Sol_140P2123R0039_Amd_0001.pdf

(x)

140P2123R0039 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

PWA

Denver CO 80225 P.O.Box 25287 MS WCP NPS, WASO - WCP Contracting

07/12/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/22/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment (0001) is to:

1. Highlight changes in the attached, updated Scope of Work.

2. Extend the RFP due date from 07/13/2023 to 07/26/2023.

All applicable changes in the attached scope are highlighted in RED.

//END OF AMENDMENT//

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Tavis Salas

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation Number 140P2123R0039 Amendment 01

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

INTERPRETIVE CONTENT REPORT: CAPITOL REEF

NATIONAL PARK

1. Background and Purpose The National Park Service (NPS) team is currently developing a content report for its interpretive work. The content report will inform all current and future interpretive programming and media.

After its baseline completion under this contract, this report will receive regular updates as new content and perspectives emerge.

A quality content report, when delivered to a designer or program director, will provide all necessary primary source material and style guidance for the development of new interpretive products and programs.

The purpose of this contract is to develop a baseline interpretive content report for Capitol Reef National Park.

Product summary

The report takes the form of an organized, tagged, and annotated bibliography paired with brief written scholarly discourse on appropriate content use.

Section 3 describes the tasks and process required to construct the products. The contractor will conduct most work independently, with discretion to decide the number, duration, and format of meetings. At least one on-site meeting is required.

Section 4 describes the following products and their requirements in detail. The complete products consist of:

1.1.1. Primary source list

An annotated list of primary sources, organized and tagged by fundamental resources and interpretive themes.

The total number of sources must not exceed 240, collected across six fundamental resources and values. This equates to an average of forty primary source citations per fundamental resource or value.

1.1.2. Thematic Treatment Report

A report—not exceeding one page per fundamental resource or value and two pages of general content—describes interpretive themes, appropriate interpretive treatment options, and avenues for additional primary source content. The park lists six fundamental resources and values.

1.1.3. Thematic treatment report

A report—not exceeding one page per fundamental resource or value and two pages of general content—describes interpretive themes, appropriate interpretive treatment options, and avenues for additional primary source content. The park lists six fundamental resources and values.

1.2. Options

The government may exercise one or more options:

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

- One 500-word narrative per subject matter expert (SME) on the contractor’s team, with cited sources and review by the other SME’s

- On-Site research at physical archives

"Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs."

NOTE: Section 5 (Five) Describes these Options.

1.3. Capitol Reef National Park

Capitol Reef National Park preserves striking geologic landscapes within the Colorado Plateau, including the Waterpocket Fold, Cathedral Valley, and their associated ecosystems, as well as magnificent scenery, scientific value, wilderness character, and rich human history.

Capitol Reef National Park is located in south-central Utah within the Colorado Plateau.

The spectacular geologic scenery and long cultural history of the area, along with ardent supporters, led President Franklin D. Roosevelt in 1937 to designate Capitol Reef National Monument. Congress established Capitol Reef National Park in December 1971.

The park encompasses approximately 242,000 acres of rugged bedrock heights dissected by deep canyons, mesas, and buttes, and sparsely vegetated badlands. These striking features are unified by the nearly 100-mile-long monocline (wrinkle in the earth’s crust) called the Waterpocket Fold. The park’s varied landscape is the result of 270 million years of geologic history and an abundance of colorful Mesozoic Era strata. The exposed geologic strata reflect the stories of changing ancient oceans, swamplands, riverine environments, desert climates, and volcanism.

Primary source documentation on cultural resources varies from traditional Indigenous knowledge to archeological reporting to late 19th century and early 20th century records.

Primary source documentation on natural resources exists in extensive NPS reports and some third-party research. Most of the park’s needed content is readily available but unorganized for interpretive purposes. Additional research is necessary to identify primary sources especially with regard to Indigenous connections. The park recently installed new exhibits, for which it engaged its traditionally associated communities.

Feedback on those exhibits exists currently in project records and it requires higher profile in the context of this report.

