B08(b) - Attachment #6 - Event Management SOW (FINAL, 8 Oct).docx

United States Department of the Interior

NATIONAL PARK SERVICE

NATIONAL CAPITAL AREA

1100 Ohio Drive S.W.

Washington, D.C., 20242

NPS-National Capital Area Solicitation: 140P3020R0003 – Event Management Page 15 of 26

Event Management

(National Park Service – National Capital Area)

STATEMENT OF WORK

8 October 2019

1.0 Purpose

The purpose of this Statement of Work is to provide for the delivery of equipment and services for the National Park Service (NPS) events at parks and locations within the National Capital Area (NCA). Reoccurring, regular scheduled events include, but are not limited to: Cherry Blossom Festival, Independence Day Celebration, Inauguration, and the National Symphony Orchestra concerts; which occur on Memorial Day, Independence Day and Labor Day, the National Christmas Tree Lighting, Easter Egg Roll, Lotus and Lilly Festival, and the Fort DuPont Summer Concert Series. In addition, there may be non-reoccurring, one-time, events anytime throughout the year.

This Multi-Award Task Order Contract (MATOC) shall be awarded with five (5) one-year ordering periods.

The Combined Maximum value of this MATOC is: $9,500,000.00

*Note: The intent of this effort is to provide a suite of contracts with price lists NPS Parks can choose from for events hosted in the Parks. An “event”, as envisioned under this SOW, could consist of perhaps only one line item to something as complex as the annual Fireworks display in Washington DC.

2.0 Definition of Terms

2.1 Contracting Officer’s Representative (COR)

For the purposes of this contract, the COR will be assigned at the individual Task Order (TO) level.

The COR is responsible for: (1) monitoring the contractor’s technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; (5) approving invoices for payment; and (6) assisting the Contracting Officer in the resolution of technical problems encountered during performance.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE AUTHORITY FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN THE TERMS, CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT. INCREASES/DECREASES IN THE SCOPE OF WORK SHALL BE APPROVED ONLY BY THE CONTRACTING OFFICER.

2.2 Operable or Good Working Order

All equipment provided is expected to be in a good state of repair and functionality. Any equipment that fails any initial inspection by an NPS representative must be replaced.

3.0 Scope of Work

The Contractor, not as an agent of the Government, shall provide supervision, labor, materials, supplies and equipment. Contractor shall schedule and coordinate in accordance with the Government requirements to assure effective and economical completion of all contract actions described herein:

· Travel: The contractor shall be responsible for all travel necessary to complete the work described in the Scope of Work;

· All work within a designated area shall be completed, inspected, and accepted by the COR and/or Designated Park Representative in accordance with the procedures stated herein before beginning work in another area.

3.1 Non-compliance

Failures by the Contractor to provide, deliver or remove equipment within the time frames specified in TOs or to not comply with all other terms of the contract may result in the Contractor’s default in performance of this contract.

4.0 Standards of Conduct

· No use of cell phones, Blackberry, laptops, etc., while on duty unless in an emergency or for official use;

· No sleeping or nodding off while on duty, unreasonable delays or failure to carry out assigned tasks;

· No conducting personal affairs during official time or fraternizing on post at the worksite;

· Contract employees may not make official statements to the Media regarding operations, patient condition, billing, or commentary on the event while performing contract duties;

· The Contractor shall not permit any employee to perform work on Park premises that is determined to be intoxicated or under the influence of narcotics (or otherwise deemed unfit to perform the work of this Contract).

5.0 Scheduling and Coordination

All site visits and setup shall be coordinated with the Contracting Officer’s Representative (COR).

5.1.1 Scheduling of Work

Work shall be scheduled by the National Park Service COR assigned to the particular TO. When the contractor and the COR have agreed on a start time for a particular service, the contractor is expected to meet that time frame. Continued inability to meet appointments may be grounds for termination of this contract. In instances where the contractor arrives at times other than those scheduled, the COR may not be available for coordination/instruction, or to provide access to work locations, and the Government will not incur charges:

· The Contractor shall notify the COR, or Designated Park Representative, upon their arrival on site each day;

· Once work begins the contractor is expected to be on the job site each day, in which weather conditions are favorable, unless otherwise notified by the COR.

5.1.2 On-Site Representative

A Contractor’s representative, and/or crew as required, must be available for requested walkthroughs prior to set- up for each event, and if requested, during the event for troubleshooting or adjustments. If requested, crew must also be available to be on site in a stand-by capacity during the event and for any needs following the conclusion of the event. These requests would be annotated in TOs placed on contract when requesting specific services for a park.

5.1.3 Federal Holidays

Due to the nature of this contract, the National Capital Area may request contractor services on federal holidays. Federal holidays generally observed include:

· New Year’s Day

· Martin Luther King Day

· Presidents Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

5.2 Access

5.2.1 Access to Government Facilities

The rights of ingress and egress to and from Government facilities for the Contractor will be made available as required. The Government reserves the right to require Contractor’s employees to sign in upon ingress and sign out upon egress to and from Government facilities.

