Project:

A c ti o n S u b m it ta l

I n fo rm a ti o n a l S u b m it ta l

I te m N o

Specification

Section No.

P a ra g ra p h N o

Description of Item

(Size, Type, Name, Manufacturer, Use, Etc.)

N o o f C o p ie s S u b m it te d

C o n tr ib u te s t o m e e ti n g L

E E

D a n d /o r F e d S u s t.

R e q

M e e ts

B u y A m e ri c a n A c t R e q

A lt e rn a te

M a te ri a ls

P ro p o s e d

N o o f C o p ie s R e tu rn e d

A p p ro v e d

A p p ro v e d w it h N o ta ti o n s

D is a p p ro v e d

R e s u b m it

A c c e p t

R e je c t

CM-16 TRANSMITTAL FORM CONTINUATION - NATIONAL PARK SERVICE

Park: PMIS No.: Contract No.: Date: Transmittal No.:

Sheet: of:

Contractor: Subcontractor / Supplier: NPS ACTION

Action

Submittal

Informational

Submittal

Review Comments r03/10

PROJECT NAME

CONTRACTORS QUALITY CONTROL REPORT

REPORT NO._____ · SHEET 1 OF_____

CONTRACTOR'S REPRESENTATIVE ON THE JOB

Hours NO.

UNITS

YES NO Comments

Hours HEAVY EQUIPMENT ON J NO. UNITS YES NO Comments

4. TESTING:

7. CERTIFICATION:

2A. SUBCONTRACTOR,________________________________________________: (If more than one subcontractor use copies of following page.)

Type and Location of Testing:____________________________________________________________________________

I certify that the above report is complete and correct and that I, or my authorized representative, have inspected all work performed this day by the the prime contractor and each subcontractor and determined that all materials, equipment, and workmanship are in strict compliance with the Contracat Documents except as may be noted above.

___________________________________________________________ Contractor's Quality Control Representative

NO. EMPLOYEES BY JOB CATEGORIES HOURS WORKING

6. REMARKS:

MATERIALS DELIVERED OFFICIAL VISITORS TO SITE

Check box if any testing was performed today. (Complete and attach Test Report Information Sheets.)

WORK PERFORMED BY SUBCONTRACTOR:

3. SPECIFIC INSPECTIONS: Inspecions perfprmed, results and corrective actions)

WORK PERFORMED BY PRIME CONTRACTOR:

CONTRACT NO. DATE

HEAVY EQUIPMENT ON

JOB

PROJECT

PARK

SAMPLE CONTRACTOR'S QUALITY CONTROL DAILY REPORT

Min.

TEMPERATURE GROUND CONDITIONS (Dry, Damp, Wet, Frozen, etc.)

5. VERBAL INSTRUCTIONS RECEIVED FROM THE GOVERNMENT ON CONSTRUCTION DEFICIENCIES AND/OR RETESTING

REQUIRED:

WEATHER (Rain, Snow, Cloudy, Windy, etc.) RAINFALL (Inches) MAX.

NO. EMPLOYEES BY JOB CATEGORIES HOURS

WORKING

1. PRIME CONTRACTOR

DIVISION 01

FREDERICKSBURG AND SPOTSYLVANIA NMP PMIS #215362 / 227169

CHATHAM MANOR NORTH AND SOUTH GREENHOUSES REPAIR AND REHABILITATION

MAY 2018 SUMMARY OF WORK 011000 - Page 1 of 8

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section provides a brief overview of the general requirements for the Work of this contract. This section includes, but may not be limited to, the following:

1.2 Special Requirements

1.3 Related Requirements;

1.4 Work covered by the Contract Documents;

1.5 Pre-Offer Site Examination;

1.6 Notice to Proceed;

1.7 Field verification;

1.8 Project Documents;

1.9 Contractor’s Responsibilities;

1.10 Contractor Use of Site;

1.11 Public Use of Site;

1.12 Occupancy;

1.13 Conduct of Operations;

1.14 Work Restrictions;

1.15 Fire Protection;

1.16 Archeological Protection;

1.17 Hazardous Materials;

2.1 General Product Requirements;

3.1 General Execution Requirements;

3.2 Housekeeping;

3.3 Final Clean-up

1.2 SPECIAL REQUIREMENTS

A. Historically Significant Buildings: The Contractor shall note the historical significance of the site and building at which the Work will be performed. Because of the historic nature of the site, certain aspects of the Work may not be executed with the materials and/or methods commonplace in the modern construction industry. It is incumbent upon the Contractor to furnish mechanics who can and will execute first-class workmanship in the materials and methods specified, and who will take the necessary precautions to protect the elements of this historic structure.

