Revised_Statement_of_Work_0003.pdf

United States Park Police Horse Mounted Unit Hay Contract

Statement of Work

General Requirements:

The U.S. Park Police maintains a series of five (5) stables and approximately 25-35 horses in the Greater Washington DC Metropolitan area. The U.S. Park Police has utilized hay to supplement grazing and grain feeding of horses. These stables require separate periodic hay delivery services to each individual stable. Each stable can hold approximately 25,000 pounds of hay.

In FY2020 the Horse Mounted Patrol required eighteen (18) deliveries totaling approximately

142.71 tons of hay. In FY2021 the Horse Mounted Patrol required seventeen (17) deliveries totaling approximately 135.46 tons of hay. The quantity of hay needed for this requirement is not anticipated to change dramatically over the course of this proposed contract period or ordering periods.

Stable Locations, Estimated Deliveries per Stables and Hay Storage Access

The hay shall be delivered at the following locations:

1. Edgewater Stable (Training Barn) - 2400 Beach Drive NW Washington, DC 20009.

Intersection of Beach Drive and Rock Creek Parkway, Underneath Calvert St. (Taft Bridge), in Rock Creek Park. Approximately five (5) deliveries per year. Two hay lofts with second floor exterior access requiring a vendor furnished elevator apparatus

2. Central District Stable (H1) – 2100 Independence Ave SW Washington, DC 20006.

Independence Ave Side of the Reflecting Pool, between 17th St. (WWII Memorial) and 23rd St. (Lincoln Memorial). Ground level hay storage. Currently being redeveloped and is not anticipated to be staffed until Fall 2022.

3. Fort Hunt Stable (H2) – 8999 Fort Hunt Rd. Alexandria, VA 22308. In Fort Hunt Park, George Washington Memorial Parkway. Approximately one (1) delivery per year. One hay loft with second floor exterior access requiring a vendor furnished elevator apparatus.

4. Rock Creek Stable (H3) – 2500 Horse Stable Rd. NW Washington, DC 20015. In Rock Creek Park, at the intersection of Oregon Ave and North Hampton St. NW.

Approximately two (2) deliveries per year. One hay loft with second floor exterior access requiring a vendor furnished elevator apparatus.

5. Fort Dupont Stable (H5) – 3600 F St. SE Washington DC 20019. In Fort Dupont Park, entrance off Minnesota Ave SE at F St. SE. Approximately two (2) deliveries per year.

Second floor split hay loft. Interior access to the lofts from the center aisle. Vendor furnished elevator apparatus required.

Changes During the Proposed Contract Period:

The U.S. Park Police anticipates the following changes may occur over the course of the proposed contract period and ordering periods. There are no affirmative plans to make any of the following changes, however, due to staffing and infrastructure issues they may be required to be initiated.

1) H2, Alexandria VA, may be closed by the end of the contract term. Officers and their horses will be moved to other stables and the need for hay will not be reduced. Should this closure occur we will provide the contractor with as much information and lead time as possible.

2) H3, Rock Creek Park, may be closed by the end of the contract term. Officers and their horses will be moved to other stables and the need for hay will not be reduced. Should this closure occur we will provide the contractor with as much information and lead time as possible.

3) H1, Central Stable, is anticipated to open in November 2022. Construction began in

October 2021. Officers and their horses will be moved from existing stables to the Central Stable. When fully staffed we anticipate this stable to require seven (7) hay deliveries. These may deliveries will reduce the need for deliveries from the other stables listed above. However, we do anticipate the same number of deliveries.

Schedule of Supplies:

Furnish and Deliver to U.S. Park Police Estimated Base Year Horse Stables in Greater Washington, DC 17 deliveries x 8.5 tons Metropolitan Area

Furnish and Deliver to U.S. Park Police Estimated Ordering Period 1 Horse Stables in Greater Washington, DC 17 deliveries x 8.5 tons Metropolitan Area

Furnish and Deliver to U.S. Park Police Estimated Ordering Period 2 Horse Stables in Greater Washington, DC 17 deliveries x 8.5 tons Metropolitan Area

Furnish and Deliver to U.S. Park Police Estimated Ordering Period 3 Horse Stables in Greater Washington, DC 17 deliveries x 8.5 tons Metropolitan Area

Furnish and Deliver to U.S. Park Police Estimated Ordering Period 4 Horse Stables in Greater Washington, DC 17 deliveries x 8.5 tons Metropolitan Area

Hay Specifications:

1. Shall:

a. Be from current year crop or barn stored prior year.

b. Be domestically grown.

c. Be properly stored and free of dust, mold, or heating.

d. Be free of any noxious weeds, including Russian Thistle or Prickly Herb, Cheat

Grass and any other weed or grass not considered healthy forage for domestic animals.

e. Have a dry matter Acid Detergent Fiber (ADF) value equal to or less than 35%.

f. Have a crude protein should be equal to or greater than 14%.

g. The neutral detergent fiber (NDF) shall be equal to or less than 55%.

h. The relative feed value (RFV) shall be equal to or greater than 105.