5.2.2 Employee Information

Due to possible security clearance required on work sites, if so requested by the CO/COR, a list of all workers and their information, as well as their positions (i.e., Supervisor, vehicle operator, laborer, etc.), affiliation with the company, related certifications, training and on the job experience shall be submitted by the Contractor for all activities under the Contract. A background check may be required for security clearance or credentialing at certain park locations.

6.0 General Guidelines

The Contractor shall ensure equipment is in good repair and operating condition at all times. All equipment shall meet all safety standards established for that piece of equipment. The NPS reserves the right to request replacement of equipment or personnel if deemed to be unsafe or operating in an unsafe manner.

Contractor shall be able to guarantee the delivery of the specified number, and type of equipment within the specified time frame established in TOs.

6.1.1 Company Vehicles

Company, including subcontractors, vehicles utilized for deliveries and equipment shall be clearly marked with company name and logo.

6.1.2 Delivery and Pick Up

Contractor shall be able to provide labor and equipment for delivery and pick-up from area(s) designated by COR at time of TO award.

6.1.3 Damage or failure

In the event of any damage or equipment failure, any requested replacement or repair must be completed within two (2) hours of notification at no additional cost to the government.

6.1.4 Check Sheet

The contractor shall develop a delivery check-sheet for each delivery. This sheet must be presented to and signed by the COR before site departure, and at a minimum contain the following:

1. Date;

2. Location;

3. Gauge Reading for each piece of equipment (start/end) if applicable;

4. Task performed;

5. Equipment ID;

6. Quantity and type parts and supplies used/installed;

7. A signature block for the Contractor employee performing the work;

8. A signature block for the COR.

6.1.5 On-Site Technician

A technician may be required to be on site during an event to repair or troubleshoot a Contractor’s equipment. If necessary, this will be noted in individual TOs.

6.1.6 General Liability Insurance

General liability insurance: The Contractor shall be responsible for general liability insurance which will protect the government from any claims, or litigation connected with any injury or damage resulting from his/her (and all subcontractors) actions while working under this contract, and further agrees to save and hold harmless the government, its agents and employees, from any and all claims, damages, suits at law or equity of whatever kind of nature from damages to or loss of property or injury or death to persons resulting directly or indirectly from the contractor in connection with this contract.

7.0 Subcontracting

Contractor may subcontract to another company in the event equipment is requested beyond their inventory or capabilities, provided there is no additional charge to the government. The Contractor, if requested equipment types are unavailable, may also offer an upgraded replacement as long as it is acceptable to the COR at no additional cost to the government:

· Quantities are historical examples/estimates and are not binding to the Government. Payments shall be made for actual deliveries and services provided and accepted by the COR.

8.0 Safety/Visitor Protection

· Contractor employees shall perform work in a safe manner;

· Work shall not take place between the hours of 22:00 (10:00 PM) and 06:00 (6:00 AM) without prior approval from the COR;

· Adequate lighting to ensure safety must be utilized for any work taking place in darkness;

· Except when being driven on established public vehicular roadways, logistical equipment and vehicles, including gas and electric carts, must not exceed 5-mph. All trucks with a GVW of over 7500 pounds, and equipment such as bucket trucks, platform lifts, forklifts, and cranes, must be accompanied by a walking spotter when moving or operating in an area accessible to the public;

· The Contractor shall comply with all current local and federal codes, rules and regulations, and shall ensure that all current OSHA and industry standards are met;

· When conducting operations near or adjacent to roadways all employees shall wear reflective ANSI/ISEA (International Safety Equipment Association) Class 3 Garments (AVY725SC2) with a minimum of 201 square inches of reflectorized or high-visibility material;

· The work area shall be maintained in a clean and safe condition at all times. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions for the protection of the work and safety of the public. Any accident or incident, in regards to the work under this contract, shall be reported immediately, in writing, to the Contracting Officer;

· Cable Covers (yellow jackets) to protect cables on ground and prevent tripping. Must conform to applicable ADA requirements. Labor to place cable covers may or may not be requested.

9.0 Resource Protection

· Contractor shall not leave trash or other debris on site, and shall dispose of debris legally;

· Any activity and structures on the hardscape may not impede access and egress;

· Vehicles may not be driven on turf, or parked on any turf areas, without prior approval of the COR;

· If a vehicle must be driven on turf, or softscape, it must be equipped with appropriate turf tires;

· Existing natural and cultural resources, and landscape features, must be protected from damage or injury. No digging or trenching is permitted. No attachments may be made to existing landscape features, or pass through or be affixed to existing trees or other vegetation;

· Contractor shall not empty pumping trucks in to any NPS sanitary sewer utility;

· Contractor shall clean any spills that were caused by the Contractor’s equipment either during delivery or pumping function;

· Contractor shall be responsible for all damage to persons or properties that occur as a result of Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect work, workers, the public and property of others;

· Contractor shall repair or replace any portion of building structures or landscape features damaged by the Contractor in the performance of this contract. Such damaged areas or materials shall be restored, repaired or replaced by the Contractor to original condition and to the satisfaction and as directed by the COR at no expense to the government;

· All screws, fasteners, and ties should be policed during the build and retained during the removal. They should be made of a non-aluminum or non-plastic material. Cleanup with a magnetic sweeper is required to ensure all fasteners and screws are retrieved;

· Steel, lumber, vinyl, and other construction materials, etc. should not be left on the turf for a prolonged period of time (more than 4 hours);