1. See Division 01 Section HISTORIC PRESERVATION TREATMENT

PROCEDURES for further requirements.

B. Weather Protection: Throughout the duration of the Work of this Contract the

Contractor shall be fully responsible for maintaining the weather-tightness of all portions of the structure.

1. Contractor or his authorized representative shall be available on two (2) hour's notice, twenty-four hours a day for the duration of this contract, to repair and prevent any and all leaks related to the Work.

MAY 2018 SUMMARY OF WORK 011000 - Page 2 of 8

2. The Contractor shall furnish the Government with the name (s) and personal telephone number(s) of person(s) that will respond in the event of an emergency

1.3 RELATED REQUIREMENTS

A. All contract documents including the drawings and specifications contained in this

Project Manual; and all other applicable Contract Documents.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: North and South Greenhouse, at Chatham Manor, a Fredericksburg and Spotsylvania NMP site located at 120 Chatham Lane, Fredericksburg, VA 22405.

B. Intent of Work:

1. To ensure the safety, health and well-being of all users;

2. To preserve the historic integrity of the historic lighthouse.

C. Summary of Base Contract Work: The following summary is provided for the

Contractor’s convenience and may not be all inclusive. The Contractor is responsible for performing all work as required by the Project Manual including the drawings and specifications; and as required by all other Contract Documents, whether listed below or not. The Work of this contract includes, but may not be limited to, the following:

1. Preparing site protection, parking and lay-down areas and restoring those areas upon completion of work;

2. Demolition:

a. Removing existing roofing;

b. Removal and salvaged of existing galvanized metal gutters for reinstallation.

3. Rehabilitating Masonry:

a. Replacing deteriorated/damaged brick masonry in kind;

b. Repointing deteriorated brick masonry in kind;

c. Resetting brick flooring to match existing;

d. Repairing/replacing deteriorated parging on brick sills to match existing.

4. Rehabilitating Metals:

a. Replacing missing metal structural components to match existing;

b. Repairing/replacing deteriorated and/or damaged metal structural components in kind;

c. Rehabilitating existing metal window sash operators.

5. Rehabilitating Wood;

a. Repairing/replacing deteriorated wood sills in kind;

b. Repairing/replacing deteriorated wood frames, muntins and mullions in kind;

c. Replacing missing wood muntins and mullions to match existing;

d. Repairing deteriorated wood siding to match existing;

e. Repairing/replacing existing deteriorated roof sheathing in kind.

6. Providing miscellaneous flashing and sealants;

7. Rehabilitating Doors and Windows:

a. Rehabilitating existing wood window sashes;

b. Rehabilitating all glazing at greenhouse walls and roof;

c. Replacing missing or damaged glass panes at greenhouse walls and roof;

MAY 2018 SUMMARY OF WORK 011000 - Page 3 of 8

d. Providing new hardware at existing doors.

8. Painting:

a. Preparing, priming and painting all new and existing, previously painted metal;

b. Preparing, priming and painting all new and existing, previously painted wood;

c. Cleaning and rehabilitating existing wood paneling with clear finish;

d. Preparing, priming and painting all existing doors and windows;

9. HVAC:

a. Providing new gas fired hot water boiler;

b. Cleaning and flushing all existing cast iron and galvanized steel hot water piping;

c. Repairing damaged existing cast iron and galvanized steel hot water piping;

d. Replacing existing electrical ventilation fans with new and tying fans to new thermostats.

10. Electrical:

a. Running new power from existing electic meter to all existing receptacles, light fixtures and HVAC equipment.

D. Project will be constructed under a single prime contract.

1.5 PRE-OFFER SITE EXAMINATION

A. The Contractor and the Subcontractors, as appropriate, are strongly encouraged to visit and examine the existing conditions of the Project Site prior to submission of an

Bid/Offer in order to fully understand the required work; the conditions affecting costs;

and aid in forming any questions the Contractor may have prior to the submission of

Bid/Offer.

1.6 NOTICE TO PROCEED

A. Following Contract Award and the Preconstruction Conference the Government will issue a Notice to Proceed (NTP). Work shall not commence until a written NTP has been issued.

1.7 FIELD VERIFICATION

A. The Contractor shall verify all existing conditions and new and existing dimensions prior to the commencement of work and/or ordering of products and materials. All discrepancies shall be forwarded to the Government for clarification using the Request for Information (RFI) form provided in Division 00 of these specifications. Do not proceed with the affected work in question until the issue is resolved.