2. Shall Not:

a. Contain any bearded grain or forage plant containing long awns (spikelet).

b. Have darkened or blackened sides or edges due to mold or moisture damage.

c. Be subjected to long durations of rain without being covered with tarps or other applicable barriers.

d. The hay shall be free of pro-lactic acid or similar chemicals.

e. Have a moisture content not exceeding 15% maximum moisture content.

3. The U.S.P.P reserves the right to refuse any hay upon arrival before unloading that is not suitable for domesticated horses.

4. The U.S.P.P reserves the right to refuse any hay up to three weeks after delivery if core sample testing is needed due to protein level concerns.

Bale Requirements:

1. The producer is required to have the hay quality tested for each individual delivery. The contractor shall submit a copy of the testing results once the testing is completed, prior to delivery.

2. Hay shall be in square bales with a minimum weight of 50 pounds; approximately 18 inches height, 14-16 inches width and 38-42 inches length.

3. Hay shall have at least two (2) lines of rot and rat proof twine of equal tension and sufficient quality to remain unbroken through delivery and storage.

Certified Weight Tickets

1. Tonnage shall be established at the Contractor’s facility or the nearest certified public scales prior to shipment and confirmed in writing.

2. A certified ticket shall be provided to the COR/PI upon delivery.

Notification of Delivery

1. The U.S. Park Police will notify the contractor by telephone and/or email thirty (30) days prior to the anticipated need of delivery. The U.S. Park Police will advise the contractor of the location that needs a delivery. In certain circumstances the need for a delivery may not have the full thirty (30) day lead time. In these cases, the government will provide as much lead time as possible.

2. Once contacted the contractor shall make all arraignments to cut, prepare, load, and secure the hay as needed.

3. At least seven (7) days prior to shipping the hay, the contractor shall furnish the

Contracting Officer’s Representative (COR) with the following:

a. Anticipated or actual cut date of hay

b. Anticipated tonnage to be shipped

c. Anticipated delivery date

4. The contractor shall make this notification to the Contracting Officer’s Representative

(COR) via the telephone and/or email.

5. The Contracting Officer’s Representative (COR) shall acknowledge the cut date, tonnage, and delivery date. If the proposed date is not acceptable to the government efforts will be made to find a mutually agreeable date and time for the delivery.

Unloading at Destination

1. Deliveries can be scheduled between the hours of 05:00am and 02:30pm, Eastern Time.

Deliveries can be made, as required, 7 (seven) days a week including Federal Holidays and weekends based on the mutual agreement of the government and the contractor.

2. The Contractor shall provide Certified Weight tickets to the COR upon delivery. The COR will use the Weight Tickets to verify the tonnage shipped prior to inspection and acceptance of each shipment. The Contractor shall only be reimbursed for the weight of hay delivered, not to exceed the contracted quantity.

3. All hay shall be transported using standard commercial practices for the shipment of hay, in vehicles compliant with Local, State, and Federal regulations concerning the transport of hay. Travelling to our barns will require utilizing limited access Federal Parkways with commercial vehicle prohibitions. The contractor shall be given a U.S. Park Police contractor’s vehicle credential, supplied by the COR, to ensure appropriate access.

4. Hay must be stacked in lofts and storage areas, with older hay rotated to provide access for immediate use. Moldy hay is to be removed and disposed of by the contractor off-site.

Any hay removed by the contractor must be disposed of appropriately outside of the National Park System.

5. When requested, deliveries must be made year-round with a thirty (30) day turn-around from the date of call to the date of delivery.

Payment

The contractor will be paid on a per stall basis. Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP) by the fifth (5th) of each month for service provided the previous month. "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract. The invoice will include the location and dates of services rendered as well as the number of stalls serviced. The COR will confirm all work completed. The IPP website address is:

https://www.ipp.gov. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.