2. General Requirements The contractor shall provide all services including labor, materials, equipment, and travel (except as otherwise specified in this contract) necessary to provide interpretive content research services for the named NPS unit(s).

The contractor shall cooperate with the NPS to develop a comprehensive list of primary source materials and guidance in their use. The contractor shall record these findings in the form of an online Web Library on the platform Zotero and a brief written report that includes full citation.

Project work includes coordination, through the Contracting Officer’s Representative (COR), with park staff, partners, and stakeholders.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

2.1. Government-furnished data

Following 3.1 Post-award meeting, the government shall supply to the contractor the following internal NPS data:

• All park baseline documents not accessible via public means

• A list of all NPS archival and museum collections items associated with park resources

• Planning and design documents from any exhibits for which the government maintains records

2.2. Scheduling

The contractor shall schedule, coordinate, oversee, and manage work produced under this contract.

2.2.1. Schedule Coordination

The contractor shall coordinate and confirm the dates for all submittals, workshops, and meetings with the COR, including shipment and delivery.

2.3. Meetings, Travel, and Presentations

The contractor shall plan, organize, and facilitate all meetings, travel, and presentations in coordination with the COR. The contractor is generally responsible for deciding the timing, format, and location of meetings, given that at least one meeting occurs on site (see 3.4. On-site Workshop). Section 3 describes additional needs for meetings. The contractor shall create a written record of all meetings and workshops.

2.3.1. In-person meetings

The contractor shall provide all equipment they require while on travel and at the job site (for example, computers, projectors, cameras, etc.).

2.3.1.1.Government-Furnished Space

The government shall supply all space and furnishings necessary to host all non-public meetings required under this contract.

2.3.2. Videoconference and Teleconference

For telephone/video/web-based meetings and presentations, the contractor shall provide and manage the remote meeting application, provide instructions to all participants for joining, and shall host the meeting. The contractor shall use only applications approved for government use. The contractor shall not provide digital products for download from private FTP servers.

2.3.3. Workshops

The contractor shall:

(a) communicate with the COR, park and/or client to set the date, time, and meeting locations

(b) Coordinate travel and meeting locations and times

(c) Submit agenda to the COR for review and approval, two weeks before or as coordinated with the COR, prior to the activity.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

2.4. Archival research

The contractor shall be responsible for coordinating with and independently visiting any non-NPS archives, libraries, or repositories containing essential reference material only available in physical presence. Where accurate citation, location, and references for primary sources are obtainable remotely, the contractor need not make a physical visit.

An example may be a reference to an unspecific batch of original letters by a relevant historical figure, which no historian has ever analyzed or organized.

The contractor is responsible for any costs associated with accessing archives.

The contractor shall alert the COR to any research requiring a physical visit to an archive with a description of any additional hours and associated travel costs. Any physical visits requiring unplanned cost or travel are subject to the government exercising option 5.2.

2.5. Use of online platform Zotero

The contractor shall use the online platform Zotero for the Primary Source List.

https://www.zotero.org/

Specifically, the contractor is restricted to use of Zotero’s Web Library. The government cannot synchronize offline content with Zotero’s Web Library.

The contractor shall ensure the NPS has administrative ownership of the specific Web Library developed under this contract.

Initial Primary Source lists with sample primary sources are currently established at:

https://www.zotero.org/groups/4982608/care_primary_sources_for_interpretation/library

2.6. Accessibility

All deliverables produced under this contract must meet or exceed legal accessibility requirements for publication in print and on the internet, including but not limited to sections 504 and 508 of the Rehabilitation Act and the NPS Programmatic Accessibility Guidelines (https://www.nps.gov/subjects/hfc/accessibility.htm) if applicable.

2.7. Facilitation

The contractor shall facilitate all meetings and workshops.

The contractor shall be responsible for facilitating meetings and workshops such that they gather all information and decisions required to produce the products under 4.

Deliverables.

The contractor shall be responsible for acquiring the required information and decisions during the meeting durations specified in this contract.