1.8 PROJECT DOCUMENTS

A. In the event of a discrepancy between the Drawings, the Specifications and/or existing conditions at the site, the Contractor shall contact the Government immediately for resolution using the Request for Information (RFI) form provided in Division 00 of

MAY 2018 SUMMARY OF WORK 011000 - Page 4 of 8 these specifications Do not proceed with the work in question until the issue is resolved.

1.9 CONTRACTOR’S RESPONSIBILITIES

A. The Contractor shall provide all labor, materials, equipment and services necessary to complete the work as indicated on the drawings, as specified herein, as required by referenced and industry standards, applicable codes and existing field conditions.

1. For the purpose of this contract the Contractor will not be considered an agent of the Government. Therefore the Contractor will comply with all applicable

Federal, State and local laws.

2. The contractor shall determine all means and methods necessary to perform the

Work of this Contract.

3. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the work.

B. Codes:

1. Prevailing Code: The work shall comply with the requirements of the

International Building Code, all applicable sections and divisions, latest edition and including all state and local amendments, unless otherwise authorized by the

Government.

2. Ordinances and Regulations: All local, municipal, state and federal laws, codes and regulations governing or relating to all portions of this work are hereby incorporated into and made a part of these Specifications.

3. Anything contained in these Specifications shall not be construed to conflict with any of the above codes, regulations or requirements. In the event this occurs consult the Government for resolution.

4. When these Specifications and Drawings call for or describe materials, workmanship or construction of a better quality, higher standard, or larger size than is required by applicable codes and regulations, the provisions of these

Specifications and Drawings shall take precedence.

5. Furnish all additional materials and labor required to comply with applicable codes and regulations at no additional cost to the Government.

C. Permits:

1. City or County Building Permits are not required for projects on Federal

Government owned property.

2. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work.

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1.10 CONTRACTOR’S USE OF SITE

A. General: Contractor shall have limited use of the site for construction operations. Limit use of premises to areas designated “Limits of Work” on drawings. Do not disturb portions of Project Site beyond designated “Limits of Work” area.

B. Parking: Contractor shall limit the number of vehicles parked on the site to the area within the designated “Construction Parking”.

C. Site Security: The contractor shall be responsible for the security of the work site and all materials and equipment stored on site. Because the area surrounding the work site is open to the public, fencing of the work site is required, see Division 01 section

“TEMPORARY FACILITIES” for further requirements.

D. Storage of Materials: Confine storage of materials to locations designated “Limits of

Work” on the drawings.

1. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

E. Preservation of Natural Features:

1. Prevent damage to natural surroundings;

2. Provide temporary barriers to protect existing trees and plants and root zones;

3. Do not remove, injure, or destroy trees or other plants, roots and branches without prior Government approval;

4. Do not fasten ropes, cables, or guys to existing trees;

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage;

6. Restore damaged areas, repairing or replacing damaged trees and plants, at no additional expense to the Government.

F. Streets, Driveways and Entrances: Keep streets driveways and entrances serving premises clear and available to Government's employees, the public and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of streets, driveways and entrances.

G. Construction Camp: Establishment of a camp within the park is not permitted.

H. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials.

Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage that may result from moving of equipment.

I. Hot Work: No hot work (welding, open flame, etc.) shall be performed on this site without a valid Hot Work Permit provided by the Park’s safety officer.

1. Each instance of hot work shall require a separated permit;

2. Apply for Hot Work Permit(s) a minimum of fourteen (14) days before proposed commencement of hot work.

MAY 2018 SUMMARY OF WORK 011000 - Page 6 of 8

1.11 PUBLIC USE OF SITE

A. The Project Site is open 365 days a year, the government and the public may occupy the area surrounding the “Limits of Work” area at any time.

B. Contractor shall conduct all operations in a manner ensuring the safety of the public, and government and concessionaire personnel.

1.12 OCCUPANCY

A. Existing Buildings: the building is currently unoccupied and will remain unoccupied for the duration of the work.

1.13 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park

Service, and applicable park rules and regulations prescribed by the Park

Superintendent.

B. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless previously approved by the Government.

1.14 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Government. Submit requests to the Government for approval seven (7) day in advance of the proposed work times and dates.

1. Early Morning Hours: Early morning work may not be performed without prior consent from the Government. Submit requests to the Government for approval seven (7) day in advance of the proposed work times and dates.

C. Existing Utilities

1. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the

Government.