· To minimize soil compaction and to protect the continued health of the trees, neither structures nor parking or operation of equipment, is permitted within any tree canopy (root zone) area or in any of the tree panels on park land;

· Structures on the turf should be on a riser with as few points as possible touching the turf. Each point that does touch the turf shall have Enkamat Flatback 8 or equal product and plywood pads under all points as outlined: Each screw jack shall have a wooden pad and two layers of Enkamat Flatback or equal product, eighteen inches square (18”x18”) Concrete pads should have four (4) layers of Enkamat Flatback or equal product Under each concrete tower pad two (2) layers of plywood;

· If a generator is to be placed on grass, both 18”x 18” plywood and 2 layers of Enkamat are needed under the equipment to meet turf regulations, and should be provided by the contractor.

10.0 Personnel

· Contractor employees shall not work shirtless, shall wear substantial work shoes, and not smoke in public areas when performing work. All employees shall wear uniforms consisting of at least a shirt with the company name at all times;

· Contractor's employees must comply with any safety/security instructions given by the COR, or their appointed POC, and must be courteous to visitors and NPS employees and have a neat appearance at all times while working under this contract;

· The Contractor shall not permit any employee to perform work on Park premises that is determined to be intoxicated or under the influence of narcotics (or otherwise deemed unfit to perform the work of this Contract);

· Contractor's employees must be able to withstand the physical requirements of their duties, and have proper identification at all times while working onsite;

· Failure to remove any employee deemed incompetent, careless, insubordinate, or otherwise objectionable, or whose performance is considered contrary to the public interest, or inconsistent with the best interests of the National Park Service may result in default of the Contract;

· The Contractor shall provide adequate and competent on-site supervision for all employees performing under this award. The Contractor shall name no less than one (1) Supervisor to direct the performance under this award;

· Any Supervisor shall:

· Have the authority to act for the Contractor on a day-to-day basis, and to sign inspection reports and all other correspondence on behalf of the Contractor;

· Be available during normal hours of operation to receive notices, reports, or requests from the COR or an authorized representative.

11.0 Portable Toilets

11.1 Specifications

· All should have "outside door lock capability";

· Standard unit- average dimensions 88"H x 44"W x 48" L with 60 gal tank capacity;

· Wheelchair accessible- 91"H x 62"W x 62"L with 35 gal tank capacity, seat height 19", interior safety bars, barrier free door sill, door opening 32" (extra wide door);

· Restroom trailer (comfort station) - 300 gal water tank. Waste capacity 1,150 gal. At minimum 4 private stalls, sinks. Urinals optional;

· Hand washing stations - Dual or Two Station Model with hands free pump operation. Vendor must provide water for the hand washing station. Station must include soap and towel dispensers, and be fully stocked with soap and paper towels.

Historical Note: In a review of historical orders, NPS-NCA has in the past requested a minimum of 5 and maximum of 550 for individual events.

11.2 Delivery

· All toilets shall be operable and safe at the time of installations;

· All units shall be free of offensive graffiti, stickers, logos, etc. before arrival;

· All units shall be sanitized and cleaned before delivery. Any additional cleaning needs will be requested in specific event TO. There may be time restrictions required on TO cleaning services to ensure public safety issues are met;

· All units will be secured with padlocks that all use identical keys. A copy of the keys will be given to the COR, or COR’s representative;

· Contractor shall provide at least 2 toilet paper rolls and 1 hand sanitizer dispenser to all portable toilet units. All units must be fully stocked at time of delivery;

· Extra supplies may be requested beyond the required supplies;

· Contractor shall provide adequate paper towels and hand soap to all handwashing stations. All units must be fully stocked at time of delivery. Extra supplies may be requested;

· Upon Contracting Officer’s request, all units may be inspected at the Contractor’s facilities. Otherwise units will be inspected on-site. All rejected units will be replaced with acceptable units at no additional cost to the government. The contractor shall be responsible for correcting deficiencies;

· All call backs/service calls must be completed within 2 (two) hours of the time the service call is placed to the contractor.

11.3 Service

· Due to visitation, crowds and space constraints, or restrictions on certain areas, cleaning service must be completed in accordance with event requirements;

· All sanitation trucks must have the ability to clean units from both sides of truck;

· Turning around in park areas amongst crowds is not permitted. All vehicles will be provided with a clear ingress and egress point as determined by the COR;

· In some instances, due to park structures, security measures, and/or resource protection issues, parking close to units for cleaning will not be possible. For this reason, hose length must be extendable to 100ft. This includes both the pump hose and water hose. If the water hose is unable to reach 100ft, buckets may be used to fill units;

· Cleanings/Servicing: When servicing is requested, the following tasks are expected to be completed for each unit;

· Removal of waste from unit;

· Rinsing the inside of the unit out (seat, walls, floor, etc.);

· Replacing necessary water in holding tank and blue deodorizer liquid;

· Refilling of toilet paper;

· Refilling the hand sanitizer;

· For handwashing stations- restocking paper towels as well as completely refilling the holding tanks with fresh clean water;

· Crews may also be requested to come in during events to be on standby and/or make rounds to restock toilet paper during large busy events.