2.7.1. Expectations of Facilitation

(a) The contractor’s facilitator shall ensure that all participatory discussions create a welcoming environment where all invited parties have the opportunity to participate.

(b) No single voice or minority of voices shall be permitted to dominate discussion.

(c) The contractor’s facilitator shall consult with the COR to deal with any substantiated report of aggression or intimidation among participants.

https://www.zotero.org/ https://www.zotero.org/groups/4982608/care_primary_sources_for_interpretation/library https://www.nps.gov/subjects/hfc/accessibility.htm

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

(d) The contractor’s facilitator shall employ a variety of techniques and group dynamics and not rely solely on group conversation. All contributions made in alternate settings shall always be returned to the general group for decision making.

(e) The contractor’s facilitator shall lead the discussion toward solutions that the NPS and its partners devise. The contractor’s facilitator shall avoid leading the discussion toward his or her own personal opinion.

(f) When communicating with park partners and stakeholders, the contractor’s facilitator shall not imply nor make commitments on the park’s behalf.

2.7.2. Agendas

The contractor shall supply an agenda for each facilitated meeting at least two weeks prior to the meeting.

2.8. Coordination

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements.

2.9. Revisions

In all submittals, the contractor shall flag or highlight any changes from previous versions. The contractor shall also indicate changes initiated by the contractor and not previously reviewed.

2.10. Prohibitions on Information Gathering

Collection of new information from the public, whether directly by the government or on behalf of the government, requires approval by the Office of Management and Budget (OMB). Collecting new information without approval may be a violation of the Paperwork Reduction Act, Privacy Act, and Federal Advisory Committee Act. Surveys, polls, focus groups, and similarly structured activities may constitute new information collection.

Public comment under the NPS Planning, Environment, and Public Comment (PEPC) process may typically comply with applicable law and policy. If specified below, the government is responsible for collecting public comments, but the contractor may be required to analyze or summarize it.

Collection of previously published and publicly available information does not constitute new information and is permissible.

Statements of professional opinion or personal lived experience are permissible, provided they do not constitute consensus decisions or date structured for empirical analysis.

2.10.1 Oral Histories

Oral history recordings are the domain of resource management and require adherence to strict and extensive guidelines. The contractor shall

3. Tasks The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide the NPS with interpretive content research services.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

Any exceptions to the contract’s specifications shall follow written consent by the COR.

3.1. Post-award meeting

The contractor shall attend a post-award meeting in videoconference or teleconference.

The project manager and interpretive planner shall attend. The meeting shall last approximately one hour. The government shall choose and assemble all other participants.

3.1.1. Agenda

Required:

• project schedule

• contract deliverable dates

• finalize details for the on-site visit

The contractor shall produce the agenda with any additional items.

3.1.2. Post-award teleconference notes

The contractor shall provide notes from the post-award teleconference summarizing topics discussed, participants attending, and any action items identified, including who is responsible for completing the action items.

3.2. Initial Primary Source Research

The contractor shall research all available public and government-furnished sources necessary to create deliverable 4.2 Preliminary Primary Source List.

The contractor shall use and share with the government the online platform Zotero for the Primary Source List, restricted to its Web Library tool.

The contractor may share the list while under development with the government for the purpose of collaboration. The contractor may choose to schedule discussions to aid and guide the list’s development.

The contractor shall submit 4.2 Preliminary Primary Source List when exhaustive searching can no longer produce additional sources. The contractor is responsible for researching and adding sources to the list for completion of 4.7. Complete Primary Source List throughout the duration of the contract.

3.2.1. Government archives

All relevant government reports are published on its Integrated Resource Management Applications (IRMA) and the Electronic Technical Information Center (eTIC). The contractor shall consult these sources and cite relevant reports and primary sources per the guidance in 4.2.

https://irma.nps.gov/Portal/ https://pubs.nps.gov/

The park maintains a small physical archive. The contractor shall visit this archive during the required on-site workshop (3.4.), and under the provisions of

5.2. In-person research if additional time is necessary.

https://irma.nps.gov/Portal/ https://pubs.nps.gov/

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

The park maintains additional archives in the WACC facility in Tucson, AZ. The contractor shall consult with the COR to determine whether a physical visit is necessary under the provisions of 5.2. In-person Research.