2. Notify the Government and utility companies, where applicable, of proposed locations and times for excavation.

3. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

D. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

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1. Notify The Government not less than three (3) days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without prior, written approval of the

Government.

3. Hours for Utility Shutdowns: Utility shutdowns shall only take place during regular business hours. Maximum utility shutdown shall not exceed four (4) hours.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

1.15 FIRE PROTECTION

A. This building is not protected by a fire suppression system. The Contractor shall provide fire extinguishers pursuant to all applicable codes for the duration of the Work of this Contract.

1.16 ARCHEOLOGICAL FINDINGS

A. Contractor is advised that there may be archeological remains in the area surrounding the site. Artifacts, structural features, domestic and /or archeological objects of nature, historic or prehistoric, above or sub-surface, found within the Project Area or otherwise on the premises, are and shall remain the property of the Government.

B. Should any archeological remains be found during the course of the Work the

Contractor shall leave the items undisturbed and notify the Government immediately.

1.17 HAZARDOUS MATERIALS

A. Due to the age of the building, lead-based paint may be present. It is not the intention of the Government to abate lead-based paint under this contract. The Contractor shall carry out all work that may disturb lead-based paint and/or coatings following all applicable OSHA requirements for Lead in Construction and dispose of all materials in compliance with applicable local, state and federal requirements.

1. Landfill Receipts: Submit copy of receipts issued by a landfill facility, licensed to accept hazardous materials, for hazardous waste disposal, if applicable.

B. Asbestos Containing Materials (ACM):

1. Wrapping on existing hot water pipes has been tested for the presence of ACM’s and found to be negative.

a. See Appendix A of this Project Manual for test results.

C. If any suspected Hazardous Material(s) is encountered within the course of this Work, all work shall stop in the area of the encounter and Contractor shall notify Government immediately for resolution. Contractor shall not work in the encounter area until a resolution is established.

1. Contractor shall continue work in all other areas of the Work without interruption or delay, or

MAY 2018 SUMMARY OF WORK 011000 - Page 8 of 8

2. Contractor shall adjust Work and/or begin other Work on the Project that is not dependent upon the encounter area.

3. Should the temporary suspension of work at the site due to the discovery of

Hazardous Materials result in delays, re-mobilization or in additional work, Contractor will be compensated by an equitable adjustment as stipulated in the

Contract.

PART 2 PRODUCTS

2.1 GENERAL

A. The Contractor shall provide all products as indicated on the drawings, as specified herein and as incidental to completion of all Work of this Contract.

B. See Division 01 section PRODUCT REQUIREMENTS and individual Technical

Specifications Sections for requirements.

PART 3 EXECUTION

3.1 GENERAL

A. The Work shall be executed and all construction activities completed by the Contractor as required by the Contract Documents. See Division 01 section EXECUTION for further requirements.

B. See individual Technical Specification sections for specific Execution requirements.

END OF SECTION

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SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This section sets forth the administrative and procedural requirements for modifications to this contract as approved by the Government.

B. Only a written Contract Modification issued by the Contracting Officer shall modify this Contract.

1.2 RELATED REQUIREMENTS

A. The General Requirements, Technical Specifications and Drawings included in this

Project Manual, and all other contract documents.

1.3 DEFINITIONS AND ALLOWANCES

C. Direct Costs: Those costs incurred by the contractor for labor , materials, equipment and General Conditions.

D. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs, as identified in Part 31 of the Federal

Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

E. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in

MAY 2018 CONTRACT MODIFICATION PROCEDURE 01 26 01 - Page 2 of 6 the general conditions of the modification estimate. Only in the case of a contract time extension shall additional General Conditions costs be included in modifications. The following items, if applicable, are considered allowable costs for calculating General

Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

F. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

G. Personnel Costs: Costs included in the modification must only be for workers actually present and working on the project site and for General Conditions staff. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

MAY 2018 CONTRACT MODIFICATION PROCEDURE 01 26 01 - Page 3 of 6

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

H. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General

Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

I. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

J. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The

Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

I. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the Government and shall not be included in modification proposals.

http://en.wikipedia.org/wiki/Employee http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank

MAY 2018 CONTRACT MODIFICATION PROCEDURE 01 26 01 - Page 4 of 6

1.4 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Contractor’s proposal shall be prepared in the format and received within the time frame specified in the Request for Proposal letter issued by the Contracting

Officer. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor

Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement. Contractor may utilize the government provided

Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 specification section PROJECT SCHEDULE, for TIA requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for

Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification shall be made available to the Government upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and shall not include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work. Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

http://www.nps.gov/dscw/publicforms.htm#ct http://www.nps.gov/dscw/publicforms.htm#ct

MAY 2018 CONTRACT MODIFICATION PROCEDURE 01 26 01 - Page 5 of 6

1. The estimated cost for materials shall include quotes from multiple sources.

Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the Government.