12.0 Generators and Light Towers

Generator and light tower usage shall be billed on a flat rate for rental period, not based on hourly usage per day, as event requirements differ.

12.1 Specifications

· 56 KW diesel generator, whisper quiet with pintle ring hitch. Each generator will have grounding rod (to be installed by contractor employee with guidance from NPS personnel), and also include:

· Flexible spill containment berm;

· Properly rated and certified class B fire extinguisher;

· Spider box and cables;

· 36 KW diesel generator, whisper quiet with pintle ring hitch. Each generator will have grounding rod (to be installed by contractor employee with guidance from NPS personnel), and also include:

· Flexible spill containment berm;

· Properly rated and certified class B fire extinguisher;

· Spider box and cables;

· 320 KW 480V diesel generator: Must be soundless, with pintle ring hitch. Each generator will have grounding rod (to be installed by contractor employee with guidance from NPS personnel), and also include:

· Flexible spill containment berm;

· Properly rated and certified class B fire extinguisher;

· 2000’ cable runs with cam lock hook ups. (400’ of 50’ cable, 1600’ of 100’ cable. 500’ of each brown, yellow, green, orange);

· 28’ or 30’ 4000W Narrow Vertical Mast light tower, with 120/240 volt outlets, and also include:

· Flexible spill containment berm;

· A properly rated and certified class B fire extinguisher;

· 30’ 4000W, 20kW, Narrow Vertical Mast light tower, with 120/240 volt outlets and 20kW generator, and also include:

· Flexible spill containment berm;

· A properly rated and certified class B fire extinguisher.

12.2 Delivery

· Equipment should be delivered with a full fuel tank.

12.3 Service and Refueling

Generators and light towers may also need to be refueled on several occasions during rental period. Price should reflect current market rate in accordance with latest CPI:

· An NPS representative must be onsite to witness any refueling, or the delivery will be deemed invalid and the government will not be liable for costs;

· Refueling must be completed before 0800 (8:00 AM).

13.0 Security

13.1 Specifications

· Duties include, but are not limited to: access control, roving patrol/perimeter checks, visitor/customer service, and emergency and event response;

· Contractor shall provide all personnel necessary to perform the services required under this Contract in a timely manner in accordance with the event TOs. All Contractor personnel performing under this Contract must be able to speak English and communicate effectively;

· Contractor shall be responsible for complying with any applicable Federal, State and municipal laws, codes and regulations;

· Contractor shall be responsible for all theft and damages to persons or property that occurs as a result of Contractor's fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, workers, the public and property of others;

· Contractor's employees must wear a uniform or shirt which identifies the Contractor's company name while working onsite;

· A list of accepted vehicles, and/or personnel, permitted to access event site during times when NPS is not on site will be supplied with TO award.

13.2 Personnel

· All contracted security personnel must be unarmed;

· Security Guards are needed on duty to provide security for all equipment located at the event site(s). The guards shall patrol the site looking for any suspicious activity and shall ensure that no equipment or merchandise is damaged or stolen:

· Guards shall immediately report any suspicious activity in the area to United States Park Police via telephone at 202-610-7500 (emergencies) or 202-610-7505 (non-emergency). This must be promptly followed up with a phone call to the COR by security;

· All contracted security personnel must possess a current District of Columbia Security Guard License;

· The rights and privileges of Park visitors and others who may be using Park facilities must be recognized at all times;

· Events are outdoors on parkland, and permanent structures for shelter from weather are not available. Due to weather conditions and lack of permanent shelter, guards are permitted to use company vehicles as shelter. However, sleeping in vehicles will not be permitted. Guards should be alert and patrolling;

· Contractor's employees must be able to withstand the physical requirements of their duties, and have proper identification at all times while working onsite.

14.0 Tents

14.1 Specifications

· The Contractor shall use equipment (poles and sidewalls) that are appropriate to the size and style of the tent;

· Tents must be clean in appearance, free of holes, tears and odors;

· The contractor shall be responsible for any necessary repair during installation;

· All tents must be able to endure demanding conditions such as heavy rains and high winds (35-60 mph.);

· Tent size, configuration, wall style, partitions, and door type will be defined in the TO;

· Sign/banner rigging for banners of various sizes. Banners must be taut;

· Tent sides can include:

· Solid side walls;

· Cathedral (window) side walls;

· Mesh side walls;

· Additional removable clear plastic sidewalls for weather;

· Partitions can include:

· Solid partition wall;

· Mesh partition wall;

· Door/entry can include:

· Tent flap entry with clips to secure open or closed;

· Glass doors;

· Double glass doors: Doors must be ADA compliant and contractor will provide ramps in the event that the bottom of the door frame crosses the entryway.

· No doors;

· All materials used must be flame retardant, and for each event, certificates of flame propagation (in accordance with NFPA 701) must be supplied to COR for each tent prior to acceptance;

· High peak/tension top may be requested;

· Sizes of tents commonly used and requested:

· 20’ x 20’ frame tent;

· 20’ x 30’ frame tent;

· 10’ x 10’ frame tent;

· 10’ x 20’ frame tent;

· 30’ x 60’ frame tent;

· Appropriate ballast (concrete or staking) for each tent will be designated by COR in the TO. This is dependent on location, and one event may require both styles:

· Concrete blocks: As needed for size and type of tent. This type of ballast cannot be placed directly on grass, and will only be placed on protective flooring;

· Staking: Any stakes adjacent to any means of egress for the public shall be capped or covered as to not present a hazard to the public. Staking cannot take place without a NPS official present and cannot be driven deeper than 18” into the ground.