3.2.2. Suggested archives

The government is aware of, but has not fully organized or analyzed, primary source content in the following archives. The contractor may consider them and determine additional archives for further research.

LDS Church archives

Utah State Historical Society

Wayne County Historical Society

Individual residents

Utah Valley University

3.3. On-site Workshop

The contractor shall facilitate at least one workshop in or near the sites. The contractor shall propose appropriate personnel, format, and duration for attendance, but at least one SME shall attend in person. The government shall choose and assemble all other participants.

(a) The contractor shall produce the agenda.

(b) The agenda shall include at least one day of general orientation to park resources across both sites. The contractor may choose to visit the sites independently in advance to make better use of time with park staff.

(c) The contractor shall determine in advance how much time is required for examining on-site NPS libraries, archives, and exhibits.

(d) The agenda must address all information that the contractor can best gain in person to meet the requirements in section 4. Deliverables.

(e) The contractor shall present and verify the Preliminary Primary Source List (deliverable 4.2) to the current level of completion.

3.3.1. Reporting

The contractor shall take detailed notes and/or recordings during the workshop and supply them to the Government as 4.3, On-site workshop report.

3.4. Theme workshops

The contractor shall meet with NPS staff and partners to cooperatively develop the materials in deliverable 4.4, Thematic Treatment Report.

The meetings shall take place via any means available, to include video conference, teleconference, and asynchronous online collaboration (with stated timelines for completion). The contractor may choose to conduct some or all of this discussion during the on-site meeting in 3.3. On-Site Workshop. The contractor shall determine the duration and format for discussion.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

3.5. Final Research

The contractor shall independently complete research that expands and informs the Primary Source List according to the findings in 4.3 On-site Workshop Report.

4. Deliverables The contractor shall submit the following deliverables in the given order. Any exceptions to these specifications shall follow written consent by the COR.

The contractor shall supply all deliverables in digital format via Zotero, email, or government-approved file transfer.

4.1. Post-award meeting notes and project schedule

Any format.

4.2. Preliminary Primary Source List

The list names all, or a curated selection of, extant primary sources connected to the parks’ resources and values (both fundamental and other) as stated in their Foundation Documents (Attachment 1).

See Attachment 2 for examples of primary sources to include and exclude.

4.2.1. Limitation

The list may not exceed an average of six (6) unique sources per resource or value. The limitation does not include citations that the government uploaded to Zotero.

Where the number of sources on a specific resource or value exceeds the total limit or any specific resource list becomes impractically large, the list may

• list repositories or collections (see 4.2.2.3.), or

• curate the sources, to list only those with greatest potential for use in interpretive programs.

4.2.2. Inclusions

Primary sources are sources of information originating in direct connection to park resources. They are typically produced by people with direct knowledge.

4.2.2.1.Sources

The product’s scope of content consists strictly of primary source material

(a) owned by the NPS, or

(b) directly connected to NPS fundamental/other important resources and values, as defined in park Foundation Documents, or

(c) that describes relevant social and natural phenomena for which park-specific primary source material does not exist, or

(d) that reasonably resembles essential non-extant park resources where directly related content does not exist, such

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park that it may serve as reference material for artistic representations.

4.2.2.2.Media Types

The product contains citations for all media types, including but not limited to:

(a) Written personal statements (letters, manuscripts, autobiographies, etc.)

(b) Prints and photographs

(c) Artistic products about park resources

(d) Audio and video recordings

(e) Oral histories

(f) Artisanal or engineered works created in or relating to the park

(g) Photographs of physical items in external museum collections when those items directly relate to park resources

(h) Scientific reports containing original data

(i) all NPS baseline resource reports with potential for use in interpretation must be named

(i) these include historic structures reports, cultural landscape reports, archeology reports, ethnographic reports, natural resource briefs, and more

(ii) the item’s annotation must contain a list of all relevant (per 4.2.) primary sources cited in the report, with page number references

(iii) archives or reports may not replace entries for individual sources when those entries are reasonable in number and scope (see 4.2.2.3.)