D. Equipment:

1. Equipment used for the project must be appropriate for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment” in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense

Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized then their standby rates prevail. If

Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented Government delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only.

Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit. Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31, which have been applied to the

MAY 2018 CONTRACT MODIFICATION PROCEDURE 01 26 01 - Page 6 of 6 specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead = 10% Profit = 10%

2. Total aggregate limit of markup OH&P for contractor and subcontractors on modification work shall not exceed 25%. The Government will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, then the partnership may only receive Home

Office Overhead and Profit in the same amount as an individual contractor (refer to para. 1.3.E.1 above). The Government will not be responsible for division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 – PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012601

MAY 2018 DEFINITION OF CONTRACT PRICE SCHEDULE LINE ITEMS 01 27 00 - Page 1 of 2

SECTION 012700

DEFINITION OF BID SCHEDULE LINE ITEMS

PART 1 GENERAL

1.1 SUMMARY

A. This section sets forth the requirements for preparing the Bid Schedule by Contract

Line Item Number (CLIN).

B. A Bid Schedule will be provided by the Government as part of the Solicitation for this acquisition. Item Numbers on the Bid Schedule shall be shown as follows:

1. Base Bid:

a. Contract Line Item Number (CLIN) – 010 – North and South Greenhouse

Repair and Rehabilitation: Provide a Lump Sum price for providing all labor, material, equipment, supervision and all other work necessary to complete the rehabilitation of the North and South Greenhouses in accordance with the Contract Documents.

1.2 RELATED WORK

A. The General Requirements, Technical Specifications and drawings included in this

Project Manual and all other contract documents.

1.3 INTENT OF THIS SECTION

A. The intent of this section is to explain, in general, what is and what is not included in each Item on the Bid Schedule and the limits or cut-off points where one item ends and another begins.

B. Lump Sum Items: Provide the total price for direct costs including all required labor, materials, products, tools, equipment, plant, transportation, services, incidentals and contractor’s mark-ups including general conditions, overhead and profit; bonding, required permits, etc. as required to complete that portion of the Work as indicated on the drawings, as specified herein and as required by field conditions and applicable regulatory requirements.

C. Unit Price Items (Where Applicable): There are no unit price items associated with this acquisition.

D. Optional Items (Where Applicable): The Government will determine whether or not

Options will be exercised and the timeframes for exercising Options.

PART 2 PRODUCTS - Not Used

MAY 2018 DEFINITION OF CONTRACT PRICE SCHEDULE LINE ITEMS 01 27 00 - Page 2 of 2

PART 3 EXECUTION

3.1 CONTRACTOR’S RESPONSIBILITY FOR FULL SCOPE OF WORK

A. The Contractor shall provide all labor, materials, equipment and services necessary to complete the work of this contract including all work indicated on the drawings, specified herein; and as required by referenced and industry standards, applicable codes and existing field conditions.

B. If, in the opinion of the Contractor, the Work described above for the individual

CLIN’s does not include a portion of the work, the costs for that Work shall be included in the most likely CLIN.

MAY 2018 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 1 of 6

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section sets forth administrative requirements for project management and coordinating construction operations for this contract. This section includes, but may not be limited to, the following:

1.2 Related Work;

1.3 Project Manager/ Superintendent;

1.4 Construction Coordination;

1.5 Preconstruction Submittals;

1.6 Requests for Information (RFIs);

1.7 Project meetings;

1.8 Environmental Coordination;

1.9 Permits.

1.2 RELATED REQUIREMENTS

A. The General Requirements, Technical Specifications and Drawings included in this

Project Manual, and all other contract documents.

1.3 PROJECT MANAGER / SUPERINTENDENT

A. Project Manager: The Contractor shall designate a single individual to represent the project and interface with the Government for the duration of the project.

1. The Project Manager may also perform the role of on-site superintendent for the

Work.

2. Submit Project Manager’s resume and contract information as a Preconstruction

Submittal, pursuant to the requirements of Division 01 specifications section

SUBMITTALS PROCEDURES.

3. The Project Manger shall not be changed without prior approval of the

Government.

B. Superintendent: The Contractor shall designate a single individual to represent the

Contractor on site for the duration of the project.