14.2 Flooring

· Tent flooring (decorative, not turf protection) may be requested. In addition, black or green “carpet” as a covering for this flooring may also be requested for certain events.

14.3 Lighting

· Globe lighting, plastic requested, used to light inside of tent and not as accent lighting. Electric cords for lighting shall be in workable, clean condition, and meet all safety standards including intact grounding prongs.

14.4 Additional Elements

· There will be an option in the contract priced separately for tent movement after set-up has taken place. This may be the morning of the event, or movement of tents during event;

· For all enclosed tents larger than 900 sq. ft., exit signs and emergency white lights must be provided by the contractor and appropriately placed in tents;

· Technical drawings approved by an Engineer may be required for any tent;

· Current fire rating certificates may be required for any tent.

14.5 Tables and Chairs

14.5.1 Specifications

· Tables and chairs must be in good working condition;

· All chairs delivered are to be uniform in color. If a specific color is required, it will be annotated in the TO for each event;

· Tables and chairs may be required to be delivered to specific tents upon request.

14.5.2 Tables

· Rectangular:

· Availability of both 6’x36” and 8’x36” banquet tables upon request. The sides and surface of all tables must be free of splinters. Nails and staples may be present but not protruding;

· Round “High Top”:

· Availability of both 30” and 36” tables upon request. The sides and surface of all tables must be free of splinters. Nails and staples may be present but not protruding;

· Round standard:

· Availability of both sizes 60” and 72” upon request. The sides and surface of all tables must be free of splinters. Nails and staples may be present but not protruding.

14.5.3 Chairs

· Standard chairs:

· White or black metal folding chairs with plastic seating (style often referred to as Samsonite chair) and must have capacity to hold up to 300 pounds;

· VIP chairs:

· White or black, resin or wooden folding chairs with padded seating, and must have capacity to hold up to 300 pounds;

· Chiavari/Tiffany chairs:

· White or black.

14.6 Heat and Air Conditioning

14.6.1 Specifications

· 1T Portable Air Conditioner unit and necessary ducts. Electric cords shall be in workable, clean condition, and meet all safety standards;

· 2KW Portable Electric Heater (110V). Electric cords shall be in workable, clean condition, and meet all safety standards.

15.0 Golf Carts

15.1 Specifications

· Vinyl sidewalls or enclosures for all types of carts may be requested;

· Turf tiles will be required for all vehicles;

· All vehicles must be road legal with correct slow vehicle markings, lights, and turn signals.

15.2 Types

· Four passenger cart:

· Must be gas powered, with low emission engine. Must have working headlights and brake lights, and horn;

· Six passenger cart:

· Must be gas powered, with low emission engine. Must have working headlights and brake lights, and horn;

· Eight passenger cart:

· Must be gas powered, with low emission engine. Must have working headlights and brake lights, and horn;

· Eight passenger ADA cart:

· Must be gas powered, with low emission engine. Must have working headlights and brake lights, and horn;

· Must have an appropriate ADA compliant wheelchair lift;

· Workhorse (two-passenger) cart:

· Must be gas powered, with low emission engine. Must have working headlights and brake lights, covered cab/roof, windshield, and horn. Seating for two individuals. Must be equipped with cargo bed, with minimum dimensions of 44W x 30L x 7.5 H;

· Utility “Gator” 4x2 or equivalent:

· Must have working headlights and brake lights;

· Must have ball hitch;

· Must have towing capacity of 1500 lbs. (able to tow a light tower;

· Utility “Gator” 4x6 or equivalent:

· Must have working headlights and brake lights;

· Must have ball hitch;

· Must have towing capacity of 2000 lbs. (able to tow a light tower).

15.3 Delivery

· All units shall be operable, safe, have a full tank of fuel, and a key at time of delivery;

· All golf carts shall be delivered and picked up from a specified staging area;

· Delivery will be supervised by COR, who will direct contractor staff where to park truck to off-load/load carts on park land;

· All units received must meet specifications (size, cargo area, etc.) as requested. Substitutions will not be accepted unless approved prior to delivery by the COR;

· All units shall be inspected upon delivery. All rejected units will be replaced with acceptable units. The Contractor shall be responsible for correcting deficiencies.

16.0 Medical Services

16.1 Specifications

· All personnel must possess a current EMS license within the Washington Regional Council of Governments (WRCOG) accepted by the District of Columbia Department of Health (DC DOH);

· Contractor shall provide all necessary labor, supervision, equipment and supplies to successfully accomplish EMS extraction and transport services for events within the Greater Washington National Parks. Duties include, but are not limited to: access control, roving patrol/perimeter checks, visitor/customer service, and emergency and event response;

· Contractor's employees must wear a uniform or shirt which identifies the Contractor's company name while working onsite;

· Contractor’s vehicles must comply with all local, state, and federal regulations relevant to its classification;

· Contractor’s vehicles must be marked in the contractor’s livery or have event placards approved by COR.