4.2.2.3.Repositories

When the number of sources exceeds the practical limit set in 4.2.1., the primary source list may name repositories or meta-analyses of voluminous primary sources such as an archive, a batch of scientific data, or NPS resource reports.

Not all individual sources within the repositories need to be named, except as described for NPS resource reports in 4.2.2.2.(i).

An annotation describes the volume and nature of the sources that the repository contains.

An annotation recommends curated specific items within the collection with strong potential for interpretation. Where, for example, a compilation of letters contains specific references to park resources, the Zotero citation’s notes shall state the appropriate page numbers.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

4.2.2.4.Physical objects

The list must cite all primary sources from the park’s archive that conform to the above criteria for inclusion. Examples may include manuscripts, photographs, recordings, and other forms of documentation.

The list may not contain references to physical objects, but it should cite primary sources that describe physical objects in the park’s museum collection. This list may cite a historic furnishing report in the same manner as other reports in 4.2.2.2.(i).

4.2.3. Exclusions

The contractor shall reject:

(a) Secondary sources: copies, replicas, analysis, or discourse, except as the sole original containers of primary source information.

(b) Material not directly related to NPS resources.

(c) Material with such restrictive use rights requirements or resource sensitivity that it, or a copy of it, can never be used in park interpretive programming or media.

(d) Material of such low quality that it can never be used in park interpretive programming or media.

(e) Technical information, such as architectural drawings, that would ordinarily serve non-interpretive NPS projects

The contractor shall cite all primary source material considered, but rejected, with a brief indicator for the rejection. These materials shall appear in a separate section of the Zotero bibliography, labeled accordingly.

4.2.4. Format

Each individual primary source or repository must have an entry on Zotero with adequate fields completed for retrieval of the original content from its source, namely, when applicable:

(a) Item type

(b) Medium

(c) Title

(d) Author/Artist/Performer/Director/Cartographer

(e) Publication/Publisher/Label/Distributor

(f) Size or time length

(g) Volume or Series title

(h) Date

(i) URL

(j) Archive

(k) Location in archive, library catalog number, or NPS accession number

(l) Rights

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

Entries for visual and audio material must include thumbnail images in the notes and sample or original files as attachments. Thumbnails and samples must be the smallest size possible while still recognizable, so as not to exceed Zotero’s file storage limitation.

4.3. On-site workshop report

The report describes

• the structure of the workshop

• the names and roles of the participants

• salient points of direction for development of deliverables 4.4, 4.5, and 5.1 (if exercised)

The report includes an appendix of all unstructured (raw) notes from the workshop.

The report includes any recordings made during the workshop.

Editable text format (MS Word or equivalent), compressed format (mp3, mp4, or equivalent) for recordings

4.4. Thematic Treatment Report

A brief report describes themes, essential questions, and general content topics appropriate to specific resources.

This report will inform the categorization and tagging of the Primary Source List in Deliverable 4.5.

4.4.1. Contents

The report accounts for all fundamental/other important resources and values named in the Foundation Document.

The report includes visual diagrams that suggest appropriate live programs and media to deliver the content, limited by the Supported Programming and strategies named in the Long-Range Interpretive Plan (Attachment 3).

The report lists NPS museum collection and archival items with strong interpretive connections for those items’ display in actuality or in replica. “Strong interpretive connection” is a subjective measure that requires additional discussion, edition, and final decision among the NPS team. Catalog numbers must accompany all listed items.

The report identifies living members (without disclosure of personally identifiable information) of traditionally associated groups who are likely to provide their own interpretation of park resources.

The report recommends additional research that is likely to supply primary source interpretive content or guidance for future reference.

The report notes dead ends in the primary source record, where no further primary source material exists. The report recommends ancillary primary and secondary sources that may inform the creation of new art to supplement the topic(s).

