AM_002_Sign_in_sheet_and_slides_ACAD_0002.pdf

Pre-proposal Conference/Site Visit July 17th, 2024

Construct New Housing at Harden Farms

ACAD 309000

Solicitation Number 140P2024R0118

Request for Proposals No.1443N5010070901

INTRODUCTIONS

• NPS ACAD Staff - Dan

• Tony Jasper Contracting

Officer - NPS Denver Service Center

• LJ Gravelle - Contracting Division Chief - NPS Denver Service Center

• Melissa Bagga, Project Specialist

• Eric Thuerk, Program/Project Manager – NPS MCD / Denver Service Center

• Participants

TODAY’S GOAL

• Provide offerors an opportunity to gain a better understanding of the project via a meeting with NPS Staff and a site visit

• Provide potential offerors an opportunity for a thorough site investigation and to visit the site in order to better understand some of the logistical constraints of the project.

• Questions are encouraged.

Questions shall be asked in the open for the entire group to hear.

Please no side-bar conversations.

Questions that can not be answered today will be answered via a solicitation amendment.

Agenda

9:00 10:30 – Meeting at Park Headquarter for a project overview, introduction.

11:00 – 12:30 – Meeting at the Harden farm site

PROJECT BACKGROUND

This project includes the PMIS number (important for tracking)

– ACAD 309000

– See project specifications (Section 01 27 00 – Definition of

Contract Line Items) for detailed breakdown of CLINs

PROJECT BACKGROUND

Funding for this project is through multiple funding sources (HIP, Centennial, FOA, NPF)

This project will construct 28 new multifamily structures (4) buildings and associated site work

Phase 1a (red hatch) – Consists of the following: Two 6-plex (1-

Bedroom, 1-Bath) units

Phase 1b (blue hatch) – Consists of the following: Two Dorms (8-

Bedroom, 4 bathroom units)

PROJECT SCOPE

• Phase 1a and 1b will construct 4 multifamily employee housing units.

• Generally, the sites will require the following types of work (see specifications/dwgs for site-specific requirements):

– Hazardous material abatement

– Erosion controls

– Utility removal, abandonment, and/or cut & cap

– New site utilities

– New roadway and adjacent parking.

– Misc. other site work tasks

Bats Presence of Federal and/or State listed bats has been observed or detected at multiple sites across the project area.

In coordination with USFWS, and in an effort to minimize disturbance to bat habitat, this project includes timing restrictions on all work at specific locations where bat presence has been confirmed.

Tree removal will be limited to prior to March 31 and after November 1) More information about bats can be found in spec section 01 11 00 1.3.C. (Preservation of Natural Features), and in attachment 08 in the solicitation package.

Northern Long-eared Bat

NPS SENSITIVE SITE

• Contractor shall notify the CO at least 2 weeks in advance of any site work.

SOLICITATION KEY POINTS

• Procurement is being conducted as a Total Small Business Set-Aside under NAICS code 236116.

• Period of Performance 540 calendar days after NTP

• One Firm-Fixed-Price contract will be awarded

• Source selection will be made using Best Value/Tradeoff method (see FAR 15.101-1)

CLIN STRUCTURE

Key Solicitation Clauses

• Special Requirement 1 - Option for Additional Services

– States that optional CLINs may be exercised unilaterally up to 180 days after contract award

• Special Requirement 2 - Key Personnel

– PM, Superintendent, QC Manager and Safety Manager – no substitutions for first 120 days)

• Liquidated Damages ($1,501/day)

• Davis Bacon Wage Requirements apply – see Attachment 3

PROPOSAL INSTRUCTIONS

• Please read Section L thoroughly

• Email submissions to CO/CS on or before 5pm ET, July 31st, 2024

– Tony_Jasper@nps.gov, and CS_DSC_Proposal_Submission@nps.gov

• Make sure you verify receipt from NPS

• Pay attention to detailed page limitation requirements (10 page max technical approach, 4 page max schedule narrative)

• Offer Guarantee/Bid Bond is required – valid for 90 days

• Please submit your proposal as two separate pdf files – Volume 1:

Technical; Volume 2: Price

PROPOSAL EVALUATION

Basis of Award

• Evaluation process is explained in Section M

• The Contracting Officer (CO) will obligate and award a contract to the offeror who submits a proposal that conforms to solicitation requirements; is fair and reasonable; and provides the best value to the government considering all evaluation factors combined

• The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

• All evaluation factors other than price (Factors 1-5), when combined are approximately equally important to price.

Basis of Award (Continued)

• NPS will evaluate the total base plus all options pricing for award consideration.

• NPS reserves the right to award a contract without entering into discussions. In the event that NPS chooses to enter into discussions, a competitive range will be established and the process described under FAR 15.306 will be followed.

PROPOSAL EVALUATION (Technical Volume)

• Technical Volume must contain the following five sections pertaining to each evaluation factor. These are listed in descending order of importance

Factor 1 – Project Experience Factor 2 – Technical Approach Factor 3 – Schedule Factor 4 – Key Personnel Factor 5 – Past Performance

Volume 2 – Business and Price Proposal

• Signed SF1442

• Acknowledgement of Solicitation Amendments

• Completed Contract Price Schedule

• Bid Bond

• Section K: Reps & Certs

• General References

• Subcontracting Percentage Worksheet

REMINDER

• Questions are due to the CO 10 days prior to bid deadline. It is the Offeror’s responsibility to take notes and submit questions in writing by the deadline.

• Submit questions only to Tony_Jasper@nps.gov

• Email proposals on or before July 31, 2024.

• Solicitation and project documents are only changed with a formal amendment.

• Direct all inquiries to contracting until contract award. All inquiries will be redirected to contracting.

QUESTIONS?

Thank you for your time and interest in this project!