16.2 Equipment and Teams

· Advanced Life Support (ALS) Ambulance:

· Type 1 or Type 3;

· Washington Regional Council of Governments (WRCOG) licensed ALS transport ambulance (Copy of license provided to COR);

· Minimum Crew: One WRCOG licensed Emergency Medical Technician (EMT) and One WRCOG licensed Paramedic (Copy of license provided to COR);

· Basic Life Support (BLS) Ambulance:

· Type 1, Type 2, or Type 3;

· Washington Regional Council of Governments (WRCOG) licensed BLS transport ambulance (Copy of license provided to COR);

· Minimum Crew: Two WRCOG licensed Emergency Medical Technicians (EMT) (Copy of license provided to COR);

· Basic Life Support (BLS) Extraction “Gator” Team:

· Type IV;

· Off-road UTV (Gator, Kubota, Polaris, etc.) with patient transport capability and standard BLS equipment;

· Minimum Crew: Two WRCOG licensed EMTs. (Copy of license provided to COR);

· Command Element:

· Equipment: Radios for all Contractor elements, NPS Medical Branch Commander, NPS Medical Aid Station Liaison Officers, and any others determined by TO. Radios must be compatible with WRCOG Emergency Radio Cache. Contractor will provide two (2) compatible radios to NPS for the duration of event;

· Minimum Crew: One Supervisor to serve as primary contact and one Dispatcher to handle primary radio communications;

· ALS Team:

· Additional team function: Will either be assigned to stationary post such as a tent, or will be assigned as a roving team. This will be identified in the TO;

· Many events occur during extreme weather patterns and location of assignment may be outdoors;

· Minimum Crew: One WRCOG licensed EMTs (Copy provided to COR) and one WRCOG licensed Paramedic with proper medical equipment;

· BLS Team:

· Additional team function: Will either be assigned to stationary post such as a tent, or will be assigned as a roving team. This will be identified in the TO;

· Many events occur during extreme weather patterns and location of assignment may be outdoors;

· Minimum Crew: Two WRCOG licensed EMTs (Copy provided to COR) with standard BLS “Jump Bags”;

· On site Physician:

· Function: may be assigned to medical aid station.

17.0 Fencing and Barricades

17.1 General

· No fire hydrants shall be blocked from District of Columbia Fire/EMS access. Barricades and fencing panels shall be emplaced around fire hydrants at a minimum of a three (3) foot operating clearance;

· During setup, fencing must be placed in such a way as to allow for the safe ingress and egress of pedestrians around the park. Sidewalks and crosswalks cannot be impeded;

· If a staging area/boneyard is required, this area will be designated by the NPS COR;

· Motorized equipment used to install and remove barricades, turf and stone/pavement protection panels, materials, etc. shall not be operated where visitors are accessing or walking. The Contractor shall employ flagger(s) wearing high visibility vests on approaches to their work areas to warn visitors away from the off-loading/loading areas. Where loads must be transported along roadways, walkways, turf or pathways, flaggers shall be used both ahead and behind the mobile equipment to warn visitors away from the operating zone;

· No Contracted employee shall be permitted to travel in the open bed of a pick-up, flat bed, or stake body truck while the vehicle is in motion;

· Performance of work shall be subject to independent safety inspection by the NAMA Safety Officer and U.S. Park Police;

· Security barbed wire is prohibited;

· Should placement/removal require lane or road closures, the COR/POC will coordinate with United States Park Police to facilitate ease of movement. This responsibility is not born on the Contractor;

· Company vehicles utilized for deliveries and equipment shall be clearly marked with company name and logo.

17.2 Chain Link Fencing

· Chain link fencing shall be used for outside perimeter security and crowd control. Shall be fabricated from metal and a uniform color (i.e. galvanized or black). Fencing shall be interlocked by clamping sections together or by interlocking pins and shall be installed through the use of concrete blocks or approved method (e.g. metal stand with sand bags or angle braces for additional support) as not to disturb the grounds/structures. The Contractor shall be responsible for all necessary bracing as to provide a safe and secure chain link system. Where roller gates* are required, provide wheeled sections for easy movement and operability. Two size roller gates, pedestrian and vehicle, may be required in differing quantities dependent on the event:

* Roller gate is defined as chain link fence or pedestrian barricade (bike rack), with wheels at one end to allow fence to open like a gate;

· Dimensions: minimum/maximum length dependent on event; height 72” minimum. Pricing shall include all labor, material, mobilization and demobilization for the delivery, installation, maintenance, repairs, supplies/equipment, dismantling, removal and lease of the described item. The contractor shall be responsible for any necessary repair during installation;

· Shall be installed with concrete blocks (or approved acceptable alternative stands) and fasteners as required to provide a safe and stable fence system. However, the base should be the minimum size needed to provide stability as they will typically be installed on sidewalks. Provide protection in the form of neoprene matting or plywood to protect any stone surface (i.e. granite or marble) where fencing is planned. All barricades shall be placed interlocked with each other.