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

4.4.2. Format

The report has a cover page and table of contents

The report must not exceed one page for each fundamental/other important resource and value. No more than two additional pages contain general content.

Additional pages list the identified museum collection items.

Editable text format (MS Word or equivalent)

Pages to be standard letter-size.

4.4.3. Review

The COR shall request no more than one revision for the purpose of improving subjective measures of quality, given that the product meets the terms of this contract.

4.5. Complete Primary Source List

The complete list constitutes a revision and organization of the preliminary list (4.2.) with changes and additional sources (not to exceed the limit set in 4.2.1.) that fully account for

4.3. On-site Workshop Report, and 4.4. Thematic Treatment Report

4.5.1. Limitation

The final list may not exceed an average of five unique sources per resource or value.

This limitation includes the sources provided in 4.2 Preliminary Primary Source List, plus any more that the contractor provided up to this product. The limitation does not include citations that the Government uploaded to Zotero if the Government included annotations (see 4.5.2) and organization (see 4.5.3)

A brief annotation, recorded in the “notes” tab on Zotero, accompanies each list item. The annotation describes the source’s interpretive value. The annotation must not exceed 150 words and need not be written in complete sentences.

4.5.2. Annotations

A brief annotation, recorded in the “notes” tab on Zotero, accompanies each list item. The annotation describes the source’s interpretive value. The annotation must not exceed 150 words and need not be written in complete sentences.

4.5.3. Organization

The list is organized by fundamental/other important resources and values.

The list is tagged by interpretive themes (abbreviated to no more than two words) and collection item references (with catalog numbers).

4.5.4 Review

The COR shall request no more than one revision for the purpose of improving subjective measures of quality, given that the product meets the terms of this contract.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

5. Options The government may exercise one or more of the following options.

5.1. Narratives by subject matter experts (SMEs)

Three SME Narratives advise the government on appropriate tone, style, perspective, and general treatment of interpretation. The narratives shall not be comprehensive; each SME shall develop a unique evidence-based narrative from his/her specific expertise.

The narratives may advise the government on a variety of matters, such as appropriate use of collection items, naming of historical figures or geographic locations, sensitive language, balanced perspectives, appropriate interpretation of scientific data, nuance, political sensitivity, complex systems, and others. Narratives may include specific directions for further primary source research, to include interviews with living individuals.

Narratives must fully cite all evidence used to support claims and perspectives using the format in the Chicago Manual of Style. All evidence must be factual and independently verifiable. Personal perspective as a witness or lived experience is acceptable when described as such and clearly connected to park resources.

5.1.1. SME Narrative Outlines

Prior to writing their narratives, the contractor’s SMEs shall submit outlines that briefly describe the intended content and organization of the final narratives.

In the outline, SMEs state their intent to address their own specific areas of expertise on the park’s resources. The outlines consist of the intended topics and a sampling of sources that may inform the topics.

Editable text format (MS Word or equivalent)

The COR shall request no more than one revision for the purpose of improving subjective measures of quality, given that the product meets the terms of this contract.

5.1.2. SME Presentations

During the on-site workshop or a dedicated online workshop, the contractor’s SMEs shall present their findings to date.

During a block of time specifically dedicated to the purpose, the contractor’s SMEs shall engage one another, park staff, and partners in discussion that will inform their individual narratives.

5.1.3. Information gathering from traditionally associated peoples

The contractor’s SMEs may conduct research among the park’s traditionally associated peoples

5.1.3.1 Traditionally associated groups for this park are:

Thirty-two Indigenous peoples, listed in Appendix B of the Foundation Document; the government will notify them of the project and interested parties will respond with their recommendations on further cooperation. Of these groups, typically fewer than ten respond with interest or capacity.

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

LDS Groups, Ranching Community, and Former residents of park land

5.1.3.2 Consent

The contractor shall obtain permission and guidance from the COR prior to contacting any representatives of traditionally associated peoples on behalf of the

NPS.