1. The designated Superintendent shall be on site at all times that the Work of this contract is underway to ensure safety, coordination, quality control and continuity.

2. The Superintendent shall not be changed without prior approval of the

Government.

C. For purposes of this Specification Section the term “Contractor” shall mean the contractor’s Project Manager/Superintendent.

MAY 2018 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 2 of 6

1.4 CONSTRUCTION COORDINATION

A. Coordination: Contractor shall coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different

Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of subcontractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but may not be limited to, the following:

1. Preparation of Contractor's Construction Schedule;

2. Preparation of the Schedule of Values;

3. Installation and removal of temporary facilities and controls;

4. Delivery and processing of submittals;

5. Progress meetings;

6. Permit requirements;

7. Pre-installation conferences;

8. Project closeout activities;

9. Commissioning activities.

1.5 REQUESTS FOR INFORMATION (RFI’s)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, during either the Bid process or construction, Contractor shall prepare and submit an RFI utilizing the form provided in

Division 00 of this Project Manual or the Contractor’s own form containing all information required by paragraph 1.5.B, below.

1. The Government will not respond to RFI’s submitted by other entities controlled by Contractor;

2. Coordinate and submit RFI’s in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item requiring information or interpretation and the following:

MAY 2018 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 3 of 6

1. RFI number, numbered sequentially;

2. Date;

3. RFI subject;

4. Specification Section number and title and related paragraphs, as appropriate;

5. Drawing number and detail references, as appropriate;

6. Field dimensions and conditions, as appropriate;

7. Contractor's suggested resolution.

a. If Contractor's suggested resolution impacts the Contract Time or the

Contract Sum, Contractor shall state impact in the RFI;

8. Contractor's signature;

9. Requested date for response;

10. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Government Action:

1. The Government will review each RFI, determine action required, and respond to Contractor. The Government will determine the critical nature of each RFI and issue a response accordingly.

2. The Government's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. The Government's action on RFIs may result in the need for a modification to the

Contract Time or the Contract Sum. All contract modifications will be processed pursuant to the terms and conditions of the contract.

D. The following are not considered to be RFI’s and will receive no action:

1. Requests for approval of submittals;

2. Requests for approval of substitutions;

3. Requests for approval of Contractor's means and methods;

4. Requests for coordination information already indicated in the Contract

Documents;

5. Requests for adjustments in the Contract Time or the Contract Sum;

6. Requests for interpretation of the Government's actions on submittals;

7. Incomplete RFI’s or inaccurately prepared RFI’s.

1.6 PROJECT MEETINGS

A. Preconstruction Conference 1: Following the Award of Contract and before the

Notice to Proceed is issued, the first Preconstruction Conference will be held to review all contractual requirements.

1. Attendees: Government Representatives, the Contractor and appropriate

Subcontractors as determined by the Contractor shall be represented at this meeting. Other Government personnel and interested parties may attend. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

MAY 2018 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 4 of 6

2. The meeting agenda will include the following as a minimum:

a. Roles & Responsibilities / Lines of Authority and Communication;

b. Park rules and regulations;

c. Jobsite Safety;

d. Labor Law application;

e. Modifications;

f. Payments to Contractor;

g. Payroll reports;

h. Contract time;

i. Liquidated Damages (if applicable);

j. Contractor Performance Evaluation;

k. Display of Hotline posters;

l. Notice to Proceed;

m. Permit Requirements;

n. Correspondence Procedures;

o. Acceptance/Rejection of Work;

p. Progress Meetings;

q. Submittal Procedures;

r. NPS Final Accessibility Inspection (if applicable);

s. Environmental Requirements;

t. Record Drawings/Operation and Maintenance (O&M) manuals;

u. Saturday, Sunday, Holiday and Night Work;

v. Reference Materials;

w. Value Engineering (if applicable).

3. The Government will prepare and distribute minutes for the Preconstruction

Conference.

4. Following the Preconstruction Conference and submittal of all required documents pursuant to the Contract and Division 01 specifications section

SUBMITTALS PROCEDURES, the Government will issue the Notice to Proceed with the Work.

B. Preconstruction Conference 2: Following issuance of the Notice to Proceed and submittal of all required Preconstruction Submittals pursuant to Division 01 specifications section SUBMITTALS PROCEDURES, but prior to mobilizing on site, the second Preconstruction Conference shall be held at the project site.

1. Attendees: Government Representatives, the Contractor and appropriate

Subcontractors as determined by the Contractor shall be represented at this meeting. Other Government personnel and interested parties may attend.