17.3 Bike Rack

· Pedestrian Barricade (Bike Rack): Pedestrian Barricades are to be used outside for perimeter security and crowd control. Pedestrian barricades shall be fabricated from metal and a uniform color (i.e. galvanized or black). Pedestrian barricades shall be interlocking to the next in a fashion so it cannot be easily disassembled. The method of interlocking shall be accomplished with a hook or a lip, for ease of installation and without additional parts. The bike racks shall not be connected via a straight pin and/or clamps. Where gates are required, provide hinged or wheeled sections for easy movement and operability;

· Dimensions: length 72” to 90”; height 40” to 48”. Weight 50 to 60 pounds each. Pricing shall include all labor, material, mobilization and demobilization for the delivery, installation, maintenance, repairs, supplies/equipment, dismantling, removal, and lease of the described item. The vendor shall be responsible for any necessary repair during installation;

· Pedestrian barricades (bike rack) shall be installed with metal footing for each leg, as required to provide a safe and stable fence system. Provide protection in the form of neoprene matting or plywood to protect any stone surface (i.e. granite or marble) where fencing is planned. All barricades shall be placed interlocked with each other.

17.4 Jersey Barriers

· Description of materials: Concrete Jersey Barriers: 12’ Long x 2’ Base x 2’8” Tall J-J Hook Precast Concrete Barrier. Water filled barriers will also be acceptable, with the caveat the water required must be supplied by the contractor and removed by the contractor at the end of the event. Barrier water shall not be allowed to drain on NPS property and must be disposed of IAW all federal, state and local regulations.

18.0 Flooring and Turf Protection

18.1 Guidelines

· Comprised of single-sided or double sided high density translucent polypropylene;

· The cavity back (if specified) must have appropriate clearance above crown of grass (not compress the turf, approximately 1.75” to 2.25”); this depends on the time of year and ground conditions;

· Cavity back must have holes for air, light, and water to permeate the product;

· Material must be clean;

· All locking mechanisms must be operational;

· Handicap ramps up to the surface of the deck installed at the direction of the COR.

18.2 Specifications

· Drivable Flooring (solid back systems):

· MatraxHD, ArmorDeck 3, RGT Panel Flat back, or equal is acceptable;

· Pedestrian Flooring (cavity back systems):

· Terraplas, ArmorDeck 1, Supa Trac Translucent, RGT Panel Pedestrian, or equal.

18.3 Installation and Removal

· Installation of the protective flooring shall be done without equipment on the turf or on the decking in Level 1 Turf areas;

· Vehicles (golf carts, forklifts with turf floatation tires) are allowed on decking in Level 2 areas to assist in set up. Vehicles are allowed on the turf in Level 3 areas. Vehicles are not allowed on turf, decking and other structures have to be hand carried to be installed unless approved by the COR. Turf Level Map at the end of the document;

· Installation and removal will happen in a systematic way with all foot and vehicle traffic (if permitted) taking place on the decking. The process is to lay out the flooring at the near side and carrying pieces out to the far edge to install which avoids walking on the same area of turf repeatedly. The removal is the opposite process, starting at the far side and working the process backwards.

19.0 Staging and Production

19.1 Stage Production

Professionally plan and manage event programming and execute live stage performances when required for park events. Events shall include a stage and all production elements including but not limited to: design, supervision, labor, materials, travel, staging, sound, lighting, audio visual equipment and associated engineers and technicians. Event programming and production elements will vary depending on budget.

19.2 Stage Programming

Contractor is responsible for producing an array of engaging stage programming that will appeal to diverse audiences and age groups. Examples of programming include musical concerts, movie screenings, comedians, theatrical performances or other types of presentations from within the performing arts. Stage programming will take place on existing stages like Sylvan Theater or the Fort DuPont Park Amphitheatre. Depending on location, outdoor mobile stages may be requested. Most commonly utilized stage sizes are as follows: 20’x16’, 24’x20’, 24’x36’, and 40’x40’. Other stage sizes may be requested if required by the size and scope of the event.

19.2.1 Talent

Contractor is responsible for recruiting and managing all talent for the event. Talent requested may range from nationally recognized talent to regional and local talent and should be family friendly. The contractor shall locate talent appropriate for the themes of the event consistent with National Park Service and event objectives. The contractor should develop a list of available talent for COR review and approval. Once the talent is reviewed and approved the contractor shall negotiate with, and secure artists, for the event.

19.2.2 Movie Screenings

Contractor is responsible for determining how to execute this type of programming based on the location and agreed upon budget. This responsibility includes determining the appropriate screen size/dimension, resolution, and audio projection to be clearly visible and audible audiences of different sizes. Movie screens cannot be affixed to existing structures. Contractor shall provide a frame, scaffolding, or other suitable additional structure to support the movie screen. The Government will provide suggested titles for movie screenings. Acquisition of licensing and movies will be the responsibility of the contractor.

19.3 Partnering

During certain events, the contractor may be asked to work with existing partners or be asked to identify partnering opportunities to co-produce events. If partners are identified, the scope and complexity of partner participation will be determined by the Government’s availability of funds.

19.4 Design Support, Event Promotion and Marketing

On some events, the contractor will be tasked to develop and implement a promotion strategy utilizing social media and traditional forms of advertising. This may include drafting flyers, banners, announcements, postings, emails and signage.