5.1.3.3 Avoid repetition

The contractor shall exhaust all available sources of information previously provided or published by or about traditionally associated peoples prior to contact. The contractor shall thus avoid requesting representatives to repeat knowledge or guidance that they have previously provided or published.

5.1.3.4 Compensation

The contractor shall fairly compensate members of traditionally associated groups for their personal guidance and knowledge. Compensation may take the form of an honorarium or prevailing labor rate payment.

Traditionally associated people providing expertise in the exercise of their official function as paid or volunteer staff in a related organization require ethical treatment under the rules of their organization. The individual’s manager must advise whether any compensation is due to the organization, the individual directly, or not at all.

5.1.4. Final Format

SME narratives are limited to 500 words each of body text. (Editable text format;

MS Word or equivalent)

5.1.5 Review

All SMEs on the project shall review each other’s narratives prior to submission.

The contractor shall coordinate, collect, and review SME narratives prior to delivery. The contractor shall ensure SME narratives are complete per the terms of this contract.

The COR shall request no more than one revision for the purpose of improving subjective measures of quality, given that the product meets the terms of this contract.

5.2. In-person research at one or more physical archives

The contractor shall identify, per 2.4. Archival Research, physical archives that require physical presence for research. The contractor shall be responsible for expenses, to include access, travel, and additional hours. The contractor shall not visit the archives more than two separate occasions.

The contractor shall travel to and research primary sources in one or more physical archives. Unless the archive belongs to the NPS, the contractor shall travel and work independently. Research at the archive need not be comprehensive, but it must be substantial enough to justify the additional expense.

The contractor shall submit a brief report to the COR that

• enumerates the new sources added to the primary source list, National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

• enumerates rejected sources,

• describes dead-ends, and

• describes any additional potential for research.

6. Destination The contractor shall ensure that all submittals are delivered to the COR in accordance with the project schedule for review and approval. The contractor shall employ overnight delivery service unless otherwise specified by the COR.

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables must be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

6.1. Delivery of digital media

The contractor shall supply digital products via approved government file transfer or email whenever practical. The contractor shall not use private FTP servers.

6.2. Delivery Address for physical media

The contractor shall deliver larger digital files via encrypted portable physical storage to the COR at:

[name of COR]

Harpers Ferry Center

67 Mather Place

PO Box 50

Harpers Ferry, WV 25425

7. Review and Approval At any point in the process the COR may ask for the status of the contractor’s work in progress to document the level of development of the project.

7.1. Review and Approval

The COR shall notify the contractor, in writing, of approval or rejection of the work within 21 days. Any additions or corrections shall be completed within 21 calendar days.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date. The contractor shall receive all review comments from the COR and take appropriate action as stated below.

7.1.1. Approved Submittals

Ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

7.1.2. Rejected Submittals

When submittals are rejected, the COR shall notify the contractor, in writing, identifying the reasons for rejection. The work must be correct and resubmitted within the time scheduled by the COR. Reasons for rejections may include:

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

7.1.2.1.Incomplete submittals

Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements. When all elements are received and accepted the COR shall review the complete submittal.

7.1.2.2.Unacceptable submittals

The submittal is rejected due to poor quality of work that does not meet established project goals. The contractor shall submit new material.

8. List of Attachments Attachment 1 – Foundation Documents, PDF, 56 pages

Attachment 2 – Examples of Primary Source Material for Interpretive Content, PDF, 4 pages

Attachment 3 – Draft Long-Range Interpretive Plan, PDF, 27 pages

9. Payment Schedule Upon completion and acceptance of all work and receipt of a proper invoice, the contractor shall be paid a firm-fixed-price of $____________ in accordance with the following schedule:

4.1 Post-award meeting notes and project schedule

4.2 Preliminary Primary Source List

4.3 On-site workshop report $ ***

4.4 Thematic Treatment report $ ***

4.5 Complete Primary Source List $ ***

***The contractor shall propose as part of their proposal. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP): $______________

PROJECT TOTAL without Options Exercised: $______________

OPTION 5.1 – SME Narratives $______________

OPTION 5.2 – IN-PERSON ARCHIVAL RESEARCH $______________

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

PROJECT TOTAL WITH ALL OPTIONS EXERCISED $______________

*The Government may exercise one, both, or none of the options at its discretion during the performance period of this contract.*

10. Period of Performance The NPS anticipates a period of performance period of 180 days after award.

*The Government may conduct site visits during the period of performance of this acquisition.

11. Travel In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

12. Additional Work Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

13. Loss or Damage The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

14. Contract Administration The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

15. Instructions for the Preparation of Proposals & Evaluation Criteria Award will be made to the offeror who submits the best overall proposal that is determined to be the BEST VALUE to the government, with appropriate consideration given to the evaluation factors that are listed in descending order of importance (all sub-factors are also in descending order of importance.)

Volume 1 – Technical Capability

Volume 2 – Management Capability

Volume 3 – Past Performance

Volume 4 – Cost/Price

The non-price factors when combined are significantly more important than price. Offerors are cautioned that the award may not necessarily be made to the lowest priced offer. Best value is defined as the expected outcome of an acquisition that, in the government's estimation, provides the greatest overall benefit in response to the requirement in accordance with FAR 2.101.

The government reserves the right to make a selection based upon initial offer without discussions; therefore, the offeror should submit their best terms in their initial offer. The government also reserves the right to enter into discussions and request revised offers if needed and may also determine to make no award.

All volumes shall be submitted via email to the CO’s email address. In the event files are too large for email, offerors shall submit a single, multi-platform Universal Serial Bus (USB) Flash Drive. All files on the USB Flash Drive must be readable on both a Windows PC and a Mac using standard office software. The USB Flash Drive must be encrypted, and the contractor shall submit a password to access the files. Any files sent by mail shall be sent to:

c/o: Contracting Officer

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

Harpers Ferry Center

67 Mather Place

Harpers Ferry, WV 25425

All volumes must be separate and complete so that evaluation of one may be accomplished independently of, and concurrent with, evaluation of the other. Pricing details for this proposal must not appear in any volume except Volume 4, Price. Any price information found outside of the price volume will be redacted prior to evaluation. All pages exceeded posted page limits will be redacted prior to evaluation.

Documents must be formatted with one (1) inch margins and text no smaller than ten (10) point.

In those cases where an offeror does not have full in-house capability and anticipates significant use of subcontractors to provide the needed support, the offeror shall provide the same detail concerning the subcontractor who will perform critical aspects of the work.

Volume 1 - Technical Capability

The technical capability must contain a cover page with RFQ title, number, and name;

samples of work.

Samples Of Work

Limit: five (5) pages per sample.

The offeror shall provide exactly three (3) interpretive research projects produced within the last three (3) years for which the offeror was the prime contractor.

Samples larger than five pages must be reduced to selected representative pages.

To the greatest extent possible, all samples must relate to the Past Performance references and to proposed personnel submitted under this contract. Samples of work must clearly demonstrate the ability of the proposed personnel to select and accurately cite primary source material for use in interpretation.

If no samples exist for work completed by key personnel under the current employer, provide samples of work produced under previous employers within the last three (3) years. Samples that represent the work of the organization but are not identified specifically as produced by proposed personnel and subcontractors will not be evaluated.

For each sample project, provide information on the project in a PDF or Word file document and place it in the corresponding folder for that project. The information must include the following:

(a) Name of the project

(b) Location of the project

(c) Name of the Client, contact, and telephone number

(d) Contract Type and Amount

(e) Names and titles of key personnel who worked on the project

(f) Timeline of completion - indicate the time spent on each stage of the project including completion date, or stage of completion, if still in progress

(g) A statement of how the sample project demonstrates the ability of the proposed personnel to perform work under this contract;

National Park Service, U.S. Department of the Interior Interpretive Content Report: Capitol Reef National Park

(h) A narrative and agendas for workshops that describe the process used.

Summary Of Deviations/Exceptions In…