Contractor shall develop wayfinding materials (i.e. signs and banners) to direct people to the event. The National Park Service will work with the contractor to identify appropriate promotion and wayfinding material and content.

All marketing/promotional materials must be 508 compliant and reviewed and approved by the COR prior to production. Materials created for marketing/promotions will be the property of the National Park Service and the National Park Service will retain all rights for usage of these products.

19.5 Accessibility

19.5.1: Seating

In the audience area, Contractor must provide a designated ADA seating area. This may require flooring when the stage is located in a grassy area. If this is the case, the flooring must be wheelchair accessible by a ramp or other means. There should be a minimum of 20 ADA spaces measuring approximately 36” x 60” each. Staging must be ADA accessible with ramp and complete safety railing package.

19.5.2: Interpreter - Qualifications & Conduct *Foot Stomp: It is intended that the requirement for Interpreter Services, while often required in conjunction with larger event production, will ALSO be ordered independently for NPS events/meetings/etc.

Contractor shall provide interpreter services for meetings, and various other assignments, including but not limited to interpretive programs for park visitors and public meetings, as well as for the Deaf and hard of hearing employees (hereinafter referred to as Deaf) on an as-needed basis for the National Park Service’s National Capital Area Office and associated park units to include interpreting simultaneously from:

· American Sign Language (ASL);

· Pidgin Sign English (PSE);

· Conceptually Accurate Signed English (CASE);

· Signed English;

· Signed Languages mentioned above (in reverse) to spoken English; onsite at the National Capital Area Headquarters as well as other locations in park units, at NPS led public meetings, and at other locations within NCA as called for in individual TOs.

A sample list of interpreting events or training opportunities is below. This list is not all-inclusive and is subject to change depending on the National Park Service’s needs:

· Staff meetings

· Sign language instruction (training) for National Park Service staff who would like to learn to communicate with deaf colleagues

· Commemorative programs

· Public ranger programs

· Battle or legislative anniversaries, celebrations of birth, commemorations of death, etc.

· Award ceremonies

· Interpretation services for the public and/or staff stakeholders

· Safety talks/training and possible emergency interpretation services

· Discussions on work procedures, policies, or assignments for formal and informal settings

· Events involving NPS volunteers, staff, or other stakeholders

· Staff performance, conduct, disciplinary, or annual performance discussions

· Interpretation services involving NPS staff and their supervisor(s)

· Basic staff training, classroom training, or union sponsored meetings

· Interviews (with staff, the news media, members of the public, or others)

· Public and private meetings with stakeholders

· Other ad hoc assignments similar in nature on an as-needed basis

Certifications: All. Certification must be obtained from organizations such as the Registry of Interpreters for the Deaf (RID, NIC, NIC Advanced, NIC Master, CI, CT, CI/CT or CSC), the National Association of the Deaf (NAD), or a recognized State Agency, unless a non-certified, but qualified, interpreter is requested by the Deaf client. All Interpreters shall conduct themselves according to the NAD and/or RID Code of Ethics. A copy of the certification will be provided to the Government for approval before the first appearance of any Interpreter.

Licenses: The Contractor shall be responsible for obtaining all necessary licenses and for complying with all applicable Federal, State and local laws. The Contractor shall maintain updated copies of any applicable licenses and certifications for all Contractor personnel and subcontractors and make available to the Government upon request. A professional folio includes names of Interpreters who meet the Government’s requirements, a copy of their RID/DODHH card and their certification. Before any Interpreter works at/for the National Capital Area, the Interpreter’s professional folio must be reviewed and approved by the Contracting Officer. The sign language Interpreters’ certification information shall be kept up to date, and current copies of all applicable documents including, but not limited to updated/ renewed licenses shall be on file with the Contractor and made available upon request.

Special Qualifications: Interpreters must be fluent in expressive and receptive skills in oral spoken English into signed English and American Sign Language (ASL), Pidgin Sign English (PSE), Conceptually Accurate Signed English (CASE), Signed English and the reverse to spoken English; ability to accurately interpret in a variety of settings; and ability to keep pace with communications in conferences, meetings, seminars, training classes, etc. The Contractor shall provide an Interpreter who possesses the knowledge, skill and ability to produce complete, accurate, simultaneous translation/interpretation. The Government reserves the right to request a different Interpreter if the Interpreter cannot meet this standard.

Interpreter Conduct: Interpreter(s) shall be dressed in business or business-casual attire, unless the work setting demands more casual attire. The Contractor POC is required to specify the needs for attire for each assignment. The Interpreter(s) shall not act as an agent or employee of the Federal Government. The Interpreter(s) shall not discuss personal business, distribute personal business cards or promotion of personal “cause” while on assignment in order to develop clientele from assignments originating from the federal government or National Capital Area Office.

The Interpreter(s) shall adhere to the federal government’s rules of protocol, ethics, procedures and professionalism while on assignment with staff from the National Capital Area. Any professional conduct in question warrants an immediate review at the discretion of the National Park Service.

If there is a “no-show” by an Interpreter (this means that the Contractor’s employee(s) is/are absent and does not provide sign language interpretation services as specified in a Task Order), the Government will not pay the invoice.

Scheduling: The Contractor must be able to provide interpreter services for requests received at least three (3) business days…